2627-010MC Scope of Work.pdf

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Campus Planning, Design & Construction (CPDC)

Date: May 19, 2026

MP2#: 26041

BUILDING: 023 – Charles B. Wang Center at Stony Brook University PROJECT: Life Safety Analysis, Accessibility Review, and Code Compliance Assessment.

SUBJECT: Request for Qualifications (RFQ) of Design Services FROM: Michael S. Murray, CPDC Director of Design

Request For Qualifications (RFQ) of Design Services

0.0 Executive Summary:

Qualifications of design firms are requested to complete a full building (including exterior areas) life safety, accessibility, and code assessment to support future improvements, renovations, and improvements to be completed by the University.

1.0 Existing Conditions:

1. The Charles B. Wang Center was donated to the University by the Charles B. Wang

Foundation and opened on October 22, 2002.

2. The building was designed by Architect P.H. Tuan as an Asian and Asian American Cultural Center, reflecting traditional and contemporary Asian and Asian American design.

3. The building has gallery, dining, theater, lecture, event, and administrative programs that serve the University in addition to the public. Therefore, the building primarily contains assembly occupancies with supporting business occupancy.

4. The existing building is four (4) floors with an atrium, interior and exterior ponds, various skylights, assembly spaces, and interconnecting bridges with various roof levels and a 100 foot octagonal pagoda structure above. The main exterior garden to the north of the building is constructed as a courtyard and an extension of the building within the perimeter walls.

5. Existing Building Area:

First Floor Area: ±35,250 SQ. FT.

Second Floor Area: ±43,691 SQ. FT.

Third Floor Area: ± 7,862 SQ. FT.

Fourth Floor Area: ± 3,442 SQ. FT.

Total Building Area: ±90,245 SQ. FT.

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6. Existing Garden Area (Exterior): ±32,533 SQ. FT. (includes area of pond)

7. Per record documents, the building is equipped with a fire sprinkler system and a fire alarm system.

8. Any improvements to the building are required to maintain the original design language and overall appearance with respect to the endowments made by the Charles B. Wang Foundation.

2.0 Scope of Work:

1. The design consultant shall prepare field verified as-built drawings of the entire building and exterior areas pertinent to the scope of work, including but not limited:

Architectural grade plans (floor, roof, reflected ceiling, etc.) capturing all affixed construction, identification of finish floor elevations, major features, etc.;

Exterior site, site access, and fire access plans (exterior entries, stairs, ramps, exterior gardens, walkways, landscaped areas, fire hydrants, siamese connections, etc.);

Life safety plans identifying all egress components and travel distances, locations of fire rated construction / fire separation(s), separation of occupancies, emergency exit sign locations, emergency lighting, fire alarm system pull stations, fire alarm system notification devices, fire extinguishers, applicable door hardware requirements, calculations of exiting capacity and loads, etc.;

Building fire sprinkler plans;

Building fire alarm plans;

Verification of pertinent ventilation, exhaust, and other mechanical systems as required to complete the assessment.

Verification of pertinent emergency power, normal power, lighting, and other electrical systems as required to complete the assessment.

Verification of pertinent plumbing fixture locations and quantities, hot and cold domestic water systems, chilled water systems, sanitary systems, and other plumbing systems as required to complete the assessment.

Any additional documentation deemed necessary by the design consultant to complete the full building assessment.

2. The design consultant shall determine/confirm the construction type classification of the building, locations of fire rated construction / fire separation(s), and confirm the occupancy classification(s) of the building.

3. The design consultant’s assessment shall include all existing interior and exterior stairs, ramps, and elevators/lifts.

4. Exterior areas shall be included in the assessment until termination of a public way.

5. The design consultant shall document any/all posted maximum occupancy signs for all assembly spaces and assess/evaluate the allowable occupancy of each space per the

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5/19/2026 Page 3 of 6 constructed condition. If any conditions are deemed unsatisfactory for the posted occupancy, provide recommendations for design solutions to achieve the posted occupancy or calculated occupancy, whichever is greater.

6. The design consultant shall prepare egress calculations for the entire building and exterior areas.

7. The design consultant shall prepare a comprehensive report documenting the existing conditions. The report shall identify any/all existing non-conforming conditions in addition to any items where improvements for life safety purposes and accessibility are recommended, including recommendations for resolutions. The report shall include a complete life safety analysis, accessibility review, and code compliance assessment. The report shall be written intuitively and easy to follow in the manner the applicable codes are written. Cite all applicable code sections and include references as part of the analysis. The report shall include drawings, photos, sketches, etc. to document existing conditions and provide recommendations as outlined above.

8. The complete building life safety analysis, accessibility review, and code compliance assessment will inform the University of capabilities and/or limitations of planned improvements. The design consultant shall make recommendations for any conditions found to be unsatisfactory to resolve such conditions. To assist with future planning and budgeting, unsatisfactory conditions shall be prioritized based on life safety hazard and include rough order of magnitude (ROM) cost opinions for remediation. In the event any imminent hazards are identified, the University shall be notified in advance of the delivery of the final report.

9. The design consultant shall include in their services and proposal any other scope of work not explicitly identified herein that they deem necessary to complete the intent of the outlined scope of work herein.

10. Record drawings will be provided for reference only. The design consultant will be responsible for their own field verifications and confirmations to complete their independent assessment.

3.0 Scope Breakdown:

1. Scope of Requested Services:

a. Documentation Phase (30%):

1. Review and analysis of all record documentation.

2. Verification and documentation of all existing conditions by the design consultant.

3. Preparation of as-built drawings.

4. Submit all completed documentation for University review and comment.

b. Assessment Phase (60%):

1. Review and assessment of all design consultant field verified existing conditions against all applicable life safety, accessibility, and code compliance requirements.

2. Identification of any non-conforming conditions with recommendations for remediation.

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3. Issuance of draft report for University review and comment.

c. Report Phase (90%):

1. Compilation of documentation and assessment to prepare final report, including deliverable as-built drawings, life safety plan, code analysis, written report, and supporting documentation.

2. The final report shall include ROM estimates to address and resolve any non-conforming conditions.

3. The final report shall be signed and sealed by a New York State Registered Architect and a New York State Professional Engineer.

4. Issuance of final report for University review and comment.

d. Project Close-Out (100%):

1. A 10% design retainer shall be maintained until satisfactory completion of all tasks and deliverables as deemed by the University in writing.

1. A walkthrough is recommended, but not required, with the University to discuss and review the existing conditions and intent of the project prior to the preparation of a formal proposal.

2. The design consultant shall include in their proposal a minimum of one (1) site visit to survey, document, and review the existing conditions. Additional site visits may be required and shall be included by the design consultant as required. All site access to be coordinated in advance in writing with the University.

3. The design consultant shall include in their proposal a minimum of three (3) in-person meetings with the University to review progress and findings during the documentation phase.

4. The design consultant shall include in their proposal a minimum of three (3) in-person meetings with the University to review progress and findings during the assessment phase.

5. The design consultant shall include in their proposal a minimum of three (3) in-person meetings with the University to review progress and findings during the report phase.

6. The design consultant shall include in their proposal one (1) in-person final meeting to present the final report to the University.

7. Additional virtual meetings, reviews, email correspondence, addressing University comments, etc. shall be completed by the design consultant as directed by the University as part of their scope of work.

8. Any subconsultants, subcontractors, etc. required for the design consultant to complete their work as outlined herein or as required on-site shall be the sole responsibility of the design consultant.

9. The design consultant shall coordinate all work with the University, and address any/all comments accordingly, including but not limited to:

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Campus Planning, Design, & Construction (CPDC), lead agency;

University Code Enforcement Official;

University Benefactors / End Users;

Environmental Health & Safety (EH&S);

Enterprise Risk Management (ERM);

Local Fire Marshal;

State Fire Marshal.

10. Any verification of existing building systems requiring physical testing by the design consultant and/or their subconsultants shall be coordinated with the University and planned accordingly in writing in advance of said testing.

11. The design consultant’s final report shall be signed and sealed by a New York State Registered Architect and a New York State Professional Engineer.

12. The design consultant shall ensure conformity of all corrective work and all new work with all applicable code requirements, including but not limited to the compilation of New York State Codes, NYStretch Energy Code, Sate University Construction Fund Directives, and New York State Executive Order 22.

13. The design consultant shall prepare and provide a milestone schedule outlining all tasks from start to completion of their work. The schedule shall be monitored and regularly updated by the design consultant as required.

14. The design consultant shall furnish all documentation to the University in the file formats requested (i.e. .DWG files for as-builts) and transfer ownership of the same.

15. Invoicing for payment shall be coordinated with the CPDC design manager. All invoices shall be submitted as pencil copies to the design manager for written approval prior to submission to Accounts Payable for payment.

16. Reimbursable expenses shall be in accordance with New York State and SUNY contract requirements.

4.0 M/WBE and SDVOB Utilization:

1. MBE utilization is required in accordance with New York State purchasing and contract requirements. A minimum of 16% utilization of Minority Owned Businesses is required.

2. WBE utilization is required in accordance with New York State purchasing and contract requirements. A minimum of 14% utilization of Women Owned Businesses is required.

3. SDVOB utilization is required in accordance with New York State purchasing and contract requirements. A minimum of 6% utilization of Service-Disabled Veteran Owned Businesses is required.

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5.0 Reference Documents:

1. Record drawings, reference photos, etc. information available to design consultant(s):

https://drive.google.com/drive/folders/11N5s1Y7rsgb8gDXBiCZRkiZIEOEWKj0x?usp=sharing

6.0 Campus Map

NORTH