26270008SMS__SAASMealViewer_Digital_Menus_Suite_SubscriptionSole_Source_Posting.pdf
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- Solicitation number
- 26270008S-MS
- Issued by
- Seminole County, Florida
About this file
This is a Notice of Intent to Sole Source posting issued by the School Board of Seminole County, Florida, Purchasing and Distribution Services Department. The School Board intends to purchase the MealViewer Digital Menus Suite Subscription, a Software-as-a-Service (SaaS) platform, along with professional services for remote setup from Heartland School Solutions located in Rochester, New York. The procurement covers 59 school sites within the district. Responses to this sole source solicitation were due by July 4, 2026, at 4:00 PM EST. The School Board posted this notice on June 24, 2026, and reserved the right to proceed with the sole source purchase unless competing vendors submitted notice by the response deadline demonstrating they could provide equivalent or comparable products. Any protests to this sole source designation were required to be submitted via email to moranmz@scps.k12.fl.us prior to the stated response deadline.
The approximate annual expenditure for this procurement is $20,896.03. The sole source justification is based on the premise that this specific product is available only from a single source and qualifies for exemption from competitive solicitation requirements under Florida Administrative Code 6A-1.012(12)(d). The School Board reserves the right to determine equivalence of any alternative products proposed by other vendors. Recommendations resulting from this solicitation are typically posted to VendorLink, the third-party notification system accessible through the district's purchasing website, generally within one week following the response due date. The sole source approval remains valid for one year and must be revalidated and reposted annually. Purchasing contact information is available through Maira Singletary at (407) 320-0149 or moranmz@scps.k12.fl.us.
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Text version
NOTICE OF INTENT TO SOLE SOURCE
POSTING DATE: June 24, 2026 PURCHASING CONTACT & TELEPHONE: Maira Singletary:(407) 320-0149 E-MAIL: moranmz@scps.k12.fl.us
NOTICE TITLE & NUMBER: 26270008S-MS – SAAS - MealViewer Digital Menus Suite Subscription
RESPONSE DUE DATE & TIME:
July 4, 2026; 4:00PM EST
NOTE: RESPONSES RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
DIRECTIONS: The commodities or contractual services listed on Page 2 of this Notice of Intent (NOI) is available only from a single or sole source and may be exempted from competitive solicitation requirements, as stated in 6A-1.012(12)(d) Florida Administrative Code (FAC). Unless a notice to the contrary with sufficient information is received from companies by the date indicated that can provide "like" or "comparable" products, the School Board shall proceed with the purchase of listed commodities or services on the basis that they are sole source to the provider listed and are exempted as defined by FAC. This cover sheet with all reference material must be received via e-mail at the address above. The School Board reserves the right to decide equivalence of alternatives proposed.
THE FOLLOWING MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR RESPONSE. YOUR RESPONSE WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN AUTHORIZED AGENT OF THE
PROVIDER.
COMPANY NAME: ________________________________________________________________________________________________________
MAILING ADDRESS: _______________________________________________________________________________________________________
CITY, STATE, ZIP _________________________________________________________________________________________________________
FEDERAL EMPLOYER S IDENTIFICATION NUMBER (FEIN): ______________________________________________________________________
TELEPHONE NUMBER: ______________________________ FACSIMILE NUMBER: ________________________________________________
EMAIL: __________________________________________________________________________________________________________________
AUTHORIZED SIGNATURE: TYPED OR
PRINTED NAME:
TITLE: ____________________________________________ DATE: _____________________________________________________________
NOTICE: Decisions concerning responses to this Notice of Intent will be posted to VendorLink, the third party notification link and is accessible on the Purchasing and Distribution Services’ website at https://www.scps.k12.fl.us/district/departments/purchasing/comp-solicitations-contracts/. Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes will constitute a waiver of proceedings under Chapter 120, Florida Statutes and School Board Rules. Recommendations are available through the website usually within one week after the “Response Due Date” and notices will not be mailed.
THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA
PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT
400 E. Lake Mary Boulevard Sanford, FL 32773-7127 https://www.scps.k12.fl.us/district/departments/purchasing/comp-solicitations-contracts/
NOTICE OF INTENT TO SOLE SOURCE
Decisions pertaining to sole sourcing are valid for one year after the approval by the School Board and must be re-posted and validated annually.
It is the intent of the School Board of Seminole County, Florida to purchase Heartland School Solution’s SAAS
- MealViewer Digital Menus Suite Subscription and Professional Services for Remote Setup for 59 sites.
The intended vendor for this Sole Source solicitation is Heartland School Solutions, Rochester, NY
Approximate annual expenditure is $20,896.03
Any notice of intent to protest this Sole Source posting shall be e-mailed to moranmz@scps.k12.fl.us before the due date shown on page one, along with a reason.
| THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA |
| PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT |
File details come from the government source that posted it. Updated .