2627-01 ITB OIR_Addendum1_FINAL.pdf

2627-01 ITB OIR

Installation of Window Shades

Addendum No. 1

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

This Addendum consists of the following sections:

A. Questions and Answers

B. Modifications to the ITB

A. Below are the questions and answers related to this solicitation. In the table below, the Office of Insurance Regulation (Office) has answered each of the questions submitted by potential respondents.Below are the questions and answers related to this solicitation. In the table below, the Office of Insurance Regulation (Office) has answered each of the questions submitted by potential respondents.

No. Attachment

Identifier

Section

Number

Sub-Section

Reference

Item Reference Page No. Question Office Response

1. Attachment 2, Statement of

Work

4. Contractor

Responsibili ties -

Window

Shades

Installation and

Removal

4.c. 1 of 3 Would the Agency allow

DECOFACTORY to manufacture the roller shades, provided that the finished products comply exactly with all specifications stated in the solicitation, including the specified Skandia Kleenscreen

3%, Color 2354R Alloy fabric and all other required components and specifications?

In other words, we would not be proposing a substitute fabric or an equivalent product. We would manufacture the shades to the

No exact specifications required by the solicitation.

2. Attachment 2, Statement of

Work

4. Contractor

Responsibili ties -

Window

Shades

Installation and

Removal

4.c. 1 of 3 I was just digging through the packet for this project and it is calling out Skandia shades - is it a hard NO on the "no substitutions"? We are local

Tallahassee small business and would love to bid the project, but we do not carry Skandia.

We do have several comparable vendors.

3. Attachment 2 4. Contractor

Responsibilities

c. Window

Shades

Installation and Removal i.1. Manufacturer:

Skandia Window

Fashions

2 of 3 Attachment 2, Statement of

Work, Section 4.c.i. identifies

“Skandia Window Fashions” as the manufacturer and states that substitutions or equivalents will not be accepted. The specified

Skandia shade is fabricated using

OEM components and shade cloth manufactured by Rollease

Acmeda. American Blind &

Shade can obtain the same

Rollease Acmeda OEM hardware, components, fascia, operating system, and specified

Kleenscreen 3% openness shade cloth in Alloy (Color 2354R), and would perform the final fabrication and assembly of the shades to the exact dimensions, configuration, color, appearance, and performance requirements stated in the ITB, in the same manner that Skandia performs final assembly. Would the Office permit a Respondent to fabricate and assemble the finished roller shades itself using these exact same Rollease Acmeda OEM components and materials, rather than requiring final assembly by

Skandia Window Fashions, provided the finished shades conform exactly to all ITB specifications?

Appendix C, Mandatory

Criteria

Certification

Form

Attachment 1, Special

Contract

Conditions

Attachment 2, SOW

E-Verify

The PUR 7801 (Vendor

Certification form) requires vendor to certify they are enrolled in the E-Verify system.

Attachment 1, Special Contract

Conditions, also requires enrollment in E-Verify. However, Attachment 2, section 10 states that Section 5.d.iii, E-Verify, is not applicatble to this contract.

Please confirm if E-Verify enrollment is required.

Yes. As stated in the ITB, vendors must confirm that they are enrolled in the e-verify system.

8 a

Office's

Responsibilities

Page 3 of

Regarding 8.a, please confirm that office will eremove all obstacles, barriers, partitions, etc that will hinder use of a ladder/installation of window shades. Question was asked during the site visit, but no answer was provided.

All offices will be emptied of obstacles or personal items that will hinder installation of window shades. Contractors will be able to stand on the desks to install window shades.

4 c.i. Shade Material

Page 2 of

Section 4.c.i.1.a states the shade's material is 26%vpolyester and

74% PVC. However, Skandia's current catalog shows only 37%

Fiberglass and 63% polyester material is available for your chosen shade. Has the material you're requiring been confirmed as current/available to vendors? If not, will the shade requirements be updated accordingly?

See revised section

4.c.i.1.a. of the Attachment

2, Statement of Work.

Completion

Criteria and Date

Page 3 of

If optional services are provided, must those also be completed within the 120 day requirement?

Yes. The Office will determine before the award is made as to whether the optional services will be included in the award notice. Contractors will receive a Purchase Order for all requested services, which will include optional services if approved.

Completion

Criteria and Date

Page 3 of

Please clarify what project closeout requirements must be facilitiated.

See revised section 7 of the

Attachment 2, Statement of

Work.

4 d.i. Clean-Up

Page 2 of

Please confirm vendors are not required to touch up paint. It is not mentioned as a responsibility in the SOW, but the mention of touchup paint in this section does make it unclear.

No touch up paint is required. See revised section 4.d.i of the

Attachment 2, Statement of

Work.

Performance

Measures

Page 3 of

Will inspection occur 5 days within the day they are installed day by day, as they are installed floor by floor, or upon completion of all areas?

See revised section 5 of the

Attachment 2, Statemment of Work.

B. Modifications to the ITB: Insertations to the ITB are indicated by an underscore, deletions are indicated by a strikethrough.

1. Section 4.c.i.1.a. Window Shades Installation and Removal

Fabric: Kleenscreen 3% openness basketweave (26% polyester, 74% PVC) in Alloy (Color 2354R) treated with Sanitized antimicrobial technology.

2. Section 4.c.i.4 Window Shades Installation and Removal

Installation methods and materials shall be in accordance with standard commercial practices. All shades must be mounted at the top of the silver window frame (i.e., valance/fascia begins at the original ceiling, regardless of any drop ceilings or gaps above windows) as referenced in Exhibit 3.

3. Secction 4.d.i. Clean-Up, Precautions, and Protection

The Contractor will use drop cloths and take all necessary precautions to ensure any touchup paint and/or caulking does not mark the carpet.

4. Section 5 Performance Measures

All window shades and windowsills will be inspected daily to ensure proper installation has occurred within five (5) Business

Days of installation. Any needed corrections will be made by the Contractor within five (5) Business Days of notification.

Contract Manager acceptance is required before the Office will issue payment to the Contractor.

5. Section 7 Completion Critieria and Date

The project work duration is estimated to be approximately 120 calendar days from the date the Contractor receives the Purchase

Order. Additional coordination will be required after the completion of work to facilitate project closeout requirements. to include inspection of all work, receipt of invoice for the entire project, and processing of payment.

-Remainder of this Page is Intentionally Left Blank-

Exhibit 3

Window without Shade Window with Shade

Top of Silver

Window

Frame