2603 RFP Documents.pdf

REQUEST FOR PROPOSAL (RFP)

FOR

County Owned Nature Education Center in Bristol

Woods Park

RFP #2603

Issued by:

County of Kenosha Purchasing Division

Sealed proposals must be submitted No later than 1:00 PM 3/25/2026 to:

County of Kenosha Purchasing Division

1010 56th Street, Second Floor Kenosha, WI 53140

LATE RESPONSES WILL BE REJECTED

PRE-PROPOSAL CONFERENCE FOR ALL VENDORS SHALL BE HELD AT:

Pringle Nature Center – Located in Bristol Woods Park 9800 County Hwy M B, Bristol, WI 53104

3/2/2026 at 10:00 AM

For further information regarding this RFP contact:

Matthew Fleming

(262) 653-2527

Matt.Fleming@kenoshacountywi.gov

Issued: 2/17/2026

KENOSHA COUNTY RFP #2603

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TABLE OF CONTENTS

SECTION SUBJECT PAGE #

1. INTRODUCTION AND OBJECTIVES

2. DEFINITIONS

3. STATEMENT OF WORK

4. PROPOSER QUALIFICATIONS

5. CALENDAR OF EVENTS

6. CONTRACT

7. PRE-PROPOSAL CONFERENCE and/or PRE-PROPOSAL SITE VISIT

8. VENDOR REGISTRATION

9. THIRD PARTY RFP SERVICES

10. QUESTIONS & ADDENDA

11. PRICES

12. RFP SUBMISSION

13. INSTRUCTIONS TO VENDORS & RESPONSE REQUIREMENTS

14. CONFIDENTIALITY/NON-DISCLOSURE

15. ERRORS OR OMISSIONS

16. VENDOR RESPONSIBILITY

17. EVALUATION & AWARD PROCESS

18. ASSIGNMENT AND SUBCONTRACTING

19. INVOICING REQUIREMENTS

20. CONFIDENTIALITY

21. SPECIAL CONDITIONS OF THIS PROPOSAL

ATTACHMENT A – SIGNATURE AND AUTHORITY AFFIDAVIT FORM

ATTACHMENT B – REFERENCES SHEET

ATTACHMENT C – COST PROPOSAL

ATTACHMENT D – ETHICS COMPLIANCE NOTICE & ADDENDUM

ATTACHMENT E – DESIGNATION OF CONFIDENTIAL AND PROPRIETARY INFORMATION

ATTACHMENT F – STANDARD TERMS AND CONDITIONS

ATTACHMENT G – DIVISION OF PARKS AND RECREATION MISSION STATEMENT

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1. INTRODUCTION AND OBJECTIVES

Kenosha County (“County”) is seeking proposals from qualified 501(c)(3) non-profit organizations to operate, manage, and program a nature education center located within a county-owned Nature Center facility within the County’s Bristol Woods Park. The selected organization (“Operator”) will provide high-quality environmental learning and nature-based programming for school groups, youth organizations, families, and adults. The operator will also manage front desk operations, interior clean & bright, and be the on-site point of contact for questions related to the nature center.

This RFP outlines the County’s expectations for stewardship, programming, staffing, and community engagement in alignment with the County’s mission to preserve, protect, and activate natural areas for public use and education.

The Nature Center is located within a 197-acre County Park consisting of diverse landscapes including:

• Upland forest

• Oak savanna remnants

• Restored prairie habitat

• Wetland areas

Within these natural features are over four (4) miles of trails actively used for:

• Bird and wildlife observation

• Guided educational walks

• Hiking

• Dog walking

• Cross-country skiing

• Snowshoeing

• Aerial adventure park and zipline ropes course

• Rentable pavilion with playground

• Grills

Trails and park amenities are maintained by the Kenosha County Parks Division.

The Operators focus will be in and around the Nature Center Building but may also include other areas of the park as mutually agreed for programming purposes. The agreement will not include rental or management of the shelter building (a/k/a pavilion) or the children's playground area of the park.

However, the operator will be allowed to rent the interior of the building and the adjacent stage to the public for private events, but the Parks Division retains the right to cancel a rental agreement if it is deemed appropriate.

The Nature Center facility within the park serves as a public-facing hub for environmental education, volunteer coordination, and community outreach.

2. DEFINITIONS

Definitions: The following definitions are used throughout the RFP documents:

Contractor means a Proposer awarded the contract County means the County of Kenosha Wisconsin

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Proposer/Vendor means a company or individual submitting a response to this RFP Purchasing means the County of Kenosha Purchasing Division RFP means Request for Proposal State means the State of Wisconsin Vendor Portal means the State of Wisconsin’s Vendor Portal (eSupplier)

3. STATEMENT OF WORK

The County’s intent is to contract a mission-aligned nonprofit organization capable of establishing and operating a regional environmental learning center that:

• Provides multi-generational nature education opportunities

• Promotes conservation, stewardship, and environmental literacy

• Serves schools, youth groups, families, and adults

• Engages the public in outdoor recreation and environmental awareness on a regular basis

• Works collaboratively with County staff and community partners

The Center should be a vibrant county resource inspiring people to become responsible stewards of the environment.

The Operator shall develop, implement, and manage a robust schedule of educational programming, including but not limited to:

• School field trip curriculum

• Youth organization programs (Scouts, 4-H, etc.)

• Citizen science initiatives

• Habitat stewardship and restoration education

• Special events (lectures, workshops, community programs)

• Community outreach and volunteer opportunities

The County expects the Center to be staffed as follows as a minimum expectation, but will be permitted to expand the hours beyond the minimum at their discretion:

• Tuesday–Saturday: Staffed by a trained team of educators/administrators

• Sunday: Staffed by volunteers recruited and trained by the Operator

• Closed Mondays, except for administrative work or special events

Staffing expectations include:

• Full Time Executive Director or Center Manager

• Part Time or volunteer Environmental educators / naturalists

• A dedicated and active Board of Directors

• A strong and reliable volunteer base

Operator Expectations:

• Recruit, train, and supervise staff and volunteers

• Manage day-to-day operations, program delivery, and scheduling

• Coordinate with schools and community groups

• Conduct marketing and outreach

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• Interior building upkeep and daily operations

• Staff/volunteer coordination for Sundays and special events

• Provide program materials and supplies

• Assistance coordinating with Parks Division on facility needs

• Manage all program fees, donations, and financial accounting

• Ensure compliance with County policies, building use rules, and reporting requirements

• Obey all Federal, State and Local Laws

• Responsible for obtaining all necessary governmental licenses or permits and/or permissions of any kind to accomplish its programs and services, at its own expense, if any.

• Develop and execute plans for management of the ecosystem of the area. The Nature Center shall obtain written approval of and coordinate any ecosystem management activities (such as prairie restoration, invasive species removal, rain garden installation, etc.) with the County.

• The Operator will have the option to perform prescribed burns in the restored prairie habitat.

The Operator will need to acquire any necessary permits and licenses in order to implement prescribed burns within the prairie.

• Will clean up after its educational or special programs and keep the interior of the building free from debris or dangerous substances. No explosives, gasoline, paint thinner or other flammable or hazardous materials may be stored in the building without permission of the

County.

• Shall not alter the structure of the building, nor shall it add, remove or demolish walls, windows, fixtures, ceilings or perform any other construction, demolition, or remodeling of the building without express signed written consent of the County. The Operator shall not decorate, paint, or install anything to the walls, floors or ceilings that will not be removed without leaving holes, scratches, discoloration, or otherwise mar such surfaces, without consent of the County.

• Responsible for telephone, internet or television services.

The County will provide:

• Use of the nature center facility

• Major repairs and extraordinary maintenance

• Trail and park maintenance (under Parks Division responsibilities)

• Provide routine interior and exterior maintenance of the Nature Center building.

• Provide weekly custodial care of restrooms so that toilet facilities are in sanitary condition, including the stocking of soap, paper towels and toilet paper and will replace cleaning supplies and furnace filters.

• Arrange pickup and disposal of garbage, as needed.

• If special maintenance of the building is required, the County will provide reasonable advance notice to the Nature Center contact person to avoid inconvenience in scheduling, except in case of emergencies.

• Grounds maintenance including mowing lawn, removal of trees, plowing the drive and parking lots, and similar grounds work.

• Will provide reasonable amounts of water, sewer, electricity and gas for ordinary use. The

Operator, consistent with its purpose, agrees not to be wasteful in consumption of such

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utilities. The County will provide results of an annual water test by June 1st or as soon thereafter as it becomes available.

The Operator shall:

1. Maintain safe operations, including staff training, volunteer supervision, and compliance with all policies.

2. Submit required monthly and annual reports, including attendance statistics, financials, and programming summaries.

3. Collaborate with the County on long-term planning, park improvements, and public communication.

4. To promote cooperation and communication between the parties, the County shall provide a liaison person appointed by the County Executive who shall be allowed to attend all regular and special meetings of the Operators Board of Directors, without vote, but with the opportunity to speak to the Board during such meetings on any matters concerning the agreement or services related hereto. The Operator shall give such liaison adequate notice of all such board regular and special meetings. The liaison will promote communication but not replace the authority of the County Executive or the County Board.

5. Programs or events that do not achieve the minimum level of registration, as determined by

Operator, can be canceled, or postponed. In such instances, the Operator will return registration fees to participants, if any.

This is not a joint venture, and it is not a partnership. Each party is independent of the other.

4. PROPOSER QUALIFICATIONS

Proposers must demonstrate the organizational capacity, expertise, staffing ability, financial stability, and programming experience necessary to successfully operate a nature-based education center within the Nature Center, a County-owned Park facility. To establish qualifications, each proposer shall submit documentation that includes, at a minimum, the following:

Organizational and Administrative/Staffing Qualifications

• Proof of 501(c)(3) non-profit status in good standing.

• Description of organizational mission, history, and relevance to environmental education or natural resource stewardship.

• Overview of governance structure, including staff, Board of Directors and key committees. Include qualifications or résumés of key personnel.

• Volunteer management strategy, including recruitment, training, supervision, and retention.

Programming & Educational Expertise

• Sample program calendar for a typical year.

• Programming example, including the lesson/activity to be taught, materials required, and any necessary physical activity (walking, hiking, ETC).

• A description of how the Operator’s programs foster ecological literacy, stewardship, and hands-on learning, highlight any ways the programing connects to the physical features of Bristol Woods County Park.

• Outreach plan to engage with regional education providers.

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• Description of how volunteer help will be leveraged to achieve the Operator’s goals.

• Expected deliverables, including fundraising targets, volunteer targets, and number of programs offered in a typical calendar year.

• Describe how feedback will be collected and utilized to achieve continuous process improvement.

• Plans for staff and volunteer training on the topics of: first aid, trail safety, and emergency procedures.

Financial Literacy, Fundraising, Budgeting and Sustainability

• Summary of organizational annual financial health (audited financial statements or annual reports).

• Proposed operating budget for the Nature Center.

• Description of anticipated revenue sources, including fees, grants, county contribution, partnerships, and fundraising activities. Include evidence of successful past fundraising efforts or grant awards. Operational funding is expected to come from:

▪ Program fees

▪ Donations from individuals

▪ Community organization contributions

▪ Grants and philanthropic support

• Projected expenses (staffing, programming, administration, supplies).

• Identify any potential financial risks and proposed mitigation strategies.

• Evidence of insurance coverage, risk reserves, or contingency planning appropriate for nonprofit operations.

Community Engagement & Partnerships

• Public outreach strategies, including marketing, communications, and community events.

• Requested/anticipated level of county participation

Required Forms & Certifications

• Any additional documentation demonstrating the proposer’s compliance with federal, state, or local requirements related to nonprofit operations, education programs, or facility management.

5. CALENDAR OF EVENTS

This calendar is subject to change at the sole discretion of Kenosha County. All attempts will be made to adhere to this calendar. However, due to circumstances beyond our control, it may be necessary to modify the events and/or dates and times.

Event Date

RFP Issued 2/17/2026

Pre-Proposal Conference 3/2/2026 @ 10:00 AM

Last Date for Questions 3/6/2026 @ 5:00 PM

Addendum Posted (estimated and if needed) 3/11/2026 @ 5:00 PM

Proposals Due 3/25/2026 @ 1:00 PM

Possible Vendor Presentations (estimated) 4/8/2026

Contract Award (estimated) 6/15/2026

Work Commences (estimated) 7/1/2026

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6. CONTRACT

The contract for this project will consist of this Request for Proposals document, the specification documents and any associated exhibits, drawings, or additional documents, the Contractor’s proposal response with all required forms, any addenda that may be issued, any negotiated terms and conditions, and a Kenosha County standard professional services contract.

Contract Term: July 1, 2026, through June 30, 2036.

7. PRE-PROPOSAL CONFERENCE and/or PRE-PROPOSAL SITE VISIT

A vendor pre-proposal meeting will be held at 10:00 AM on 3/2/2026 at the Pringle Nature Center located in Bristol Woods Park, 9800 County Hwy M B, Bristol, WI 53104. An addendum will be issued if the meeting is changed or cancelled. This meeting is suggested but not required, failure to attend or to examine any and all RFP documents prior to submitting a response will in no way relieve the successful Contractor from the necessity of furnishing, without additional cost to the County, any materials or equipment or performing any work that may be required to complete the work in accordance with the specifications. No additional charges shall be allowed for lack of information.

8. VENDOR REGISTRATION

Complete Proposal packages may be obtained from the State of Wisconsin’s VendorNet website https://vendornet.wi.gov/. To receive notifications of addendum and future bids and proposals, vendors must register with https://esupplier.wi.gov. There is no fee to register. If you do not have internet access, contact this office for a hard copy of this RFP.

9. THIRD PARTY RFP SERVICES

Kenosha County is not responsible for the content of any RFP response package received through any 3rd party service. It is the sole responsibility of the vendor to ensure the completeness of the documents received through any 3rd party source.

10. QUESTIONS & ADDENDA

If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP, they shall notify the contact person named below of such error and request a modification or clarification.

Any communications or questions regarding the requirements, specifications, or special conditions of RFP should be written and submitted to Purchasing as soon as possible, but no later than 3/6/2026.

Purchasing will respond to questions, if necessary, by issuing an official addendum, posted on The State of Wisconsin’s Vendor Portal. Any and all addenda issued as part of this RFP shall become part of the requirements of this RFP and will be made part of the contract. Vendors are responsible for checking the portal for any addenda before submitting a response. Failure to acknowledge addenda may disqualify your proposal response.

Any correspondence or questions submitted must include the RFP number.

Submit questions in writing via email to:

Matthew Fleming, Purchasing Director, e-mail: matt.fleming@kenoshacountywi.gov

No other employee or representative of Kenosha County is authorized to interpret or give information as to the requirements of this RFP in addition to that contained in or amended to this written RFP document. Vendors are instructed not to contact any other County department or employee regarding https://vendornet.wi.gov/ https://esupplier.wi.gov/

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this RFP. Any unauthorized contact regarding this RFP may be cause for the rejection of your proposal, at the sole discretion of the County.

11. PRICES

Proposal prices must be in US dollars, complete and inclusive of all charges at the time of submission.

Vendor is responsible for any delivery charges, freight, importing/exporting fees and services, tariff charges, licensing, or any other fees associated with this project.

Proposer certifies that prices, terms and conditions in the proposal will be firm for acceptance for a period of (90) days from the date of opening unless otherwise stated by Kenosha County. Proposals may not be withdrawn before the expiration of (90) days. Prices shall be firm with no escalator clauses unless specified by Kenosha County. Proposals may be withdrawn after ninety (90) days only upon written notification to Kenosha County.

Vendor must utilize the enclosed Cost Proposal form.

12. RFP SUBMISSION

In a sealed container, Proposers must submit one original master copy (so marked), and three (3) identical photocopies (so marked) securely bound in a ring binder or comb/wire binding. Additionally, one soft copy on a USB storage device must be included with the hardcopies in the sealed container. DO NOT EMAIL AN ELECTRONIC COPY OF THE PROPOSAL TO THE COUNTY PRIOR TO THE DUE DATE. Fax, email, or online response will not be accepted.

Delivery of a response to any other Kenosha County department or office is not acceptable and may result in your response arriving late in the Purchasing Division office. Receipt of a response by the US mail system does not constitute receipt by Purchasing. Late responses will not be accepted.

The following information must be clearly marked on the front of the envelope/shipping package:

Name & Address of Vender Due Date of RFP RFP Number & Title

The following sample mailing label is provided here for your convenience:

From:

To: Matthew Fleming Purchasing Director Kenosha County Purchasing Division 1010 – 56th Street Kenosha, WI 53140

RFP RESPONSE

RFP #2603 County Owned Nature Education Center in Bristol Woods Park Due Date: 3/25/2026 at 1:00 PM

Sample

Mailing

Label

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13. INSTRUCTIONS TO VENDORS & RESPONSE REQUIREMENTS

13.1 Thoroughly examine the scope of work, schedule, instructions and all other solicitation documents and make all investigations necessary to be familiar with conditions that affect the proposal. No pleas of ignorance by the proposer as a result of failure to investigate or examine conditions or failure to fulfill details of the contractual documents will be accepted as a basis for varying the requirements of the County or changing the compensation due.

13.2 Provide all required information on the forms furnished in this document. Print or type name on the proposal and manually sign all copies in the space and on the forms provided. If you obtained this solicitation electronically, your response shall not contain any alteration to the document posted other than entering required data in the spaces provided or including attachments as necessary. By submission of a response, offeror affirms that no alteration of any kind has been made to this solicitation.

13.3 Do not include federal taxes or State of Wisconsin taxes in prices since the County of Kenosha is exempt from payment of these taxes.

13.4 All proposals must be current and final at the time of opening in order to be considered responsive. No proposal will be accepted for consideration, and no award will be made, if at the time of opening anything contained therein is contingent upon, or subject to, any outstanding review, certification, or approval by any party that has not been received.

13.5 The following chart details the required proposal outline and specifies the minimum content of the proposal sections. Proposals should be organized in tabbed sections following this chart and each point listed below should be addressed in your proposal.

Tab Title Contents:

A

Letter of Transmittal

Include a signed and dated letter of transmittal offering your proposal for the County’s consideration, signed by an authorized agent of your company.

B

Table of Contents

A table of contents should be included, and each page of the proposal should be consecutively numbered.

C

Organizational and Administrative/Staffing Qualifications

• Proof of 501(c)(3) non-profit status in good standing.

• Description of organizational mission, history, and relevance to environmental education or natural resource stewardship.

• Overview of governance structure, including staff, Board of Directors and key committees. Include qualifications or résumés of key personnel.

• Volunteer management strategy, including recruitment, training, supervision, and retention.

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D

Programming & Educational Expertise

• Sample program calendar for a typical year.

• Programming example, including the lesson/activity to be taught, materials required, and any necessary physical activity (walking, hiking, ETC).

• A description of how the Operator’s programs foster ecological literacy, stewardship, and hands-on learning, highlight any ways the programing connects to the physical features of Bristol Woods County Park.

• Outreach plan to engage with regional education providers.

• Description of how volunteer help will be leveraged to achieve the Operator’s goals.

• Expected deliverables, including fundraising targets, volunteer targets, and number of programs offered in a typical calendar year.

• Describe how feedback will be collected and utilized to achieve continuous process improvement.

• Plans for staff and volunteer training on the topics of: first aid, trail safety, and emergency procedures.

E

Financial Literacy, Fundraising, Budgeting and Sustainability

• Summary of organizational annual financial health (audited financial statements or annual reports).

• Proposed operating budget for the Nature Center.

• Description of anticipated revenue sources, including fees, grants, county contribution, partnerships, and fundraising activities. Include evidence of successful past fundraising efforts or grant awards. Operational funding is expected to come from:

o Program fees o Donations from individuals o Community organization contributions o Grants and philanthropic support

• Projected expenses (staffing, programming, administration, supplies).

• Identify any potential financial risks and proposed mitigation strategies.

• Evidence of insurance coverage, risk reserves, or contingency planning appropriate for nonprofit operations.

F

Community Engagement & Partnerships

• Public outreach strategies, including marketing, communications, and community events.

• Requested/anticipated level of county participation

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G

Completeness & Quality of Proposal

• All required sections, documents, and attachments are included and follow the RFP instructions.

• Proposal directly addresses all required qualifications, plans, and organizational expectations.

• All County-required forms, certifications, and disclosures are complete and accurate

• Proposal reflects a high level of professionalism, care, and attention to detail.

• Submitted resumes, budgets, calendars, sample curriculums, and other attachments are complete and appropriately detailed.

• Financial documents are clear, current, and professionally prepared.

H

Exceptions

• Provide a detailed narrative of any exceptions you take to the Statement of Work or Terms and Conditions of this RFP.

• If no exceptions are taken, include a statement to that effect.

I

Reference Accounts

• Minimum of three (3) references from organizations or agencies familiar with the proposer’s environmental education work, organizational management, or similar projects.

• References will be contacted by the County. Kenosha County may also consider reference responses from accounts not listed in your proposal.

• All information provided must be current and correct.

Kenosha County will not attempt to search for current information that is not provided.

J

Vendor Forms

• Complete the Vendor Acceptance Form and insert it into your proposal

• Complete the Ethics Compliance Notice & Addendum

• Complete the Designation of Confidential and proprietary

Information Form and insert it into your proposal.

14. CONFIDENTIALITY/NON-DISCLOSURE

It is the intent of the County that all proposals received will remain sealed and confidential until the due date. After the due date, only the names of the proposing firms will be released upon request, no other information will be provided until evaluations are complete.

Once the process is complete, no information submitted as a part of this RFP process shall be considered proprietary or confidential unless claimed as a trade secret on the enclosed form “Designation of

Confidential and Proprietary Information”.

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By submitting a proposal, vendors acknowledge that the County may be required under the law to make its records available for public inspection at any time during this RFP process. All Vendors acknowledge and agree that the County will have no obligation or any liability to the Vendor in the event that the

County must disclose these materials.

15. ERRORS OR OMISSIONS

Kenosha County reserves the right to permit cure of, or waive as an informality, any irregularities or technicalities contained in any proposal submitted, at the sole discretion of the County, provided such waiver does not substantially change the offer or provide a competitive advantage to any vendor.

Contracts will be awarded in the best interests of the County.

16. VENDOR RESPONSIBILITY

A proposal response may be rejected if a vendor fails to meet any one of the following qualifications:

16.1 Financial and Organizational Capacity: Factors to be considered include, but are not limited to, assets, liabilities, recent bankruptcies, equipment, facilities, personnel resources and expertise, availability in consideration of other business commitments, or existence of appropriate accounting and auditing procedures for control of property and funds.

16.2 Legal Authority: Factors to be considered include, but are not limited to, authority to do business in the State of Wisconsin, licensing, debarment by the State of Wisconsin or Federal Government due to a prevailing wage violation, OSHA violations, violations of other local, state or Federal law, etc.

16.3 Integrity: Factors to be considered include, but are not limited to, criminal indictments or convictions, civil fines and injunctions imposed by governmental agencies, anti-trust investigations, ethical violations, tax delinquencies, debarment by federal, state or local governments, or prior determinations of integrity-related non-responsibility.

16.4 Previous Contract Performance: Factors to be considered may include reports of less than satisfactory performance, early contract termination for cause, contract abandonment, court determinations of breach of contract, etc.

17. EVALUATION & AWARD PROCESS

17.1 Evaluation Committee

The County’s evaluation committee will consist of members who have been selected because of their special expertise and knowledge of the service(s) and/or product(s) that are the subject of this RFP. Proposers may not contact members of the evaluation committee except at the request of Purchasing.

17.2 Right to reject proposals

The County reserves the right to reject any and all proposals.

17.3 Proposal Scoring

Accepted proposals will be reviewed by an evaluation committee and scored against the stated criteria. The committee may review references, request interviews/presentations, conduct demonstrations and/or conduct on-site visits. The resulting information will be used to score the

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proposals. The evaluation committee's scoring will be tabulated and proposals ranked based on the numerical scores received.

17.4 Evaluation Criteria

The proposals will be scored using the following criteria:

EVALUATION CRITERIA

MAXIMUM

POINT

VALUES

Cost to the county 20

Organizational and Administrative/Staffing Qualifications 20

Programming & Educational Expertise 20

Financial Literacy, Fundraising, Budgeting and Sustainability 15

Community Engagement & Partnerships 15

Completeness & Quality of Proposal 10

TOTAL 100

17.5 Interviews/Presentations and/or Demonstrations

Top-scoring proposers, based on the evaluation of the written proposal, may be required to have interviews/presentations to support and clarify their proposals, if requested by the County. The

County will make every reasonable attempt to schedule the interview/presentation on the date specified in the Calendar of Events. The proposer is required to have key members of staff attend the interview and be prepared to present and respond to questions. Failure of a proposer to complete a scheduled interview/presentation to the County may result in rejection of that proposer's proposal. The County may conduct reviews of the vendor’s work and/or contact references to clarify or confirm proposal information.

17.6 Final Evaluation

Upon completion of any interviews/presentations and/or demonstrations by proposers, the

County's evaluation team will review their evaluations and adjust the scores based on the information obtained in the interview/presentation, demonstration, possible reference checks, and any other pertinent proposer information.

17.7 Award and Final Offers

Award will be granted in one of two ways. The award may be granted to the highest scoring responsive and responsible proposer after the original evaluation process is complete.

Alternatively, the highest proposer or proposers may be requested to submit Best and Final Offers

(BAFO). If the County requests Best and Final Offers, they will be evaluated against the stated criteria outlined in the BAFO, scored, and ranked by the evaluation committee. The award may then be granted to the highest scoring BAFO. However, a proposer should not expect that the

County will request a Best and Final Offer.

18. ASSIGNMENT AND SUBCONTRACTING

The selected Contractor will not be permitted to sublet, sell, transfer, assign or otherwise dispose of the contract or any portion therein, or its right, title or interest in, to any person, firm or corporation without

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the written consent of Kenosha County. If Kenosha County permits the use of subcontractors, the following will apply:

The contractor is the prime contractor. A prime contractor is the vendor who provides a service and receives a payment for that service. The County considers the prime contractor to be the sole point of contact with regards to contractual matters, including the performance of the services and the payment of any and all charges resulting for contractual obligations.

The prime contractor will be responsible for the contract performance when subcontractors are used.

However, when subcontractors are used, they must abide by all terms and conditions of the contract. If subcontractors are to be used, the contractor must clearly identify the subcontractor including length of time the subcontractor has been used by the prime contractor and other projects.

The prime contractor shall provide the County with the names of any subcontractors used for the performance of any part of this contract. The existence of the subcontractor does not relieve or reduce the prime contractor of any liability to the County for any breach in the performance of the prime contractor’s duties. The prime contractor agrees that all subcontractors shall be agents of the prime contractor, and the prime contractor agrees to hold harmless hereunder for any loss or damage of any kind occasioned by the acts of omissions of prime contractors, subcontracts, their agents or employees.

19. INVOICING REQUIREMENTS

The County’s terms are to pay or reject invoices within 30 days of receipt. Before payment is made, it also must verify that all invoiced charges are correct as per this contract. Only properly submitted invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices be clear and complete in conformity with the instructions below.

All invoices must be itemized showing:

a. Purchase order number

b. RFP number

c. Vendor remit to address

d. Complete detailed product or service description as stated on your RFP

e. Prices per the Contract

The original invoice must be sent to the bill-to address shown on the Purchase Order.

20. CONFIDENTIALITY

Contractor acknowledges that some of the data and documentation it may become privy to in the performance of this contract is of a confidential nature. Contractor shall make all reasonable efforts to ensure that it or its employees and subcontractors do not disseminate such confidential information.

Contractor or its employees and subcontractors will not reuse, sell, or make use in any format the data researched or compiled for this contract for any venture, profitable or not, outside this contract.

Contractor agrees to observe complete confidentiality with respect to all aspects of any confidential information, proprietary data and/or trade secrets and any parts thereof, whether such contents are the County's or the manufacturer's, or distributor's whereby Contractor or any Contractor's personnel may gain access while engaged by the County or while on County premises.

The restrictions herein shall survive the termination of this contract for any reason and shall continue in full force and effect and shall be binding upon the Contractor or its agents, employees, successors, WISCONSIN PAGE 16 OF 31 assigns, subcontractors, or any party claiming an interest in this contract on behalf of or under the rights of Contractor following any termination. Contractor shall advise all Contractor's agents, employees, successors, assigns and subcontractors which are engaged by the County of the restrictions, present and continuing, set forth herein. Contractor shall be liable for all damages resulting from its breach of confidentiality and defend and incur all costs, if any, for actions that arise as a result of noncompliance by Contractor, its agents, employees, successors, assigns and subcontractors regarding the restrictions herein.

21. SPECIAL CONDITIONS OF THIS PROPOSAL

21.1 Indemnity and Insurance Requirements

A proposal response may be rejected if a vendor fails to meet any one of the following insurance requirements:

21.1.1. Contractor agrees to indemnify, hold harmless and defend Kenosha County, its officers, agents and employees from any and all liability including claims, demands, losses, costs, damages and expenses of every kind and description or damage to persons or property arising out of or in connection with or occurring during the course of this agreement where such liability is founded upon or occurring out of the acts or omissions of the Contractor, its agents or employees, regardless of whether or not it is caused in part by Kenosha County. Contractor shall notify Kenosha County immediately upon the commencement of any litigation against Contractor where there is any possibility Kenosha County may be made a party thereto. Should Contractor hire/engage any subcontractor(s) to perform work on its behalf or in conjunction with Contractor’s work, Contractor will require such subcontractor(s) to carry the same insurance as is outlined and required below of the Contractor.

21.1.2. Contractor agrees to protect itself and Kenosha County under the indemnity agreement set forth in the above paragraph. Contractor will at all times during the terms of this Contract keep in force and effect the insurances listed below and such insurance policies must be issued by a company or companies rated A- VII or better by AM Best and authorized to do business in the State of Wisconsin with the following minimum limits of coverage.

Commercial General Liability *

Each Occurrence $1,000,000

General Aggregate $2,000,000

Products – Completed Operations Aggregate $2,000,000

Automobile Liability – Combined Single Limit * $1,000,000

Excess/Umbrella Liability – Each Occurrence and Aggregate Limits *

$1,000,000

Workers Compensation Statutory Limits

Employer’s Liability – Each Accident / Disease Each Employee / Disease Policy Limit *

$500,000 Each

*Or such higher limits sufficient for these insurance policies to be scheduled under the Umbrella policy.

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21.1.3. Coverage afforded shall apply as primary with Kenosha County named as an additional insured on the commercial general, and excess/umbrella liability policies. Contractor shall give 30 days advance written notice of cancellation or non-renewal during the term of this Contract. An endorsement in favor of Kenosha County waiving the Contractor’s and its insurer’s rights of subrogation shall be issued with respect to the Commercial General Liability, Comprehensive Auto Liability, and Workers’ Compensation and Employers Liability policies. Evidence of this endorsement must be noted on the certificate of insurance.

21.1.4. Contractor shall not discontinue or change any of the above referenced liability insurance policies in effect during any part of this contract without buying “tail end” insurance to cover potential claims that may have occurred during the term of this agreement. Completed Operations and Products liability insurance shall be maintained for a period of 2-years after completion and acceptance of the Project by Contractor, or such longer period as may be reasonably required by Kenosha County. The hold harmless, indemnity and insurance provisions of this contract shall survive the termination of this contract and shall remain operative until the time that all potential claims or potential civil actions by the parties or by third parties shall expire under existing law.

21.1.5. Upon execution of this Contract, the Contractor shall furnish Kenosha County with a certificate of insurance, showing evidence of the above requirements. Certificate must be submitted to Kenosha County within four (4) business days after receipt of purchase order, execution of contract or other written authorization. If certificate is not submitted within four (4) business days, Kenosha County, at its sole discretion, may void the contract and award to the next highest scoring vendor.

21.2 CHANGES IN THE WORK

No changes in the work may be made by the Contractor without having prior written approval of the County. The County may at any time, without invalidating the Contract and without notice to Sureties, order changes in the work by written Change Order or Field Order. Such changes may include additions and/or deletions. No officer, employee or agent of the County is authorized to direct any extra or changed work verbally, except in an emergency endangering life or property.

The County shall not be liable to the Contractor for any increased compensation without such written order.

21.3 NO REIMBURSEMENT FOR EXPENSE OF PROPOSALS

The County will not reimburse vendors for any costs associated with the preparation and submittal of any proposal, nor for any travel and/or per diem costs if any are incurred.

21.4 EQUIPMENT AND/OR MATERIALS ON SITE

The successful Contractor or an authorized representative must be present to accept delivery at the job site of all equipment and material shipments that are part of the contract. It shall be the contractor’s responsibility to assume all liability for any equipment or materials delivered to the job site. Delivery of any equipment or materials any day ‘before’ work will proceed must be coordinated with the County. The Contractor is responsible for the security and safety of equipment or materials onsite.

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ATTACHMENT A SIGNATURE AND AUTHORITY AFFIDAVIT FORM

COMPANY NAME: _____________________________________________________________________

FEIN (Federal Employer ID Number) OR Social Security # (if Sole Proprietorship)

Address: __________________________________________________________________________

City ____________________________ State ________ Zip + 4 _______________________

Number of years in Business _______

Name the person to contact for questions concerning this RFP.

Name __________________________ Title ______________________________

Phone ( ) ______________________ Toll Free Phone ( ) __________________________

Fax ( ) ______________________ Email Address ___________________________

In signing this RFP, we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a response; that this RFP has been independently arrived at without collusion with any other vendor, competitor or potential competitor;

that this RFP has not been knowingly disclosed prior to the due date to any other vendor or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, having familiarized themselves with the conditions affecting the cost of the work, having read completely the specifications, hereby proposes to perform everything required and to provide and furnish labor, materials, equipment, tools and all other services and supplies necessary to produce in a complete and workmanlike manner all of the services, materials or products described in the specifications relating to this

RFP.

I further certify that I am a duly authorized agent of this company, I have examined this proposal from the written specifications and information and have checked the same in detail before submitting said proposal to the County. I have full authority to make such statements and submit this proposal, and all statements submitted are true and correct.

Signature Title

Name (type or print) Date

This firm herby acknowledges receipt / review of the following addendum(s) (If any)

Addendum #_____ Addendum #_____Addendum #_____Addendum #_____

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ATTACHMENT B

REFERENCES

Vendor: _______________________________________________________________________

Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) provided to customers similar to those requested in this solicitation document.

Potential subcontractors cannot be references. Any subcontractor arrangement for the completion of this work shall be listed on a separate page.

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

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ATTACHMENT C

Cost Proposal

Proposer Name: ___________________________________________________________________________

Submit original plus one copy (Submit in separate envelope within proposal package)

Anticipated revenue from programming sales, membership sales, grants, and other fundraising ventures:

Anticipated annual expense, including but not limited to: payroll, supplies, professional development and routine maintenance:

Operational funds requested from Kenosha

County Annually:

20 Points

Purchasing will score the cost proposals by prorating, with the lowest cost proposal given the highest score. The formula is as follows: Calculation of points awarded to subsequent proposals will use the lowest dollar proposal amount as a constant numerator and the dollar amount of the firm being scored as the denominator. This number is then multiplied by the number of points given to the cost section of the RFP, resulting in the cost proposal score.

Lowest Cost Proposed

Constant _ X Maximum Points Assigned to Cost = Score

Other Proposed Cost

Kenosha County is exempt from Federal Excise and Wisconsin Sales Taxes, 77.54(9a) (b) WI Stats.

Kenosha County’s CES number is 008-1020421892-06.

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ATTACHMENT D

ETHICS COMPLIANCE NOTICE & ADDENDUM

PUBLIC NOTICE PERTAINING TO ALL REQUESTS FOR PROPOSALS AND BIDS REGARDING KENOSHA COUNTY

POLICY ON ETHICS IN GOVERNMENT

In addition to ethical standards set forth in Wisconsin Statutes Section 19.59 for all County employees and officials [either elected or appointed] Kenosha County has adopted an Ethics Policy that is applicable to County employees in conducting county business. That policy may be reviewed at http://www.kenoshacounty.org/DocumentCenter/Home/View/578

The Ethics Policy is intended to ensure that public trust in Kenosha County government is maintained and that decisions affecting the county and its citizens are made fairly and impartially for the benefit of all citizens and not for personal gain. This policy precludes:

• the misuse or misappropriation of County property or funds for personal use or otherwise,

• use or disclosure of confidential information for personal gain or otherwise,

• elimination of conflicts of interests, receipt of gifts or favors or other considerations of value by County employees,

• the use of the employee’s public position to influence or gain unlawful benefits or to influence or gain advantages or privileges for the employee,

• and the conducting of personal business or campaigning during working hours.

This policy, furthermore, requires employees to disclose and report to the proper authorities any violation of this policy by either other employees or by any nonemployee or citizen seeking to or aiding or abetting in efforts to circumvent this policy. Any employee failing to make such disclosure or report is subject to discipline.

Contracts with Kenosha County also require that any party contracting with Kenosha County also report any violation to either the District Attorney or Corporation Counsel for Kenosha County.

In addition, Wisconsin Statutes Sections, 946.12 involving misconduct in public office and 946.13 involving a private interest in a public contract are considered Class 1 felonies and activity considered in violation of these statutes will be reported to the Kenosha County Sheriff for investigation and the Kenosha County District

Attorney for prosecution.

In submitting a bid or proposal in response to a request for bids or proposals, a party must acknowledge both in this response as well as in any subsequent contract that:

1. The party has read this notice in its entirety, understands its content and agrees to be bound by the provisions herein, and

2. The party knows of no conflicts of interest or appearance of a conflict or appearance of an impropriety on the part of any current or former county official or employee who may have had a role on deciding which proposal or bid will be accepted, and

3. It is acknowledged that it is a crime under sec. 946.13 wis. stats., if any public official or employee shall, in his or her private capacity, negotiate or bid for or enter into a contract in which he or she has a private pecuniary interest, direct or indirect, if at the same time he or she is authorized or required by law to participate in his orher capacity as such officer or employee in the making of that contract or to http://www.kenoshacounty.org/DocumentCenter/Home/View/578

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perform in regard to that contract some official function requiring the exercise of discretion on his or her part, nor shall any official or employee, in his official…