2610-CONTRACTED-SERVICES.pdf

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ALVIN INDEPENDENT SCHOOL DISTRICT

Issue Date: August 18, 2026

Request for Proposals (RFP)

CONTRACTED CONSULTANT PROPOSAL

#2610CCP - RFP

Alvin Independent School District will be accepting sealed REQUESTS FOR PROPOSALS for CONTRACTED

CONSULTANT PROPOSAL. Packets may be submitted up to but no later than THURSDAY, SEPTEMBER 10, 2026@ 1:30 P.M. for consideration. Submission should include one original with all necessary backup requested and a copy. Please note - Duplicate proposals will not be accepted during the same school year. Once a vendor has submitted a proposal, and the proposal has been approved by the board, they are considered a qualified vendor.

Additional submissions will not be accepted unless there is a change in pricing or there has been changes or additions in bid categories a vendor can offer to the District. Qualified Vendors should ignore any additional bid proposal subscription acknowledgements or bid advertisements as these proposals are extended monthly for qualifying new vendors.

Submission Location: Alvin Independent School District

Purchasing, Bldg. D

Attn: Jennifer Ortiz

2200 Stapp Maxwell

Alvin, Texas 77511

Telephone, electronic or fax proposals are not considered legal documents; therefore, original signed documentation must be submitted to Purchasing for consideration.

Scope of Work:

Under the guidelines of the Texas School Law, any item(s) or services purchased with regards to a total aggregate in any given category over $100,000 will be competitively bid. Alvin ISD is seeking Request for Proposal for our

CONTRACTED SERVICES PROPOSAL under a one (1) year beginning the date the RFP is awarded by the board, with the option to renew for an additional two (2) year term if all parties are in agreement for a NON-EXCLUSIVE

AWARD. A Non-Exclusive contract is one by which multiple vendors may be designated as vendors for the services covered under the terms of the contract for the duration of said contract. A NON-EXCLUSIVE AWARD is not guarantee that a vendor will be utilized for all or any of the services or products in which the vendor proposed.

Contracted Service Providers will be used on an as needed basis throughout the District to provide services to students and staff. The Commodity Codes included in this Proposal are outlined below but by no means are all the services required. See Proposal and Responsibilities for each service below as outlined on pages 31-36.

Duplicate proposals submitted during the same contract period will not be accepted unless pricing or services have changed.

BLDGSECURT Building Security

CONSULTADMIN Consulting Service - Administrative, Board Training, Facilitate Community

Advisory Council

CONSULCHEER Consulting and Training for Student Cheer and Team Building

CONSULHEALWELL Personnel Health Wellness

CONSULTINSR Insurance Consulting

CONSULTRAFF Traffic Consulting - Design Service

CONSULTWEATHER Weather Support & Consultation Service Including Tropicwatch and Stormwatch

DECORMTGSUP Decorations Meeting and Supplies

DECOREVENTPLAN Decorations & Event Planning to Include Balloon Arches & Decorations

FAACCOMPAMI Fine Arts - Accompanist Services

FACHOREOGR Fine Arts - Choreography Band/Drill/Color Guard, Music Tuning Band Visual

Design

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FACLINICIAN Fine Arts - Professional Services - Not Otherwise Classified including Clinicians, Private Music Lessons, Clinic Choir; Consult with Directors

FACOSTUMES Fine Arts - Costumes and Accessories to include Alterations

FAEQUPSRV Fine Arts – Misc Fine Arts General Supplies/Equipment Repair Services

FAMUSPROD Fine Arts - Music Production Services Video Streaming/Taping; Writing of Music;

Percussion Tech

FAPIANOTUN Fine Arts - Piano Tuning

FAPROFSTAFFDEV Fine Arts Professional Staff Development

FATHEATSRV Fine Arts - Theatrical Services – Lighting, Staging, Video Taping, - Video Taping, Provide Streaming and Archives

FINAUDIT Accounting Services - Auditing, A/P Auditing

INSTTRAIN Instructional Training for Testing /PSAT/SAT/ACT

INSTTRNSGGP Classroom Instructional Training within a Single group, Video Conference, Kickstart, Communities in Schools

MNTCONSLAND Landscape Consulting / Maintenance and Repairs

MNTMNTREPAR Maintenance and Repair Services Not Otherwise Classified

MNTGENEREP Generator Maintenance Repairs and Services

NEWSWRITE Newspapers Publications Advertising, Provide Athletic Reviews; Media Release

PHOTOGROUP Photography Services

SECURITYSYS Alarm Security & Surveillance Systems Installations & Monitoring

SERVASSEMBL &

FFSERVASSEMBL

Assemblies – Student Programs; Theatre Groups; Authors Visits; Motivational

Speaking; Student Training with Multi Groups in one setting and w/Federal Funds

SERVCALIBRATE Equipment Maintenance & Repair to include Calibration

SERVDISCJOC Disc Jockeys/Emcees - Music, uplighting, monogram, lasers, video, DJ services, party/prom set-up, Presentations/Entertainment/Educational

SERVJUDGES Professional Services Judges - Auditions, Art Shows, Cheerleading, Sight Reading, Science Projects

SERVMEDIAMON Media Monitoring

SERVRECMGMT Records Management to Include Shredding

SERVSECGUARD Security Guard Services

SERVTRANSLA Translation Services

SERVTRANSPORT Private Transport as Deemed Necessary for Student Transport

SPEDAUTISMED Educational and Related Services for Students with Autism

SPEDBILASSM Bilingual Assessment/Diagnosis or Evaluations

SPEDDIAGSER /

FFSPEDDIAGSER

Diagnostician with or without Federal Funds

SPEDINHOME In-Home/Parent Training Services

SPEDINTERPRET Interpreting Services

SPEDLSSPSER /

FFSPEDLSSPSER

Licensed Specialist in School Psychology with or without Federal Funds

SPEDMUSTHER Music Therapy Services

SPEDNURSERV Skilled Nursing Services

SPEDOMSERV Orientation and Mobility Services

SPEDOTSERV Occupational Therapy Services

SPEDPTSERV Physical Therapy Services

SPEDSIGNSERV Sign Language Interpreting

SPEDSPEECH /

FFSPEDSPEECH

Speech Language Pathology Therapy/Evaluation Services with or without Federal

Funds

SPEDVISSERV Vision Services

SPEDVACCIN Vaccination Program Services

STAFCONVO General Staff Development - Convocations

STAFDEVCONSULT Staff Development Consulting and Training; Meeting with staff to provide one on one training

STAFDEVINSTELEM /

FFSTAFDEVINSTELEM

Staff Development Core Instructional Groups for Elementary with or without

Federal Funds

STAFDEVINSTSEC Staff Development Core Instructional Groups for Secondary

STAFDEVPROFLEAD Staff Development Professional Leadership

STAFMOTIVAT /

FFSTAFMOTIVAT

Staff Development – Motivational Team Building / Leadership with or without

Federal Funds

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STAFTRAININST / FF

STAFTRAININST

Staff Development - Instructional Based Training with or without Federal Funds

STUDINCENT Student Incentives – MoonWalks, Bounce Houses, Party Rentals

TECSERVICES /

FFTECSERVICES

Data Processing, Computer Programming and Software Services with or without

Federal Funds

TECTRNSERV Computer Educational Training Services

TRANBODYFRA Body and Frame Work (Including Undercoating)

TRANBUSMAINT Buses School & Mass Transit, Maintenance & Repair

TRANGLASS Glass Replacement a& Repair Services, Windshield and Window (Auto),( Including

Window Tint)

TRANPAINT Painting Vehicle

UILJUDGES UIL Judges

Any services that will require or need to utilize materials, supplemental handouts, products or parts for their presentations or repairs services should also include the commodity code below along with their services commodity code. You can not use this contract for product only. It must be connected to a service performed.

SERVPRODUCTS Products Associated with Services Performed

This RFP shall remain active and open during the course of the year to allow for those Contracted services that were not included above to be evaluated at a later date if the need so arises.

In accordance with Texas Education Code Section 2254.003 Selection of Provider; Fees – Alvin ISD shall evaluate respondents and award as follows:

• On the basis of demonstrated competence and Proposal to perform the services,

• Fair and reasonable price and

• Contracted fees under the contract may not exceed any maximum provided by law.

In addition, all Contracted service contract providers shall be required to comply with Texas Education Code Section

22.083, Access to Criminal History Records of Employees by Local and Regional Education. This requires that all contractors who come in contact with students shall be fingerprinted and the person’s national criminal history record information researched to determine the individual’s criminal history. The cost for such background check and fingerprinting shall be the responsibility of the contractor. Additional information in regards to the process of the Fast

Pass can be found on the AISD website under Contractor/Consultant Proposal.

New Proposal Procedures:

This Proposal has been extended through our Alvin ISD website. The proposal is located at www.alvinisd.net. Go to

Departments and click, go to PURCHASING, click on Legal Ads – Current Proposals and finally, find the

CONTRACTED SERVICES RFP. All purchases will be made under the guidelines of the Districts Standardized

Terms and Conditions. The Standardized Terms and Conditions detail the proposal award process, purchase order processing, invoicing, and payment procedures of the district. Due to the Length of the Terms and Conditions, they have not been included in the proposal packets but may be accessed from the Website. We encourage you read and print this documentation as it will be utilized as guidance for all purchasing policies and procedures upon award of any term contract.

Contact Information:

For further information or questions in regards to the bidding process, contact Jennifer Ortiz, Contracts Specialist, jortiz@alvinisd.net or (281) 824-0567.

http://www.alvinisd.net/ mailto:mdietrich@alvinisd.net

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Dear Independent Contractor/Consultant:

Following is the Services Agreement (“Agreement”) between the Alvin Independent School District (“Alvin

ISD” or “District”) and Independent Contractor/Consultant (“Contractor”) and all related forms and questionnaires which are required for Alvin ISD to enter into an agreement with Contractors.

The Agreement and all related forms and questionnaires must be filled out completely and approved prior to services being performed.

NOTICE TO CONTRACTORS: Please be advised, Alvin ISD has a specific process for validating contracts that must be followed to ensure payment. Please make sure the District representative with whom you are negotiating this contract has complied with all Alvin ISD procedures to ensure this contract is properly authorized. Failure to do so may significantly delay payment(s) or invalidate the contract and no payment shall be made for these services.

Incomplete documents will be returned and will delay processing of the Agreement. All Agreements must be approved by the Purchasing department, signed by both parties, and have an approved purchase order (P.O.) in place before services can be rendered and invoices can be submitted to the District for payment.

If you have any questions, please contact Jennifer Ortiz, Contracts Specialist at 281-824-0567 or via e-mail at jortiz@alvinisd.net.

AGREEMENT PACKET CHECKLIST:

Document Name Party Responsible for Completing

1. Acknowledgement Receipt Contractor –Complete & Return Required

*If HUB vendor, copy of HUB Certification

2. State of Texas Bid Requirement Page Contractor - Complete & Return Required

3. Consultant/Contractors Certification Form Contractor - Complete & Return Required

4. Debarment Form Contractor - Complete & Return Required

5. Form W-9 Contractor - Complete & Return Required

6. Electronic Authorization Form Contractor - Complete & Return Required

7. Hold Harmless Agreement Contractor - Complete & Return Required

8. HB 1295Form Contractor - Complete & Return Required

9. Federal Compliance Guidelines Contractor - Complete & Return Required

10. EDGAR Certifications Contractor - Complete & Return Required

11. USDA Lobbying Certification Form Contractor - Complete & Return Required

12. Proposal & Questionnaire Contractor - Complete & Return Required

13. Conflict of Interest (Form CIQ) If applicable, visit Alvin ISD Purchasing

Federal Compliance website for form.

14. Disclosure of Lobbying If applicable, visit Alvin ISD Purchasing

Federal Compliance website for form.

mailto:jortiz@alvinisd.net

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ACKNOWLEDGE RECEIPT OF

Request for Proposal (RFP)

#2610CCP - RFP

Your RFP May be submitted up to but no later than 1:30 P.M., THURSDAY, SEPTEMBER 10, 2026, for consideration. Submission should include one original with all necessary backup requested and a copy.

The undersigned agrees to fully comply in strict accordance with the specifications and provisions attached thereto for the amounts shown, for one (1) year beginning the date the RFP is awarded by the board, with the option to renew for an additional two (2) year term if all parties are in agreement. The undersigned also agrees to furnish all goods/services in accordance with the District Standardized Terms and Conditions attached hereto and included on this RFP documentation.

Date of Bid Proposal Submission: ___________________________________

Company Name

Signature of Representative Authorized to Sign Proposal Signer’s Name (Please Print)

Title

Address

City State Zip

Phone Number Fax Number

E Mail Address

VENDORS MUST RESPOND to the following questions in order for their proposal to be considered.

The State of Texas does not employ a resident preference; however, it does employ a reciprocity rule. Offerors whose principal place of business is located in a state which gives preference to residents are subject to the same restrictions when submitting an offer with an entity of the State of Texas. The offeror, operates as ( ) a corporation incorporated under the laws of the State of _____________________________, ( ) an individual, ( ) a partnership, ( ) a non-profit organization, ( ) a joint venture, or ( ) a corporation, registered for business in

____________________________ (Country).

IS THE PRINCIPAL PLACE OF BUSINESS FOR "WHOM YOU REPRESENT" OR THE "PARENT COMPANY"

OF "WHOM YOU REPRESENT" A RESIDENT OF TEXAS?

______YES ______NO

Address of principal place of business or parent company whom you represent (if different from above address information provided):

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VENDOR INFORMATION: (TO BE COMPLETED AND RETURNED BY VENDOR)

This RFP will be awarded at the next board meeting. After which time, Purchase Orders will be distributed to the various vendors. To ensure prompt processing of orders, please indicate your mailing address to remit Purchase

Orders:

Company Name Contact Person

Mailing Address

City State Zip

Phone Number FAX Number Email Address

Upon receipt of orders, please indicate address to remit Payment (if different from above address):

Company Name Contact Person

Mailing Address

City State Zip

Phone Number Fax Number Email Address

ELECTRONIC PO DELIVERY AND FUND TRANSFER:

Currently, our District is investigating ways to improve our Purchase order and payment processes to vendors. Does your company have the capabilities to receive Electronic Purchase Orders and EFT for payments?

YES_________________ NO_________________

If Yes, please indicate the following information and we will be in contact with your company in the near future.

Contact person name at your company that will assist in setting up the EFT_______________________________

Phone Number ______________________ E-Mail Address____________________________________________

Reference Page:

All vendors will submit a list of at least two (2) education-related projects that would be representative of your firm’s work related to this project. References will include contact name and telephone number. RFPs submitted without two references May be disqualified from consideration.

Total Number of school district clients in the past three years: _________________

A. ____________________________________________________________________

District

Contact Name Phone Number

E-Mail Address

Project Description/ Services Provided

B. ____________________________________________________________________

District

Contact Name Phone Number

E-Mail Address

Project Description/Services Provided

Pursuant of 2CFR §200.321 Are you a HUB Vendor, YES______ NO_____. If yes, submit Certificate with this proposal packet.

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- State of Texas Bid Requirement Page –

Vendors shall not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. Bidder certifies that the company complies with Executive order 11246, entitled "Equal Employment Opportunity", as amended by Executive Order 11375 and as supplemented in Department of Labor Regulations.

Pursuant of Texas Education Code 39.008, a Vendor hereby certifies compliance with all applicable mandates of Senate Bill 12 (89th Legislature). The Vendor agrees to indemnify and hold harmless the District from any state compliance penalties or legal grievances arising from Vendor’s failure to adhere to these statutory restrictions.

VENDOR NON-COLLUSIVE BIDDING

By submission of this bid or proposal, the Bidder certifies that:

a) This proposal has been independently arrived at without collusion with any other Bidder or with any Competitor.

b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids, or proposals for this project, to any other Bidder, Competitor or potential Competitor.

c) No attempt has been or will be made to induce my other person, partnership or corporation to submit or not to submit a bid or proposal.

d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the

Statements contained in this certification, and under the penalties being applicable to the Bidder as well as to the person signing in its behalf.

CONFLICT OF INTEREST QUESTIONNAIRE (FORM CIQ)

Vendors are required to report business relationships at the time they begin contract negotiations or are solicited for bids or proposals.

A vendor must disclose any business relationship with a district officer that might cause a conflict of interest. Vendors have 7 business days to file the Ethics commission’s Conflict of Interest Questionnaire (form CIQ) or face the possibility of a Class C Misdemeanor.

□ Vendor has no known Conflict of Interests with the District

□ Vendor has a known Conflict of Interest and will be attaching a copy of the CIQ

FELONY CONVICTION NOTIFICATION

State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History of Contractor states:

a) A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.

b) A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.

c) This section does not apply to a publicly-held corporation.

Please check off one box and sign the form in the appropriate space(s):

My firm is a publicly-held corporation; therefore, this reporting requirement is not applicable.

My firm is neither owned nor operated by anyone who has been convicted of a felony.

My firm is owned and operated by the following individual(s) who has/have been convicted of a felony: Name of

Felon(s):______________________________________

Details of Conviction(s):________________________________________________________

INSURANCE REQUIREMENTS – REQUIRED FOR WORK PERFORMED ON DISTRICT PROPERTY

The vendor shall carry Statutory Workmen’s Compensation Insurance, Comprehensive General Liability Insurance covering premises operation and Contractor’s Liability in the amount of $100,000/$300,000 for bodily injury and $100,000 each accident property damage and Automobile Liability covering all owned, non-owned, and hired vehicles in the amount of $100,000/$300,000 bodily injury and

$100,000 each accident property damage. Certificates of Insurance shall be delivered to the Purchasing Department before work is commenced.

Upon award of bid, the vendor shall supply purchasing proof of insurance, in the manner prescribed by the Texas Worker’s

Compensation Commission, informing all persons providing services on the project that they are required to be covered, and station how a person may verify coverage and report lack of coverage.

The undersigned agrees to fully comply in strict accordance with the above requirements, terms and specifications

Acknowledgment by Signature Printed Name Date http://www.alvinisd.net/cms/lib03/TX01001897/Centricity/Domain/1747/conflict%20of%20interest%20questionaire.pdf

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Consultant/Contractors/Individuals Certification Form

Introduction:

In Texas, key legislation regarding school safety, visitor management, and background checks includes House Bill

(HB) 4123, which permits schools to check volunteer criminal histories via the Department of Public Safety (DPS), and Senate Bill (SB) 9, requiring background checks for contractors with student contact. Additionally, SB

11 mandates intruder detection audits, and HB 3 enhances overall school safety measures.

Key legislation for background checks and safety in Texas schools includes:

• HB 4123 (88th Legislature): Amends the Texas Education Code to allow school districts, charter schools, and shared services arrangements to obtain criminal history information on volunteers from the Department of Public Safety (DPS) or other criminal justice agencies.

• SB 9 (80th Legislature, frequently updated): Requires school district contractors to obtain state and national criminal history background checks on employees who have direct, continuing contact with students.

• HB 3 (88th Legislature): A major school safety bill requiring campus security upgrades and comprehensive safety plans.

• SB 11 (88th Legislature): Directs the Texas Education Agency (TEA) to conduct annual, random intruder detection audits at school districts.

These laws focus on ensuring that anyone with significant access to students, including volunteers and contractors, has cleared background checks, as well as enhancing physical security against unauthorized visitors.

Definitions:

All persons entering onto District property DURING THE TIME STUDENTS ARE SCHEDULED TO BE ON THE

PROPERTY and WILL HAVE ACCESS TO THE FACILITIES IN WHICH STUDENTS ARE IN OCCUPANCY is considered contact WITH students. The District will be the final arbiter of what constitutes direct contact with students.

On behalf of __________________________________________________________________ (Individual Name and Name of Company/Entity, if applicable), I certify that the [check one]:

A.) Individual HAS been processed through the FACT Clearinghouse as HAVING CONTACT with students.

AND *MANDATORY DATA FOR INQUIRY: *Date of Birth__________________________

*Driver’s License # __________________________ or * State ID __________________________________

-Or-

B.) Individual DOES NOT HAVE CONTACT with students.

(1) For Contractors and other Entities, by providing a release along with the names, Texas drivers license number and the date of birth of each any every INDIVIDUAL, that will enter into district property, the

Contractor/Entity will make available for the District’s inspection, the criminal history record information of any covered employee/individual. If the District objects to the assignment of a covered employee/individual on the basis of the criminal history record information, Contractor/Entity agrees to discontinue using that employee/individual at any of the facilities or properties of the District.

https://www.google.com/search?q=House+Bill+%28HB%29+4123&sca_esv=a675286474cf8d02&sxsrf=ANbL-n7nsaRNUDvJtFrX0H6jJx_K3JSZOw%3A1769623982535&source=hp&ei=rlF6aanXHs7PkPIPuoWuwAc&iflsig=AFdpzrgAAAAAaXpfvl8M3fTciNrA3MXAqqgf-r5gtTXv&ved=2ahUKEwjhndGT666SAxVnIUQIHfL4HmEQgK4QegQIARAB&uact=5&oq=house+bill+or+senate+bill+to+check+or+background+visitors+at+aschools&gs_lp=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_EFBdNKOdnQ05eSBwUxNi40M6AH46wDsgcFMTUuNDO4B6wxwgcJMi4xNi4zMi45yAeRAoAIAA&sclient=gws-wiz&safe=active&ssui=on https://www.google.com/search?q=House+Bill+%28HB%29+4123&sca_esv=a675286474cf8d02&sxsrf=ANbL-n7nsaRNUDvJtFrX0H6jJx_K3JSZOw%3A1769623982535&source=hp&ei=rlF6aanXHs7PkPIPuoWuwAc&iflsig=AFdpzrgAAAAAaXpfvl8M3fTciNrA3MXAqqgf-r5gtTXv&ved=2ahUKEwjhndGT666SAxVnIUQIHfL4HmEQgK4QegQIARAB&uact=5&oq=house+bill+or+senate+bill+to+check+or+background+visitors+at+aschools&gs_lp=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_EFBdNKOdnQ05eSBwUxNi40M6AH46wDsgcFMTUuNDO4B6wxwgcJMi4xNi4zMi45yAeRAoAIAA&sclient=gws-wiz&safe=active&ssui=on https://www.google.com/search?q=Senate+Bill+%28SB%29+9&sca_esv=a675286474cf8d02&sxsrf=ANbL-n7nsaRNUDvJtFrX0H6jJx_K3JSZOw%3A1769623982535&source=hp&ei=rlF6aanXHs7PkPIPuoWuwAc&iflsig=AFdpzrgAAAAAaXpfvl8M3fTciNrA3MXAqqgf-r5gtTXv&ved=2ahUKEwjhndGT666SAxVnIUQIHfL4HmEQgK4QegQIARAC&uact=5&oq=house+bill+or+senate+bill+to+check+or+background+visitors+at+aschools&gs_lp=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_EFBdNKOdnQ05eSBwUxNi40M6AH46wDsgcFMTUuNDO4B6wxwgcJMi4xNi4zMi45yAeRAoAIAA&sclient=gws-wiz&safe=active&ssui=on https://www.google.com/search?q=SB+11&sca_esv=a675286474cf8d02&sxsrf=ANbL-n7nsaRNUDvJtFrX0H6jJx_K3JSZOw%3A1769623982535&source=hp&ei=rlF6aanXHs7PkPIPuoWuwAc&iflsig=AFdpzrgAAAAAaXpfvl8M3fTciNrA3MXAqqgf-r5gtTXv&ved=2ahUKEwjhndGT666SAxVnIUQIHfL4HmEQgK4QegQIARAD&uact=5&oq=house+bill+or+senate+bill+to+check+or+background+visitors+at+aschools&gs_lp=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_EFBdNKOdnQ05eSBwUxNi40M6AH46wDsgcFMTUuNDO4B6wxwgcJMi4xNi4zMi45yAeRAoAIAA&sclient=gws-wiz&safe=active&ssui=on https://www.google.com/search?q=SB+11&sca_esv=a675286474cf8d02&sxsrf=ANbL-n7nsaRNUDvJtFrX0H6jJx_K3JSZOw%3A1769623982535&source=hp&ei=rlF6aanXHs7PkPIPuoWuwAc&iflsig=AFdpzrgAAAAAaXpfvl8M3fTciNrA3MXAqqgf-r5gtTXv&ved=2ahUKEwjhndGT666SAxVnIUQIHfL4HmEQgK4QegQIARAD&uact=5&oq=house+bill+or+senate+bill+to+check+or+background+visitors+at+aschools&gs_lp=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_EFBdNKOdnQ05eSBwUxNi40M6AH46wDsgcFMTUuNDO4B6wxwgcJMi4xNi4zMi45yAeRAoAIAA&sclient=gws-wiz&safe=active&ssui=on https://www.google.com/search?q=HB+3&sca_esv=a675286474cf8d02&sxsrf=ANbL-n7nsaRNUDvJtFrX0H6jJx_K3JSZOw%3A1769623982535&source=hp&ei=rlF6aanXHs7PkPIPuoWuwAc&iflsig=AFdpzrgAAAAAaXpfvl8M3fTciNrA3MXAqqgf-r5gtTXv&ved=2ahUKEwjhndGT666SAxVnIUQIHfL4HmEQgK4QegQIARAE&uact=5&oq=house+bill+or+senate+bill+to+check+or+background+visitors+at+aschools&gs_lp=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_EFBdNKOdnQ05eSBwUxNi40M6AH46wDsgcFMTUuNDO4B6wxwgcJMi4xNi4zMi45yAeRAoAIAA&sclient=gws-wiz&safe=active&ssui=on

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Noncompliance by Contractor/Entity/Individual, with this certification, may result in denial of entering any of the facilities or properties of the District and possible contract termination. Non-Compliance can result in a violation of State Law as described in House Bill 4123, Senate Bill 9 and/or TEC 22.

By submission of this form, I am indicating that I am complying with House Bill 4123, Senate Bill 9 and/or

Texas Education Code Section 22.0834 Criminal History Record Information Review of Certain Contract

Employees.

Date: ________________________________

Individual Name /Company/Entity Name:_______________________________________________

Address:___________________________________________________________________________

City:__________________________________ State:_____________ Zip:______________________

Contact Person: _____________________________________________________________________

Phone:__________________________________ Fax:______________________________________

E-mail Address:_____________________________________________________________________

Authorized Signature:_________________________________________________________________

Return Completed and Signed Contractor Certification Form with Backup to:

Alvin ISD Purchasing Department

Attn: Jennifer Ortiz

2200 Stapp Maxwell

Alvin, Texas 77511

Phone 281-245-2430 jortiz@alvinisd.net

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Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section 3017.510, Participants' responsibilities. The regulations were published as Part IV of the January 30, 1989, Federal Register (pages 4722-4733). Copies of the regulations may be obtained by contacting the Department of Agriculture agency with which this transaction originated.

1.) By signing and submitting this form, the prospective lower tier participant (vendor submitting proposal) is providing the certification set out below in accordance with these instructions. 2.) The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant (vendor submitting proposal) knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3.) The prospective lower tier participant (vendor submitting proposal) shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant (vendor submitting proposal) learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4.) The terms “covered transaction“, “debarred”, “suspended”, “ineligible”,'' lower tier covered transaction”, ''participant”, ''person”, ''primary covered transaction”, “principal”, ''proposal”, and “voluntarily excluded” as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

https://www.federalregister.gov/articles/2011/07/19/2011-17429/nonprocurement-debarment-and-suspension 5.)The prospective lower tier participant (vendor submitting proposal) agrees by submitting this form that, should the proposed covered transaction (contract) be entered into, it shall not knowingly enter into any lower tier covered transaction (contract) with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction (contract), unless authorized by the department or agency with which this transaction originated. 6.) The prospective lower tier participant (vendor submitting proposal) further agrees by submitting this form that it will include this clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions,'' without modification, in all lower tier covered transactions (contract) and in all solicitations for lower tier covered transactions (contract). 7.) A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction (contract) that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Non-procurement List. 8.)

Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9.) Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction (contract) with a person who is suspended, debarred, ineligible, or voluntarily excluded from participating in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ABOVE)

(1) The prospective lower tier participant (vendor submitting proposal) certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the prospective lower tier participant (vendor submitting proposal) is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

The undersigned agrees to fully comply in strict accordance with the above requirements, terms and specifications

Name and Title of Authorized Representative

Authorized Signature Date (mm/dd/yyyy) https://www.federalregister.gov/articles/2011/07/19/2011-17429/nonprocurement-debarment-and-suspension

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Form W-9 (Rev. 3-2024) An individual or entity (Form W-9 requester) who is required to file an info

Alvin ISD is now going Green with their Munis Finance System. By submission of this form, we can now email copies of purchase orders to company sales representatives. We can also send electronic fund transfer directly to a checking or savings account as well as send receipt of your EFT. You have the option to do BOTH or start out with just PO emails to your company.

We will also use this form for any changes to your vendor profiles. (PRINT THE FOLLOWING INFORMATION ALL SPACES NEED TO

BE COMPLETED)

Company Name:____________________________________

COMPLETE COMPANY INFORMATION IF YOU ARE REQUESTING PURCHASE ORDER SENT ELECTRONICALLY.

COMPANY ADDRESS

CITY, STATE, ZIP CODE

PRINT NAME AND TITLE

CONTACT PHONE NUMBER

EMAIL (PRIMARY)

EMAIL (SECONDARY)

*I authorize Alvin ISD to deposit my payment from the Alvin ISD to my financial institution electronically. I understand that the Alvin ISD will reverse any payments made to my account in error.

I further understand that the Alvin ISD will comply at all times with the National Automated Clearing House Association’s rules. (For further information on these rules, please contact your financial institution.) I also understand cancellation of electronic payment must be submitted in writing to Alvin

ISD.

COMPLETE BANKING INFORMATION IF YOU ARE REQUESTING EFT PAYMENT (ELECTRONIC FUNDS TRANSFER.)

COMPANY NAME

FEDERAL ID# OR SSN#

BANK NAME

BANK ROUTING NUMBER

CHECKING ACCT.#

SAVING ACCT. #

I RECOGNIZE THAT IF I FAIL TO PROVIDE COMPLETE AND ACCURATE INFORMATION ON THIS AUTHORIZATION FORM, THE PROCESSING OF THE FORM MAY BE DELAYED OR THAT MY PO’S OR PAYMENTS MAY BE ERRONEOUSLY

TRANSFERRED ELECTRONICALLY.

ELECTRONIC AUTHORIZATION FORM FOR

APPROVED AWARDED VENDORS

*Attach voided check or provide a bank letter With ACH Routing number & Account information*

New-Add Request Change-Existing Account Information

Authorized Signature

Printed Name

Date

Title

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ALVIN ISD

(TO BE COMPLETED AND RETURNED BY VENDOR)

Hold Harmless Agreement

The Proposer shall defend, indemnify, and hold harmless, Alvin ISD and all its trustees, officers, agents, and employees, from and against all suits, actions, or claims of any character brought forth or on account of any injuries or damages (including death) received or sustained by any person or property on account of, arising out of, or in connection with, any negligent act or omission of contractor or any agent, employee, subcontractor or supplier of contractor in the execution or performance under this contract as designated as CONTRACTED CONSULTANT

PROPOSAL CCP.

The proposer shall also defend, indemnify and hold harmless, Alvin ISD and all of its trustees, officers, agents and employees, from and against claims by any subcontractor, supplier, laborer, material-man or mechanic for payment for work materials provided on behalf of the Contractor in the performance of the Contract and all such claimants shall look solely to Contractor and not Alvin ISD for satisfaction of such claims.

This Hold Harmless Agreement shall be binding upon the undersigned, and its successors, legal representatives, heirs and assigns.

DATED THIS ___________ DAY OF ____________________, 20___.

Contractor:

Name of Representative (Print)

Signature of Representative

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House Bill 1295

As of January 1, 2016, a new state policy was implemented that affects all proposals which are awarded by our Board of Trustees. HB1295 basically states the following…

House Bill 1295 amended the Texas Government Code by adding Section 2252.908, the Disclosure of Interested

Parties. Under this Section 2252.908, (Alvin ISD) is prohibited from entering into a contract resulting from an RFP with a business entity unless the business entity submits a Disclosure of Interested Parties (Form 1295) to the

District at the time business entity submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Texas Ethics Commission.

Changes to the law requiring certain businesses to file a Form 1295 are in effect for contracts entered into or amended on or after January 1, 2018. The changes exempt certain businesses from filing a Form 1295 for certain types of contracts and replace the need for a completed Form 1295 to be notarized. Instead, the person filing a 1295 needs to complete an ”unsworn declaration.”

Detailed Instructions for Compliance with HB1295

VENDOR’S Responsibility for Compliance:

1) Go to the Ethics Commission Website using the following link to register and complete FORM 1295 -

Certificate of Interest Parties Electronic Filing Application:

https://prd.tecprd.ethicsefile.com/TECCertInt/pages/login/certLogin.jsf

Proposers must complete the filing application Form 1295 electronically with the Texas Ethics

Commission using their online filing application. Click here to hyperlink to the form: Texas Ethics

Commission Form 1295

As a “business entity,” all vendors must electronically complete, print, sign and submit Form

1295 with their proposals or contracts even if there are no conflicting interested parties within the district unless:

Form 1295 is not required for the following contracts if entered into or amended on or after January 1, 2018:

▪ (1) a sponsored research contract of an institution of higher education;

▪ (2) an interagency contract of a state agency or an institution of higher education;

▪ (3) a contract related to health and human services if:

(a) the value of the contract cannot be determined at the time the contract is executed; and

(b) any qualified vendor is eligible for the contract;

▪ (4) a contract with a publicly traded business entity, including a wholly owned subsidiary of the business entity;*

▪ (5) a contract with an electric utility, as that term is defined by Section 31.002, Utilities Code;* or

▪ (6) a contract with a gas utility, as that term is defined by Section 121.001, Utilities Code.*

2) Proposers must print a copy of the completed form, which will include a certification of filing containing a unique certification number

3) The Form 1295 must be signed by an authorized agent of the business entity as “Unsworn Declaration”

4) Send a copy of the form via email or fax to the Purchasing Dept -Attn: Jennifer Ortiz, jortiz@alvinisd.net The fax number for our Purchasing Department is 281-585-4567.

ADDITIONAL NOTATION: The Form 1295 must be completed for every contract entered into with Alvin ISD that will be awarded by the board.

https://prd.tecprd.ethicsefile.com/TECCertInt/pages/login/certLogin.jsf https://prd.tecprd.ethicsefile.com/TECCertInt/pages/login/certLogin.jsf https://prd.tecprd.ethicsefile.com/TECCertInt/pages/login/certLogin.jsf http://www.statutes.legis.state.tx.us/Docs/UT/htm/UT.31.htm#31.002 http://www.statutes.legis.state.tx.us/Docs/UT/htm/UT.121.htm#121.001

15 | P a g e

Alvin ISD Responsibility for Compliance:

1) Once received, Alvin ISD must acknowledge the receipt of the filed Form 1295 by notifying the Texas

Ethics Commission of the receipt of the filed Form 1295 no later than the 30 th day after the date the contract is approved at our board meeting.

2) After Alvin ISD acknowledges the Form 1295, the Texas Ethics Commission will post the completed

Form 1295 to its website within seven business days.

3) The completed Form 1295 with the certification of filing will be filed with your completed proposal or contract that was provided to the district for board award.

4) We will then provide vendor numbers to staff for issuance of purchase order.

ADDITIONAL NOTATION: Failure to comply with HB 1295 will result in your vendor packet being suspended from processing and no business can be conducted with your company until compliance has been provided by your company to Alvin ISD.

Additional Information to Help Clarify HB1295:

• Should you have questions, concerns or require additional information, please contact the Texas Ethics

Commission at 512-463-5800; their office hours are from 8:00 am to 5:00 pm Monday through Friday.

• For questions submitting Form 1295 to Alvin ISD:

o Contact Jennifer Ortiz at 281-245-2430, or by email at jortiz@alvinisd.net .

o You May fax your signed copy to 281-585-4567

** Alvin ISD is not required at this time to keep the original documentation; therefore, it can be scanned electronically and received by email or by fax to the Purchasing Department or submitted with proposal documentation.

** HB1295 affects all Government Entities entering into contracts whereby their Board of Trustees awards the contracts. Therefore, should you enter into any other contracts with other school districts, universities, colleges, or government municipalities be prepared to complete this form for their contracts as well.

Definitions Utilized for Completing Form 1295 include:

“Interested Party” means a person:

• Who has a controlling interest in a business entity with whom AISD contracts; or

• Who actively participates in facilitating the contract or negotiating the terms of the contract with Alvin

ISD, including a broker, intermediary, adviser, or attorney for the business entity

“Business Entity” means an entity:

• Who is recognized by law through which business is conducted, including a sole proprietorship, partnership or corporation.

o This includes NonProfit and For-Profit Organizations as a Business Entity

“Intermediary” for purposes of this rule, means a person:

• Who actively participates in the facilitation of the contract or negotiating the contract, including a broker, adviser, attorney, or representative of or agent for the business entity who:

o Receives compensation from the business entity for the person’s participation o Communicates directly with Alvin ISD on behalf of the business entity regarding the contract o AND is not an employee of the business entity

“Controlling Interest” means a person:

• Whereby has ownership interest or participating interest in the business entity by virtue of units, percentage, shares, stock, or otherwise that exceeds 10 percent

• Is a member on the board of directors or other governing body of a business entity of which the board or other governing body is composed of not more than 10 members

• Who serves as an officer of a business entity that has four or fewer officers or service as one of the four officers most highly compensated by a business entity that has more than four officers

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FEDERAL COMPLIANCE GUIDELINES

FOR THE USE OF FEDERAL FUNDS

Alvin ISD has elected to solicit pricing from Qualifying Vendors, Awarded Proposals Vendors and/or Cooperative

Vendors as set forth under the requirements of the Code of Federal Regulations (CFR) Title 2 Grants and Agreements, Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. (2

CFR§200).

Following these federal requirements will allow for federal funds, entrusted to Alvin ISD, to be used to make purchases through the anticipated contract(s). The CFR is the codification of the general and permanent rules published in the

Federal Register by the departments and agencies of the Federal Government produced by the Office of the Federal

Register (OFR) and the Government Publishing Office. The CFR may change during the term of the contract and the supplier may be required to make adjustments as necessary.

It is necessary for the supplier to certify and agree that they, as a company, understand and comply with all applicable areas identified below and included with this attachment. Some of the areas may not be applicable to this solicitation and it is the supplier’s sole responsibility to identify which areas are appropriate for the solicitation. Failure to affirm and agree to these requirements may, at Alvin ISD’s discretion, disqualify the associated response to this solicitation or limit the use of the awarded contract based on the funding source.

Alvin ISD reserves the right, at any time within the contract term, to require an awarded supplier to reaffirm, sign and resubmit proper documentation stating their company is not debarred, or if any other circumstances change related to the original response.

The following terms are applicable to all solicitations:

1. General. Included for all solicitations regardless of type of specialty.

1.1 Debarment and Suspension (executive Orders 12549 and 12689). A contract award (see 2 CFR

180.220) must not be made to parties listed on the government wide Excluded Parties List System in the System of Award Management (SAM), in accordance with the OBM guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1986 Comp., p. 189) and 12689 (3 CFR Part

1989 Comp., p. 235), “Debarment and Suspension” The Excluded Parties Listed System in SAM

(sam.gov) contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order

12549. Prior to award, Alvin ISD will verify that the supplier is not currently listed as debarred by the Federal government.