26043_A RFQ.pdf

GENERAL TERMS AND CONDITIONS

RFQ 26043-A: Crosstown WTP Raw #1 Pump/Motor Repairs

1. Definitions:

a. Responder: A company or individual who submits a quote in response to this

RFQ.

b. Successful Responder: The Responder that is awarded a contract.

c. Contractor: The Successful Responder, upon execution of the contract.

d. County: Fayette County, Georgia.

2. Quote is Offer to Contract: Each quote constitutes an offer to become legally bound to a contract with the County, incorporating the Request for Quotes and the Responder’s quote. The binding offer includes compliance with all terms, conditions, special conditions, specifications, and requirements stated in the Request for Quotes, except to the extent that a Responder takes written exception to such provisions, and the County agrees to the exceptions. All such terms, conditions, special conditions, specifications, and requirements will form the basis of the contract. The Responder should take care to answer all questions and provide all requested information, and to note any exceptions in the quote submission. Failure to observe any of the instructions or conditions in this Request for Quotes may result in rejection of the quote.

3. Binding Offer: To allow sufficient time for a contract to be awarded, each quote shall constitute a firm offer that is binding for ninety (90) days from the received by date to the date of award.

4. References: Include with your quote a list of three (3) jobs that your company has done that are of the same or similar nature to the work described in this Request for Quotes, on the form provided. Include all information as requested on the form.

5. Preparation Costs: The Responder shall bear all costs associated with preparing the quote.

6. More Than One Quote: Do not submit alternate quotes or options, unless requested or authorized by the County in the Request for Quotes. If a Responder submits more than one quote without being requested or authorized to do so, the County may disqualify the quotes from that Responder, at the County’s option.

7. Defects or Irregularities: The County reserves the right to waive any defect or irregularity in any quote received. In case of a discrepancy between unit prices and extended prices, the unit price will govern unless the facts or other considerations indicate another basis for correction of the discrepancy.

8. Brand Name: If items in this Request for Quotes have been identified, described or referenced by a brand name or trade name description, such identification is intended to be descriptive, but not restrictive and is to indicate the quality and characteristics of products that may be offered. Alternative products may be considered for award if clearly identified in the quote. Items offered must meet required specifications and must be of a quality which will adequately serve the use and purpose for which intended.

9. Prices Held Firm: Prices quoted shall be firm for the period of the contract, unless otherwise specified in the quote. All prices for commodities, supplies, equipment, or other products shall be quoted FOB Destination, Fayette County or job site.

10. Responder Substitutions: Responders offering substitutions or deviations from specifications stated in the Request for Quotes, shall list such substitutions or deviations on the “Exceptions to Specifications” sheet provided, or on a separate sheet to be submitted with the quote. The absence of such list shall indicate that the Responder has taken no exception to the specifications. The evaluation of quotes and the determination as to equality and acceptability of products or services offered shall be the responsibility of the County.

11. Non-Collusion: By responding to this Request for Quotes, the Responder represents that the quote is not made in connection with any competing Responder, supplier, or service provider submitting a separate response to this Request for Quotes, and is in all respects fair and without collusion or fraud.

12. Ethics – Disclosure of Relationships: Before a proposed contract in excess of $10,000.00 is recommended for award to the Board of Commissioners or the County Administrator, or before the County renews, extends, or otherwise modifies a contract after it has been awarded, the Contractor must disclose certain relationships with any County Commissioner or County Official, or their spouse, mother, father, grandparent, brother, sister, son or daughter related by blood, adoption, or marriage (including in-laws). A relationship that must be reported exists if any of these individuals is a director, officer, partner, or employee, or has a substantial financial interest the business, as described in Fayette County Ordinance Chapter 2, Article IV, Division 3 (Code of Ethics).

If such relationship exists between your company and any individual mentioned above, relevant information must be presented in the form of a written letter to the Director of Purchasing. You must include the letter with any bid, proposal, or price quote you submit to the Purchasing Department.

In the event that a Contractor fails to comply with this requirement, the County will take action as appropriate to the situation, which may include actions up to and including rejection of the bid or offer, cancellation of the contract in question, or debarment or suspension from award of a County contract for a period of up to three years.

13. Evaluation: Award will be made to the lowest responsive, responsible Responder, taking into consideration payment terms, vendor qualifications and experience, quality, references, any exceptions listed, and/or other factors deemed relevant in making the award. The County may make such investigation as it deems necessary to determine the ability of the Responder to perform, and the Contractor shall furnish to the County all information and data for this purpose as the County may request. The County reserves the right to reject any item, any quote, or all quotes, and to re-solicit for pricing.

14. Payment Terms and Discounts: The County’s standard payment terms are Net 30. Any deviation from standard payment terms must be specified in the resulting contract, and both parties must agree on such deviation. Cash discounts offered will be a consideration in awarding the quote, but only if they give the County at least 15 days from receipt of invoice to pay. For taking discounts, time will be computed from the date of invoice acceptance by the County, or the date a correct invoice is received, whichever is the later date. Payment is deemed made, for the purpose of earning the discount, on the date of the check.

15. Contract Execution & Notice to Proceed: After an award is made, and all required documents are received by the County, and the contract is fully executed with signature of both parties, the County will issue a written Notice to Proceed. The County shall not be liable for payment of any work done or any costs incurred by any Responder prior to the County issuing the Notice to Proceed.

16. Unavailability of Funds: This contract will terminate immediately and absolutely at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under the contract.

17. Insurance: The Successful Responder shall procure and maintain the following insurance, to be in effect throughout the term of the contract, in at least the amounts and limits as follows:

a. General Liability Insurance: $1,000,000 combined single limit per occurrence, including bodily and personal injury, destruction of property, and contractual liability.

b. Automobile Liability Insurance: $1,000,000 combined single limit each occurrence, including bodily injury and property damage liability.

c. Worker’s Compensation & Employer’s Liability Insurance: Workers

Compensation as required by Georgia statute.

Before a contract is executed, the Certificates of Insurance for all required coverage shall be submitted to the County. The certificate shall list an additional insured as follows:

Fayette County, Georgia 140 Stonewall Avenue West Fayetteville, GA 30214

18. Unauthorized Performance: The County will not compensate the Contractor for work performed unless the work is authorized under the contract, as initially executed or as amended.

19. Assignment of Contract: Assignment of any contract resulting from this Request for Quotes will not be authorized, except with express written authorization from the County.

20. Indemnification: The Contractor shall indemnify and save the County and all its officers, agents and employees harmless from all suits, actions, or other claims of any character, name and description brought for or on account of any damages, losses, or expenses to the extent caused by or resulting from the negligence, recklessness, or intentionally wrongful conduct of the Contractor or other persons employed or utilized by the Contractor in the performance of the contract. The Contractor shall pay any judgment with cost which may be obtained against the County growing out of such damages, losses, or expenses.

21. Severability: The invalidity of one or more of the phrases, sentences, clauses or sections contained in the contract shall not affect the validity of the remaining portion of the contract. If any provision of the contract is held to be unenforceable, then both parties shall be relieved of all obligations arising under such provision to the extent that the provision is unenforceable. In such case, the contract shall be deemed amended to the extent necessary to make it enforceable while preserving its intent.

22. Delivery Failures: If the Contractor fails to deliver contracted goods or services within the time specified in the contract, or fails to replace rejected items in a timely manner, the County shall have authority to make open-market purchases of comparable goods or services. The County shall have the right to invoice the Contractor for any excess expenses incurred, or deduct such amount from monies owed the Contractor. Such purchases shall be deducted from contracted quantities.

23. Substitution of Contracted Items: The Contractor shall be obligated to deliver products awarded in this contract in accordance with terms and conditions specified herein. If a

Contractor is unable to deliver the products under the contract, it shall be the Contractor’s responsibility to obtain prior approval of the ordering agency to deliver an acceptable substitute at the same price quoted in the Contractor’s original bid. In the event any Contractor consistently needs to substitute or refuses to substitute products, the County reserves the right to terminate the contract or invoke the “Delivery Failures” clause stated herein.

24. Termination for Cause: The County may terminate the contract for cause by sending written notice to the Contractor of the Contractor’s default in the performance of any term of this agreement. Termination shall be without prejudice to any of the County’s rights or remedies by law.

25. Termination for Convenience: The County may terminate the contract for its convenience at any time with 10 days’ written notice to the Contractor. In the event of termination for convenience, the County will pay the Contractor for services performed.

The County will compensate partially completed performance based upon a signed statement of completion.

26. Force Majeure: Neither party shall be deemed to be in breach of the contract to the extent that performance of its obligations is delayed, restricted, or prevented by reason of any act of God, natural disaster, act of government, or any other act or condition beyond the reasonable control of the party in question.

Checklist of Required Documents

(Be Sure to Return This Checklist and the Required Documents in the order listed below)

Company information – on form provided __________

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1) – on form provided __________

Pricing sheet – on form provided __________

List of exceptions, if any – on form provided __________

References – on form provided __________

Addenda, if any are issued __________

COMPANY NAME: ______________________________________________________

COMPANY INFORMATION

A. COMPANY

Company Name: _________________________________________________

Physical Address: ________________________________________________

Mailing Address (if different): _______________________________________

Website (if applicable): ____________________________________________

B. AUTHORIZED REPRESENTATIVE

Signature: _______________________________________________________

Printed or Typed Name: ____________________________________________

Title: ___________________________________________________________

E-mail Address: __________________________________________________

Phone Number: __________________________________________________

C. PROJECT CONTACT PERSON

Name: _________________________________________________________

Title: __________________________________________________________

E-mail Address: _________________________________________________

Phone Number: __________________________________________________

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

_____________________________________________ 26043-A: Crosstown WTP Raw #1

Pump/Motor Repairs Name of Contractor Name of Project

Fayette County, Georgia Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________, _____, 2025 in _______________ (city), __________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE _______ DAY OF _____________, 2025.

NOTARY PUBLIC

My Commission Expires: _____________________________

REFERENCES

Please list three (3) references for current or recent customers who can verify the quality of service your company provides. Projects of similar size and scope are preferable.

1. Government/Company Name ________________________________________________

City & State ________________________________________________________________

Work or Service Provided_____________________________________________________

Approximate Completion Date _________________________________________________

Contact Person and Title ______________________________________________________

Phone _________________________ Email ____________________________________

2. Government/Company Name _______________________________________________

City & State _______________________________________________________________

Work or Service Provided_____________________________________________________

Approximate Completion Date ________________________________________________

Contact Person and Title _____________________________________________________

Phone _________________________ Email ____________________________________

3. Government/Company Name _______________________________________________

City & State ________________________________________________________________

Work or Service Provided_____________________________________________________

Approximate Completion Date ________________________________________________

Contact Person and Title _____________________________________________________

Phone _________________________ Email ____________________________________

COMPANY NAME: _______________________________________________________

SCOPE AND SPECIFICATION

INTRODUCTION

Fayette County Water System is seeking quotes from qualified vendors for the expedited repair of one raw water vertical turbine pump and motor at the Crosstown Water Treatment Plant.

The raw water pump is in the Raw Pump House at Crosstown WTP Lake at 3500 TDK Blvd, Peachtree City, GA, 30269. The quote will be for prompt removal, repair, and installation of pump and motor.

BACKGROUND

Raw Water Pump #1 – Pump is a 200 HP vertical turbine pump (VTP) and inverter duty motor with VFD (see Attachment A). Pump and motor specifications:

Pump #1 – Goulds Pump Serial # 1-Stage, 7500GPM @ 84TDH

Motor #1 - U.S. Motors ID # D0599059225 -001R-, Frame 449TP, 200 HP, 3-Phase, 460 Volts,

232.0 Amps, 1200RPM.

SCOPE OF WORK

General

1) The Contractor is responsible for properly securing equipment and materials.

2) Work hours shall be 8:00 a.m. to 5:00 p.m., Monday – Friday. Work outside FCWS business hours may be approved by FCWS with minimum one-week notice.

3) Contractor will be liable for any damage caused during the duration of the project.

4) Contractor is responsible for personnel, vehicles, tools, and equipment.

5) There is a No Tobacco policy on all Fayette County property and buildings.

1) Repairs to Crosstown Raw #1 Pump

Goulds Pump Serial # 1-Stage VTP

1) Travel to Crosstown Water treatment facility.

2) Pull Raw #1 using crane service.

3) Deliver to service center.

4) Disassemble pump complete.

5) Blast and clean parts to be reused.

6) Inspect and record critical dimensions.

7) Provide, Manufacture, or install the following parts:

a. Bearings

b. Strainer (see spec below)

c. Sleeves

d. Miscellaneous fasteners, gaskets, wear rings, packing, etc.

8) Dynamically balance rotating assembly to ISO G1.0 Specification.

9) Prime and paint; Tnemec on columns and bowls.

10) Assemble pump complete.

11) Deliver pump to site.

12) Install pump and motor using crane service.

13) Perform start up.

14) Verify operation.

Strainer Basket Spec:

Replace with new stainless steel strainer basket having a net inlet area equal to at least 10 times the pump suction area. The maximum opening shall be not more than 75% of the minimum opening of the water passage through the bowls and impellers.

1. Wire mesh shall be 304 SS with a wire diameter of 0.148” and one (1) inch square openings.

2. Frame shall be 304 SS with a top ring, bottom ring, 6 supports up the sides and 3 supports (diameter length) across the bottom to support the wire mesh. The bottom and side supports shall be 1/4” thick X 1” wide and installed with the narrow edge facing the wire mesh. Note: A stock basket from a third party that meets the wire mesh requirements may be customized with side and bottom supports.

3. Basket shall be held to the pump with stainless steel clips bolted to the top frame ring.

Note: Any work outside the above scope of work will not be performed without approval of changes by Fayette County.

2) Repairs to Crosstown Raw #1 Motor:

200 HP US motor 449TP

1) Disassemble motor complete.

2) Blast and clean parts to be reused.

3) Dip/bake windings

4) Inspect and record critical dimensions.

5) Provide, manufacture, or install the following:

a. 1 ea. Thrust bearing

b. 1 ea. Radial Bearing

c. Bearing locknut/washer

d. Miscellaneous lip seals, sight glasses, and oil

6) Dynamically balance rotating assembly to ISO G1.0 Specification.

7) Assemble motor complete.

8) Paint and prep motor for delivery.

9) Install motor using crane service.

10) Connections for motor leads shall be Polaris type.

11) Perform start up on pump and motor.

Coatings Painting Materials:

A. Products manufactured by Carboline, Tnemec, or Sherwin Williams are acceptable for use on this project. Color shall be equivalent to Tnemec Balsam code 91GN.

B. Provide products for all specified coatings from single manufacturer. Pump repair vendor shall be responsible for compatibility of prime coats with finish coats.

C. Equivalent products by other manufacturers may be used if approved by the Water System.

Application:

A. Apply precoats, primers, binder coats, sealer coats or other coats not specifically mentioned, as recommended by the coating manufacturer for the specific application.

B. Apply coatings from shop to final field coating in accordance with time restrictions on recoatings as recommended by the coating manufacturer.

Schedule:

A. Submerged ferrous metal - discharge head interior, wetted surface of the packing box, column pipe ID and OD, and bowl assembly exterior shall be cleaned and blasted per SSPC-SP-10. Carboline Carboguard 891 or equal shall be applied in three (3) coats of 4 - 5 mils dry film thickness (DFT) not to exceed 17 mils DFT total thickness. Color shall be Safety White.

B. Non-submerged ferrous metal (paint removed to bare metal) - discharge head exterior shall be cleaned and blasted per SSPC-SP-6. Carboline Carboguard 890 or equal shall be applied in two (2) coats of 4 - 5 mils DFT. Color shall be Dark Olive Green (Tnemec Balsam).

C. Non-submerged ferrous metal (previously painted surfaces) - pump base plate. Rusted areas shall be cleaned to SSPC-SP-2 (Hand Tool Cleaning) or SSPC-SP-3 (Power Tool Cleaning) to remove loose corrosion to solid surface. Painted areas shall be cleaned and lightly sanded or abraded to roughen surface and degloss the surface. Apply one of the following - Carboline Carboguard 890 or equal applied in one coat of 4 - 5 mils DFT or Carboline Carbocrylic 3359 DTM or equal applied in one coat of 3 - 5 mils DFT. Color shall be Dark Olive Green (Tnemec Balsam).

Additional Work Vendor will report to owner any additional work needed not covered above. Vendor will allow owner to visit Vendor’s shop to see worn or damaged parts if additional work is needed.

Vendor agrees that the Contingency Allowance is for the sole use of Owner to cover unanticipated costs. The Contingency Allowance shall only be used with prior written authorization by the County Administrator.

Vendor agrees to provide minimum 1-year warranty for all work provided.

PRICING SHEET

RFQ 26043-A: Crosstown WTP Raw Pump/Motor #1 Repairs

Responder agrees to perform all the work described in the Contract documents for the following prices:

Quote Raw Pump #1 Pump/Motor Repairs and new Strainer Basket: $___________

Contingency Allowance* $ ___1,500.00_

Total Quote, Including Contingency $___________

*To be used only with prior written authorization by the County.

NOTES:

1. All applicable charges shall be included in your total quoted amount, including but not limited to materials, equipment, installation, labor, and any other amounts. No additional charges will be allowed after the quote received by date.

2. All warranties shall be included in your total quoted amount.

State time needed to commence work after notice to proceed is issued ___________Days.

State length of time needed to complete project _______________ Days.

State, List or Attach the terms of your warranty, if applicable: ______________________

COMPANY’S NAME______________________________________________________

EXCEPTIONS TO SPECIFICATIONS

RFQ 26043-A: Crosstown WTP Raw Pump #1 Pump/Motor Repairs

Please list below any exceptions or clarifications to the specifications of this bid. Explain any exceptions in full.

COMPANY NAME: ____________________________________________________________

68BR Twine

57BR Cloud

22YW Barbados

110GN Clover

06BR Amber Canyon

15BR Pale

11YW Daffodil

21GN Fairway

84BR Weathered Bark

44BR Beige

78GN Cumulus

91GN Balsam

85BR Medium Bronze

01BR Warm Sun

37GN Irish Spring

07RD Terra Cotta 28RD Monterrey Tile

10GN Aqua Sky

04BR Desert Sands

86BR Dark Bronze

Tnemec Company, Inc. 123 West 23rd Avenue, North Kansas City, Missouri 64116 USA +1 816-483-3400 marketing@tnemec.com tnemec.com

Published technical data and instructions are subject to change without notice. Contact your Tnemec technical representative for current technical data and instructions. Warranty information: The service life of Tnemec’s coatings will vary. For warranty, limitation of seller ’s liability, and product information, please refer to Tnemec Product Data Sheets at www.tnemec.com or contact your Tnemec technical representative. © Tnemec Company, Inc. 2015 DC50M615 CCARD Revised 9-22

BROWNS, YELLOWS, GREENS AND REDS

COLOR CARD

NOTE: Colors represented are digital reproductions of actual standards and will vary in appearance due to differences in monitor and video card output. These digital representations should not be used to finalize color selection(s). Please contact your local Tnemec Coatings Consultant for color-accurate samples or for assistance with suitable primer and finish coat selections and color matching.

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Tnemec Color Card_Balsam.pdf