FOA-ETA-20-08-A NFJP FOA (Reopening) for Select Service Areas - Final.pdf

U.S. DEPARTMENT OF LABOR

Employment and Training Administration

NOTICE OF AVAILABILITY OF FUNDS AND FUNDING OPPORTUNITY

ANNOUNCEMENT FOR:

The National Farmworker Jobs Program (NFJP) Career Services and Training Grants Reopening for Select Service Areas

ANNOUNCEMENT TYPE: Reopening

FUNDING OPPORTUNITY NUMBER: FOA-ETA-20-08-A

CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NUMBER: 17.264

KEY DATES: The closing date for receipt of applications under this Announcement is January 13, 2021. We must receive applications no later than 4:00:00 p.m. Eastern Time.

ADDRESSES: Address mailed applications to:

The U.S. Department of Labor Employment and Training Administration, Office of Grants Management Attention: Mr. Charles L. Cox, Grant Officer Reference FOA-ETA-20-08-A 200 Constitution Avenue, NW, Room N4673 Washington, D.C. 20210

For complete application and submission information, including online application instructions, please refer to Section IV.

TABLE OF CONTENTS

EXECUTIVE SUMMARY

I. FUNDING OPPORTUNITY DESCRIPTION

A. PROGRAM PURPOSE

B. PROGRAM AUTHORITY

II. AWARD INFORMATION

A. AWARD TYPE AND AMOUNT

B. PERIOD OF PERFORMANCE

III. ELIGIBILITY INFORMATION

A. ELIGIBLE APPLICANTS

B. SERVICE AREAS

C. COST SHARING OR MATCHING

D. OTHER INFORMATION

1. Application Screening Criteria

2. Number of Applications Applicants May Submit

3. Eligible Participants

IV. APPLICATION AND SUBMISSION INFORMATION

A. HOW TO OBTAIN AN APPLICATION PACKAGE

B. CONTENT AND FORM OF APPLICATION SUBMISSION

1. SF-424, “Application for Federal Assistance”

2. Project Budget

3. Project Narrative

Evidence-Informed Approaches and Methods (up to 10 points)

Planning Phase (up to 6 points)

Outreach and Enrollment (up to 6 points)

Case Management (up to 8 points)

4. Attachments to the Project Narrative

C. SUBMISSION DATE, TIME, PROCESS, AND ADDRESS

1. Hardcopy Submission

2. Electronic Submission through Grants.gov

D. INTERGOVERNMENTAL REVIEW

E. FUNDING RESTRICTIONS

1. Indirect Costs

2. Administrative Cost Limitation

3. Salary and Bonus Limitations

4. Intellectual Property Rights

5. WIOA Infrastructure

6. Minimum spending of 70 percent on Employment and Training Services (Career Services and Training grants)

F. OTHER SUBMISSION REQUIREMENTS

V. APPLICATION REVIEW INFORMATION

A. CRITERIA

B. Standards for Evaluating the Applicant’s Response to each Requirement

C. REVIEW AND SELECTION PROCESS

1. Merit Review and Selection Process

2. Risk Review Process

VI. AWARD ADMINISTRATION INFORMATION

A. AWARD NOTICES

B. ADMISTRATIVE AND NATIONAL POLICY REQUIREMENTS

1. Administrative Program Requirements

2. Other Legal Requirements

3. Other Administrative Standards and Provisions

4. Special Program Requirements

C. REPORTING

1. Quarterly Financial Reports

2. Quarterly Performance Reports

VII. AGENCY CONTACTS

VIII. OTHER INFORMATION

A. WEB-BASED RESOURCES

B. INDUSTRY COMPETENCY MODELS AND CAREER CLUSTERS

C. WORKFORCEGPS RESOURCES

D. SKILLSCOMMONS RESOURCES

IX. OMB INFORMATION COLLECTION

EXECUTIVE SUMMARY

On April 14, 2020 the Employment and Training Administration (ETA), U.S. Department of Labor (DOL, or the Department, or we), announced the availability of approximately $91,351,000 in grant funds authorized by the Workforce Innovation and Opportunity Act (WIOA) Section 167 for Migrant and Seasonal Farmworker Programs, also known as the National Farmworker Jobs Program (NFJP). Of the approximately $91,351,000 available for NFJP grants, the Department intended to award approximately $85,229,000 for Career Services and Training Grants to fund an estimated 52 grants. However, for the April 2020 Funding Opportunity Announcement (FOA) (FOA-ETA-20-08) the Department did not receive competitive applications for certain NFJP service areas. With this new FOA (FOA-ETA-20-08- A), the Department intends to award approximately $3,555,619 for an estimated six to eight NFJP Career Services and Training grants in Connecticut and Rhode Island (a combined service area), Hawaii, New Hampshire, Massachusetts, Maine, and key counties in the Central Coast, South Coast, and desert agricultural regions of California.

Under this FOA, DOL will award Career Services and Training grants through a competitive process to organizations providing career services, training services, youth services, related assistance services, and housing assistance to eligible migrant and seasonal farmworkers and their dependents only in the service areas specified above. Through the provision of these services, grantees will work toward the goals of NFJP: to help farmworkers and their dependents acquire necessary skills to either stabilize or advance in their agricultural jobs or obtain employment in new industries or occupations. See Section VI.B.4.b – Special Program Requirements for information on performance measures. Section 167(a) of WIOA requires a grant competition every four years for NFJP. These awards will have a 43-month period of performance, partially funding Program Year (PY) 2020 with a period of performance start date of March 1, 2021. Subsequent funding for PYs 2021-2023 will be renewable annually based on annual Departmental application requirements and subject to the availability of funds (periods of performance in these subsequent program years will run from July 1 through September 30 of the following year).

The Department allocates funds for Career Services and Training Grants through an administrative formula. The formula was developed for the purpose of distributing funds geographically by state service area, on the basis of each state service area’s relative share of persons eligible for the program.1

I. FUNDING OPPORTUNITY DESCRIPTION

A. PROGRAM PURPOSE

This Announcement solicits applications for NFJP Career Services and Training grants through a competitive process to organizations providing services to eligible migrant and seasonal

1 Additional information on the formula used for Program Year 2020 NFJP Grantee Allotments is available in the following Federal Register Notice: https://www.federalregister.gov/documents/2020/04/29/2020- 09060/employment-and-training-administration-eta-program-year-2020-workforce-innovation-and-opportunity at 85 FR 23866 (April 29, 2020).

https://www.federalregister.gov/documents/2020/04/29/2020-09060/employment-and-training-administration-eta-program-year-2020-workforce-innovation-and-opportunity https://www.federalregister.gov/documents/2020/04/29/2020-09060/employment-and-training-administration-eta-program-year-2020-workforce-innovation-and-opportunity farmworkers and their dependents in Connecticut and Rhode Island (a combined service area), Hawaii, New Hampshire, Massachusetts, Maine, and key counties in the Central Coast, South Coast, and desert agricultural regions of California. The purpose of this program is to counter chronic unemployment and underemployment experienced by migrant and seasonal farmworkers and their dependents who depend primarily on jobs in agricultural labor performed across the country. NFJP assists eligible Migrant and Seasonal Farmworkers, including youth and adults, and their dependents, to receive career services, training services, housing assistance services, youth services, and other related assistance services, including emergency services, that help stabilize their current agriculture jobs as well as acquire new skills they need to start careers that provide higher wages and year-round employment. To support better economic outcomes for farmworkers, NFJP also works to meet a critical need for safe and sanitary permanent and temporary housing. Grant activities are described in 20 CFR 685.330, 685.340, 685.350, 685.360, 685.370, and 685.380. Part 685 – National Farmworker Jobs Program Under Title I of WIOA is available at https://www.ecfr.gov/cgi-bin/text-idx?SID=f3ada9b1cf5de8a5f3e6dfcf7609ca8a&mc=true&node=pt20.4.685&rgn=div5.

Additional information about services provided under NFJP are available at https://www.doleta.gov/Farmworker/.

NFJP grantees awarded under this announcement must actively partner with the State Monitor Advocates and nearby American Job Centers to deliver comprehensive, work-based learning services and create pathways that lead to better economic outcomes for migrant and seasonal farmworkers and their dependents. NFJP grantees are required one-stop partners and subject to the provisions relating to such partners. If not previously established, grantees are expected to enter into a Memorandum of Understanding (MOU) with the local Workforce Development Board, within the first six months of receiving an award, which establishes the respective responsibilities for providing access to NFJP services through the One-stop delivery system.

Additional information about MOU with the local Workforce Development Board and Infrastructure Funding is available in the Training and Employment Guidance Letter (TEGL) 17- 16: https://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=4968.

Career Services and Training Grants Migrant and seasonal farmworkers face unique challenges due to the nature of their work, and often experience wage theft, heat-related illness, exposure to pesticide, inferior housing, transportation barriers, limited access to health care, discrimination, and other abuses.

Additionally, farmworkers may experience other barriers to employment that are listed under WIOA Section 3(24), which includes low-income individuals, individuals with a disability, older individuals, sex-offenders, homeless individuals, youth who are in or have aged out of the foster care system, and individuals who are English-language learners. Through this grant, eligible participants will receive quality career services and training opportunities within their local communities that lead to industry-recognized credentials in agriculture or other sectors, and ultimately better earnings and quality of life. Grantees will provide services through a case management approach emphasizing customer choice and ensure that all services are focused on https://www.ecfr.gov/cgi-bin/text-idx?SID=f3ada9b1cf5de8a5f3e6dfcf7609ca8a&mc=true&node=pt20.4.685&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=f3ada9b1cf5de8a5f3e6dfcf7609ca8a&mc=true&node=pt20.4.685&rgn=div5 https://www.doleta.gov/Farmworker/ https://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=4968 customers’ needs. The Department expects grantees to develop new, and utilize existing, partnerships with the local workforce network, including but not limited to community colleges and training institutions, and provide work-based learning opportunities, including opportunities to enter apprenticeship that accomplish the Department’s performance goals.

WIOA emphasizes the role of employers in successful workforce development strategies.

Grantees will actively develop and sustain strong employer relationships that lead to win-win outcomes for both participants and employers. Grantees will partner with employers to build knowledge of industries, inform program design, generate resources, and broaden their reach within the workforce development network.

See 20 CFR part 685 for more information on basic components of NFJP service delivery approach, career services, youth services, and training services.

B. PROGRAM AUTHORITY

The Workforce Innovation and Opportunity Act (WIOA) Section 167 authorizes this program.

The Further Consolidated Appropriations Act, 2020, Public Law 116-94, appropriated funding for this program.

II. AWARD INFORMATION

A. AWARD TYPE AND AMOUNT

Funding will be provided in the form of a grant.

Career Services and Training Grants We expect availability of approximately $3,555,619 to fund approximately six to eight grants.

Awards made under this Announcement are subject to the availability of federal funds. In the event that additional funds become available, we reserve the right to use such funds to select additional grantees from applications submitted in response to this Announcement. The award amounts available for each service area are listed below (note that these amounts are 1/3 of the full-year PY2020 allotment, reflecting the period of performance start date of March 1, 2021):

• Connecticut and Rhode Island, a combined service area: $154,367;

• Hawaii: $107,354;

• New Hampshire: $38,530;

• Massachusetts: $121,481;

• Maine: $109,629; and

• California (partial state allotment): $3,024,258.

Applicants must specify and justify their target population (adults, youth, or both) in their Project Narrative (see Section IV.B.3.a) – Statement of Need).

https://www.ecfr.gov/cgi-bin/text-idx?SID=58b92faf9ad1d56577d6d54312775a58&mc=true&node=pt20.4.685&rgn=div5

B. PERIOD OF PERFORMANCE

The period of performance for awards under this FOA will be March 1, 2021 through September 30, 2021, partially funding PY 2020. In the subsequent three program years (PY 2021 – PY 2023), this grant is renewable annually based on annual Departmental application requirements and subject to the availability of funds. After PY 2020, we anticipate that each subsequent year’s award will have a period of performance of 15 months, from July 1 to September 30 of the subsequent calendar year. While ETA measures performance on a 12-month program year, the extra quarter in the period of performance will allow the grantees the flexibility to absorb minor fluctuations in spending within the four-year cycle without the need to request extensions from year to year.

Please note: Because the Department did not receive competitive applications in the service areas covered by this FOA in the initial PY 2020 competition, the current grantees in the affected service areas received funding to continue NFJP services through February 28, 2021.

III. ELIGIBILITY INFORMATION

A. ELIGIBLE APPLICANTS

Per 20 CFR 685.200, to be eligible to receive an NFJP grant, an entity must have (1) an understanding of the problems of eligible migrant and seasonal farmworkers (including their dependents); (2) a familiarity with the agricultural industries and the labor market needs of the proposed service area; and (3) the ability to demonstrate a capacity to administer and deliver effectively a diversified program of workforce investment activities (including youth workforce investment activities) and related assistance for eligible migrant and seasonal farmworkers.

The Department encourages applications from organizations who may not have received NFJP grants in the past.

Furthermore, applicants will receive priority consideration of two bonus points if the applicant (if applying as a non-intermediary organization) or at least one subgrantee (if applying as an intermediary organization) has at least one census tract in their target area designated by the Secretary of Treasury as a qualified opportunity zone; applicants will not receive additional bonus points for more than one opportunity zone sub-grantee. For more information on opportunity zones, go to https://www.irs.gov/newsroom/opportunity-zones-frequently-asked-questions.

B. SERVICE AREAS

For the purposes of this announcement, Career Services and Training grant applications are being solicited only for these areas:

o Connecticut and Rhode Island, a combined service area;

https://www.irs.gov/newsroom/opportunity-zones-frequently-asked-questions https://www.irs.gov/newsroom/opportunity-zones-frequently-asked-questions o Hawaii;

o New Hampshire;

o Massachusetts;

o Maine; and o California counties, which must include one or more of the following counties

(but may include one or more additional counties not on this list): Mariposa, Tuolumne, Mono, Inyo, Orange, San Bernardino, Riverside, San Diego, Imperial, Los Angeles, Ventura, Santa Barbara, San Luis Obispo, Santa Clara, Santa Cruz, San Mateo, San Francisco, and Alameda.

The smallest units of service for this program are counties; for example, an applicant may elect to serve a set of counties within a state, but not specific cities or townships. Grantees will be required to provide services to all county(ies) that they identify.

C. COST SHARING OR MATCHING

This program does not require cost sharing or matching funds. Including such funds is not one of the application screening criteria and applications that include any form of cost sharing or match will not receive additional consideration during the review process. Instead, the agency considers any resources contributed to the project beyond the funds provided by the agency as leveraged resources. Section IV.B.2 provides more information on leveraged resources.

D. OTHER INFORMATION

1. Application Screening Criteria

You should use the checklist below as a guide when preparing your application package to ensure that the application has met all of the screening criteria. Note that this checklist is only an aid for applicants and should not be included in the application package. We urge you to use this checklist to ensure that your application contains all required items. If your application does not meet all of the screening criteria, it will not move forward through the merit review process.

Application Requirement Instructions Complete?

The deadline submission requirements are met Section IV.C

Eligibility Section III.A

The application proposes to serve an eligible service area under the FOA. California applications must propose to serve one or more of the counties specified in Section III.B.

Section III.B

2. Number of Applications Applicants May Submit

We will consider one application from each organization for each proposed state service area.

This means an organization must submit an application for each proposed state service area in which they would like to administer a Career Services and Training Grant. For example, if an applicant wants to apply for grants in New Hampshire and Massachusetts, the applicant must submit two (2) applications.

3. Eligible Participants

c) Participants Eligible to Receive Training The intent of this FOA is to fund projects that provide career services, training services, housing assistance services, youth services, and related assistance services to eligible migrant and seasonal farmworkers and their dependents.

Additional program eligibility information is in the TEGL 18-16:

https://wdr.doleta.gov/directives/attach/TEGL/TEGL_18-16.pdf.

(1) Career Services and Training Grants Eligible applicants for enrollment in Career Services and Training are as follows:

• Seasonal farmworker adult;

• Migrant farmworker adult;

• Migrant or seasonal farmworker youth; or

• Dependent of a migrant or seasonal farmworker;

If submitted through Grants.gov, the components of the application are saved in any of the specified formats and are not corrupt. (We will attempt to open the document, but will not take any additional measures in the event of problems with opening.)

Section IV.C.2

SAM Registration Section IV.B.1 SF-424, Application for Federal Assistance includes DUNS Number Section IV.B.1

SF-424A, Budget Information Form Section IV.B.2

Budget Narrative Section IV.B.2

Project Narrative Section IV.B.3 Project/Performance Site Location(s) Form – application needs to propose services to one of the eligible areas in Section III.B.

Section IV.a.1

Opportunity Zone Information Section IV.a.2 https://wdr.doleta.gov/directives/attach/TEGL/TEGL_18-16.pdf and

• A low-income individual who faces multiple barriers to economic self-sufficiency as defined in section 6 of TEGL 18-16.

(2) Additional Eligibility Considerations

Please note additional program participant eligibility information is available on the May 2018 Frequently Asked Questions document:

https://farmworker.workforcegps.org/resources/2018/04/30/16/18/NFJP_Program_Eligibility_ FAQ_May_2018. The NFJP Eligibility Flowchart will help applicants better understand the eligibility requirements for NFJP participants, and is available at https://farmworker.workforcegps.org/resources/2018/11/07/21/26/NFJP-Eligibility-Flowchart.

Pursuant to WIOA Section 189(h) Enforcement of Military Selective Service Act, NFJP male participants must meet the registration requirements of the Military Selective Service Act by registering for Selective Service as required. Additional information is available in TEGL 18- 16.

Please note that TEGL 18-16 and TEGL 2-14 specify DOL policy regarding NFJP eligibility for individuals granted relief under Deferred Action for Childhood Arrivals (DACA). In those guidance documents, DOL noted that an individual who has been granted relief under DACA and has employment authorization documents may be eligible to receive NFJP services (provided that the individual meets all other program eligibility requirements). As of the publication of this FOA, the U.S. Citizenship and Immigration Services (USCIS) is not accepting requests from individuals who have never before been granted deferred action under DACA; however, due to federal court orders, USCIS is accepting requests to renew a prior grant of deferred action under DACA. Further, with some exceptions noted in its guidance, USCIS is continuing to operate the DACA policy on the terms in place before DACA was rescinded on September 5, 2017 until further notice. For more information, see the USCIS DACA “Response to January 2018 Preliminary Injunction – July 17, 2019 Update”; as of the publication of this FOA, this USCIS documentation is posted here:

https://www.uscis.gov/humanitarian/deferred-action-childhood-arrivals-response-january- 2018-preliminary-injunction.

NFJP grantees must continue to follow existing DOL policy in TEGL 18-16 and TEGL 2-14 and any updated guidance DOL releases on these individuals’ eligibility for DOL-funded programs.

d) Veterans’ Priority for Participants

38 U.S.C. 4215 requires grantees to provide priority of service to veterans and spouses of certain veterans for the receipt of employment, training, and placement services in any job training program directly funded, in whole or in part, by DOL. The regulations implementing this priority of service are at 20 CFR Part 1010. In circumstances where a grant recipient must https://farmworker.workforcegps.org/resources/2018/04/30/16/18/NFJP_Program_Eligibility_FAQ_May_2018 https://farmworker.workforcegps.org/resources/2018/04/30/16/18/NFJP_Program_Eligibility_FAQ_May_2018 https://farmworker.workforcegps.org/resources/2018/11/07/21/26/NFJP-Eligibility-Flowchart https://www.uscis.gov/humanitarian/deferred-action-childhood-arrivals-response-january-2018-preliminary-injunction https://www.uscis.gov/humanitarian/deferred-action-childhood-arrivals-response-january-2018-preliminary-injunction choose between two qualified candidates for a service, one of whom is a veteran or eligible spouse, the veterans’ priority of service provisions require that the grant recipient give the veteran or eligible spouse priority of service by first providing him or her that service. To obtain priority of service, a veteran or spouse must meet the program’s eligibility requirements.

Grantees must comply with DOL guidance on veterans’ priority. ETA’s Training and Employment Guidance Letter (TEGL) No. 10-09 (issued November 10, 2009) provides guidance on implementing priority of service for veterans and eligible spouses in all qualified job training programs funded in whole or in part by DOL. TEGL No. 10-09 is available at https://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=2816. This guidance applies to programs funded under WIOA. For additional information on veteran’s priority of service and WIOA, please see TEGL 19-16. TEGL 19-16 is available at https://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=3851.

IV. APPLICATION AND SUBMISSION INFORMATION

A. HOW TO OBTAIN AN APPLICATION PACKAGE

This FOA, found at www.Grants.gov and https://www.doleta.gov/grants/find_grants.cfm, contains all of the information and links to forms needed to apply for grant funding.

B. CONTENT AND FORM OF APPLICATION SUBMISSION

Applications submitted in response to this FOA must consist of four separate and distinct parts:

1. SF-424, “Application for Federal Assistance”;

2. Project Budget, composed of the SF-424A and Budget Narrative;

3. Project Narrative; and

4. Attachments to the Project Narrative.

You must ensure that the funding amount requested is consistent across all parts and sub-parts of the application.

1. SF-424, “Application for Federal Assistance” You must complete the SF-424, “Application for Federal Assistance” (available at https://www.grants.gov/web/grants/forms/sf-424-family.html#sortby=1).

• In the address field, fill out the nine-digit (plus hyphen) zip code. Nine-digit zip codes can be looked up on the USPS website at https://tools.usps.com/go/ZipLookupAction!input.action.

• The SF-424 must clearly identify the applicant and must be signed by an individual with authority to enter into a grant agreement. Upon confirmation of an award, the individual signing the SF-424 on behalf of the applicant is considered the Authorized Representative of the applicant. As stated in block 21 of the SF-424 form, the signature of the https://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=2816 https://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=3851 http://www.grants.gov/ https://www.doleta.gov/grants/find_grants.cfm https://www.grants.gov/web/grants/forms/sf-424-family.html#sortby=1 https://tools.usps.com/go/ZipLookupAction!input.action

Authorized Representative on the SF-424 certifies that the organization is in compliance with the Assurances and Certifications form SF-424B (available at https://www.grants.gov/web/grants/forms/sf-424-family.html#sortby=1). You do not need to submit the SF-424B with the application.

In addition, subject to the provisions of the Religious Freedom Restoration Act (RFRA), 42 U.S.C. § 2000bb, the applicant’s Authorized Representative’s signature in block 21 of the SF- 424 form constitutes assurance by the applicant of compliance with the following requirements in accordance with the WIOA 188 rules issued by the Department at 29 CFR 38.25 which includes the following language:

As a condition to the award of financial assistance from the Department of Labor under Title I WIOA, the grant applicant assures that it has the ability to comply fully with the nondiscrimination and equal opportunity provisions of the following laws: Section 188 of the WIOA, which, as interpreted through Departmental regulations, prohibits discrimination against all individuals in the United States on the basis of race, color, religion, sex (including pregnancy, childbirth, and related medical conditions, transgender status, and gender identity), national origin (including limited English proficiency), age, disability, political affiliation or belief, and against beneficiaries on the basis of either citizenship status or participation in any WIOA Title I—financially assisted program or activity; Title VI of the Civil Rights Act of 1964, as amended, which prohibits discrimination on the bases of race, color and national origin; Section 504 of the Rehabilitation Act of 1973, as amended, which prohibits discrimination against qualified individuals with disabilities; The Age Discrimination Act of 1975, as amended, which prohibits discrimination on the basis of age; and Title IX of the Education Amendments of 1972, as amended, which prohibits discrimination on the basis of sex in educational programs.

The grant applicant also assures, subject to RFRA, that as a recipient of WIOA Title I financial assistance [as defined at 29 CFR 38.4(zz)], it will comply with 29 CFR part 38 and all other regulations implementing the laws listed above. This assurance applies to the grant applicant's operation of the WIOA Title I-financially assisted program or activity, and to all agreements the grant applicant makes to carry out the WIOA Title I-financially assisted program or activity. The grant applicant understands that the United States has the right to seek judicial enforcement of this assurance. Note that the RFRA applies to all federal law and its implementation. If an applicant organization is a faith-based organization that makes hiring decisions on the basis of religious belief, it may be entitled to receive federal financial assistance under this grant solicitation and maintain that hiring practice. If a faith-based organization is awarded a grant, the organization will be provided with more information.

c) Requirement for DUNS Number All applicants for federal grant and funding opportunities must have a DUNS number, and must supply their DUNS Number on the SF-424. The DUNS Number is a nine-digit identification number that uniquely identifies business entities. If you do not have a DUNS Number, you can get one for free through the D&B website:

https://fedgov.dnb.com/webform/displayHomePage.do.

Grant recipients authorized to make subawards must meet these requirements related to DUNS Numbers:

• Grant recipients must notify potential subawardees that no entity may receive a subaward unless the entity has provided its DUNS number.

• Grant recipients may not make a subaward to an entity unless the entity has provided its DUNS number.

(See Appendix A to 2 CFR Part 25.)

d) Requirement for Registration with SAM Applicants must register with the System for Award Management (SAM) before submitting an application. Find instructions for registering with SAM at https://www.sam.gov.

A recipient must maintain an active SAM registration with current information at all times during which it has an active federal award or an application under consideration. To remain registered in the SAM database after the initial registration, the applicant is required to review and update the registration at least every 12 months from the date of initial registration or subsequently update its information in the SAM database to ensure it is current, accurate, and complete. For purposes of this paragraph, the applicant is the entity that meets the eligibility criteria and has the legal authority to apply and to receive the award. If an applicant has not fully complied with these requirements by the time the Grant Officer is ready to make a federal award, the Grant Officer may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant.

2. Project Budget You must complete the SF-424A Budget Information Form (available at https://www.grants.gov/web/grants/forms/sf-424-family.html#sortby=1). In preparing the Budget Information Form, you must provide a concise narrative explanation to support the budget request, explained in detail below.

c) Budget Narrative The Budget Narrative must provide a description of costs associated with each line item on the SF-424A. Leveraged resources are all resources, both cash and in-kind, in excess of this award. Valuation of leveraged resources follows the same requirements as match. Applicants are encouraged to leverage resources to increase stakeholder investment in the project and broaden the impact of the project itself.

https://fedgov.dnb.com/webform/displayHomePage.do https://www.sam.gov/

Each category should include the total cost for the period of performance. Use the following guidance for preparing the Budget Narrative. Please note Career Services and Training Grant applicants must clearly demonstrate in their budget narrative that proposed expenditures on employment and training services equal or exceed the 70 percent minimum threshold as detailed in Section IV.E.6.

Personnel: List all staff positions by title (both current and proposed) including the roles and responsibilities. For each position give the annual salary, the percentage of time devoted to the project, and the amount of each position’s salary funded by the grant.

Fringe Benefits: Provide a breakdown of the amounts and percentages that comprise fringe benefit costs such as health insurance, FICA, retirement, etc.

Travel: For grantee staff only, specify the purpose, number of staff traveling, mileage, per diem, estimated number of in-state and out-of-state trips, and other costs for each type of travel.

Equipment: Identify each item of equipment you expect to purchase that has an estimated acquisition cost of $5,000 or more per unit (or if your capitalization level is less than $5,000, use your capitalization level) and a useful lifetime of more than one year (see 2 CFR 200.33 for the definition of Equipment). List the item, quantity, and the unit cost per item.

Items with a unit cost of less than $5,000 are supplies, not “equipment.” In general, we do not permit the purchase of equipment during the last funded year of the grant.

Supplies: Identify categories of supplies (e.g., office supplies) in the detailed budget and list the item, quantity, and the unit cost per item. Supplies include all tangible personal property other than “equipment” (see 2 CFR 200.94 for the definition of Supplies).

Contractual: Under the Contractual line item, delineate contracts and subawards separately.

Contracts are defined according to 2 CFR 200.22 as a legal instrument by which a non-federal entity purchases property or services needed to carry out the project or program under a federal award. A subaward, defined by 2 CFR 200.92, means an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a federal award received by the pass-through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a federal program.

For each proposed contract and subaward, specify the purpose and activities to be provided, and the estimated cost.

Construction: Construction costs are not allowed and this line must be left as zero. Minor alterations to adjust an existing space for grant activities (such as a classroom alteration) may be allowable. We do not consider this as construction and you must show the costs on other appropriate lines such as Contractual.

Other: Provide clear and specific detail, including costs, for each item so that we are able to determine whether the costs are necessary, reasonable, and allocable. List items, such as stipends or incentives, not covered elsewhere.

Indirect Costs: If you include an amount for indirect costs (through a Negotiated Indirect Cost Rate Agreement or De Minimis) on the SF-424A budget form, then include one of the following:

a) If you have a Negotiated Indirect Cost Rate Agreement (NICRA), provide an explanation of how the indirect costs are calculated. This explanation should include which portion of each line item, along with the associated costs, are included in your cost allocation base. Also, provide a current version of the NICRA.

Or

b) If you intend to claim indirect costs using the 10 percent de minimis rate, please confirm that your organization meets the requirements as described in 2 CFR 200.414(f). Clearly state that your organization has never received a Negotiated Indirect Cost Rate Agreement (NICRA), and your organization is not one described in 2 CFR 200, Appendix VII(D)(1)(b).

Applicants choosing to claim indirect costs using the de minimis rate must use Modified Total Direct Costs (see 2 CFR 200.68 below for definition) as their cost allocation base. Provide an explanation of which portion of each line item, along with the associated costs, are included in your cost allocation base. Note that there are various items not included in the calculation of Modified Total Direct Costs. See the definitions below to assist you in your calculation.

• 2 CFR 200.68 Modified Total Direct Cost (MTDC) means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.

The definition of MTDC in 2 CFR 200.68 no longer allows for any sub-contracts to be included in the calculation. You will also note that participant support costs are not included in modified total direct cost. Participant support costs are defined below.

• 2 CFR 200.75 Participant Support Cost means direct costs for items such as stipends or subsistence allowances, travel allowances, and registration fees paid to or on behalf of participants or trainees (but not employees) in connection with conferences or training projects.

See Section IV.B.4. and Section IV.E.1 for more information. Additionally, the following link contains information regarding the negotiation of Indirect Cost Rates at DOL:

https://www.dol.gov/agencies/oasam/centers-offices/business-operations-center/cost-determination.

Note that the SF-424, SF-424A, and Budget Narrative must include the PY 2020 grant amount requested for the specific state service area identified in the applicant’s project.

Do not show leveraged resources on the SF-424 and SF-424A. You should describe leveraged resources in the Budget Narrative.

Applicants should list the same requested federal grant amount on the SF-424, SF-424A, and Budget Narrative. If minor inconsistencies are found between the budget amounts specified on the SF-424, SF-424A, and the Budget Narrative, ETA will consider the SF-424 the official funding amount requested. However, if the amount specified on the SF-424 would render the application nonresponsive, the Grant Officer will use his or her discretion to determine whether the intended funding request (and match if applicable) is within the responsive range.

3. Project Narrative

a. Statement of Need (up to 12 points) To receive full points on the rating factors below, your narrative must fully and convincingly satisfy the specifications for each:

• Career Services and Training Grant applicants must describe in both quantitative and qualitative terms the need for assistance in the proposed service area(s), including the nature and scope of the problem, and the consequences of not addressing the need (up to 6 points).

o Incorporate demographic data and participant/beneficiary information whenever possible.

o Demonstrate, with a thorough description, a comprehensive understanding of employment challenges, including contributing factors, that migrant and seasonal farmworkers and their dependents experience by providing a thorough description of these challenges and contributing factors; and o Use agricultural data and relevant Labor Market Information data to illustrate a compelling need for NFJP services in the proposed state service area(s).

• Career Services and Training Grant applicants must address the following (up to 6 points):

https://www.dol.gov/agencies/oasam/centers-offices/business-operations-center/cost-determination https://www.dol.gov/agencies/oasam/centers-offices/business-operations-center/cost-determination o Specify if you propose to serve eligible adult participants, youth participants, or both and provide a justification for the selected population. If you choose to serve only adults or youth, you must explain and provide supporting data that demonstrates that the targeted population(s) exists in the proposed state service area(s) and that the targeted population needs this assistance.

o Discuss the socio-economic conditions and employment outlook of the proposed service area, including an identification of the growth or high-demand industries or occupations that you will focus on.

b. Project Design (up to 30 points) You must propose approaches and methods for effectively serving participants, and outline a plan of action that describes the scope and detail of how the project will achieve the proposed project outputs and outcomes and include timelines for completion of key milestones.

Note that the NFJP performance measures and associated reporting requirements are specified in the Performance Goals section under the Special Program Requirements included later in this FOA. While applicants are not required to specify numerical outcome targets as part of the application, successful applicants will negotiate final performance outcome goals with the Department within the first 90 days of the period of performance (as noted in the aforementioned Performance Goals section).

Evidence-Informed Approaches and Methods (up to 10 points) To receive full points on this rating factor, your narrative must fully and convincingly satisfy the specifications below:

Career Services and Training Grants: Evidence-Informed Approaches and Method

(up to 10 points)

• Outline the customer-centered design approaches and methods that you will use for basic career services, individualized career services, and training services, and convincingly demonstrate how selected activities will lead to new or upgraded employment for participants by meeting the demands of the local area’s business needs, or lead to further education (as appropriate for the targeted population). Applicants must describe evidence to support the choice of approaches;

• Propose methods to provide training opportunities for participants that lead to the following outputs and outcomes:

o Prepare the participant to work in in-demand industries for the communities being served;

o Meet the hiring needs of local employers;

o Provide the participant with an industry-recognized, stackable and portable credential, occupational or state license, apprenticeship, secondary school diploma, or associate degree; and/or o Lead to an agricultural employment upgrade;

• Provide evidence to show the identified approaches and methods are evidence-informed interventions;2

• Describe an effective plan to provide related assistance services, which is a short-term form of direct assistance designed to assist eligible migrant and seasonal farmworkers to retain or stabilize their agricultural employment. Grantees may not include individuals who receive only related assistance services in their WIOA performance measures as these individuals are not participants. However, consistent with the guidance in section 8 of TEGL 18-16, individuals receiving related assistance services and certain other services are participants and can be included in the grantee’s WIOA performance measures (see TEGL 18-16, Section 8 for more information on NFJP enrollment, https://wdr.doleta.gov/directives/attach/TEGL/TEGL_18-16_acc.pdf); and

• Thoroughly describe your experience in developing career services and training activities, including apprenticeships and work-based learning, and how you will transfer that experience to this grant (if awarded).

Planning Phase (up to 6 points)

Career Services and Training Grant applicants:

• Clearly describe a plan to meet the preliminary steps: hiring key staff; securing training partners; finalizing sub-grant agreements; meeting with additional partners identified in the application; and

• Provide a detailed project timeline and narrative description of the proposed plan for accomplishing the work (the work plan) describing how the project will operate throughout the 43-month period of performance and provide a thorough explanation for how you will successfully achieve project outputs and outcomes. Include any potential barriers with a description of how you will overcome these barriers.

Outreach and Enrollment (up to 6 points)

2 Evidence-informed interventions bring together the best available research, professional expertise, and input from the target population to identify and deliver services that have promise to achieve positive outcomes for the target population.

https://wdr.doleta.gov/directives/attach/TEGL/TEGL_18-16_acc.pdf

• Provide an effective and feasible participant outreach plan to cover the proposed state service area and describe how you will efficiently refer individuals who are deemed ineligible to other one-stop partners or other partners, including the frequency of outreach efforts and quarterly and annual target number of contacts over the 43-month period of performance; and

• As a result of your established partnerships and outreach efforts, provide your organization’s quarterly and annual targets to enroll participants over the 43-month period of performance.

Case Management (up to 8 points)

• Case management must begin at the time of enrollment and continue throughout the participants’ participation in the program, including through the follow-up period.

Identify an effective strategy for tracking participants from enrollment to placement in a job or further education;

• Identify and provide justification for the ratio of case managers to participants, including the frequency of their interactions; and

• Identify, justify, and describe the evidence-informed types of case management services and/or activities that will be provided.

c. Organizational, Administrative, and Fiscal Capacity (up to 24 points) Scoring under this section will be based upon how well applicants address the following rating factors:

Organizational Capacity (up to 8 points)

• Provide information on your organization’s current mission and its relevant experience serving the targeted population for employment services;

• Identify the proposed office locations and goals for individual office locations, and include an explanation on how you will reach the targeted population in the fields and in their communities; provide a thorough description of the factors taken into consideration when making these site selections;

• Provide a staffing chart and description of the staff managing, executing, and overseeing the program and services. Describe each person’s background, experience, and performance expectations. You must demonstrate that you have (or plan to hire) staff that are capable of successfully executing the primary grant management functions below:

o Address complex challenges using the design thinking approach or other methodologies to simplify processes, improve customer experiences, amplify impact, and create meaningful change for participants;

o Meet program requirements and program expectations;

o Implement fiscal and administrative compliance measures;

o Design customer-centered services and manage career planning, an objective assessment, and/or an individual employment plan for participants to identify their employment goals and objectives;

o Develop meaningful partnerships with employers, training providers, and other community partners;

o Conduct outreach and connect to migrant and seasonal farmworkers who live and/or work in rural communities; and o Support and maintain a performance management information system.

• As Title I partners, provide a comprehensive plan to enhance your entry-level, middle-level, and senior- and executive-level staff skills by providing appropriate professional development and training opportunities that enhance your ability to provide seamless customer support, make informed decisions about program design and delivery of quality services, and connect you to tools and resources that drive performance. Describe what type of training program staff will receive to work effectively with migrant and seasonal farmworkers who experience barriers to employment and explain how participation in the professional development and training will result in helping your organization realize the program purpose and achieve positive outcomes for participants. The plan should include clear strategies they will adopt and implement to provide evidence-informed career services, training, related assistance, and housing assistance services to participants.

Training topics may include but are not limited to labor market information, customer-centered design, effective outreach strategies, engaging with employers and other workforce development partners, and trauma-informed approaches, and may be delivered by in-house experts, partner programs, associations, or third-party training organizations;

Administrative and Fiscal Capacity (up to 8 points)

• Describe how you will effectively collect and submit client information to existing reporting systems to meet ETA’s reporting requirements, and describe how you will conduct analysis of that data to lead to improved outcomes throughout the life of the grant;

• Describe the financial reporting system that you will use to operate NFJP, how you will ensure fiscal and program integrity, and how you will generate reliable reports and data.

In describing these systems, you must specify which staff positions will manage those systems, what the staff’s responsibilities will be, and what training will be available to enhance staff skills in the operation of the systems described; and

• Describe a fiscal management reporting system that is sufficient to prepare financial reports and to trace funds to adequate levels of expenditures to ensure lawful spending.

Demonstrate that the system has the capacity to track spending by program, and to ensure that, for those organizations with funding from more than one federal program, expenditures are allocated to the appropriate program. In addition, describe the system’s capability to effectively track program income generated through activities funded by NFJP grants and to show the link between program income and those additional participants and/or services funded through program income. Describe your capacity to effectively manage related assistance services and to account for expenditures related to those services.

Partnerships (up to 8 points)

• Describe a strong plan to establish and maintain an MOU with the State Monitor

Advocate and how this partnership will benefit its NFJP service delivery. Submit any letters of Commitment and/or MOUs between you and partner organizations and/or sub-grantees that propose to provide services to support the program model and lead to the identified outcomes;

• Describe a strong plan to establish or maintain MOU(s) with local Workforce Development Boards (WDB) and any planned goals or strategies to address challenges to negotiating these MOUs;

• Describe your plans to coordinate outreach with the State Workforce Agency to effectively…