FEDERAL SUPPLY SCHEDULE LIMITED-SOURCES JUSTIFICATION

Acquisition Title: Centers for Medicare & Medicaid Services Analysis, Reporting & Tracking System

(CMS ARTS)

Agency: Centers for Medicare & Medicaid Services (CMS) Acquisition Year: Fiscal Year (FY) 2026 Author: Rudy Wysinger

1. Description of Action:

Nature

☐ New Requirement ☒ Follow-On Order ☐ Modification of Existing Purchase Order / Contract Number

Contract Type ☒ Firm-Fixed Price ☐ Time and Materials ☐ Cost Plus Fixed Fee (CPFF)

☐ Term ☐ Completion

☐ Cost Plus Award Fee (CPAF) ☐ Other:

Total Projected Cost / Price:

Anticipated Contract Period Anticipated Total Amount Current Total Contract Value Inclusive of all Options $3,378,917.27 Anticipated Value of Action (2-Month Extension) $100,000.00 Anticipated Total Contract Value Inclusive of all Options $3,478,917.27

Funding Source (s): 000628 Prog Ops - CMS Analysis Reporting and Tracking System (ARTS)/0511: Program Operations_Direct:Disc/

Name of Proposed Contractor(s): SOFTRAMS LLC Street Address: 3100 Clarendon BLVD STE 1400 City, State, Zip: 22201-5333, United States

2. Description of Supplies or Services:

The Centers for Medicare & Medicaid Services Analysis, Reporting and Tracking System (CMS ARTS) is the CMS system of record for tracking Contractor Business Proposals, Cost Reports, Deliverables, and Workload Information for various departments within the agency and contains financial, budget and cost related information which includes but is not limited to dashboard reports, contract performance reports and FOIA requests. This system is used by CMS staff and various contractors, including but not limited to Medicare Administrative Contractors (MACs) and Unified Integrity Contractors (UPICs).

The current contract is a General Services Administration (GSA) Multiple Award Schedule (MAS) order (GS-35F-372DA / 75FCMC21F0028) that was awarded as a sole source to Softrams, LLC. with a total period of performance from March 24, 2021, to March 23, 2026. In November 2024, Softrams announced they were acquired by Tria Federal. The current contract period runs from March 24, 2025 to March 23, 2026.

The services to be provided under this extension include continued operations and maintenance support for the CMS ARTS system, consistent with the existing Statement of Work (SOW).

Specifically, the contractor shall:

• Maintain ongoing CMS ARTS system operations.

• Provide system support at the same level of effort as negotiated under Option Period Four of the existing contract.

• Perform structured transition-out activities, including:

• Knowledge transfer to the successor contractor, o Training incoming personnel, o Documentation turnover and validation, o Systems access coordination, o Operational continuity support during transition.

Current Order Period of Performance

Base Period 03/24/2021 - 03/23/2022 Option Period 1 03/24/2022 - 03/23/2023 Option Period 2 03/24/2023 - 03/23/2024 Option Period 3 03/24/2024 - 03/23/2025 Option Period 4 03/24/2025 - 03/23/2026

Additional Period: 03/24/2026 – 05/23/2026

3. Authority:

☒:ORDER AGAINST FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 U.S.C. 251, et seq.); Title 40 U.S.C. 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107-107) and implemented by FAR 8.405-6. Mark the applicable exception and for each discuss how the cited authority applies in accordance with FAR 8.405-6(c)(2)(iv).

☐ An urgent and compelling need exists, and following the procedures would result in unacceptable delays (FAR 8.405-6(a)(1)(i)(A));

☐ Only one source is capable of providing the supplies or services required at the level or quality required because the supplies or services are unique or highly specialized (FAR 8.405-6(a)(i)(B));

or ☒ In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order or BPA must not have been previously issued under sole-source or limited sources procedures (FAR 8.405-6(a)(1)(i)(C));

or

The services procured under this sole source logical follow-on contract extension will ensure continuity of critical services and facilitate an orderly and effective transition to the newly awarded successor contract. Tria Federal/Softrams has experience maintaining the CMS ARTS system since 2021 and will be able to provide Contractor support including transition-out activities such as knowledge transfer, training of incoming personnel, documentation turnover, systems access coordination as well as maintaining critical operations for the CMS

ARTS.

There are no changes to the current Statement of Work (SOW), the extension of services will be the same level of services negotiated for option period four of the existing contract, and the effort is strictly limited to continuation of existing services and transition support. In addition, the incumbent contractor is the only responsible source capable of providing uninterrupted services during this transition period without unacceptable delays, performance risk, or duplication of costs.

Considering the facts detailed above awarding a sole source logical follow-on contract to the incumbent is in the best interest of the Government to ensure high quality service on the program.

☐ An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer. (FAR 8.405-6(b);

4. Market Research:

In accordance with FAR 10.002 (b)(1), market research was completed for this acquisition when the contract was awarded in 2021 and for the new requirement scheduled to be awarded mid-February 2026. Considering the time constraints and immediate need for uninterrupted services, no other contractor could reasonably assume performance of this effort without presenting substantial cost and technical performance risks. An informal analysis of the current rates established under the current sole source award confirm the rates remain fair and reasonable.

This action is not intended to avoid competition. Rather, it is a short-term logical follow-on contract necessary to support transition to the newly awarded successor contract.

5. Actions to Increase Competition:

A successor contract for this CMS ARTS effort has already been awarded. Future requirements will continue to be competed in accordance with applicable procurement regulations.

6. Any other facts supporting the justification: N/A

Approvals:

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%208_4.html https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%208_4.html

1. Program Office Certification: This is to certify that portions of this justification have been developed by the undersigned program office personnel, including supporting information and/or data verifying the Government’s minimum needs, schedule requirements and other rationale, which form the basis for this Limited Source Justification.

Contracting Officer Representative (COR) / Date

Program/Project Manager (P/PM) / Date

2. Contracting Officer Certification and Best Value Determination:

This is to certify that the justification for the proposed acquisition has been reviewed and that to the best of my knowledge and belief, the information and/or data provided to support the rationale and recommendation for approval is accurate and complete.

By my signature below, after review of the relevant documents, I have determined that the order subject to this Limited-Sources Justification represents the best value for the Government as set forth in FAR 8.404(d) and constitutes a fair and reasonable price. The basis for my determination is as follows:

This effort will be a follow-on order under Federal Supply Schedule Multiple Award Schedule 54151S. The proposal for continuation of MAS and to standardize the appeals workflow process will be evaluated to determine prices are fair and reasonable. Additionally, GSA labor rates shall be required to be proposed with CMS requesting supplemental discounted pricing.

Contracting Officer / Date

3. CMS Competition Advocate Approval

I hereby confirm the circumstances described above apply and approve the Limited Source Justification.

_______________________N/A___________________________ Name / Date

4. Head of Contracting Activity (HCA) Approval I hereby confirm the circumstances described above apply and approve the Limited Source Justification.

_____________________N/A______________________________

5. Office of Small and Disadvantaged Business Utilization

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6. OGC Legal Review

______________________N/A___________________________

7. HHS Competition Advocate Approval

____________________N/A_______________________________

8. Senior Procurement Executive (SPE) Approval

Based on the foregoing justification, I hereby confirm the circumstances described above apply and approve the Limited Source Justification.

_______________________N/A__________________________

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