26751_Town of Bristol_Gooding Avenue Improvements_Bid Documentation_IFC_2025-04-04 (002).pdf

TOWN OF BRISTOL, RI

INVITATION FOR BID

BID #1064

PEDESTRIAN IMPROVEMENTS

Gooding Avenue

TOWN OF BRISTOL, RHODE ISLAND

10 COURT STREET

BRISTOL, RI 02809

TABLE OF CONTENTS

Page No.

I. Invitation for Bid

II. Instructions to Bidder

III. Terms and Conditions

IV. Special Provisions for Services

V. Minimum Bid Specifications

VI. Bid Documents to be Returned

VII. Bid Form (Attachment A)

VIII. Non-Collusion Affidavit (Attachement B)

IX. Insurance Coverage (Attachment C)

X. Bidder Statement of Relevant Experience (Attachment D)

NOTICE TO BIDDERS

PEDESTRIAN IMPROVEMENTS – Gooding Avenue

BID # 1064

The Town of Bristol is requesting sealed bids for Pedestrian Improvements – Gooding

Avenue, in accordance with all terms and specifications contained herein. Sealed proposals will be received at the Town Clerk’s Office, Town Hall, 10 Court Street, Bristol, RI, until:

Twelve (12) o’clock P.M., Local Time

May, 7, 2025

All Bids received will be publicly opened at this time at Town Hall.

Instructions, specifications and evaluation criteria may be obtained and responses MUST be filed at the Office of the Town Clerk, 10 Court Street, Bristol, RI 02809. Instructions, specifications and evaluation criteria may also be obtained through the Town’s online bidding system at https://www.bidnetdirect.com/rhode-island/bristolri upon registering and/or logging in as a vendor.

Proposals/Bids (one original marked “MASTER” and one copy) must be submitted in sealed envelopes addressed to the Town Clerk’s Office, Town Hall, 10 Court Street, Bristol, RI 02809, and must be plainly marked in the upper left-hand corner, “Pedestrian Improvements –

Gooding Avenue, - Bid #1064”.

A mandatory pre-bid conference will be held on site (26 Gooding Avenue, Bristol, RI) at 10:00

AM EST on Friday, April 18, 2025.

Individuals requesting interpreter services for the hearing impaired must notify the Town Clerk’s

Office (401) 253-7000 three business days prior to the bid opening.

It is the bidder’s responsibility to see that the bid is delivered within the time and at the place prescribed. Bids received prior to the time of opening will be securely kept, unopened. Bids may be withdrawn upon written request (on the letterhead of the bidder and signed by the person signing the bid) if such request is received prior to the time fixed for opening. Bids may be modified in the same manner. No bid or modification thereof received after the time set for opening will be considered, even if it is determined by the Town that such non-arrival before the time set for the opening was due solely to the delay in the mail for which the bidder is not responsible.

https://www.bidnetdirect.com/rhode-island/bristolri

Any bidder taking exception to, or questioning any of the provisions, procedures, conditions or specifications herein stated should make such exceptions known to the undersigned, in writing, not less than five (5) days before the bid opening.

Any change or interpretation made as a result thereof will be published in an addendum and sent to all prospective bidders. Should a bidder still not be satisfied, he may, in the bid, set out and stipulate the exception, with enough explanation to be understood by the Town and, within the stipulation, the INCREASE or DECREASE in the bid price because of the exception shall be stated. The Town may, at its discretion, accept or reject any or all exceptions.

It is required that all supplies and services provided to the Town comply with applicable governmental laws and regulations.

Any payment discount offered shall be for payment within a period of not less than fifteen (15) days.

The work shall meet the requirements and satisfaction of the Town of Bristol, Rhode Island.

The right is reserved, as the interest of the Town may require, to reject any or all bid proposals, to waive any technical defect or informality in bids received, and to accept or reject any bid or portion thereof.

One copy of these papers is furnished to bidders. One complete copy must be attached to the bid if a bid is tendered.

Prevailing Wages:

The successful contractor and sub-contractor(s) shall comply with the provisions of Rhode Island

General Laws, (RIGL) Chapter 37 pertaining to the “Prevailing Wage Laws” for all municipal funded projects in excess of one thousand ($1,000) dollars. The RI Department of Labor has accepted the prevailing wage rates as determined by the Federal Wage and Hour Division under the Davis-Bacon Act. A copy of the most current wage decision pertaining to this bid is available from the Director of Labor at 457-1860 or on the website: www.dlt.ri.gov/pw.

As required under RIGL 37-13-13, the successful contractor and/or sub-contractor(s) must certify and submit weekly payroll forms to the Treasurer’s Office. Rules and requirements for prevailing wages and the associated required payroll forms are located at http://www.dlt.ri.gov/pw/pwFormsPubs.htm.

http://www.dlt.ri.gov/pw http://www.dlt.ri.gov/pw/pwFormsPubs.htm

Note: All bidders are responsible for insuring that no alterations have been made to the original bid package. All bid packages and addenda (if any) are located at www.bristolri.gov under “Bid

& RFP Opportunities” - or you can contact the Clerk’s Office.

http://www.bristolri.gov/

INSTRUCTIONS TO BIDDER

ACCEPTANCE PERIOD. Unless otherwise specified herein, bids are firm for a period of 1 year. If the successful bidder and the Town of Bristol mutually agree, the period of service may be extended for an additional 1 year.

ADDENDA ACKNOWLEDGMENT. Each bid shall include specific acknowledgment in the space provided of receipt of all addenda issued during the solicitation period. Failure to so acknowledge may result in the bid being rejected as not responsive.

AUTHORIZED SIGNATURES. Every bid must be signed by the person or persons legally authorized to bind the Bidder to a contract for the execution of the work. Upon request of the

Town of Bristol, any agent submitting a bid on behalf of a Bidder shall provide a current power of attorney certifying the agent’s authority to bind the Bidder. If an individual makes the bid, his or her name, signature, and post office address must be shown. If a firm or partnership makes the bid, the name and post office address of the firm or partnership and the signature of at least one of the general partners must be shown. If a corporation makes the bid, the bid shall show the name of the state under the laws of which the corporation is chartered, the name and post office address of the corporation and the title of the person signing on behalf of the corporation. Upon request of the Town of Bristol, the corporation shall provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the bid to execute contracts on behalf of the corporation.

AWARD OF BID. Award will be made to the Bidder offering the lowest qualified, evaluated bid.

CANCELLATION OF SOLICITATION. The Town of Bristol may cancel this solicitation at any time.

COMPLIANCE WITH LAWS. All bids shall comply with current federal, state, and other laws relative thereto.

DEFINITION OF TERMS. For the purposes of this Invitation for Bid, the following definitions will be used:

a. Contractor. Same as Successful Bidder.

b. May. Indicates something that is not mandatory but permissible.

c. Must/Shall. Indicates a mandatory requirement. A bid that fails to meet a mandatory requirement will be deemed non-responsive and not be considered for award.

d. Bidder. The person or firm making the offer.

e. Bid. The offer presented by the Bidder.

f. Should. Indicates something that is recommended but not mandatory. Failure to do what "should" be done will not result in rejection of your bid.

g. Submittal Deadline. The date and time on or before all bids must be submitted.

h. Successful Bidder. The person, contractor, or firm to whom the award is made.

DOCUMENTS TO BE RETURNED WITH BID. Failure to completely execute and submit the required documents before the Submittal Deadline shall render a bid non-responsive. The documents that must be returned by the Submittal Deadline are listed on the form entitled "Bid

Documents To Be Returned" and attached hereto.

INK OR TYPEWRITTEN. All information, prices, notations, signatures, and corrections must be in ink or typewritten. Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialed in ink by the person signing the bid.

NOMENCLATURES. The terms Successful Bidder, Successful Contractor, and Contractor may be used interchangeably in these specifications and shall refer exclusively to the firm with whom the Town of Bristol enters into a contract because of this solicitation.

NON-COLLUSION AFFIDAVIT. Bidders are required to submit a Non-Collusion Affidavit with their Bids. See Attachment B. If there is reason to believe that collusion exists among the

Bidders, the Town of Bristol may refuse to consider bids from participants in such collusion.

OPENING OF BIDS. All bids, irrespective of irregularities or informalities, will be opened and the names of the Bidders and proposed prices will be publicly read aloud at the Submittal Deadline.

All interested persons are invited to be present at the opening and reading of bids.

a. Postponement of Opening. The Town of Bristol reserves the right to postpone the

Submittal Deadline and opening of bids any time before the date and time announced in the

Invitation for Bids or subsequent addenda.

PRICE DISCREPANCIES. In the event that there are unit price items in a bid schedule and the

"amount" indicated for a unit price of an item does not equal the product of the unit price and quantity listed, the unit price shall govern and the amount will be corrected accordingly. If there is more than one item in a bid schedule, and the total indicated for the schedule does not agree with the sum of prices of the individual items, the prices given for the individual items shall govern and the total for the schedule will be corrected accordingly. The Bidder will be bound by said corrections.

PRICES. All Bids shall give the prices proposed, both in writing and in figures, shall give all other information requested herein, and shall be signed by the Bidder’s authorized representative.

Bid prices shall include everything necessary for the completion and fulfillment of the contract.

BID FORMS/SUBMITTAL. Bids should be clearly labeled and submitted in a sealed envelope or box bearing the name of the Bidder and Bid number. Bidder’s authorized representative must properly initial any erasures or alterations of any kind. Bids that contain omissions or improper erasures or irregularities may be rejected. No oral, electronic, telegraphic, or telephonic bids or modifications will be considered.

a. Forms. Bids must be submitted on the form in Attachment A.

b. Copies. One (1) original bid marked “MASTER “and one (1) identical copy must be submitted on or before the Submittal Deadline.

c. Discrepancies. If discrepancies are found between the original and copy, the original

"MASTER" will provide the basis for resolving such discrepancies. If one document is not clearly marked “MASTER", the Town of Bristol reserves the right to use the original as the Master.

BID CONTENT. Bidder must describe in detail how they will meet the requirements of this Bid, and may provide additional related information with his bid. Bids should be straightforward and concise. Emphasis should be concentrated on conforming to the Bid instructions, responding to the Bid requirements, and on providing a complete and clear description of the offer. If a complete response cannot be provided without referencing supporting documentation, the bidder must provide such documentation with the bid indicating where the supplemental information can be found.

The Town of Bristol is not liable for any costs incurred by Bidders before entering into a formal contract. Costs of developing the bids or any other such expenses incurred by the Bidder in responding to the Bid, are entirely the responsibility of the Bidder, and shall not be reimbursed in any manner by the Town of Bristol.

BID MODIFICATIONS. Any Bidder who wishes to make modifications to a bid already received by the Town of Bristol must withdraw his bid in order to make the modifications. Withdrawals must be made in accordance with the terms and conditions of this solicitation (see Bid

Withdrawal). All modifications must be made in ink, properly initialed by Bidder’s authorized representative, executed, and submitted in accordance with the terms and conditions of this solicitation. It is the responsibility of the Bidder to ensure that modified or withdrawn bids are resubmitted before the Submittal Deadline.

BID WITHDRAWAL. Bidders' authorized representative may withdraw bids only by written request received before the Submittal Deadline.

BIDDER'S BACKGROUND. Bidder must provide a company profile. Information shall include:

a. Company ownership. If incorporated, the state in which the company is incorporated and the date of incorporation.

b. Location of the company offices.

c. Number of employees both locally and nationally.

d. Location(s) from which employees will be assigned.

e. Name, address, and telephone number of the Bidder’s point of contact for a contract resulting from this Bid.

f. Company background/history and why Bidder is qualified to provide the services described in this Bid.

g. Length of time Bidder has been providing services described in this BID.

Please provide a brief description.

Bidder must include in his bid a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the

Bidder or in which the Bidder has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any bid. The Town of Bristol reserves the right to reject any bid based upon the Bidder’s prior history with the Town of Bristol or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures.

BIDDER'S REFERENCES. Bidders should provide a minimum of three (3) references from similar projects performed within the last five years. Information provided shall include:

a. Client/Business name;

b. Project description;

c. Project dates (starting and ending);

d. Client/Business project manager name and telephone number.

PUBLIC RECORDS. Rhode Island law provides that municipal records shall at all times be open for personal inspection by any person. Information and materials received by the Town of

Bristol in connection with a Bid response shall be deemed to be public records subject to public inspection upon award, recommendation for award, or 10 days after bid opening, whichever occurs first. However, certain exemptions to the public records law are statutorily provided. If the Bidder believes any of the information contained in his or her response is exempt from the

Public Records Law, then the Bidder, must in his or her response, specifically identify the material which is deemed to be exempt and cite the legal authority for the exemption, otherwise, the Town of Bristol will treat all materials received as public records.

QUALIFICATION OF BIDDERS. Each Bidder shall be skilled and regularly engaged in the general class or type of work called for under the contract. The Bidders experience shall be set forth and submitted on the form provided herewith. It is the intention of the Town of Bristol to award a contract to a Bidder who furnishes satisfactory evidence that the Bidder has the requisite experience, ability, sufficient capital, and facilities to enable the Bidder to prosecute the work successfully and properly, and to complete it within the time specified in the contract. To determine the degree of responsibility to be credited to the Bidder, the Town of Bristol will weigh any evidence that the Bidder has performed satisfactorily other contracts of like nature, magnitude and comparable difficulty and comparable rates of progress. In selecting the lowest responsive and responsible Bidder, consideration will be given not only to the financial standing but also to the general competency of the Bidder for the performance of the work covered and/or specified in the contract documents. To this end, each Bid shall be supported by a statement of the

Bidder’s experience on the form entitled “Bidder’s Experience”, which is a part of the contract documents.

QUESTIONS AND COMMENTS. Questions and comments regarding this solicitation must be submitted in writing, to Eric DeNardo, edenardo@verdantas.com, no later than Noon EST five (5) business days before the Submittal Deadline. The questioner's company name, address, phone and email, and contact person must be included with the questions or comments.

Answers, if any, made by the Town of Bristol, will be posted to the Town’s website as an addendum and electronic notification will be sent to all registered, prospective bidders.

REJECTION OF BIDS, WAIVER OF INFORMALITIES. The right is reserved, as the interest of the Town may require, to reject any or all bid proposals, to waive any technical defect or informality in bids received, and to accept or reject any bid or portion thereof. The Town reserves the right to reject the Bid of any Bidder who previously failed to perform adequately for the Town of Bristol or any other governmental agency. The Town expressly reserves the right to reject the Bid of any Bidder who is in default on the payment of taxes, licenses or other monies due the Town of Bristol.

SIGNATURES. An individual who is authorized to bind the Bidder must sign the bid.

SUBMITTAL DEADLINE. The Submittal Deadline is indicated on page 2 of this document. Bids must arrive in the Town Clerk’s Office, Town of Bristol, 10 Court Street, Bristol, RI 02809. The receiving time in the Town Clerk’s Office will be the governing time for acceptability of bids.

TAXES, EXEMPT. The Town of Bristol is exempt from Federal Excise and State Sales

Tax. If requested, the Town of Bristol will furnish exemption certificates when the successful bidder submits invoices for payment.

mailto:edenardo@verdantas.com

TERMS OF THE OFFER. The Town of Bristol reserves the right to negotiate final contract terms with any Bidder selected. The contract between the parties will consist of the Bid together with any modifications thereto, the awarded Bidder’s bid, and all modifications and clarifications that are submitted at the request of the Town of Bristol during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract, the

Bid, any modifications and clarifications to the awarded Bidder’s bid, and the awarded Bidder’s bid. Specific exceptions to this general rule may be noted in the final executed contract. Bidder understands and acknowledges that the representations above are material and important and will be relied on by the Town of Bristol in the evaluation of the bid. Bidder misrepresentation shall be treated as fraudulent concealment from the Town of Bristol of the facts relating to the bid.

LIQUIDATED DAMAGES. The bidder must agree to commence construction work on the date specified in the written Notice to Proceed by the Town and to fully complete the Project within ninety (90) calendar days after the start of construction. The Owner reserves the right to stop all work due to severe weather conditions, or other such conditions that may in his/her opinion interfere with the normal operation of the site and/or the safety of its occupants. The bidder must agree also to pay as liquidated damages, the sum of $500.00 for each consecutive calendar day thereafter as hereinafter provided in the Instruction to Bidder.

TERMS AND CONDITIONS

ASSIGNMENT OF RIGHTS OR OBLIGATIONS. Except as noted hereunder, Successful

Bidder may not assign, transfer or sell any rights or obligations resulting from this solicitation without first obtaining the specific written consent of the Town of Bristol.

ATTORNEY FEES. In the event a suit or action is instituted in connection with any controversy arising out of this contract, the prevailing party shall be entitled to receive, in addition to its costs, such sum as the court may adjudge reasonable as to attorney’s fees and costs.

AUTHORITY OF THE TOWN. Subject to the power and authority of the Town of Bristol as provided by law in this contract, the Town of Bristol shall in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under this contract. The Town of Bristol shall decide the questions that may arise relative to the fulfillment of the contract or the obligations of the contractor hereunder.

CANCELLATION OF THE CONTRACT. Without cause, the Town of Bristol may cancel this contract at any time with thirty- (30) days written notice to the supplier/contractor. With cause, the Town of Bristol may cancel this contract at any time with ten- (10) days written notice to the

Bidder. Cancellation for cause shall be at the discretion of the Town of Bristol and shall be, but is not limited to, failure to supply the materials, or service specified within the time allowed or within the terms, conditions or provisions of this contract. The successful Bidder may not cancel this contract without prior written consent of the Town of Bristol Town Administrator.

CHANGES IN WORK. The Town of Bristol may, at any time work is in progress, by written order, make alterations in the terms of work as shown in the specifications, require the performance of extra work, decrease the quantity of work, or make such other changes as the

Town of Bristol may find necessary or desirable. The Contractor shall not claim forfeiture of contract by reasons of such changes by the Town of Bristol. Changes in work and the amount of compensation to be paid to the Contractor for any extra work as so ordered shall be determined upon mutual agreement with Contractor.

COMPLIANCE WITH OR DEVIATION FROM SPECIFICATIONS. Bidder hereby agrees that the material, equipment or service offered will meet all the requirements of the specifications in this solicitation unless deviations from them are clearly indicated in the

Bidder’s response. Bidder may submit an attachment entitled “Exceptions to Specifications”, which must be signed by Bidder’s authorized representative. An explanation must be made for each item in which an exception is taken, giving in detail the extent of the exception and the reason for which it is taken. Bids failing to comply with this requirement will be considered non-responsive. Submittal of brochure or other manufacturer literature is desirable but may not be a substitution for this requirement.

CONTRACT INCORPORATION. This contract embodies the entire contract between the Town of Bristol and the Contractor. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein.

No changes, amendments, or modifications of any of the terms or conditions of the contract shall be valid unless reduced to writing and signed by both parties. The complete contract shall include the entire contents of the Bid solicitation, all addenda, all of Bidder’s successful submittal, supplemental agreements, change orders, performance bond(s), and any and all written agreements which alter, amend or extend the contract.

FORMATION OF CONTRACT. Bidder’s signed Bid and Town of Bristol’s written acceptance shall constitute a binding contract.

LAWS GOVERNING CONTRACT. This contract shall be in accordance with the laws of the

State of Rhode Island and Providence Plantations. The parties stipulate that this contract was entered into in the County of Bristol, in the State of Rhode Island and Providence Plantations.

The parties further stipulate that the County of Bristol, Rhode Island, is the only appropriate forum for any litigation resulting from a breach hereof or any questions risen here from.

SEVERABILITY. If any provisions, or portion of any provision, of this contract are held invalid, illegal or unenforceable, they shall be severed from the contract and the remaining provisions shall be valid and enforceable.

SPECIFICATIONS, CHANGES TO. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein or by written amendment. No changes, amendments, or modifications of any of the terms or conditions of the specification shall be valid unless reduced to writing and signed by both parties.

SPECIFICATIONS, DEFINITION. The term "specification" or "Bid specification" as used in this solicitation shall be interpreted to mean all the pages that make up this solicitation.

SPECIAL PROVISIONS FOR SERVICES

CONTRACTOR, DEFINITION. The term "Contractor" refers to the party entering into a contract with the Town of Bristol as a result of this solicitation.

COOPERATION BETWEEN CONTRACTORS. The Town of Bristol reserves the rights to contract for and perform other or additional work on or near the work covered by these specifications. When separate contracts are let within the limits of any one project, each contractor shall conduct his work so as not to interfere with or hinder the progress or completion of the work being performed by other contractors. Contractors working on the same project shall cooperate with each other as directed. Each contractor involved shall assume all liability, financial or otherwise, in connection with his contract and shall protect and save harmless the

Town of Bristol from any and all damages or claims that may arise because of inconvenience, delays, or loss experienced by him because of the presence and operations of other contractors working within the limits of the same project.

COORDINATION WITH AGENCIES. The Contractor shall coordinate his activities with the proper regulatory agencies and have their representative on site at the proper times.

DAMAGE. The contractor shall be held responsible for any breakage, loss of the Town of

Bristol’s equipment or supplies through negligence of the contractor or his employee while working on the Town of Bristol’s premises. The contractor shall be responsible for restoring or replacing any equipment, facilities, etc. so damaged. The contractor shall immediately report to the Town of Bristol any damages to the premises resulting from services performed under this contract. Failure or refusal to restore or replace such damaged property will be a breach of this contract.

INSURANCE REQUIREMENT. Within ten (10) consecutive calendar days of award of contract, Successful Bidder must furnish the Town of Bristol with the Certificates of Insurance proving coverage as specified in “Bidder’s Statement Regarding Insurance Coverage” and naming the Town of Bristol, its officers and agents, Additional Insured by endorsement. The

“Bidder’s Statement Regarding Insurance Coverage” is Attachment C.

REJECTION OF WORK. Contractor agrees that the Town of Bristol has the right to make all final determinations as to whether the work has been satisfactorily completed.

RIGHTS RESERVED. (a) Rejection of Work. Contractor agrees that the Town of Bristol has the right to make all final determinations as to whether the work has been satisfactorily completed. (b) Completion of Work. If Contractor fails to comply with the conditions of the contract, or fails to complete the required work or furnish the required materials within the time stipulated, the Town of Bristol reserves the right to purchase in the open market, or to complete the required work, at the expense of the Contractor.

MINIMUM BID SPECIFICATIONS

General Requirements

1. The Contractor shall furnish all labor, materials, tools and equipment necessary and shall complete the work as specified herein and further detailed within the design plans entitled

“Pedestrian Improvements,” prepared by Verdantas, dated April 2025.

2. The unit cost of all items of work includes all labor and materials necessary to complete each payment item.

3. All material and work shall be inspected by and subject to the approval of the Town of

Bristol and/or Engineer.

4. All necessary protective devices, barricades, watchmen, policemen, etc., shall be the full responsibility of the Contractor.

5. A Police detail is required when the Contractor interrupts the normal flow of pedestrian and vehicular traffic. The decision on the need for a duty officer is up to the discretion of the Town of Bristol. The Contractor is responsible for paying for the duty officer at the established rate per hour to be reimbursed directly by the Town of Bristol on the

Contractor's next requisition. The Contractor will provide duty slips detailing police hours worked. As well as a check showing payment to the Bristol Police Department prior to reimbursement by the Town. The Town will not pay for details when the contractor is not physically working.

6. During the contract period, the Contractor's designated job superintendent will maintain in his possession at the job sites a cellular phone such that the Town of Bristol can call the superintendent as necessary for immediate response.

a. Further details shall be coordinated during the pre-construction meeting.

7. Prior to commencement of work, the Contractor shall inspect areas in which work will be performed. It shall be the responsibility of the Contractor to photograph existing conditions in areas, which could be misconstrued as damaged resulting from his work and file with the Town's representative prior to starting work.

8. The Contractor shall have and keep on the job for reference by the Contractor and the

Town of Bristol a copy of the Bid Documents, Addendums and the Standard

Specifications.

9. All areas disturbed by this contract work such as lawns and tree pits will be restored to their original condition. Within 45 days after completion of the contract, prior to payment of the five (5%) percent retainage, the Contractor, the Town, and the Engineer shall review all disturbed areas. All areas not properly restored, to the satisfaction of the Town of Bristol, shall be corrected by the Contractor. A final review will be made 15 days thereafter.

10. The Contractor shall be responsible for establishing subject/adjacent property lines, proper limits of work, datums, and quantities prior to the commencement of work. The

Contractor shall be responsible for the completion of all design details as depicted on the design plans.

11. Billing will be by payment items be submitted in accordance with the terms and conditions included herein. A five (5%) percent retainage will be held from all invoices and paid after completion of all work in conformance with item 9 above. The cost of all necessary removal and disposal of excess material to a disposal site provided by the

Contractor will be incorporated into the unit bid prices.

12. Prior to any excavation, the Contractor shall notify "Dig-Safe" and the applicable Town of Bristol Departments prior to any earthwork activities. Any subsurface interference/encounters are to be managed at the cost of the Contractor, with immediate notification to the Town of Bristol local departments and the Engineer.

13. Sidewalk excavation work will be completed with a Grade-All or approved equivalent piece of machinery.

14. The Contractor should note that the Town will not provide a dumping site for excavated material. The Contractor will assume all costs and responsibility for the removal and disposal of excavated material to a site that he creates.

15. The Contractor will have a representative on the job at all times who will be responsible for work in progress and have sufficient authority to adjust to field conditions and/or changes which may arise. This representative shall provide milestone updates to the

Town of Bristol and/or Engineer, with frequency modified as needed.

16. The Town of Bristol and Engineer shall coordinate with the abutting business to allow for vehicular and pedestrian traffic during construction.

17. The intent of these specifications is to repair sidewalks in compliance with the Americans with Disabilities Act (ADA) and provide adequate vehicular access to commercial properties.

a. In addition, these specifications include add-alternate pricing for the completion of landscape improvements and construction of a new concrete bus shelter pad.

18. The Contractor will provide the Town with a written estimate of the cost for completing all authorized work. The estimate will provide a breakdown of the cost estimate in accordance with the applicable bid items and their corresponding unit costs. The estimate will be approved by the Town prior to the commencement of work.

19. All sidewalk components are to be constructed in compliance with the Rhode Island

Department of Transportation (RIDOT) standard construction details, as noted within the design plans.

20. RIDOT Physical Alternation Permit (PAP) Application is currently under review. If any changes are requested by RIDOT, the Town or Engineer shall coordinate with the awarded Contractor.

Measurement & Payment

1. General Conditions:

a. This section describes the measurement of and the payment for the work to be done under the items listed in the Bid.

b. Appurtenant items of work shown on the plans, specified or required to complete the work but not listed separately under the list of items in the Bid shall be included in the cost of payment under the various applicable bid items of work and no separate payment will be made for such items. It shall be the responsibility of the Contractor to verify any missing or incomplete items.

c. All existing work removed or damaged by the Contractor's operations shall be replaced to the satisfaction of the Owner at no additional expense to the Owner.

d. The limits of work shown on the plans shall be considered to be the pay limits. If the Contractor carries work on beyond the designated limits without prior approval of the Town or the Engineer, then the Contractor shall restore that additional area at his own expense. Any work conducted beyond the specified pay limits, unless approved in writing by the Town, shall not be measured for payment.

e. Estimated quantities of work or any other construction under this contract may change depending on actual field conditions. Any increase or decrease in quantities shall in no way affect this Contract, the unit price of the work item or give cause for claims or liabilities for damages.

f. Proposed items of work under this Contract are given for use in comparing bids and the right is especially reserved by the Town to diminish them as may be deemed necessary or desirable by the Town to meet available funding. Such changes to the proposed items of work shall in no way affect this Contract, nor give cause for claims or liabilities for damages.

g. All unit prices and bids shall be representative of the work to be undertaken or of items to be supplied. Unbalanced bids shall not be permitted and may be basis for disqualification of the bid.

h. Where applicable, the Contractor shall be responsible for submission of material receipts upon completion of the scope of work included herein.

i. All work for this project is to be done in accordance with the latest edition of

International Building Code as amended, and the specifications accompanying these Contract Documents. Standard details for this project are the details accompanying these Contract Documents.

j. The Contractor shall include the cost of other indirect and miscellaneous costs in his/her submitted bid items.

2. Definitions

a. Unit price is a price per unit of measurement for materials, equipment, or services, or a portion of the Work, which may be added to or deducted from the Contract

Sum by appropriate modification, if the scope of Work or estimate quantities of

Work required by the Contract Documents are increased or decreased.

3. Procedures

a. Unit prices include all necessary material, plus cost for delivery, installation, insurance, overhead, and profit.

b. The Contractor shall adhere to the payment units as detailed in the Bid Form.

c. Town reserves the right to reject Contractor’s measurement of work-in-place that involves use of established unit prices and to have this work measured, at Town’s expense, by an independent surveyor acceptable to Contractor.

4. Incidental work items for which separate payment is not measured shall include, but are not limited to, the following items:

a. Decontamination of equipment, tools and personnel, and proper disposal of decontamination byproducts.

b. Dewatering excavations, if necessary, obtaining necessary permits for discharge of groundwater to municipal sewer system, treatment of groundwater which may be necessary prior to discharge, and proper disposal of groundwater treatment byproducts.

c. Site clean-up.

d. Protection of structures to remain.

e. Restoration of areas where pavement was removed or damage not indicated within the project limits.

f. Restoration of property to existing conditions.

g. Utility crossings and relocations.

h. Maintenance of material stockpiles.

i. Minor items such as replacement of fences, mailboxes, guard rails, signs, rock walls, steps, etc.

j. Project record drawings.

k. Trench excavation protection to meet applicable safety standards.

l. Utility coordination and obtaining permits as necessary.

m. Maintenance of stormwater, potable water, and sanitary sewer flows.

n. Maintenance and safeguarding of utility poles during construction.

o. Maintenance, protection and reestablishment of property pins and survey markers disturbed by the Contractor.

p. Protection of utilities to remain.

q. Protection of trees to remain.

r. Obtaining permits, as necessary, to complete work and demolish building.

s. Temporary facilities including sanitary conveniences.

t. Required project funding signage.

u. Construction of necessary safety and security measures to remain after contract is complete.

Scope of Work – Base Bid Items

1. Bid Item I: Mobilization

Work included within Bid Item I: Mobilization, includes but not limited to the material, equipment, and labor, necessary to install applicable erosion and sedimentation controls, provide temporary facilities, obtain necessary permits from applicable Regulatory

Authorities, and provide equipment to and from the Site.

The Contractor shall adhere to the requirements set forth by DigSafe, and complete mark-out and coordination with utility providers prior to the commencement of work.

In addition, it shall be the Contractor’s responsibility to obtain all applicable permits, secure police details, and sidewalk closures to ensure all proposed work is in accordance with local and state regulations and requirements. Temporary facilities shall be provided by the Contractor.

The Contractor shall provide and maintain erosion and sediment control devices and equipment as required by the Rhode Island Soil Erosion and Sediment Control Handbook

(revised 2016). All maintenance and potential replacement of erosion controls shall be completed by the Contractor during the duration of the project. Proper signage shall be posted in accordance with the Contract Documents.

The cost incurred herein shall be billed on a lump sum basis cost based on the

Contractor’s anticipated fee(s) associated with the scope detailed herein and the design plans.

2. Bid Item II: Remove & Dispose Existing Concrete Sidewalk

Work included within Bid Item II: Remove & Dispose Existing Sidewalk includes equipment, labor, and expenses associated with the removal of existing sidewalk. The

Contractor shall be responsible for handling, transportation, and legal disposal of existing concrete sidewalk as required to install the proposed concrete sidewalk.

The Contractor shall be responsible for applicable saw cutting, keyways, or other labor necessary to meet existing surfaces such as walkways, driveways, and the street.

The cost incurred herein shall be billed on a per square yard cost based on the

3. Bid Item III: Remove & Dispose Existing Concrete Curbing

Work included within Bid Item III: Remove & Dispose Existing Concrete Curbing includes equipment, labor, and expenses associated with the removal of existing concrete curbing. The Contractor shall be responsible for handling, transportation, and legal disposal of existing concrete curbing.

The Contractor shall excavate and dispose of the existing curbing and excavate a trench for the new curb that is 18 inches wide and as deep as required. The Contractor shall be responsible for protection of the trench for the duration of the project to ensure proper install of the proposed curbing.

The Contractor shall be responsible for applicable saw cutting, keyways, or other labor necessary to removal the existing concrete curbing.

The cost incurred herein shall be billed on a per linear foot cost based on the Contractor’s anticipated fee(s) associated with the scope detailed herein and the design plans.

4. Bid Item IV: Adjust Utility Gates

Work included in Bid Item IV: Adjust Utility Gates shall include all materials, equipment, and labor associated with the adjustment of curbside utility boxes to the proposed finish grade of the sidewalk area, in accordance with the Rules and Regulations of the Town of Bristol Department of Public Works and other pertinent regulatory authorities.

The cost incurred herein shall be billed on a per each cost based on the Contractor’s

5. Bid Item V: Pre-Cast Concrete Curbing

Work included in Bid Item V: Pre-Cast Concrete curbing shall include all materials, equipment, and labor associated with the furnishment and installation of pre-cast concrete curbing (straight or curved as required), transition curb for wheelchair ramps (straight or curved as required), and as specified in RIDOT Standard Details 7.1.0 and 7.1.4 and

RIDOT Standard Specification 905.

The Contractor shall be responsible for setting the concrete curb in accordance with

RIDOT Standard Detail 7.6.0.

Cement concrete for setting curbing shall be 4000 PSI at 28-day test, 3/4-inch aggregate, 5% air entrainment, and maximum 4-inch slump.

All edges of excavations made in existing pavements, driveways, and sidewalks which will not be overlaid, and which will be visible shall be squared by saw cutting with power driven tools to provide a neat and clean edge for joining proposed concrete sidewalk and components with existing pavements at the limits indicated within the design plans.

Ragged or uneven edges shall not be accepted. Areas which have been broken or undermined shall be edged neatly with a minimum disturbance to remaining pavement or sidewalks.

Any work requiring chamfering of cutting of curb shall be incidental to these items.

6. Bid Item VI: Construction of Concrete Sidewalk

Work included within Bid Item VI: Construction of Concrete Sidewalk shall the reuse and regrading of existing subbase and base material, compaction of existing gravel borrow base, furnishment and installation of wire-fabric that conforms to subsection

M05.03.1, installation of a minimum four (4”) inch thick cement concrete sidewalk, in accordance with RIDOT Standard 43.1.0 and RIDOT Standard Specification 905.

This work will include saw cutting or other labor necessary to meet existing surfaces such as walkways, driveways, and the street.

Each surface will be thoroughly cleaned. All seams and joints will be coated with emulsion and covered with stone dust while in a liquid state.

Unless otherwise directed, the final sidewalk surface will have a pitch of 1:50 towards the adjacent roadway to provide proper drainage.

The materials and workmanship will comply with applicable requirements of RIDOT.

In the event the existing subgrade material is deemed inadequate, new subgrade material will meet or exceed RIDOT Material Specifications subsection M01.02 (Gravel Borrow) and compensated for in accordance with Add Alternate Bid Item I.

The cost incurred herein shall be billed on a per cubic yard cost based on the Contractor’s

7. Bid Item VII: Driveway Opening (DWO-1) Replacement

Work included within Bid Item VII is to include the sawcut and removal of the existing asphalt, as required, in accordance with RIDOT Standard 43.4.0, to match existing grade within the parking lot, fine grading of existing subgrade, installation of cement concrete driveway in accordance RIDOT Standard 43.5.0, and furnishment and installation of minimum three (3”) inch thick hot mix asphalt (HMA Class 9.5) as required to meeting existing asphalt conditions.

In addition, the Contractor shall be responsible for materials, labor, and preparation of two (2) Americans with Disabilities Act (ADA) wheelchair ramps at each side of the proposed driveway opening replacement, in accordance with RIDOT Standard 43.3.0.

This work will include saw cutting, keyways, or other labor necessary to meet existing surfaces such as walkways, driveways, and the street. It shall be responsibility of the

Contractor to review the existing driveway spot elevations as provided Sheet C109 of the design plans to confirm the extent of regrading to provide driveway sloping in accordance with RIDOT standards and specifications.

The work under this item is limited to the furnishment and installation of cement concrete driveway openings, ADA compliance sidewalk openings, and corresponding asphalt replacement, as required. Removal & disposal of existing sidewalk is measured under

Bid Item II. Removal & Disposal of existing concrete curbing is measured under Bid

Item III.

The cost incurred herein shall be billed on a lump sum cost based on the Contractor’s

8. Bid Item VIII: Driveway Opening (DWO-2) Replacement

Work included within Bid Item VIII is to include the sawcut and removal of the existing within the parking lot, fine grading of existing subgrade, installation of cement concrete driveway in accordance RIDOT Standard 43.5.0, and furnishment and installation of

Contractor to review the existing driveway spot elevations as provided Sheet C109 of the replacement, as required. Removal & disposal of existing sidewalk is measured under

9. Bid Item IX: Driveway Opening (DWO-3) Replacement

Work included within Bid Item IX is to include the sawcut and removal of the existing within the parking lot, fine grading of existing subgrade, installation of cement concrete driveway in accordance RIDOT Standard 43.5.0, and furnishment and installation of

Contractor to review the existing driveway spot elevations as provided Sheet C109 of the replacement, as required. Removal & disposal of existing sidewalk is measured under

10. Bid Item X: Driveway Opening (DWO-4) Replacement

Work included within Bid Item X is to include the sawcut and removal of the existing within the parking lot, fine grading of existing subgrade, installation of cement concrete driveway in accordance RIDOT Standard 43.5.0, and furnishment and installation of

Contractor to review the existing driveway spot elevations as provided Sheet C109 of the replacement, as required. Removal & disposal of existing sidewalk is measured under

11. Bid Item XI: Driveway Opening (DWO-5) Replacement

Work included within Bid Item XI is to include the sawcut and removal of the existing within the parking lot, fine grading of existing subgrade, installation of cement concrete driveway in accordance RIDOT Standard 43.5.0, and furnishment and installation of

Contractor to review the existing driveway spot elevations as provided Sheet C109 of the replacement, as required. Removal & disposal of existing sidewalk is measured under

12. Bid Item XII: Driveway Opening (DWO-6) Replacement

Work included within Bid Item XII is to include the sawcut and removal of the existing within the parking lot, fine grading of existing subgrade, installation of cement concrete driveway in accordance RIDOT Standard 43.5.0, and furnishment and installation of

Contractor to review the existing driveway spot elevations as provided Sheet C109 of the replacement, as required. Removal & disposal of existing sidewalk is measured under

13. Bid Item XIII: Driveway Opening (DWO-7) Replacement

Work included within Bid Item XIII is to include the sawcut and removal of the existing within the parking lot, fine grading of existing subgrade, installation of cement concrete driveway in accordance RIDOT Standard 43.5.0, and furnishment and installation of

Contractor to review the existing driveway spot elevations as provided Sheet C109 of the replacement, as required. Removal & disposal of existing sidewalk is measured under

14. Bid Item XIV: Driveway Opening (DWO-8) Replacement

Work included within Bid Item XIV is to include the sawcut and removal of the existing within the parking lot, fine grading of existing subgrade, installation of cement concrete driveway in accordance RIDOT Standard 43.5.0, and furnishment and installation of

Contractor to review the existing driveway spot elevations as provided Sheet C109 of the replacement, as required. Removal & disposal of existing sidewalk is measured under

15. Bid Item XV: Driveway Opening (DWO-9) Replacement

Work included within Bid Item XV is to include the sawcut and removal of the existing within the parking lot, fine grading of existing subgrade, installation of cement concrete driveway in accordance RIDOT Standard 43.5.0, and furnishment and installation of

Contractor to review the existing driveway spot elevations as provided Sheet C109 of the driveway openings, ADA compliance sidewalk openings, and corresponding asphalt replacement, as required. Removal & disposal of existing sidewalk is measured under

16. Bid Item XVI: Driveway Opening (DWO-10) Replacement

Work included within Bid Item XVI is to include the sawcut and removal of the existing within the parking lot, fine grading of existing subgrade, installation of cement concrete driveway in accordance RIDOT Standard 43.5.0, and furnishment and installation of

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