2621ITB_-_Mosaic_Sidewalk_Modifications_-_Phases_1A,_1B,_and_1B1_(Addendum_#1_Revision).pdf

1. INTRODUCTION

The City of Daytona Beach is hereby soliciting responses from interested parties to provide skilled contractors to remove and replace sidewalk in the Mosaic Subdivision. The new sidewalk shall be installed at the correct elevation and slope, and the brick pavers in the driveway shall be removed and replaced to match the new elevation of the sidewalk. The sod shall be removed and replaced at the correct elevation for proper drainage to the curb.

1.1. Summary

Bid Opening: The City will accept only online submittals through our Platform, https://procurement.opengov.com/portal/codb, accessible through the City’s website https://www.codb.us/841/Purchasing. All Bid Responses MUST be submitted through this Platform. No paper

Bids will be accepted. Interested parties may view the Bid Opening virtually. The link to the Bid Opening will be provided in the Timeline section in the #INTRODUCTION.

Participation: To view specifications, schedule, pose questions, receive addenda & notices, or submit an offer, visit https://codb.us/841/purchasing and click "Public Solicitation". Then click the 'PARTICIPATE' button at the bottom of the solicitation page. After clicking the participate button Bidder’s will be prompted to login or register the company. Clicking the participating button does not obligate the Bidder to submit a response. It is recommended that Bidders register and participate as soon as possible in order to stay informed on this

Solicitation. It is the Bidder's responsibility to stay informed of the latest announcements.

A Non-Mandatory Pre-Bid Conference will be held via Teams. Interested participants are urged to attend.

Details are provided in the Timeline.

Question Deadline: The deadline for questions is detailed in the Timeline section of the INTRODUCTION.

Questions must be submitted through the Platform using the Question & Answer tab. To ask a question click the Question and Answer tab, select the blue "Ask Question" button. Add a Subject, enter your questions, and then select the blue Submit Question icon.

Addenda/Revisions/Question & Answers: Participants shall review all revisions and answers to published questions before submitting an offer. The 'Question & Answer' feature is authoritative and shall be considered an addendum to the Solicitation. All published answers shall display in the Question and Answer tab. Make sure that the latest version of documents been reviewed as well as all public announcements.

Offer Term: Bids may be held by the City for a period not to exceed 60 days from the date of opening of Bids for the purpose of reviewing the Bid and investigating the qualifications of Contractors prior to awarding the

Contract.

Platform Support: Bidders shall contact OpenGov Procurement Support related to any inquiries related to the software. Bidders may contact Support via the blue chat bubble in the bottom right corner of an OpenGov

Procurement webpage or can reach out via email at procurement-support@opengov.com or via phone at (855)

680-4747.

Issue Date: Tuesday, December 9, 2025 https://procurement.opengov.com/portal/codb https://www.codb.us/841/Purchasing https://procurement.opengov.com/portal/codb/projects/217639/document?section=2045520

Invitation For Bid #2621ITB Title: 2621ITB - Mosaic Sidewalk Modifications - Phases 1A, 1B, and 1B1

1.2. Contact Information

Purchasing Purchasing

Purchasing Agent

301 S. Ridgewood Ave.

Daytona Beach, FL 32114

Email: purchasing@daytonabeach.gov

Phone: (386) 671-8082

Department:

Public Works

1.3. Timeline

Release Project Date December 9, 2025

Pre-Bid Meeting (Non-Mandatory) December 17, 2025, 10:00am

Join the meeting now

Meeting ID: 261 968 661 747 90

Passcode: QU2uR3a7

Dial in by phone

+1 312-667-7230,,546769744# United States, Chicago

Phone conference ID: 546 769 744# https://teams.microsoft.com/l/meetup-join/19%3ameeting_Njc5NmVlMTctZjg5YS00NWR mLThiMzUtMTY5ZjExZmZmODZh%40thread.v2/0?c ontext=%7b%22Tid%22%3a%22112fe1e2-c356-

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Question and Request for Interpretation

Submission Deadline

December 30, 2025, 12:00am mailto:purchasing@daytonabeach.gov tel:(386)671-8082 https://teams.microsoft.com/l/meetup-join/19%3ameeting_Njc5NmVlMTctZjg5YS00NWRmLThiMzUtMTY5ZjExZmZmODZh%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Njc5NmVlMTctZjg5YS00NWRmLThiMzUtMTY5ZjExZmZmODZh%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Njc5NmVlMTctZjg5YS00NWRmLThiMzUtMTY5ZjExZmZmODZh%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Njc5NmVlMTctZjg5YS00NWRmLThiMzUtMTY5ZjExZmZmODZh%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Njc5NmVlMTctZjg5YS00NWRmLThiMzUtMTY5ZjExZmZmODZh%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Njc5NmVlMTctZjg5YS00NWRmLThiMzUtMTY5ZjExZmZmODZh%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Njc5NmVlMTctZjg5YS00NWRmLThiMzUtMTY5ZjExZmZmODZh%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d

Proposal Submission Deadline January 6, 2026, 2:00pm

Join the meeting now

Meeting ID: 219 772 707 660 32

Passcode: uH9En39o

Dial in by phone

+1 312-667-7230,,857559314# United States, Chicago

Phone conference ID: 857 559 314# https://teams.microsoft.com/l/meetup-join/19%3ameeting_Yjg1ZjI1YWQtYTg3YS00ZTRkLT ljZjUtNmFmM2UyYjA3NmY2%40thread.v2/0?conte xt=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-

885a-

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2. DEFINTIONS

THESE TERMS ARE STANDARD FOR ALL SOLICITATIONS ISSUED BY THE CITY OF DAYTONA BEACH. THE

CITY MAY DELETE, SUPERSEDE, OR MODIFY ANY OF THESE FOR A PARTICULAR SOLICITATION BY USE

OF SPECIAL PROVISIONS.

Certain terms used herein will have the following meanings. Note: Some defined terms are NOT relevant to this Solicitation:

2.1. DEFINITIONS

THESE TERMS ARE STANDARD FOR ALL SOLICITATIONS ISSUED BY THE CITY OF DAYTONA BEACH. THE CITY

MAY DELETE, SUPERSEDE, OR MODIFY ANY OF THESE FOR A PARTICULAR SOLICITATION BY USE OF SPECIAL

PROVISIONS.

Certain terms used herein will have the following meanings. Note some defined terms are not relevant to this

Solicitation:

Addenda means written or graphic instruments issued prior to the end of the Offer Phase which clarify, correct, or change the Solicitation documents or Contract documents. Also means Addendum.

Bid means Solicitation Submission, or Proposal, submitted by a Bidder on the prescribed forms setting forth the prices for the work to be performed, and in the case of a Request for Proposals, the credentials, qualifications, and proposed project approach.

Bidder one who submits a response to a Solicitation; also means Proposer or Respondent.

City means The City of Daytona Beach, unless the context indicates otherwise, includes the City’s officers, employees, and agents.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_Yjg1ZjI1YWQtYTg3YS00ZTRkLTljZjUtNmFmM2UyYjA3NmY2%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Yjg1ZjI1YWQtYTg3YS00ZTRkLTljZjUtNmFmM2UyYjA3NmY2%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Yjg1ZjI1YWQtYTg3YS00ZTRkLTljZjUtNmFmM2UyYjA3NmY2%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Yjg1ZjI1YWQtYTg3YS00ZTRkLTljZjUtNmFmM2UyYjA3NmY2%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Yjg1ZjI1YWQtYTg3YS00ZTRkLTljZjUtNmFmM2UyYjA3NmY2%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Yjg1ZjI1YWQtYTg3YS00ZTRkLTljZjUtNmFmM2UyYjA3NmY2%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Yjg1ZjI1YWQtYTg3YS00ZTRkLTljZjUtNmFmM2UyYjA3NmY2%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d

Commodities means the supplies, materials, goods, merchandise, food, equipment, or other personal property, excluding real property, that the Bidder will be obligated to provide the City under any resulting Contract.

References to commodities shall mean goods.

Contract means the form Contract, if any, required by the City in order to integrate all terms and conditions therein, provided by the City for the Bidder’s execution and includes 1) the Solicitation documents 2) the Offer

Package, 3) the Resolution or Ordinance 4) all Purchase Orders issued pursuant to the Solicitation documents

5) all amendments that may after the date of award be executed by the Bidder and the City 6) any addenda 7) any other Solicitation Documents. Also means an Agreement to purchase Goods or Services or both, regardless of whether the agreement is reduced to a single written document.

Electronic Signature means the original signature transmitted and received via electronic transmission of a scanned document, (e.g., PDF or similar format) and are true and valid signatures for all purposes hereunder and shall bind the parties to the same extent as that of an original signature. Any such electronic counterpart shall be of sufficient quality to be legible either electronically or when printed as hardcopy. The City shall determine legibility and acceptability for public record purposes.

Florida Prompt Payment Act means F.S. §§ 255.0705—255.078, as amended from time to time.

Goods means the supplies, materials, commodities, merchandise, food, equipment, or other personal property, excluding real property, that the Bidder will be obligated to provide the City under any resulting

Contract. References to Goods shall mean Commodities.

Local Vendor means a person or business entity which has maintained a permanent place of business with full-time employees within the city limits for a minimum of six months prior to the date Offers were received for the purchase or Contract at issue, which generally provides from such permanent place of business the kinds of Goods or Services solicited, and which at the time of the Solicitation fully complies with state and local laws, including City zoning and licensing ordinances.

Notice of Intent to Award (NOI) means a written notice given by the City stating that staff is recommending award to the listed Proposer. It includes instructions for completing and submitting any Contract that accompanies the NOI.

Offer means Solicitation Submission, Bid, or Proposal, submitted by a Bidder on the prescribed forms setting forth the prices for the work to be performed, and in the case of a Request for Proposals, the credentials, qualifications, and proposed project approach.

Platform means OpenGov, the software currently used by the City. All communications regarding this

Solicitation will be posted at www.codb.us/841/purchasing through the Public Solicitations link. Bidders MUST submit Offers through the Platform. The Platform is utilized by the City and the Bidders to: 1) Allow Bidders to register and manage their company records, 2) Post and issue City Solicitation packages for Bidders from inception to award of a Solicitation, 3) Allow Bidders to submit an Offer Package online, electronically, through the Platform, 4) Allow Bidders to view all public record documents related to an online Solicitation.

Pricing Sheet means the area within the Platform where Bidders will provide their pricing response for the

Solicitation. Also known as Bid Schedule.

Proposal means Solicitation Submission, or Bid, submitted by a Bidder on the prescribed forms setting forth the prices for the work to be performed, and in the case of a Request for Proposals, the credentials, qualifications, and proposed project approach.

Proposer means one who submits a response to a Solicitation; also means Bidder or Respondent

Purchase Order means a written document to an awarded Proposer formalizing the terms and conditions of a proposed transaction.

Respondent one who submits a response to a Solicitation; also means Proposer or Bidder.

Responsible refers to a Proposer that has the necessary skills, ability, capacity, and capability to perform the work required under a Solicitation and is otherwise eligible for award.

Responsive means conforming in all respects to the Solicitation Package, except minor irregularities.

Services means a Proposer's ability to comply with promised delivery dates, specifications, and technical assistance. Also means the furnishing of labor, time, or other form of effort.

Solicitation means the group or collection of information that constitutes detailing the requirements and requesting responses or submittals from eligible Proposers. The information may be in the form of electronic documents, files, and information contained in data fields in the Platform.

Solicitation Deadline means the specific date a time that a Solicitation is due. No Offers will be accepted after this time.

Tabulation Sheet means the opening results of a Solicitation. The Proposer's name, City, and Offer Price will be recorded for Invitations to Bid.

Vendor means Contractor, Consultant, Respondent, Supplier or Proposer to whom the Contract is awarded.

3. SCOPE OF SERVICES

3.1. GENERAL

The City of Daytona Beach is advertising for Contractors to provide corrections in the Mosaic Subdivision for Phase 1A,1B and 1B1. The work consists of removing the existing sidewalk that is not in compliance with the specifications and replacing new sidewalk at the correct slope and elevation. The work will include removing the existing brick pavers in the driveways and replacing them to match the correct elevation of the new sidewalk. The pavers on the street side approach are installed with a concrete pad that may be poured monolithically with the sidewalk and will require removal of the entire pad or separated by deep sawcutting. The work will also include removing and replacing the sod at the correct elevation to provide positive drainage.

A map of the phases is provided to indicate the sections of sidewalk that shall be removed and replaced.

The Contractor shall contact the City and the homeowners before work begins and establish a schedule for removal and replacement of driveways. The Contractor shall contact and cooperate with owners of any underground utilities, this includes, but is not limited to calling locates with the City of Daytona Beach

Utilities, Sunshine 811, USIC, etc. Irrigation systems may also be encountered within the proposed work areas. It is the Contractor's responsibility to protect and repair any damage to irrigation systems, including sprinkler heads and irrigation pipes.

The Contractor shall protect all adjacent properties from pollutants, flooding, sediment, and other damage caused by construction activities. All areas that are not part of the work shall be protected and kept in pre-construction conditions or better and free of all construction-related damage. After completion of the work, the Contractor shall at their expense replace or restore to its original or better condition all damaged or destroyed areas of property.

It is the Contractor's responsibility to maintain a neat, clean, and safe work area. No litter, excessive dirt or sand, tools, or equipment can be left behind. If an area needs to remain open and exposed over nights or weekends, the Contractor will be responsible for providing proper signs and barricades to detour pedestrian traffic.

All measurements for payment will be based on the completed work performed in accordance with the specifications. All work will be measured by the Contractor and verified by the Contract Administrator or designee. The unit prices submitted on the Pricing Proposal will constitute full compensation for the work completed

3.2. Technical Specifications

Project to be constructed in accordance with City of Daytona Beach and Florida Department of

Transportation Specifications and Standard Details:

FDOT Item No. 101,101-2– Mobilization and Maintenance of Traffic (MOT): The cost of project mobilization and maintenance of traffic shall be combined in a lump sum percentage not to exceed 5% of the total project amount. Mobilization will include personnel, equipment, and materials. Such payments shall be compensation for activities including but not limited to the construction and maintenance of all essential detour facilities; providing, installing, inspecting, and maintaining the traffic control and safety devices, conducting daily inspections and as well as nighttime inspections of all traffic control devices;

provide adequate facilities for access to all residences and businesses along the project corridor; providing dust control measures and any additional means needed to provide safe movement of vehicular and pedestrian traffic; and reconfiguring control devices as needed to facilitate dispatched emergency vehicles. Contractor shall rectify all devices found out of compliance. The MOT shall conform to the requirements set forth by FDOT and the City.

FDOT Item No. 110-1 - Clearing & Grubbing: Measurement and payment for Clearing and Grubbing will be made on Square Yard basis Completely remove and dispose of all sod, timber, brush, trees, stumps, roots, rubbish, debris, existing concrete sidewalk necessary to prepare the area for the proposed construction. All concrete to be removed shall be saw cut at the nearest joint in good condition, to produce a connection with new concrete that is free of cracks, deformities, noticeable voids, surface irregularities, and other defects. Remove and dispose of all product and debris not required to be salvaged or not required to complete the construction. The excavated concrete can be hauled to a City of Daytona lay-down yard at 3889 W International Speedway Blvd.

FDOT Item No. 522-1 - Concrete Sidewalk: Price and payment will be full compensation for all work specified in this section. Payment will be made under Concrete Sidewalk per square yard. Concrete sidewalk shall be 5-foot min width, 6 inches min thick, at 3500 P.S.I. @ 28 days. The sidewalk shall be 3 inches min above the curb with a .5% min and a 2% max slope to the curb. Compact the areas under the sidewalk that have been excavated. The area to be compacted is defined as that area directly under the sidewalk and 1 foot beyond each side of the sidewalk. Place the concrete in the forms and tamp and spade it to prevent honeycombing, and until the top of the structure can be floated smooth. Strike-off the concrete perpendicular to the forms, to obtain the required grade and remove surplus water and laitance.

Provide the concrete with a broom finish. Ensure that the surface variations are not more than ¼ inch under a 10-foot straightedge, or more than 1/8 inch on a 5-foot transverse section. Finish the edge of the sidewalk with an edging tool having a radius of ½ inch. Continuously cure the concrete for a period of at least 72 hours. Commence curing after completely finishing and as soon as the concrete has hardened sufficiently to permit application of the curing material without marring the surface. The Contractor may use open type or sawed contraction joints. If electing to saw the contraction joints, cut a slot approximately 3/16 inch wide and not less than 1 ½ inches deep with a concrete saw after the concrete has set.

FDOT Item No. 526-1 – Brick Paver Removal, Repair and Installation: Remove and store the existing pavers, install crush concrete (base course) to the correct elevation. Spread the bedding material evenly over the base course and screed to the proper thickness, not to exceed a thickness of 1 ½ inch. Install the pavers to the correct pattern, maintain straight pattern lines. Joints between the pavers on average will be between 1/16 to 3/16 inches wide. Fill gaps at the edges of the paved area with cut or edge pavers.

Install or adjust concrete edge restraint per detail. Use a low amplitude vibrator to vibrate and compact pavers. Spread joint sand into the joints of the pavers and sweep off the excess sand. The final surface elevation of the pavers shall not deviate more than 3/8 inch under a 10-foot-long straightedge, or more then 1/8 inch between adjacent pavers. The quantity for payment shall be the number of square feet that are satisfactorily removed, furnished, placed, and finished. Payment of the applicable unit price per square foot shall be full compensation for furnishing all plant, labor, materials, and equipment necessary for the placement or repair of Brick Pavers within roadways OR sidewalks.

FDOT Item No. 527-1 - Detectable Warnings on Walking Surfaces: Furnish and install Detectable Warning devices on newly constructed and or existing concrete curb ramps and sidewalks constructed in accordance with the Desing Standards. Provide Detectable Warnings in accordance with the Americans with Disabilities Act Accessibility Guidelines (ADAAG) Section 4.29.2 The measurement of payment for the

Detectable Warnings shall be by the square foot.

FDOT Item 570-3 – Performance Turf (St. Augustine): Measurement and Payment for sod will be made on a Square Yard basis. Payment for providing all labor, equipment, and materials required to properly install sod. Area shall have soil prepped, being free of any trash and debris before installation. Sod shall be well matted with roots, minimum 1-1/2 inch thick including a 1-inch-thick layer of roots and topsoil.

The sod shall be fresh and uninjured at time of planting. Sod must be planted within 48 hours after cutting and kept moist. Contractor will be solely responsible for watering and maintenance of new sod until sod is established per Contract Administrator. The sod shall be installed at the correct elevation below the sidewalk and curb to maintain positive drainage to the curb.

4. INSTRUCTIONS TO BIDDERS

THESE INSTRUCTIONS ARE STANDARD FOR ALL BID SOLICITATIONS ISSUED BY THE CITY OF DAYTONA

BEACH. THE CITY MAY DELETE, SUPERSEDE, OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR

A PARTICULAR SOLICITATION IN THE SPECIAL PROVISIONS SECTION.

4.1. BID DOCUMENTS

The Bid Documents consist of all published sections of this Solicitation including Attachments, Pricing Proposal and all other Forms to be completed and submitted by the Bidder, and all additional documents required to be completed and submitted by the Bidder as part of the Bid Submission.

In making copies of Bid Documents available, the City does so only for the purpose of obtaining Bids and does not confer a license or grant to use the Bid Documents for any other purpose.

Platform means OpenGov, the software currently used by the City. All communications regarding this

Solicitation will be posted at www.codb.us/841/purchasing through the Public Solicitations link. Bidders MUST submit Offers through the Platform.

The Platform is utilized by the City and the Bidders to:

1) Allow Bidders to register and manage their company records

2) Post and issue City Solicitation packages for Bidders from inception to award of a Solicitation

3) Allow Bidders to submit an Offer Package online, electronically, through the Platform

4) Allow Bidders to view all public record documents related to an Online Solicitation

4.2. COMPLETING THE BID

In order for the Bid to be considered complete:

A. The Pricing Proposal and all other Required Forms must be completed. All blank spaces must be completed.

B. All other information/documentation that is required to be submitted must be provided in the manner indicated.

C. Any extraneous documents or information submitted by the Bidder will be discarded. The Bidder will be asked to sign a written contract only if the City awards the contract to that Bidder.

D. Where the Pricing Proposal only calls for unit prices the Bidder must bid all unit prices as set forth in the Pricing Proposal unless Special Instructions are included in this Solicitation specifically allowing for partial or lot-by-lot Bids. If this Solicitation allows for partial or lot-by-lot Bids, the Bidder must comply with the Special Instructions in completing the unit prices set forth in the Bid Schedule.

E. The Bid Price will be stated in numerals.

F. The Bidder must not submit alternative Bids unless this Solicitation specifically authorizes alternate

Bids. If this Solicitation specifically allows the submission of alternate Bids, the Bidder must submit the standard and the alternative Bid in order to be considered responsive.

G. The Bid may not contain qualifications or exceptions of any kinds.

H. All other submittal requirements stated herein must be met.

4.3. REQUEST FOR INTERPRETATIONS

If the Bidder is in doubt as to the meaning of any of the Bid Documents included in this Solicitation, the

Bidder may submit a written request via the Platform. Such requests must be received by the Request for

Interpretations Deadline detailed in the Timeline section of the INTRODUCTION in order to be considered.

The City is not obligated to respond to such requests. Any clarification or interpretation issued by the City in the form of a public announcement, addendum, or answer to a question via the Platform and will be deemed to be a part of the Bid Documents. No oral clarification or interpretation will be binding.

QUESTIONS AND ANSWERS. All answers to material questions will be published on the Platform. Bidders are required to review all questions and answers within the Solicitation. Questions and answers are as authoritative as any information issued in a formalized addendum and incorporated into the Solicitation

Documents or any Contract resulting from this Solicitation.

4.4. ADDENDA TO BID DOCUMENTS

Prior to Bid opening, the City may on the City’s own initiative or in response to a request for clarification, furnish public announcements, addenda, or answers to questions submitted that relate to these

Instructions, the Bid Documents, and to any Drawings, Specifications, or other Contract Documents previously supplied by the City. In addition, the City may by announcement, addenda, or answer to a question, extend the date scheduled for Bid Opening.

The Purchasing Agent will make reasonable efforts through the Platform to notify all potential Bidders of the issuance of Addenda, announcement, or answer.

The Bidder is solely responsible for ensuring that the Bid submitted reflects all such Addenda, answers, or announcements.

4.5. SUBMISSION OF ONLINE OFFERS

The City will only accept Offers online through the Platform. No paper Offers will be accepted.

All electronic files uploaded must be in a common format accessible by software programs the City uses.

Those common formats are generally described as Microsoft Word (.doc or .docx), Microsoft Excel (.xls or

.xlsx), Microsoft Power Point (.ppt or pptx), or Adobe Portable Document Format (.pdf.). Bidders will not secure, password protect or lock uploaded files; the City must be able to open and view the contents of the file. Bidders will not disable or restrict the ability of the City to print the contents of an uploaded file.

Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading or interpreting the words, drawings, images or sketches. The City may disqualify any Offer that does not meet the criteria stated in this paragraph.

4.6. AMENDMENT AND WITHDRAWAL OF BID PRIOR TO BID OPENING

The Bidder may amend or withdraw the Bid at any time prior to Bid opening. Mere negligence on the part of the Bidder in preparing the Bid does not constitute a right to withdraw the Bid subsequent to Bid opening.

4.7. DISQUALIFICATION OF BIDDERS

A. Only One Bid Permitted: The Bidder may submit only one Bid. If the Bidder submits more than one Bid for the work involved, all Bid proposals submitted from the Bidder will be rejected.

B. Collusion: If the City determines that collusion exists among Bidders, the City will reject the Bids of all participants in the collusion.

C. Public Entity Crimes: Failure to submit a correctly completely public entity crimes form. Pursuant to Section 287.133(12)(a) of the Florida Statutes, a person or affiliate who has been placed on the convicted Supplier list following a conviction for a public entity crime may not submit an Offer

(Bid Response) on a contract to provide any goods or services to a public entity, may not submit a bond on a contract with a public entity for the construction or repair of a public building or public work, may not submit an Offer (Bid Response) on leases of real property to a public entity may not be awarded or perform work as a Supplier, Contractor, subcontractor, or Consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for Category Two ($25,000) for a period of 36 months from the date of being placed on the convicted Supplier list

D. Scrutinized Companies List: If the Bidder is found to have submitted a false certification as provided by F.S. Section 238.175(5) or been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector

List, the City will have the option to immediately terminate this Contract.

4.8. BID OPENING

The Bid Opening will be scheduled on the date and time specified in the Timeline section of the

INTRODUCTION for the Bid, or by any applicable Bid Announcement, Addenda, or answer that the City may issue. At the Bid Opening, the City will electronically open the Bid so long as it is proper and has been timely submitted. The Bid Tabulation will state the name of the Bidder and the Bid Price.

The Bidder is solely responsibility to ensure that the Bid is submitted via the Platform prior to Bid Opening.

Late Bids will not be accepted by the Platform.

Bid openings are broadcast live via Teams. Bidders who want to witness a Bid Opening may do so by logging on at the link in the Timeline section in the INTRODUCTION at the Bid Opening date and time.

4.9. BID AS OFFER; FIRM PRICING; NO GUARANTEES AS TO THE QUANTITIES

ORDERED

In submitting the Bid, the Bidder certifies that the Bidder is making a firm offer that will remain open for

60 days following Bid Opening. Extensions of time beyond the 60 day-period will only be by agreement of the City, the Bidder, and the surety for the Bidder.

In addition, if this Solicitation requests submission of unit prices: (i) all unit prices will be deemed to be held firm for the duration of the Contract, including any extension thereof, unless specifically authorized by the Contract Documents; and (ii) quantities stated are an estimate only and no guarantee is given or implied as to quantities that will actually be required during the contract period.

4.10. FEDERAL TAXES

The Bid price will be exclusive of all federal taxes. If the Bidder believes that certain other taxes are properly payable by the City, the Bidder may list such taxes separately in each case directly below the respective item Bid price. A tax exemption certificate will be furnished upon request.

4.11. BID PRICE INCLUSIVE OF COSTS

The SCOPE OF WORK is inclusive of all of the Bidder’s direct and indirect costs of performing the SCOPE

OF WORK.

4.12. BIDS AND PUBLIC RECORDS

Sealed Bids received by the City pursuant to this Solicitation will be temporarily exempt from disclosure in accordance with Florida’s Public Records Laws. Thereafter, Bids will be open for inspection by any person pursuant to Public Records Law.

If the Bidder believes that the Bid or any portion thereof is permanently exempt from disclosure under the public records laws, the Bidder must state the grounds for this position in CAPITAL LETTERS in a certified letter addressed to the Purchasing Agent and received at least 3 days prior to the Bid Opening.

The Bidder will be contacted prior to the opening of the Bid and a determination will be made as to whether or not it is exempt prior to opening. If a determination is made that it is not exempt from disclosure, the Bidder may in writing request the return of the sealed Bid.

4.13. BID OPENING RESULTS

The Bidder may secure information pertaining to Bid opening results on the Purchasing Division webpage https://www.codb.us/841/purchasing, or by emailing a request to purchasing@codb.us. Copies of preliminary tabulation sheets will be furnished upon request and receipt of a valid email address.

4.14. BIDDER CAPABILITY/REFERENCES

Prior to Contract award, the City may require Bidder to show that Bidder has the necessary facilities, equipment, ability, and financial resources to perform the work specified in a satisfactory manner and within the time specified.

In addition, the City may require Bidder to demonstrate that Bidder has experience in work of the same or similar nature as the work required herein, and to provide references satisfactory to the City.

4.15. REVIEW; BASIS OF AWARD

Bids will be reviewed in accordance with the procedures set forth in these Instructions to Bidders and the applicable provisions of the Purchasing Code, Chapter 30 of the Daytona Beach Code of Ordinances. Any contract awarded pursuant to this Solicitation will be made on the basis of the criteria for award of Bids provided in the Purchasing Code.

A link to the Code of Ordinances is available on the City’s web site, www.codb.us.

https://procurement.opengov.com/portal/codb/projects/217639/document?section=2045524 https://procurement.opengov.com/portal/codb/projects/217639/document?section=2045524

4.16. LOCAL VENDOR PREFERENCE

The Purchasing Code, Chapter 30, Code of the City of Daytona Beach provides for a preference to Local

Vendors whenever the application of such a preference is reasonable in light of the dollar-value of Offers received in relation to such expenditures.

As used in City Code, the term, “Local Vendors” means a person or business entity which has maintained a permanent place of business with full-time employees within the City limits of The City of Daytona Beach for a minimum of six months prior to the date Solicitations were received for the purchase or Contract at issue, which generally provides from such permanent place of business the kinds of Goods solicited, and which at the time of the Solicitation fully complies with state and local laws, including City zoning and licensing ordinances.

Pursuant to City Code, if the lowest Responsive Offer by a non-Local Vendor, and an Offer by a Local

Vendor is within 10% of the lowest Offer, then these two Bidder’s will each have the opportunity to submit a best and final Offer equal to or lower than the amount of the lowest Offer within five working days after

Offer opening. The Contract will be awarded to the Bidder submitting the lowest Responsive Offer or final

Offer. In case of a tie between a Local Vendor and a non-local Vendor the Contract will be awarded to the

Local Vendor.

If the Bidder intends to qualify as a Local Vendor, the Bidder must check YES to applicable question within

Required Forms and Documents Section. A Bidder who fails to check YES to this question submit it with the Offer Package, will not be further considered for local preference.

If the Bidder submits a properly completed Local Vendor affidavit as part of its Offer Package, the City reserves the right to verify that the Bidder meets the definition of Local Vendor, including by requiring the

Bidder to supply additional documentation. In all instances, the City will be the final arbiter as to whether the Bidder qualifies for local preference.

With certain exceptions, application of local preference is discretionary. For more information on how the

Local Preference may apply, see the Purchasing Code.

4.17. IDENTICAL TIE BIDS

If there are two or more low responsive Bids from responsible Bidders that are identical in price and other evaluation criteria, the tie will be awarded to the following in order of preference: a) the Bidder qualifying for local preference under Code 30-86; b) the Bidder in compliance with the drug free workplace certification requirements set forth in Florida Statutes 287.087; or c) the most responsible Bidder as defined under the City Code 30-82 (9)(c).

4.18. RIGHT TO ACCEPT OR REJECT BIDS

The City will reject Bids which contain modifications, qualifications, or exceptions, or which are incomplete, unbalanced, conditional, obscure, or which contain additions not requested, or irregularities of any kind, or which do not comply in every respect with these Instructions to Bidders and the Contract

Documents, unless the City in its sole discretion determines that the non-compliance is minor.

The City does not bind itself to accept the minimum Bid stated herein, but reserves the right to accept any

Bid, which in the judgment of the City will best serve the needs and interests of the City.

4.19. PIGGYBACK AUTHORITY

All Bidders awarded Contracts pursuant to this Solicitation are required to permit government agencies, cities, counties, and political subdivisions to participate in the Contract under the same prices, terms, and conditions except where allowance is made for differences in delivery costs.

4.20. CRA MAY AWARD PURCHASE ORDERS ISSUED PURSUANT TO CONTRACT

In the case of a continuing supply or service contract awarded pursuant to this Solicitation, if the funds to be used to pay for a portion of the supply or service are from redevelopment trust funds, the Community

Redevelopment Agency (CRA) is authorized to issue the purchase order corresponding to the supply or service instead of the City.

4.21. CITY’S PROJECT-SPECIFIC CONSTRUCTION CONTRACT FORM

The City’s contract form for project specific construction projects, contains additional terms and conditions, including indemnification and insurance requirements, completion deadlines, and liquidated damages, that the Bidder should review prior to submitting the Bid. The City reserves the right to make minor changes to the form Contract prior to execution by the successful Bidder to correct errors, make other minor formatting changes, or for legal sufficiency. The City will provide the successful Bidder the final contract for execution.

4.22. LICENSES

At time of Bid submittal, the Bidder must hold the required licensure to be the prime contractor for all work to be performed under this Solicitation. Any subcontractors or sub-consultants whom the Bidder proposes to use to perform work under this Solicitation must also hold the required licensure at the time of Bid submittal. Required licensure must be maintained in full force and effect during the contract term.

PROOF OF REQUIRED LICENSURE MUST BE SUBMITTED WITH BID SUBMISSION IN ORDER TO BE

CONSIDERED RESPONSIVE.

4.23. BIDDER RESPONSIBILITY FOR PREPARATION COSTS

Neither the City nor the City’s officers or agents will be liable for the costs incurred by the Bidder in reviewing or responding to this Solicitation.

4.24. POST-AWARD SUBMITTAL REQUIREMENTS

Within 15 business days after the City’s issuance of award, the Successful Bidder must submit each of the following:

A. A signed contract, using the form provided with or referenced by the Notice of Intent to Award.

B. Performance Security, as further described below, in an amount equal to 100% of the Contract

Price. The award is subject to cancellation and the Bid Security subject to forfeiture if this deadline is not met.

4.25. PUBLIC RECORDS

(a) To the extent applicable, CONTRACTOR will comply with the requirements of Florida Statutes Section

119.0701, which include the following:

(1) Keeping and maintaining public records that the CITY requires for performance of the service provided herein.

(2) Upon the request of the City Clerk of the CITY, (i) providing the City Clerk with a copy of requested public records or (ii) allowing inspection or copying of the records, within a reasonable time after receipt of the City Clerk’s request, at a cost that does not exceed the cost provided in Ch. 119, Florida Statutes, or as otherwise provided by law.

(3) Ensuring that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law until completion of this Contract, and following such completion if CONTRACTOR fails to transfer such records to the CITY.

(4) Upon completion of the work required by a specific work authorization, keep and maintain public records required by the CITY to perform the service. CONTRACTOR will meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CITY upon request from the CITY Clerk, in a format that is compatible with the CITY’s information technology systems.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA

STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTRACTOR MUST CONTACT THE CITY CLERK, WHOSE CONTACT INFORMATION IS AS FOLLOWS:

(Phone) 386 671-8023

(Email) clerk@codb.us

(Address) 301 S. Ridgewood Avenue

Daytona Beach, FL 32114

(b) Nothing herein will be deemed to waive CONTRACTOR'S obligation to comply with Section

119.0701(3)(a), Florida Statutes.

5. SPECIAL PROVISIONS

5.1. WORK DIVIDED INTO SECTIONS

Award of this Offer will be based on sections of the pricing proposal, and Contractors may bid on each section indicated (Sidewalk, Pavers, and Landscaping). Contractors will be awarded based on the lowest

Responsive and Responsible Bid for each section.

5.2. MULTIPLE AWARDS

The City reserves the right to award multiple Contracts if this is deemed in the City’s best interest. A

Contract will be awarded to the lowest responsive and responsible Bidder. The City further reserves the right to award a secondary Contract to the next lowest responsive and responsible Bidder. The Secondary

Bidder will be awarded a Contract for work that the Primary Bidder is unable to perform, cannot meet the

City’s time requirements or whose pricing is unacceptably high for a specific project. There are no guarantees as to the quantity of work.

5.3. BIDDER QUALIFICATIONS AND REQUIRED SUBMISSIONS. Minimum

Qualifications

In order to be considered qualified to provide the requested Commodities, the Bidder must be able to obtain all required permits, must have an active, permanent, and successful operation for a minimum of three years prior to the date of submission of Offer, and must otherwise have sufficient organizational capacity, equipment, and facilities to provide the requested Commodities.

5.4. UTILITIES STATEMENT

Attention of the Bidder is directed to the possible presence of water, sewer, gas mains, electrical wires, conduit, and communications cables (both overhead and underground). The Bidder shall exercise special care and extreme caution to protect and avoid damage to utility company facilities as described in the preceding sentence. All notifications to the utility company and “Sunshine” – 1-800-432-4770 shall be, at least, two weeks in advance of working in the area of the specific affected utility. The notification to

“Sunshine” is required by the Bidder whenever any excavating or similar work is to be performed. Should any existing utilities be damaged or destroyed due to the operations of the Bidder, the damaged or destroyed components shall be immediately replaced or repaired as necessary to restore the utility to a satisfactory operating condition. These repairs or replacement shall be at no additional expense to the

City or the owner of the utility.

The existing utilities requiring immediate relocation or repair shall be relocated or repaired by the agency responsible for their maintenance or by the owner of the utility unless otherwise indicated in the Contract

Documents. The Bidder shall inform the respective Utility, immediately upon discovering the conditions(s). In addition, the Bidder shall give sufficient notice to the specific. Utility of the Bidder 's overall plan for construction. The Bidder and Utility Company will coordinate the applicable Utility work with the Bidder's work operations based upon the Bidder's overall plan.

The following known utility companies may have existing facilities or interest within the limits of the designated work areas. The City has previously reached out to each utility company and none to date have indicated a potential conflict. Please note some agencies have been simply unresponsive and it is recommended to follow up accordingly based on the Sunshine One Call locates.

AT&T-6015 Benjamin Rd, #306, Tampa, FL 33634 | 770-918-5424-Greg Jacobson.

AT&T Dist.-900 N Nova Rd., Daytona Beach, 32117 | 386-254-8550-Michael Moore.

Centurylink-700 W Mineral Av, Littleton CO 80120 | 303-992-9931-George McElvain.

City of Daytona Beach Utilities-125 Basin Street #130, Daytona Beach, 32114 | 386-671-8825-Shannon

Ponitz

Embarq-420 Pineview St., Altamonte Springs, FL 32701 | 407-920-8981-Rod Judy.

Florida Power & Light-2900 Catherine St, Palatka, FL 32177 | 800-868-9554-Tracy Stern

FPL Fibernet-9250 W Flagler, Miami, FL 33174 | 305-552-2931-Danny Haskett.

Level 3 Communications-1025 Eldorado Blvd, Broomfield, CO 80025 | 720-888-2061-Judy Henry.

MCI=1909 US 301 N, Bldg. D, Tampa, FL 33619 | 972-729-6016-Bryan Lantz

Spectrum-1195 S Woodland Blvd, Deland, FL 32170 | 386-872-6953-Richard Strader.

Sprint/Nextel-201 E Pine St, Orlando, FL 32810 | 407-422-6670-Mark Caldwell.

Sunesys-180 Titus Av, Warrington PA 18976 | 267-927-2000.

TECO Peoples Gas-1722 Ridgewood Av, Holly Hill, FL 32117 | 386-671-2232-George Smith.

All notifications to the above utility companies and “Sunshine” 1-800-432-4770 shall be given at least two weeks in advance of working in the area of the specific affected utility. The notification to “Sunshine” is required whenever any excavating or similar work is to be performed.

5.5. BID SECURITY

The Bidder must submit Bid Security equal to 10% of the Bid. The Bid Security will be in the form of a Bid

Bond or any of the following alternate forms: a certified or cashier's check, an irrevocable letter of credit, or money order. Any Bid Security provided must be in the original form; copies are unacceptable. The City has the right to retain the Bid Security as liquidated damages should the Successful Bidder fail to comply with the terms of the Bid. The City will return the Bid Security to unsuccessful Bidders after the Contract award.

Any Bid Bond provided must be in a form approved or provided by the City and must be accompanied by sufficient evidence of the issuing agent's authority. The Surety company executing the Bond must be authorized to do business in the State of Florida. If the Bid Bond is in an amount greater than $5,000.00 the Surety company executing the Bond is listed by the United States Treasury Department as being approved for writing bonds for federal projects on its current list in an amount not less than the required

Bond amount.

A 10% Bid Security is required for all Construction projects. An AIA Bid Bond is acceptable. A fully executed, signed copy MUST be submitted with Bid submission. The hard copy is to be mailed to and received by

The City of Daytona Beach Purchasing Department PRIOR to the stated bid deadline.

The Address is as follows:

The City of Daytona Beach

ATTN: Purchasing Department

301 South Ridgewood Ave., Room 146

Daytona Beach, FL 32114

5.6. BONDING

PERFORMANCE AND PAYMENT BOND

The successful Bidder will be required to furnish separate 100% Performance and Payment Bonds unless the

Contract price is less than $100,000.

All Bonding shall be in accordance with 255.05, F.S. The City prefers the use of the insurers bond forms at this time.

5.7. LIQUIDATED DAMAGES FOR FAILURE TO COMPLETE THE WORK

Applicable liquidated damages are the amounts established in the following schedule:

6. INDEMNIFICATION AND INSURANCE

Indemnification.

CONTRACTOR will indemnify and hold harmless the CITY, including the CITY’s officers, employees, and agents, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys’ fees, to the extent caused by the CONTRACTOR’s negligent acts or omissions, or reckless or intentionally wrongful conduct in the performance of this Contract. For purposes of this Section, the term, “CONTRACTOR,” includes CONTRACTOR’s officers, employees, and agents, including subcontractors and other persons employed or used by CONTRACTOR. This indemnification agreement is separate and apart from, and in no way limited by, any insurance provided pursuant to this agreement or otherwise.

Insurance.

CONTRACTOR will provide and maintain at CONTRACTOR’s own expense, at a minimum, insurance of the kinds of coverage and in the amounts set forth in this Section. All such insurance will be primary and non-contributory with the CITY’s own insurance. Unless specifically waived hereafter in writing by the Risk

Manager, Contractor agrees that the insurer…