2646ITB_-_SHIP_Housing_Rehabilitation_(Addendum_#2_Revision).pdf

1. INTRODUCTION

The City of Daytona Beach is hereby soliciting responses from interested parties to provide complete housing rehabilitation on 3 owner-occupied, single family residential homes.

1.1. Summary

Bid Opening: The City will accept only online submittals through our Platform, https://procurement.opengov.com/portal/codb, accessible through the City’s website https://www.codb.us/841/Purchasing. All Bid Responses MUST be submitted through this Platform. No paper

Bids will be accepted. Interested parties may view the Bid Opening virtually. The link to the Bid Opening will be provided in the Timeline section in the #INTRODUCTION.

Participation: To view specifications, schedule, pose questions, receive addenda & notices, or submit an offer, visit https://codb.us/841/purchasing and click "Public Solicitation". Then click the 'PARTICIPATE' button at the bottom of the solicitation page. After clicking the participate button Bidder’s will be prompted to login or register the company. Clicking the participating button does not obligate the Bidder to submit a response. It is recommended that Bidders register and participate as soon as possible in order to stay informed on this

Solicitation. It is the Bidder's responsibility to stay informed of the latest announcements.

A Non-Mandatory Pre-Bid Conference will be held via Teams. Interested participants are urged to attend.

Details are provided in the Timeline.

Question Deadline: The deadline for questions is detailed in the Timeline section of the INTRODUCTION.

Questions must be submitted through the Platform using the Question & Answer tab. To ask a question click the Question and Answer tab, select the blue "Ask Question" button. Add a Subject, enter your questions, and then select the blue Submit Question icon.

Addenda/Revisions/Question & Answers: Participants shall review all revisions and answers to published questions before submitting an offer. The 'Question & Answer' feature is authoritative and shall be considered an addendum to the Solicitation. All published answers shall display in the Question and Answer tab. Make sure that the latest version of documents been reviewed as well as all public announcements.

Offer Term: Bids may be held by the City for a period not to exceed 60 days from the date of opening of Bids for the purpose of reviewing the Bid and investigating the qualifications of Contractors prior to awarding the

Contract.

Platform Support: Bidders shall contact OpenGov Procurement Support related to any inquiries related to the software. Bidders may contact Support via the blue chat bubble in the bottom right corner of an OpenGov

Procurement webpage or can reach out via email at procurement-support@opengov.com or via phone at (855)

680-4747.

Issue Date: Tuesday, May 5, 2026

1.2. Contact Information

Abigail Brock

Purchasing Agent

301 S. Ridgewood Ave.

Suite 146 https://procurement.opengov.com/portal/codb https://www.codb.us/841/Purchasing https://procurement.opengov.com/portal/codb/projects/258291/document?section=2473345

Invitation For Bid #2646ITB Title: 2646ITB - SHIP Housing Rehabilitation

Daytona Beach, FL 32115

Email: brockabigail@daytonabeach.gov

Phone: (386) 671-8080 Ext: 8082

Department:

Redevelopment Services

1.3. Timeline

Release Project Date May 5, 2026

Pre-Bid Meeting (Non-Mandatory) May 13, 2026, 10:00am

Join:

https://teams.microsoft.com/meet/242794930313

960?p=kGr3XYyrykosI9ST1Q

Meeting ID: 242 794 930 313 960

Passcode: Ef9VG75P

Dial in by phone

+1 312-667-7230,,745959103#

United States, Chicago

Phone conference ID: 745 959 103# https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTExNmZkZTAtMTQ0My00M2

NjLTlmNmMtNWEwZTM2YTY0OTU1%40thread.v2/

0?context=%7b%22Tid%22%3a%22112fe1e2-c356-

4b5a-885a-

669fa41090ef%22%2c%22Oid%22%3a%22c87eed1

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Question and Request for Interpretation

Submission Deadline

June 2, 2026, 5:00pm mailto:brockabigail@daytonabeach.gov tel:(386)671-8080;ext=8082 https://teams.microsoft.com/meet/242794930313960?p=kGr3XYyrykosI9ST1Q https://teams.microsoft.com/meet/242794930313960?p=kGr3XYyrykosI9ST1Q https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTExNmZkZTAtMTQ0My00M2NjLTlmNmMtNWEwZTM2YTY0OTU1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTExNmZkZTAtMTQ0My00M2NjLTlmNmMtNWEwZTM2YTY0OTU1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTExNmZkZTAtMTQ0My00M2NjLTlmNmMtNWEwZTM2YTY0OTU1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTExNmZkZTAtMTQ0My00M2NjLTlmNmMtNWEwZTM2YTY0OTU1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTExNmZkZTAtMTQ0My00M2NjLTlmNmMtNWEwZTM2YTY0OTU1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTExNmZkZTAtMTQ0My00M2NjLTlmNmMtNWEwZTM2YTY0OTU1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTExNmZkZTAtMTQ0My00M2NjLTlmNmMtNWEwZTM2YTY0OTU1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d

Proposal Submission Deadline June 9, 2026, 2:00pm

Join:

https://teams.microsoft.com/meet/299295693385

925?p=oXoWok3cxVKLLYIOGB

Meeting ID: 299 295 693 385 925

Passcode: dQ2DK7TQ

Dial in by phone

+1 312-667-7230,,704805902#

United States, Chicago

Phone conference ID: 704 805 902# https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDE0ZGE0ZWUtM2E0NC00Zj

FlLTllY2ItYTM4NjVjZGU4NTM1%40thread.v2/0?con text=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-

885a-

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2. DEFINTIONS

THESE TERMS ARE STANDARD FOR ALL SOLICITATIONS ISSUED BY THE CITY OF DAYTONA BEACH. THE

CITY MAY DELETE, SUPERSEDE, OR MODIFY ANY OF THESE FOR A PARTICULAR SOLICITATION BY USE

OF SPECIAL PROVISIONS.

Certain terms used herein will have the following meanings. Note some defined terms are not relevant to this Solicitation:

2.1. DEFINITIONS

THESE TERMS ARE STANDARD FOR ALL SOLICITATIONS ISSUED BY THE CITY OF DAYTONA BEACH. THE CITY

MAY DELETE, SUPERSEDE, OR MODIFY ANY OF THESE FOR A PARTICULAR SOLICITATION BY USE OF SPECIAL

PROVISIONS.

Certain terms used herein will have the following meanings. Note some defined terms are not relevant to this

Solicitation:

Addenda means written or graphic instruments issued prior to the end of the Offer Phase which clarify, correct, or change the Solicitation documents or Contract documents. Also means Addendum.

Bid means Solicitation Submission, or Proposal, submitted by a Bidder on the prescribed forms setting forth the prices for the work to be performed, and in the case of a Request for Proposals, the credentials, qualifications, and proposed project approach.

Bidder one who submits a response to a Solicitation; also means Proposer or Respondent.

https://teams.microsoft.com/meet/299295693385925?p=oXoWok3cxVKLLYIOGB https://teams.microsoft.com/meet/299295693385925?p=oXoWok3cxVKLLYIOGB https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDE0ZGE0ZWUtM2E0NC00ZjFlLTllY2ItYTM4NjVjZGU4NTM1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDE0ZGE0ZWUtM2E0NC00ZjFlLTllY2ItYTM4NjVjZGU4NTM1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDE0ZGE0ZWUtM2E0NC00ZjFlLTllY2ItYTM4NjVjZGU4NTM1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDE0ZGE0ZWUtM2E0NC00ZjFlLTllY2ItYTM4NjVjZGU4NTM1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDE0ZGE0ZWUtM2E0NC00ZjFlLTllY2ItYTM4NjVjZGU4NTM1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDE0ZGE0ZWUtM2E0NC00ZjFlLTllY2ItYTM4NjVjZGU4NTM1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDE0ZGE0ZWUtM2E0NC00ZjFlLTllY2ItYTM4NjVjZGU4NTM1%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d

City means The City of Daytona Beach, unless the context indicates otherwise, includes the City’s officers, employees, and agents.

Commodities means the supplies, materials, goods, merchandise, food, equipment, or other personal property, excluding real property, that the Bidder will be obligated to provide the City under any resulting Contract.

References to commodities shall mean goods.

Contract means the form Contract, if any, required by the City in order to integrate all terms and conditions therein, provided by the City for the Bidder’s execution and includes 1) the Solicitation documents 2) the Offer

Package, 3) the Resolution or Ordinance 4) all Purchase Orders issued pursuant to the Solicitation documents

5) all amendments that may after the date of award be executed by the Bidder and the City 6) any addenda 7) any other Solicitation Documents. Also means an Agreement to purchase Goods or Services or both, regardless of whether the agreement is reduced to a single written document.

Electronic Signature means the original signature transmitted and received via electronic transmission of a scanned document, (e.g., PDF or similar format) and are true and valid signatures for all purposes hereunder and shall bind the parties to the same extent as that of an original signature. Any such electronic counterpart shall be of sufficient quality to be legible either electronically or when printed as hardcopy. The City shall determine legibility and acceptability for public record purposes.

Florida Prompt Payment Act means F.S. §§ 255.0705—255.078, as amended from time to time.

Goods means the supplies, materials, commodities, merchandise, food, equipment, or other personal property, excluding real property, that the Bidder will be obligated to provide the City under any resulting

Contract. References to Goods shall mean Commodities.

Local Vendor means a person or business entity which has maintained a permanent place of business with full-time employees within the city limits for a minimum of six months prior to the date Offers were received for the purchase or Contract at issue, which generally provides from such permanent place of business the kinds of Goods or Services solicited, and which at the time of the Solicitation fully complies with state and local laws, including City zoning and licensing ordinances.

Notice of Intent to Award (NOI) means a written notice given by the City stating that staff is recommending award to the listed Proposer. It includes instructions for completing and submitting any Contract that accompanies the NOI.

Offer means Solicitation Submission, Bid, or Proposal, submitted by a Bidder on the prescribed forms setting forth the prices for the work to be performed, and in the case of a Request for Proposals, the credentials, qualifications, and proposed project approach.

Platform means OpenGov, the software currently used by the City. All communications regarding this

Solicitation will be posted at www.codb.us/841/purchasing through the Public Solicitations link. Bidders MUST submit Offers through the Platform. The Platform is utilized by the City and the Bidders to: 1) Allow Bidders to register and manage their company records, 2) Post and issue City Solicitation packages for Bidders from inception to award of a Solicitation, 3) Allow Bidders to submit an Offer Package online, electronically, through the Platform, 4) Allow Bidders to view all public record documents related to an online Solicitation.

Pricing Sheet means the area within the Platform where Bidders will provide their pricing response for the

Solicitation. Also known as Bid Schedule.

Proposal means Solicitation Submission, or Bid, submitted by a Bidder on the prescribed forms setting forth the prices for the work to be performed, and in the case of a Request for Proposals, the credentials, qualifications, and proposed project approach.

Proposer means one who submits a response to a Solicitation; also means Bidder or Respondent

Purchase Order means a written document to an awarded Proposer formalizing the terms and conditions of a proposed transaction.

Respondent one who submits a response to a Solicitation; also means Proposer or Bidder.

Responsible refers to a Proposer that has the necessary skills, ability, capacity, and capability to perform the work required under a Solicitation and is otherwise eligible for award.

Responsive means conforming in all respects to the Solicitation Package, except minor irregularities.

Services means a Proposer's ability to comply with promised delivery dates, specifications, and technical assistance. Also means the furnishing of labor, time, or other form of effort.

Solicitation means the group or collection of information that constitutes detailing the requirements and requesting responses or submittals from eligible Proposers. The information may be in the form of electronic documents, files, and information contained in data fields in the Platform.

Solicitation Deadline means the specific date a time that a Solicitation is due. No Offers will be accepted after this time.

Tabulation Sheet means the opening results of a Solicitation. The Proposer's name, City, and Offer Price will be recorded for Invitations to Bid.

Vendor means Contractor, Consultant, Respondent, Supplier or Proposer to whom the Contract is awarded.

3. SCOPE OF SERVICES

3.1. 608 Tomoka Road

Scope of services to include:

A. Electrical System

1. Repair overhead electrical service mas as necessary for proper drip loop and insulate splice connections.

2. Trim tree limbs away from service entry conductors a minimum 3'.

3. Replace FPE service panel and all branch circuit wiring from new panel to all switches, receptacles and fixtures/equipment circuit conductors and upgrade all switches and receptacles as necessary with new devices.

a. New service panel shall be installed in a location that meets the current NEC requirements for clearances.

4. Connect new exhaust fan/lights to wall switches.

5. Replace ceiling fixtures at living areas with new Low E LED fixtures.

6. Install necessary GFI/Arc fault devices at all required locations per current NEC.

7. Replace 3-wire dryer/range cords with new 4-wire circuits.

8. Install anti-tip bracket at range oven; reconnect all appliances.

9. Install new, hard wired smoke detectors.

10. Coordinate all equipment breakers with other trades to confirm proper sizing.

11. Cut and patch interior walls as necessary for proper installation.

B. Plumbing System

1. Contractor shall remove existing water supply and install a complete new water supply system with new 40-gallon water heater.

2. New double bowl kitchen sink, new faucet w/vegetable sprayer and new bathroom fixtures.

3. New fiberglass tub w/3-sided fiberglass surround and integral handrails.

4. Replace any deteriorated floor framing as necessary with new pressure treated materials.

5. New exterior faucets.

6. Connect all appliances to new system.

7. Replace existing cast iron drains with new PVC materials from fixtures to point of collection.

a. Cast iron vent pipe through the roof is excluded and can be left in place with proper connections above grade to new PVC materials.

8. Cut and patch floors as necessary.

9. Coordinate replacement with bathroom rehab for proper drain locations.

a. Replace toilet with ADA model.

b. Replace shower head with 60" handheld model.

C. Cabinets/Countertops

1. Contractor shall remove existing cabinets & countertops at kitchen and install new kitchen base & wall cabinets and new laminate countertops.

a. Cabinets shall fit into existing layouts for size and dimensions.

b. Provide color selection to Owner from Contractor's locally available stock.

D. Insulation/Ventilation

1. Contractor shall install new exhaust fan/light combo within footprint of tub vented to closest exterior discharge and connect to existing light switch.

2. Evaluate insulation in attic space and increase to provide a uniform R-30 throughout the living space.

E. Windows

1. Remove and replace all windows with new insulated models Low E, double pane, single hung, high performance vinyl windows installed per local code requirements for wind load and impact resistance.

2. Provide new wood bucks on masonry openings properly attached to masonry.

a. Tilt out sash is not required, however, if Contractor uses tilt sash windows, they will be required to tilt 90 degrees in the opening.

3. Provide obscure glass at bathroom.

4. Include 3/4" plywood shutters, listed and labeled for opening with permanent mounting hardware installed in masonry structure if required by local jurisdiction for opening protection only.

5. Patch & repair any disturbed finishes to match existing.

F. Exterior Repairs

1. Install new concrete landings & steps (a minimum of 36" x width of door) landing at exterior doors in carport and rear elevation.

a. Include installation of graspable handrails/railings

i. Install graspable handrail at front entry steps. Contractor may leave existing steps in place if there is no conflict with new concrete steps/landing.

2. Install sloped concrete cap on existing 1/2 wall at carport.

3. Replace damaged screen panels at rear patio and service screen door for proper operation.

4. Adjust front & rear exterior doors and refinish with appropriate stain/sealer to help prevent further deterioration.

5. Evaluate masonry wall interface at pantry/carport and install appropriate metal masonry tie-backs to help minimize further movement.

a. Caulk & seal the control joint at interface on interior & exterior of wall & ceiling.

G. General Interior

1. Remove deteriorated plaster ceilings at random locations as necessary to provide clean substrates; install new drywall ceiling board with knock down texture from corner to corner of affected rooms; prime & paint with 2 coats flat white ceiling paint.

2. Replace flooring at bathroom with new LVP flooring with 1/4 round trim at floor to wall interface.

3. Remove damaged wall finishes at bathroom & random locations; replace damaged wood framing/substrates with new materials; install new moisture resistant wall board caulked & painted with semi-gloss paint color as selected by Owner.

H. General Conditions

1. Include, but not limited to permitting, project supervision, temporary facilities, coordination, overhead and fees to complete the Scope of Work. All work shall be completed in accordance with the Lead Paint & Asbestos surveys provided by others.

Note: Existing walls, floors, & ceiling structures may contain asbestos, and/or lead based paint. Refer to supplemental ACM & Lead Based Paint reports to be provided by others. Contractor shall include compliance with all necessary federal, state, & local requirements in their bid.

3.2. 237 S. Adams Street

Scope of services to include:

A. Electrical System

1. Evaluate circuit conductors for dryer/appliances and replace oversized breakers with the correct model for the applied load.

2. Properly identify all wiring at electrical panels.

3. Replace smoke detectors with hard wired or 10 yr. sealed battery models.

4. Evaluate all wiring in attic and crawl space for damage and repair/replaces as necessary for safe installation.

5. Repair or replace existing, improperly installed/unfinished receptacles & switches for proper installation.

6. Replace all FTI devices with new models.

7. Install missing globes at ceiling fixtures and ensure system is in safe working condition.

B. HVAC System

1. Replace thermostat with new, 7-day programmable model.

2. Evaluate distribution ducts and repair/replace as necessary for proper installation per

SMACNA standards.

3. Replace all ceiling grills with new units.

4. Clean and sanitize return air plenum.

5. Clean and service air handler motor, blower and coils.

a. Flush condensate drain.

b. Clean and service equipment for maximum efficiency including replacing contactor, capacitors, installing a hard start kit on compressor motor, charging refrigerant, insulating refrigeration lines, and securing unit to pad.

6. Install new dryer exhaust through exterior wall with appropriate termination and connect to dryer.

C. Doors

1. Remove and replace exterior doors at front and rear of house with new 6-panel prehung steel models with peephole, keyed alike - entry hardware with deadbolt.

a. Include replacing door bucks and reuse existing hardware.

b. All doors to be installed per FL product approvals and local code requirements -specifically included is replacement of structural wall framing (up to 18" on each side of opening) on each side of door framing at rear of house.

c. All openings shall be properly caulked, painted, and finished to minimize moisture & air infiltration.

d. Replace damaged bottom panel of garage door and service door for smooth operation.

D. Insulation

1. Remove remaining insulation.

2. Chemically treat attic space to minimize potential health hazards and replace with new blown fiberglass insulation to provide a uniform R-30 value throughout the attic space and room enclosure at rear porch.

3. Provide appropriate attic markers and baffles at eaves for proper convection air flow.

4. Install new drywall ceiling with knock down texture and painted with 1 coat primer and 2 coats flat white ceiling paint at enclosed rear porch.

E. Steps

1. Install concrete landing on exterior side of front entry and new code compliant concrete steps.

2. Modify/relocate sidewalk from driveway to front of new steps.

3. Modify steps from living space to enclosed rear porch with new concrete steps to meet current code requirements for riser heights and tread depth. NOTE: Minimum tread depth is 11" without a nosing. Treads may be 10" IF a minimum 3*4" nosing is provided.

4. Install appropriate graspable handrails at each location.

F. Flooring Repairs

1. Remove floor covering at bathroom - evaluate wood subfloor and replace damaged areas with new materials to match existing materials.

2. Install appropriate underlayment and new LVP flooring.

3. Specifically included is removal and resetting of toilet.

4. Repair deteriorated vinyl flooring at front entry area. Install new LVP over new concrete steps at enclosed rear porch.

G. Windows

1. Remove and replace all windows with new insulated models Low E, double pane, single hung, high performance vinyl windows installed per local code requirements for wind load and impact resistance.

2. Provide new wood bucks on masonry openings properly attached to masonry.

a. Tilt out sash is not required, however, if Contractor uses tilt sash windows they must be required to tilt 90 degrees in the opening.

3. Provide obscure glass at bathroom.

4. Include 3/4" plywood shutters, listed and labeled for opening with permanent mounting hardware installed in masonry structure if required by local jurisdiction for opening protection only.

a. Specifically included is the removal and replacement of vinyl siding to evaluate structural framing and substrates on each side and underneath wall openings prior to ordering or replacing window units to evaluate structural wall framing.

5. Repair and replace damaged structural framing up to 24" on each side and underneath of wall opening.

a. If additional damage is discovered upon removal of vinyl siding, Contractor shall immediately notify City Project Manager for evaluation prior to moving forward with window replacement.

H. General Conditions

1. Include, but not limited to permitting, project supervision, temporary facilities, coordination, overhead and fees to complete the Scope of Work. All work shall be completed in accordance with the Lead Paint & Asbestos surveys provided by others.

Bid Alternate

A. Cabinets/Countertops

1. Remove existing base & upper cabinets & countertops at kitchen and install new builder grade kitchen cabinets with new laminate countertops.

a. Cabinets shall fit into existing layouts for size and dimensions.

b. Contractor to provide color choices for selection by Owner from Contractor's locally available stock.

c. Replacement includes all ancillary work to remove and replace kitchen sink, faucets, appliances and substrates as necessary for turnkey finished installation.

NOTE: Contractor shall expect microbial growth to be present upon cabinet removal and includes removal and replacement of affected surfaces up to 5 sq. ft. of surface growth without additional mold remediation costs.

3.3. 228 Haynes Street

Scope of services to include:

A. Electrical System

1. Replace mismatched breakers with the correct manufacturer model.

2. Replace smoke detectors with hard wired or 10 yr. sealed battery models.

3. Repair or replace existing, improperly installed/unfinished receptacles & switches for proper installation.

4. Remove improperly installed generator cord & plug.

5. Blank off open spaces at electrical panel.

6. Replace all GFI devices with new models.

7. Install missing globes at ceiling fixtures and ensure system is in safe working condition.

B. Primary Bathroom Rehab

1. Remove existing wall tiles & substrates at 3 sides of shower enclosure & threshold.

a. Repair framing as necessary.

2. Install new shower pan, threshold, floor & wall tile over wall board/tile backer with waterproof coating.

3. Install 36" & 24" grab bars.

a. Install necessary backing and ADA grab bar (minimum 2 locations), and other items as necessary to complete task.

4. Install 2 corner shelves.

5. Provide new water supply piping (shower wall only).

6. Provide shower valve and faucet with handheld shower spray arm.

7. Replace toilet with new model.

a. Replace all fixture shut off valves.

b. Patch and repair drywall on adjacent surfaces to accommodate installation.

C. Plumbing System

1. Install new faucets in kitchen and bathrooms, including new shut off valves, shower valves and trim, sinks & faucets.

2. Replace existing water supply piping with new materials. Include reconnection of all appliances; sinks; faucets and water heater.

3. Install new hose bibbs at existing locations.

4. Install/repair any improper drain connections and/or venting.

5. Install vacuum breakers at all required locations.

6. Refinish bathtub in hall bathroom.

7. Clean and flush existing drain system from fixture trap to point of collection and provide video inspection to City Project Manager.

8. Cut & patch drywall and/or shower tile as necessary for proper installation.

D. HVAC System

1. Replace all ceiling grills with new units.

2. Clean and sanitize return air plenum.

3. Install filter back return grill at wall return air opening.

4. Clean and service air handler motor, blower and coils. Flush condensate drain.

5. Install new dryer exhaust through exterior wall with appropriate termination and connect to dryer.

E. Doors

1. Remove and replace exterior doors at side of garage with new 6 panel pre-hung steel model.

a. Include replacing door bucks and reuse existing hardware.

i. All doors to be installed per FL product approvals and local code requirements.

F. General Interior

1. Cut and patch existing floor and wall finishes for installation of new plumbing, electrical devices, HVAC, and general repairs.

2. Install missing baseboards with new material to match existing.

3. Install new 6 panel bi-pass closet doors.

4. Wall & floor tile at primary shower shall be removed and replaced with new materials that include integral grab bars.

5. Replace vinyl flooring with new LVP from corner to corner of the room where damaged flooring exists.

6. Repaint any new/disturbed finishes to match existing finishes with color selected by Owner from Contractor's locally available stock.

G. Windows

1. Remove and replace all windows with new insulated models Low E, double pane, single hung, high performance vinyl windows installed per local code requirements for wind load and impact resistance.

2. Provide new wood bucks on masonry openings properly attached to masonry.

a. Tilt out sash is not required, however, if Contractor uses tilt sash windows they must be required to tilt 90 degrees in the opening.

3. Provide obscure glass at bathroom.

4. Include 3/4" plywood shutters, listed and labeled for opening with permanent mounting hardware installed in masonry structure if required by local jurisdiction for opening protection only.

H. General Conditions

1. Include, but not limited to permitting, project supervision, temporary facilities, coordination, overhead and fees to complete the Scope of Work

4. INSTRUCTIONS TO BIDDERS

THESE INSTRUCTIONS ARE STANDARD FOR ALL BID SOLICITATIONS ISSUED BY THE CITY OF DAYTONA

BEACH. THE CITY MAY DELETE, SUPERSEDE, OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR

A PARTICULAR SOLICITATION IN THE SPECIAL PROVISIONS SECTION.

4.1. BID DOCUMENTS

The Bid Documents consist of all published sections of this Solicitation including Attachments, Pricing Proposal and all other Forms to be completed and submitted by the Bidder, and all additional documents required to be completed and submitted by the Bidder as part of the Bid Submission.

In making copies of Bid Documents available, the City does so only for the purpose of obtaining Bids and does not confer a license or grant to use the Bid Documents for any other purpose.

Platform means OpenGov, the software currently used by the City. All communications regarding this

Solicitation will be posted at www.codb.us/841/purchasing through the Public Solicitations link. Bidders MUST submit Offers through the Platform.

The Platform is utilized by the City and the Bidders to:

1) Allow Bidders to register and manage their company records

2) Post and issue City Solicitation packages for Bidders from inception to award of a Solicitation

3) Allow Bidders to submit an Offer Package online, electronically, through the Platform

4) Allow Bidders to view all public record documents related to an Online Solicitation

4.2. COMPLETING THE BID

In order for the Bid to be considered complete:

A. The Pricing Proposal and all other Required Forms must be completed. All blank spaces must be completed.

B. All other information/documentation that is required to be submitted must be provided in the manner indicated.

C. Any extraneous documents or information submitted by the Bidder will be discarded. The Bidder will be asked to sign a written contract only if the City awards the contract to that Bidder.

D. Where the Pricing Proposal only calls for unit prices the Bidder must bid all unit prices as set forth in the Pricing Proposal unless Special Instructions are included in this Solicitation specifically allowing for partial or lot-by-lot Bids. If this Solicitation allows for partial or lot-by-lot Bids, the Bidder must comply with the Special Instructions in completing the unit prices set forth in the Bid Schedule.

E. The Bid Price will be stated in numerals.

F. The Bidder must not submit alternative Bids unless this Solicitation specifically authorizes alternate

Bids. If this Solicitation specifically allows the submission of alternate Bids, the Bidder must submit the standard and the alternative Bid in order to be considered responsive.

G. The Bid may not contain qualifications or exceptions of any kinds.

H. All other submittal requirements stated herein must be met.

4.3. REQUEST FOR INTERPRETATIONS

If the Bidder is in doubt as to the meaning of any of the Bid Documents included in this Solicitation, the

Bidder may submit a written request via the Platform. Such requests must be received by the Request for

Interpretations Deadline detailed in the Timeline section of the INTRODUCTION in order to be considered.

The City is not obligated to respond to such requests. Any clarification or interpretation issued by the City in the form of a public announcement, addendum, or answer to a question via the Platform and will be deemed to be a part of the Bid Documents. No oral clarification or interpretation will be binding.

QUESTIONS AND ANSWERS. All answers to material questions will be published on the Platform. Bidders are required to review all questions and answers within the Solicitation. Questions and answers are as authoritative as any information issued in a formalized addendum and incorporated into the Solicitation

Documents or any Contract resulting from this Solicitation.

4.4. ADDENDA TO BID DOCUMENTS

Prior to Bid opening, the City may on the City’s own initiative or in response to a request for clarification, furnish public announcements, addenda, or answers to questions submitted that relate to these

Instructions, the Bid Documents, and to any Drawings, Specifications, or other Contract Documents previously supplied by the City. In addition, the City may by announcement, addenda, or answer to a question, extend the date scheduled for Bid Opening.

The Purchasing Agent will make reasonable efforts through the Platform to notify all potential Bidders of the issuance of Addenda, announcement, or answer.

The Bidder is solely responsible for ensuring that the Bid submitted reflects all such Addenda, answers, or announcements.

4.5. SUBMISSION OF ONLINE OFFERS

The City will only accept Offers online through the Platform. No paper Offers will be accepted.

All electronic files uploaded must be in a common format accessible by software programs the City uses.

Those common formats are generally described as Microsoft Word (.doc or .docx), Microsoft Excel (.xls or

.xlsx), Microsoft Power Point (.ppt or pptx), or Adobe Portable Document Format (.pdf.). Bidders will not secure, password protect or lock uploaded files; the City must be able to open and view the contents of the file. Bidders will not disable or restrict the ability of the City to print the contents of an uploaded file.

Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading or interpreting the words, drawings, images or sketches. The City may disqualify any Offer that does not meet the criteria stated in this paragraph.

4.6. AMENDMENT AND WITHDRAWAL OF BID PRIOR TO BID OPENING

The Bidder may amend or withdraw the Bid at any time prior to Bid opening. Mere negligence on the part of the Bidder in preparing the Bid does not constitute a right to withdraw the Bid subsequent to Bid opening.

4.7. DISQUALIFICATION OF BIDDERS

A. Only One Bid Permitted: The Bidder may submit only one Bid. If the Bidder submits more than one Bid for the work involved, all Bid proposals submitted from the Bidder will be rejected.

B. Collusion: If the City determines that collusion exists among Bidders, the City will reject the Bids of all participants in the collusion.

C. Public Entity Crimes: Failure to submit a correctly completely public entity crimes form. Pursuant to Section 287.133(12)(a) of the Florida Statutes, a person or affiliate who has been placed on the convicted Supplier list following a conviction for a public entity crime may not submit an Offer

(Bid Response) on a contract to provide any goods or services to a public entity, may not submit a bond on a contract with a public entity for the construction or repair of a public building or public work, may not submit an Offer (Bid Response) on leases of real property to a public entity may not be awarded or perform work as a Supplier, Contractor, subcontractor, or Consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for Category Two ($25,000) for a period of 36 months from the date of being placed on the convicted Supplier list

D. Scrutinized Companies List: If the Bidder is found to have submitted a false certification as provided by F.S. Section 238.175(5) or been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector

List, the City will have the option to immediately terminate this Contract.

4.8. BID OPENING

The Bid Opening will be scheduled on the date and time specified in the Timeline section of the

INTRODUCTION for the Bid, or by any applicable Bid Announcement, Addenda, or answer that the City may issue. At the Bid Opening, the City will electronically open the Bid so long as it is proper and has been timely submitted. The Bid Tabulation will state the name of the Bidder and the Bid Price.

The Bidder is solely responsibility to ensure that the Bid is submitted via the Platform prior to Bid Opening.

Late Bids will not be accepted by the Platform.

Bid openings are broadcast live via Teams. Bidders who want to witness a Bid Opening may do so by logging on at the link in the Timeline section in the INTRODUCTION at the Bid Opening date and time.

4.9. BID AS OFFER; FIRM PRICING; NO GUARANTEES AS TO THE QUANTITIES

ORDERED

In submitting the Bid, the Bidder certifies that the Bidder is making a firm offer that will remain open for

60 days following Bid Opening. Extensions of time beyond the 60 day-period will only be by agreement of the City, the Bidder, and the surety for the Bidder.

In addition, if this Solicitation requests submission of unit prices: (i) all unit prices will be deemed to be held firm for the duration of the Contract, including any extension thereof, unless specifically authorized by the Contract Documents; and (ii) quantities stated are an estimate only and no guarantee is given or implied as to quantities that will actually be required during the contract period.

4.10. FEDERAL TAXES

The Bid price will be exclusive of all federal taxes. If the Bidder believes that certain other taxes are properly payable by the City, the Bidder may list such taxes separately in each case directly below the respective item Bid price. A tax exemption certificate will be furnished upon request.

4.11. BID PRICE INCLUSIVE OF COSTS

The SCOPE OF WORK is inclusive of all of the Bidder’s direct and indirect costs of performing the SCOPE

OF WORK.

4.12. BIDS AND PUBLIC RECORDS

Sealed Bids received by the City pursuant to this Solicitation will be temporarily exempt from disclosure in accordance with Florida’s Public Records Laws. Thereafter, Bids will be open for inspection by any person pursuant to Public Records Law.

If the Bidder believes that the Bid or any portion thereof is permanently exempt from disclosure under the public records laws, the Bidder must state the grounds for this position in CAPITAL LETTERS in a certified letter addressed to the Purchasing Agent and received at least 3 days prior to the Bid Opening.

The Bidder will be contacted prior to the opening of the Bid and a determination will be made as to whether or not it is exempt prior to opening. If a determination is made that it is not exempt from disclosure, the Bidder may in writing request the return of the sealed Bid.

4.13. BID OPENING RESULTS

The Bidder may secure information pertaining to Bid opening results on the Purchasing Division webpage https://www.codb.us/841/purchasing, or by emailing a request to purchasing@codb.us. Copies of preliminary tabulation sheets will be furnished upon request and receipt of a valid email address.

4.14. BIDDER CAPABILITY/REFERENCES

Prior to Contract award, the City may require Bidder to show that Bidder has the necessary facilities, equipment, ability, and financial resources to perform the work specified in a satisfactory manner and within the time specified.

In addition, the City may require Bidder to demonstrate that Bidder has experience in work of the same or similar nature as the work required herein, and to provide references satisfactory to the City.

4.15. REVIEW; BASIS OF AWARD

Bids will be reviewed in accordance with the procedures set forth in these Instructions to Bidders and the applicable provisions of the Purchasing Code, Chapter 30 of the Daytona Beach Code of Ordinances. Any contract awarded pursuant to this Solicitation will be made on the basis of the criteria for award of Bids provided in the Purchasing Code.

A link to the Code of Ordinances is available on the City’s web site, www.codb.us.

https://procurement.opengov.com/portal/codb/projects/258291/document?section=2473349 https://procurement.opengov.com/portal/codb/projects/258291/document?section=2473349

4.16. LOCAL VENDOR PREFERENCE

The Purchasing Code, Chapter 30, Code of the City of Daytona Beach provides for a preference to Local

Vendors whenever the application of such a preference is reasonable in light of the dollar-value of Offers received in relation to such expenditures.

As used in City Code, the term, “Local Vendors” means a person or business entity which has maintained a permanent place of business with full-time employees within the City limits of The City of Daytona Beach for a minimum of six months prior to the date Solicitations were received for the purchase or Contract at issue, which generally provides from such permanent place of business the kinds of Goods solicited, and which at the time of the Solicitation fully complies with state and local laws, including City zoning and licensing ordinances.

Pursuant to City Code, if the lowest Responsive Offer by a non-Local Vendor, and an Offer by a Local

Vendor is within 10% of the lowest Offer, then these two Bidder’s will each have the opportunity to submit a best and final Offer equal to or lower than the amount of the lowest Offer within five working days after

Offer opening. The Contract will be awarded to the Bidder submitting the lowest Responsive Offer or final

Offer. In case of a tie between a Local Vendor and a non-local Vendor the Contract will be awarded to the

Local Vendor.

If the Bidder intends to qualify as a Local Vendor, the Bidder must check YES to applicable question within

Required Forms and Documents Section. A Bidder who fails to check YES to this question submit it with the Offer Package, will not be further considered for local preference.

If the Bidder submits a properly completed Local Vendor affidavit as part of its Offer Package, the City reserves the right to verify that the Bidder meets the definition of Local Vendor, including by requiring the

Bidder to supply additional documentation. In all instances, the City will be the final arbiter as to whether the Bidder qualifies for local preference.

With certain exceptions, application of local preference is discretionary. For more information on how the

Local Preference may apply, see the Purchasing Code.

4.17. IDENTICAL TIE BIDS

If there are two or more low responsive Bids from responsible Bidders that are identical in price and other evaluation criteria, the tie will be awarded to the following in order of preference: a) the Bidder qualifying for local preference under Code 30-86; b) the Bidder in compliance with the drug free workplace certification requirements set forth in Florida Statutes 287.087; or c) the most responsible Bidder as defined under the City Code 30-82 (9)(c).

4.18. RIGHT TO ACCEPT OR REJECT BIDS

The City will reject Bids which contain modifications, qualifications, or exceptions, or which are incomplete, unbalanced, conditional, obscure, or which contain additions not requested, or irregularities of any kind, or which do not comply in every respect with these Instructions to Bidders and the Contract

Documents, unless the City in its sole discretion determines that the non-compliance is minor.

The City does not bind itself to accept the minimum Bid stated herein, but reserves the right to accept any

Bid, which in the judgment of the City will best serve the needs and interests of the City.

4.19. PIGGYBACK AUTHORITY

All Bidders awarded Contracts pursuant to this Solicitation are required to permit government agencies, cities, counties, and political subdivisions to participate in the Contract under the same prices, terms, and conditions except where allowance is made for differences in delivery costs.

4.20. CRA MAY AWARD PURCHASE ORDERS ISSUED PURSUANT TO CONTRACT

In the case of a continuing supply or service contract awarded pursuant to this Solicitation, if the funds to be used to pay for a portion of the supply or service are from redevelopment trust funds, the Community

Redevelopment Agency (CRA) is authorized to issue the purchase order corresponding to the supply or service instead of the City.

4.21. CITY’S PROJECT-SPECIFIC CONSTRUCTION CONTRACT FORM

The City’s contract form for project specific construction projects, contains additional terms and conditions, including indemnification and insurance requirements, completion deadlines, and liquidated damages, that the Bidder should review prior to submitting the Bid. The City reserves the right to make minor changes to the form Contract prior to execution by the successful Bidder to correct errors, make other minor formatting changes, or for legal sufficiency. The City will provide the successful Bidder the final contract for execution.

4.22. LICENSES

At time of Bid submittal, the Bidder must hold the required licensure to be the prime contractor for all work to be performed under this Solicitation. Any subcontractors or sub-consultants whom the Bidder proposes to use to perform work under this Solicitation must also hold the required licensure at the time of Bid submittal. Required licensure must be maintained in full force and effect during the contract term.

PROOF OF REQUIRED LICENSURE MUST BE SUBMITTED WITH BID SUBMISSION IN ORDER TO BE

CONSIDERED RESPONSIVE.

4.23. BIDDER RESPONSIBILITY FOR PREPARATION COSTS

Neither the City nor the City’s officers or agents will be liable for the costs incurred by the Bidder in reviewing or responding to this Solicitation.

4.24. POST-AWARD SUBMITTAL REQUIREMENTS

Within 15 business days after the City’s issuance of award, the Successful Bidder must submit each of the following:

A. A signed contract, using the form provided with or referenced by the Notice of Intent to Award.

B. Performance Security, as further described below, in an amount equal to 100% of the Contract

Price. The award is subject to cancellation and the Bid Security subject to forfeiture if this deadline is not met.

4.25. PUBLIC RECORDS

(a) To the extent applicable, CONTRACTOR will comply with the requirements of Florida Statutes Section

119.0701, which include the following:

(1) Keeping and maintaining public records that the CITY requires for performance of the service provided herein.

(2) Upon the request of the City Clerk of the CITY, (i) providing the City Clerk with a copy of requested public records or (ii) allowing inspection or copying of the records, within a reasonable time after receipt of the City Clerk’s request, at a cost that does not exceed the cost provided in Ch. 119, Florida Statutes, or as otherwise provided by law.

(3) Ensuring that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law until completion of this Contract, and following such completion if CONTRACTOR fails to transfer such records to the CITY.

(4) Upon completion of the work required by a specific work authorization, keep and maintain public records required by the CITY to perform the service. CONTRACTOR will meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CITY upon request from the CITY Clerk, in a format that is compatible with the CITY’s information technology systems.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA

STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTRACTOR MUST CONTACT THE CITY CLERK, WHOSE CONTACT INFORMATION IS AS FOLLOWS:

(Phone) 386 671-8023

(Email) clerk@codb.us

(Address) 301 S. Ridgewood Avenue

Daytona Beach, FL 32114

(b) Nothing herein will be deemed to waive CONTRACTOR'S obligation to comply with Section

119.0701(3)(a), Florida Statutes.

5. SPECIAL PROVISIONS

5.1. WORK DIVIDED INTO LOTS

Award of this Offer will be on a lot-by-lot basis to the lowest Responsive and Responsible Bidder for each individual lot. Bidder will provide a price for each lot being Offered.

5.2. MULTIPLE AWARDS

The City reserves the right to award up to three (3) Contracts if this is deemed in the City’s best interest.

A Contract will be awarded to the lowest responsive and responsible Bidder for each property. If the same Bidder is the low Bidder for multiple projects, the City will require evidence that the company can complete both projects simultaneously.

5.3. BIDDER QUALIFICATIONS AND REQUIRED SUBMISSIONS. Minimum

Qualifications

In order to be considered qualified to provide the requested Services:

A. The contractor must hold an active Florida Residential Contractor’s License, Building

Contractor’s License, or General Contractor’s License for a minimum of five years prior to the bid submission date.

B. Subcontractors must possess active licenses appropriate to the scope of work they will perform.

C. All contractors and subcontractors must be registered with Volusia County, Florida.

D. Contractors and subcontractors must demonstrate sufficient organizational capacity, equipment, and facilities to perform the required services.

5.4. UTILITIES STATEMENT

Attention of the…