Amendment 0001 questions_answers.pdf

Administrative & Submission

1. Clarification of Quote Due Date/Time. The RFQ narrative states quotes are due 21 Jan 2026, 4:00 p.m.

EST, while public notices and aggregator postings reference 22 Jan 2026, 4:00 p.m. EST. Please confirm the official due date/time for submission and whether an amendment will be issued to resolve the discrepancy. [govtribe.com], [bidsandawards.com] This solicitation closes on 22Jan2026

1600 EST

2. Submission Format Controls. RFQ specifies Times New Roman, 11-pt for all volumes; please confirm acceptable margins, line spacing, and page numbering conventions, and whether tables/figures are allowed to use a font ≤10-pt. (Applies to Vol II & III five-page limits.) Submissions from offerors must follow the guidance posted in the addendum FAR 52.212-1 concerning formatting the response. If your file is too large for your server to attach, you may ZIP file your offer as long as it follows the guidance in the addendum. We will acknowledge receipt of your offer.

3. Page Limits vs. Covers/TOC/Dividers. Please confirm whether cover page, table of contents, section dividers, acronyms list, and required representations count toward Volume II and Volume III page limits. See #2

4. Submission Method. Please confirm email submission only, any maximum file size limits per email, and whether compressed archives (e.g., .zip) are acceptable. Also confirm if read-receipts are sufficient or if the Government will issue a formal acknowledgment of receipt. See #2

Contract Type, CLINs, Period of Performance CLIN Structure and Price Basis. The schedule shows Base + four option years and a separate Annual 811

Membership Fee CLIN each year. Please confirm whether the “Locate Utilities” CLIN is firm-fixed monthly for 12 months (level-of-effort implied) and whether surge/emergency calls are included or covered via separate CLIN(s)/NTE. This solicitation is a base plus 4 FFP- The solicitation does not include any emergency response or call-out requirements. Contractors are expected to perform services in accordance with the standard ticket timelines and requirements outlined in the PWS.

If emergency or after-hours response becomes necessary during contract performance, the Government will address such needs through contract modification, if appropriate.

6. Period of Performance. Please confirm the Base period start date (e.g., 1 April 2026 – 31 March 2027) and four 12-month options thereafter, plus whether the Government anticipates using FAR 52.217-

8 six-month extension. [govtribe.com] The Period of Performance for this requirement is as stated in the solicitation. The anticipated structure is a 12-month base period followed by four 12-month option periods. The exact start date will be finalized at the time of award and may be adjusted based on the award timeline. Regarding FAR 52.217-8, the Government has included this clause to preserve the option to extend services for up to six months if needed. The Government makes no commitment at this time regarding whether the clause will be exercised

7. Task Orders vs. Call-outs. Will this be administered as a single FFP contract with service orders/work orders, or as an IDIQ with task orders? If task orders, please describe the ordering process, typical order lead times, response SLAs, and funding method (e.g., by each TO). The solicitation describes this requirement as a single Firm-Fixed-Price (FFP) contract. The Government does not intend to administer this requirement as an IDIQ and does not anticipate issuing task orders. Any service orders or work orders referenced in the solicitation are administrative mechanisms used to manage and https://govtribe.com/opportunity/federal-contract-opportunity/underground-utilities-locator-recompete-2602-1 https://bidsandawards.com/en/tenders/underground-utilities-locator-recompete-A-US-20260108-U071095 https://govtribe.com/opportunity/federal-contract-opportunity/underground-utilities-locator-recompete-2602-1 track work under the FFP contract and do not constitute separate task orders. Because this is not an IDIQ requirement, there are no task-order-specific lead times, ordering procedures, or funding methods to describe. All performance expectations, response requirements, and funding arrangements are governed by the terms of the base contract.

Security, CUI, and Access

9. CUI Determination (Offeror-proposed).

o Please confirm whether CUI controls apply to this contract and all associated artifacts, or whether CUI has been waived for this effort.

o If waived, we respectfully request written confirmation from the Contracting Office that Trinity Subsurface bears no responsibility for handling or creating CUI under this contract.

o If applicable, please provide the specific CUI categories/markings, system security requirements (e.g., NIST SP 800-171 applicability), and whether a SSP/POA&M is required pre-award or post-award. All offerors will follow DFARS 252.205-7012 guidance for CUI applicability and compliance.

10. Background Checks & Badging. Are NCIC/T1 checks and installation badges required for all field staff and PM? Please provide the badging process, typical processing time, any training (AT/OPSEC/IA) prerequisites, and whether US persons only is required or if lawful permanent residents are permitted. The training and access requirements for this requirement are outlined in the Performance Work Statement (PWS). All personnel requiring access must complete the training and badging steps described in the PWS. At this time, the Government does not require NCIC/T1 background checks beyond what is stated in the PWS. Installation access, badging procedures, and any associated training (e.g., AT Level I, OPSEC, IA) will follow the processes identified by the installation’s access control office which follows Army Directive 2014-05. Processing times and specific steps will be provided in detailed instructions to the contractor at the time of award. Unless otherwise stated in the PWS, both U.S. persons and lawful permanent residents are permitted to perform under this contract.

11. Access Windows & Restricted Areas. Are there fenced/controlled or mission-sensitive zones where escort is required? Please confirm any range blackouts, flightline constraints at HAAF, and the process/timeline for access requests. The Contracting Officer’s Representative (COR) will coordinate any required access, escort, or scheduling needs associated with these areas and will provide directions to the contractor as applicable.

Staffing, Qualifications, and Training

12. Daily Presence. “ARE WE REQUIRED TO HAVE A Lead Locator, PM & Safety Manager ON SITE

EVERYDAY?” If yes, specify minimum staffing by day, response time for routine vs. emergency locates, and expected coverage hours (RFQ notes 0700–1600, excluding Federal holidays). The solicitation does not require a Lead Locator, Project Manager, or Safety Manager to be physically on site every day unless otherwise specified in the PWS. Contractors are responsible for proposing a staffing approach that ensures all performance requirements, safety responsibilities, and response timelines identified in the PWS are met. The expected coverage hours for routine work are 0700–1600, Monday through Friday, excluding Federal holidays, as stated in the RFQ. Response times are defined in the PWS. The Government will evaluate the contractor’s proposed staffing plan for adequacy. The Contracting Officer’s Representative (COR) will coordinate any required access, scheduling, or installation-specific constraints during contract performance. If emergency or after-hours response becomes necessary during contract performance, the Government will address such needs through contract modification, if appropriate.

13. Two-person Crews / Confined Space. “Will any work require 2 or more technicians? Example: Entering confined space?” Please identify scenarios that mandate two-person crews, whether permit-required confined space entry occurs under this contract, and if so, whether the Government provides attendants/rescue or the contractor must furnish them. The solicitation and PWS do not identify any tasks under this contract that require entry into permit-required confined spaces or work that mandates two-person crews. Utility locating activities are expected to occur in open and accessible areas as described in the PWS. If a situation arises during performance where confined space entry is required, the contractor must notify the Government. Confined space entry is not part of the defined scope of this contract, and the Government does not anticipate requiring such work. Should any access, safety, or two-person crew requirements become necessary due to unforeseen conditions, the Contracting Officer’s Representative (COR) will coordinate with the contractor and provide direction. Any such work would be addressed separately and, if appropriate, through a contract modification.

14. Qualifications/Certifications. “Are there any specific qualifications/certifications needed for our technicians?” The PWS mentions experience thresholds (e.g., PM with 5 years utility locating and ≥3 years public lines; field operators with GPR experience). Please confirm minimum credentials (NULCA, CGA, OSHA 10/30, Confined Space, Fall Protection, EM 385-1-1 training, etc.) and any installation-specific training (e.g., airfield driver’s permit if near HAAF). [console.sw...potgov.com] The solicitation and PWS identify the required experience levels for key personnel (e.g., Project Manager with a minimum of five years of utility locating experience and at least three years involving public utility lines; field operators with Ground Penetrating Radar (GPR) experience). These experience thresholds represent the minimum qualifications required for performance. Contractors may propose additional certifications at their discretion to demonstrate technical capability, but they are not required unless explicitly stated in the PWS. Installation-specific training requirements (e.g., AT Level I, OPSEC, IA) will follow Army Directive 2014-05 and local access control procedures. If work occurs in areas requiring specialized access—such as airfield operations areas at Hunter Army Airfield (HAAF)—the installation may require additional training or permits (e.g., airfield driver’s permit). Any such requirements will be coordinated by the Contracting Officer’s Representative (COR) during contract performance.

Contractors are responsible for ensuring their personnel meet all PWS-specified experience requirements and any installation-mandated access or safety training.

15. Key Personnel & Substitution. Please confirm which roles are “Key” (PM, Lead Locator, Safety Manager?) and the approval process/timelines for temporary or permanent substitutions (e.g., 10 days’ notice, equal/greater qualifications). The solicitation identifies Key Personnel as those positions specifically designated in the PWS. At this time, the only Key Personnel position formally identified is the Project Manager (PM). Other roles such as Lead Locator or Safety Manager are not designated as Key Personnel unless explicitly stated in the PWS. Substitutions for Key Personnel must follow the procedures outlined in the PWS. Any temporary or permanent replacement must possess qualifications equal to or greater than those of the originally proposed individual. Contractors must notify the Government in advance of any proposed Key Personnel changes. The Government will https://console.sweetspotgov.com/federal-contracts/5b288fd8-9584-5afb-ada6-fdc37458195b review and approve substitutions prior to the individual assuming duties. The notification and approval timeline will follow the process described in the PWS; if no specific timeline is stated, the contractor must provide reasonable advance notice to allow for Government review. The Contracting Officer’s Representative (COR) will coordinate with the contractor regarding any required documentation or approval steps.

Operations, Scope & Technical Standards

16. Scope Confirmation. The PWS indicates locating across ~280,000 acres covering Fort Stewart & HAAF and multiple counties. Please confirm the full geographic limits, including any off-installation easements or utility corridors, and how ticket locations will be prioritized. [console.sw...potgov.com] The geographic scope for this requirement is as described in the PWS. The contract covers locating services across approximately 280,000 acres encompassing Fort Stewart, Hunter Army Airfield (HAAF), and associated areas identified within the installation boundaries. The Government does not anticipate locating services in off-installation easements, utility corridors, or county-managed areas unless such locations are specifically identified in the PWS or included in a valid ticket associated with Government-owned utilities. At this time, no additional off-installation areas are included in the scope. Ticket locations will be prioritized in accordance with applicable state 811 requirements and the response timelines outlined in the PWS. The Contracting Officer’s Representative (COR) will coordinate with the contractor regarding any installation-specific access constraints, scheduling considerations, or prioritization needs that arise during performance.

17. Work Windows & Traffic. The PWS references maintaining traffic and typical work 0700–1600 (excluding Federal holidays). Please confirm if night/weekend work will occur (e.g., for emergency or mission-critical locates), and whether the contractor must furnish traffic control (MUTCD-compliant plans, flaggers, devices) and/or submit traffic plans for DPW approval.

(Your question: “Will we be required to provide any traffic control?”) Work under this contract is expected to occur during normal hours of 0700–1600, Monday through Friday, excluding Federal holidays, as stated in the PWS. The Government does not anticipate routine night or weekend work.

The contractor is responsible for maintaining safe work zones and traffic flow in accordance with the PWS and applicable regulations. If traffic control measures are required to safely perform the work, the contractor must furnish the necessary devices, signage, and personnel in accordance with the Manual on Uniform Traffic Control Devices (MUTCD). If a traffic control plan is required for a specific location or activity, the contractor must submit the plan for review and approval through the installation’s standard process. The Contracting Officer’s Representative (COR) will coordinate with the contractor regarding any required submissions to the Directorate of Public Works (DPW) or other installation offices.

18. 811 One Call vs. Installation Locates.

● “Is the annual membership fee for the 811 One Call System—please explain?” Please confirm whether the contractor must maintain an 811 membership for Georgia 811 and whether the Annual Membership Fee CLIN is intended to cover that specific cost (and any related fees).

● “Are we required to sign up and receive 1-call tickets and respond to their system?” For work inside the installation fence line, please clarify who receives/owns 811 tickets (DPW vs. Contractor), and whether we must manage, document, and close tickets directly in the 811 system. The contractor must maintain an active membership with Georgia 811 in order to receive and respond to locate requests associated with Government-owned utilities. The Annual Membership Fee CLIN is intended to cover the contractor’s Georgia 811 membership costs and any associated fees required to receive and process locate tickets. For work occurring inside the installation fence line, Georgia 811 tickets for Government-owned utilities are routed to the vendor with a copy being sent to DPW. The contractor will receive tickets and must respond in accordance with Georgia 811 requirements and the timelines identified in the PWS. The contractor is responsible for managing, documenting, and completing all assigned locate tickets. If the contractor receives tickets directly through Georgia 811, they must document and close those tickets in the 811 system. If tickets are routed through DPW, the contractor will follow the Government’s direction for documentation and closure. The Contracting Officer’s Representative (COR) will coordinate with the contractor regarding ticket routing, documentation procedures, and any installation-specific requirements.

19. Emergency Locates & SLAs. Please specify priority levels (e.g., Emergency, Routine, Design), required response times for each, and whether liquidated damages or performance deductions apply for missed SLAs. Priority levels and response timelines for locate requests are as described in the PWS and applicable Georgia 811 requirements. The Government does not establish additional priority categories beyond those identified in these documents. Emergency, routine, and design locate response times will follow the standards set by Georgia 811 and the performance requirements outlined in the PWS. The contractor is responsible for meeting these timelines for all assigned tickets.

The solicitation does not include liquidated damages or performance deductions specific to missed response timelines. Contractor performance will be monitored in accordance with the Quality Assurance Surveillance Plan (QASP), and any deficiencies will be addressed through standard contract administration procedures. The Contracting Officer’s Representative (COR) will coordinate with the contractor regarding any installation-specific access constraints or mission-driven priorities that may affect response scheduling.

20. Utility Types & Accuracy. Please confirm the utility inventory (water, sewer, electric, comms, gas, fuel, steam/thermal, fiber, airfield lighting, etc.) and the required positional accuracy for each (the PWS references accuracy thresholds by pipe size). If the Government requires as-built survey-grade deliverables, please provide the horizontal/vertical tolerance and datum (e.g., NAD83(2011)/NAVD88). [console.sw...potgov.com] The utility systems covered under this contract are those identified in the PWS and include Government-owned water, sewer, electric, communications, fiber, gas, fuel, and other utilities located within the installation boundaries of Fort Stewart and Hunter Army Airfield (HAAF). Airfield lighting and other mission-specific systems are included only to the extent they are identified in the PWS or associated with Government-owned utilities.

Required positional accuracy for locating activities is as described in the PWS. The accuracy thresholds referenced in the PWS—based on pipe size and utility type—represent the minimum performance standards for this contract. No additional accuracy requirements are imposed beyond those stated.

The Government does not require survey-grade as-built deliverables under this solicitation unless specifically stated in the PWS. Horizontal and vertical datums (e.g., NAD83(2011), NAVD88) are not prescribed because survey-grade mapping is not part of the defined scope.

If future mission needs require survey-grade data or as-built deliverables, the Government will provide direction at that time, and any such work would be addressed separately and, if appropriate, through a contract modification.

The Contracting Officer’s Representative (COR) will coordinate with the contractor regarding any installation-specific utility information, mapping references, or accuracy expectations during contract performance.

21. Opening Manholes/Rooms. “Are we able to open/access any manholes or utility rooms in buildings? If so, is there a particular process to be followed?” Please confirm authorization, required permits/lockouts, and who provides facility escorts/keys. The PWS does not authorize contractor personnel to open manholes, utility vaults, or utility rooms inside buildings unless specifically directed by the Government. Routine locating activities are expected to be performed from the surface using approved locating methods. If access to a manhole, vault, or utility room becomes necessary to complete a locate, the contractor must notify the Government. Any such access will require prior authorization and will follow installation procedures for permits, lockout/tagout (LOTO), and safety controls. Facility keys, escorts, and access approvals are provided by the Government when authorized. Contractors are not permitted to self-access secured spaces or bypass installation access controls. The Contracting Officer’s Representative (COR) will coordinate any required access, escorts, permits, or safety procedures with the appropriate installation offices.

22. GPR/EM Equipment & Markings. Please confirm any minimum equipment standards (e.g., multi-frequency GPR, EM transmitters/receivers), paint/color standards (CGA Best Practices), and whether paints/whiskers/flags are required in environmentally sensitive areas. The PWS does not prescribe minimum equipment makes or models for Ground Penetrating Radar (GPR) or electromagnetic (EM) locating devices. Contractors are responsible for furnishing equipment capable of meeting the performance and accuracy requirements identified in the PWS. Multi-frequency GPR and EM transmitters/receivers may be used at the contractor’s discretion to achieve required locating accuracy. Markings must comply with industry-standard color codes consistent with Common Ground Alliance (CGA) Best Practices and any installation-specific guidance provided during performance. In environmentally sensitive areas, the use of paint, whiskers, or flags may be restricted based on installation environmental policies. When such restrictions apply, the Government will provide direction on acceptable marking methods. The Contracting Officer’s Representative (COR) will coordinate with the contractor regarding any installation-specific marking limitations, environmental constraints, or equipment expectations during contract performance.

23. Excavation Permit Role. Prior public notices state the service includes approving excavation permits.

Please confirm the contractor’s authority and workflow for permit review/approval vs. DPW authority and how conflicts/overrides are handled. [sam.gov] The PWS does not delegate authority to the contractor to approve excavation permits. The Directorate of Public Works (DPW) retains full approval authority for all excavation permits on the installation. The contractor’s role is limited to providing utility locating services and technical input that supports the DPW excavation permit process. This may include marking utilities, providing documentation, or offering recommendations based on locating results. Excavation permits will be reviewed and approved through the installation’s standard DPW workflow. The contractor may be asked to provide information to support permit review, but final approval, denial, or modification authority remains with DPW. In the event of conflicting information or required clarifications, the Contracting Officer’s Representative (COR) will coordinate between the contractor and DPW. DPW retains the authority to override contractor recommendations when necessary to protect installation infrastructure or mission requirements.

https://sam.gov/opp/dadd4e24ebc0472db04ad1894b957aaf/view https://sam.gov/opp/dadd4e24ebc0472db04ad1894b957aaf/view

Government-Furnished Information (GFI), Maps & GIS

24. Existing Utility Prints. “Do you have existing utility prints for the base? If so, will we have access to them? In what format are they?” Please confirm availability of as-builts, GIS feature classes, geodatabases (file GDB), CAD (DWG/DGN), or PDF maps; the coordinate system; and the process to request access (e.g., DPW GIS SharePoint/portal). The Government maintains existing utility records for Fort Stewart and Hunter Army Airfield (HAAF). These may include as-built drawings, GIS data, CAD files, and PDF maps, depending on the system and when it was constructed. The specific formats available (e.g., GIS feature classes, file geodatabases, DWG/DGN, or PDF) vary by utility type and project history. Access to available utility information will be provided to the contractor as needed to perform the work. Survey-grade accuracy is not required under this solicitation unless stated in the PWS. Utility data access is managed by the Directorate of Public Works (DPW). Contractors may be granted access to available records through DPW’s established processes, which may include SharePoint, GIS portals, or direct data transfer. The Contracting Officer’s Representative (COR) will coordinate with DPW to facilitate access to applicable utility maps and datasets during contract performance.

25. Survey/Geospatial Deliverables. “Are we required to survey the utilities we mark in the field? What type of deliverable do you expect when we mark field utilities?” Please clarify whether you require GPS collection (sub-meter/RTK), shape files/GDB, annotated PDFs, or daily locate tickets only. Confirm any feature schema, metadata standards, and desired photo documentation. The PWS does not require the contractor to perform survey-grade data collection or to produce GIS or CAD deliverables such as shapefiles, geodatabases, RTK-grade GPS points, or annotated mapping products. The contractor is required to document and complete locate tickets in accordance with the PWS and applicable Georgia 811 requirements. Daily locate ticket documentation constitutes the required deliverable for this contract unless otherwise directed by the Government. No specific feature schema, metadata standard, or coordinate system is prescribed under this solicitation because survey-grade mapping is not part of the defined scope. Photo documentation may be requested by the Government on a case-by-case basis to support ticket closure or quality assurance, but it is not a formal deliverable requirement unless directed during performance. If future mission needs require GPS collection, GIS deliverables, or survey-grade positional data, the Government will provide direction at that time. Any such work would be addressed separately and, if appropriate, through a contract modification. The Contracting Officer’s Representative (COR) will coordinate with the contractor regarding any installation-specific documentation expectations or additional information needs during contract performance.

Safety, Environmental & Quality

26. Traffic Control Responsibility. “Will we be required to provide any traffic control?” If yes, confirm

MUTCD compliance, whether certified flaggers are required, and whether lane closure permits must be coordinated with DPW/PMO. The contractor is responsible for maintaining safe work zones and traffic flow in accordance with the PWS and all applicable regulations. If traffic control measures are required to safely perform locating activities, the contractor must furnish the necessary devices, signage, and personnel. All traffic control must comply with the Manual on Uniform Traffic Control

Devices (MUTCD). When flaggers are required, they must be trained and certified in accordance with applicable state or MUTCD standards. Lane closures, road impacts, or activities affecting installation traffic patterns must be coordinated through the installation’s standard approval process. This may include review by the Directorate of Public Works (DPW), the Provost Marshal Office (PMO), or other installation authorities, depending on the location and scope of the work. The Contracting Officer’s Representative (COR) will coordinate with the contractor regarding any required traffic control plans, lane closure requests, or installation-specific procedures.

27. EM 385-1-1 and Plans. Please confirm whether EM 385-1-1 applies, and whether Accident Prevention

Plan (APP), Activity Hazard Analysis (AHA), Spill Prevention/Response Plan, Safety Plan, and QCP submissions are pre-award or post-award deliverables, and the approval authority/timeframe. EM 385-1-1 applies to this contract to the extent referenced in the PWS and applicable installation safety requirements. Any required safety or quality plans are post-award deliverables and will be submitted after contract award in accordance with the timelines and instructions provided by the Government.

The Government will review and approve required plans through the installation’s standard process.

This typically includes review by the Safety Office, Environmental Office (for spill-related plans), and DPW or other technical authorities, as applicable. The Contracting Officer’s Representative (COR) will coordinate with the contractor regarding required submissions, approval routing, and expected timeframes following award.

28. Environmental Constraints. Please advise on environmentally sensitive zones (wetlands, cultural/historic sites, endangered species) impacting excavation or access and any required Environmental Office coordination windows. The PWS does not identify specific environmentally sensitive areas or impose additional environmental permitting requirements for this contract.

Contractors must comply with installation access restrictions and avoid environmentally sensitive zones such as wetlands, cultural or historic sites, and endangered-species habitats as directed by the Government during performance. If a locate request falls within or near an environmentally sensitive area, the Government will provide guidance on access limitations, acceptable marking methods, and any required coordination with the Environmental Office. Environmental reviews and coordination windows are managed by the installation’s Environmental Office. The contractor is not responsible for initiating environmental consultations; the Government will coordinate any required reviews and provide direction to the contractor. The Contracting Officer’s Representative (COR) will notify the contractor when environmental constraints apply to a specific location and will coordinate any necessary approvals or restrictions before work begins.

29. Damage Reporting & Liability. Please confirm the process and timeline for utility damage reports, root cause analysis, and cost responsibility, including how Government-furnished prints vs. field conditions factor into apportioning liability. The contractor must report any utility damage immediately to the Government in accordance with the PWS and installation procedures. Initial notification must occur as soon as the damage is identified, followed by written documentation as directed by the Government. The Government will determine the required level of root cause analysis. The contractor must support this process by providing information such as ticket documentation, field notes, and marking records. Cost responsibility for utility damage will be determined by the Government based on the circumstances of the incident. Government-furnished utility prints are provided for reference only and do not relieve the contractor of responsibility to perform accurate locating in accordance with the PWS. Field conditions, ticket information, and the contractor’s locating performance will be considered when assessing liability. The Contracting Officer will make final determinations regarding responsibility and any associated cost recovery. The Contracting Officer’s Representative (COR) will coordinate required reporting, documentation, and follow-up actions.

Labor Standards & Base Access Costs

30. Wage Determinations. Please confirm applicable SCA WDs for all counties covered (e.g., Liberty, Bryan, Chatham, etc.), whether a conformed class is expected for specialized locators/GPR operators, and the process for WD updates at option exercises. (RFQ notes Georgia wage requirements.) The applicable Service Contract Act (SCA) Wage Determinations (WDs) for this requirement are those identified in the solicitation. These WDs correspond to the counties covered under the contract (e.g., Liberty, Bryan, Chatham, and any others listed in the solicitation). The Government will apply the appropriate WD(s) based on the geographic areas included in the PWS. The solicitation does not prescribe a specific labor category for specialized utility locators or GPR operators. If the contractor determines that no existing SCA labor category adequately reflects the duties of a proposed position, the contractor may request a conformed class after award in accordance with FAR 52.222-41 and the conformance procedures outlined in the applicable WD. Wage Determinations are updated by the Department of Labor (DOL). At each option exercise, the Government will incorporate the most current applicable WD(s) in accordance with FAR 22.1015. Any resulting price adjustments will follow the procedures in FAR 52.222-43, if applicable. The Contracting Officer will issue any WD updates and provide direction regarding conformance requests or labor category questions during contract administration.

31. Badging/Onboarding Costs. Are badging fees, medicals, or training costs (AT/OPSEC/IA) reimbursable or considered contractor overhead? Any costs associated with installation access, badging, background checks, medical clearances, or mandatory training (e.g., AT Level I, OPSEC, IA) are considered part of the contractor’s normal overhead and are not separately reimbursable.

Contractors are responsible for ensuring their personnel complete all required onboarding steps and training necessary to access the installation and perform the work. The Contracting Officer’s Representative (COR) will coordinate with the contractor regarding installation-specific onboarding procedures following award.

811 / One-Call Specifics

32. Annual Membership Fee CLIN Intent. “Is the annual membership fee for the 811 One Call System— please explain?” Please confirm whether the Annual Membership Fee CLIN exclusively covers Georgia 811 fees, and whether additional per-ticket or notification fees should be priced into the Locate Utilities CLIN. The Annual Membership Fee CLIN is intended to cover the contractor’s required membership with Georgia 811, including any annual dues or fees necessary to maintain that membership. This CLIN is limited to those membership-related costs. Any additional costs associated with receiving, processing, or responding to locate tickets—such as per-ticket charges, notification fees, or administrative costs—must be included in the contractor’s pricing for the Locate Utilities CLIN. These costs are not reimbursed separately. The contractor is responsible for ensuring that all

Georgia 811 membership requirements and ticket-handling obligations are met in accordance with the PWS and applicable state requirements.

33. Ticket Ownership & Reporting. Please clarify whether the contractor must open/receive/close 811 tickets on behalf of the installation, maintain response logs, and submit a monthly ticket activity report with KPIs. The contractor will receive and respond to locate tickets as directed by the Government. For tickets routed directly to the contractor through Georgia 811, the contractor is responsible for documenting, updating, and closing those tickets in accordance with Georgia 811 requirements and the PWS. If the installation receives tickets first (e.g., DPW as the registered utility owner), the Government will assign tickets to the contractor as needed. In those cases, the contractor will follow Government direction for documentation and closure. The contractor must maintain internal logs of ticket responses and locating activities to support quality assurance and contract oversight. The Government may request summary information or activity data during performance to support oversight, and the contractor must provide such information when requested. The Contracting Officer’s Representative (COR) will coordinate ticket routing, documentation expectations, and any additional reporting needs during contract performance.

Ordering, Scheduling & Communications

34. Will you be issuing task orders? If so, please explain the process from request to NTP, typical lead times, and whether the contractor will receive batch releases of design tickets. (User-provided question.) This requirement is not structured as a task-order contract. The Government does not anticipate issuing task orders under this solicitation. Utility locate requests will be received and processed through the Georgia 811 system or through Government assignment, as described in the PWS. When the Government assigns a locate request directly, the contractor will receive direction from the Government and will proceed in accordance with the PWS without a separate task-order or Notice to Proceed (NTP). Lead times for locate requests will follow Georgia 811 timelines or Government direction, depending on the source of the request. The contractor may recieve multiple locate requests at once when operationally necessary, but this does not constitute a batch “task order.” The contractor must manage and respond to all assigned tickets in accordance with the PWS and applicable state requirements. The Contracting Officer’s Representative (COR) will coordinate the assignment of locate requests and any installation-specific workflow expectations during contract performance.

35. Prioritization & Deconfliction. How are simultaneous tickets prioritized (mission/tenant ranking)?

Who adjudicates conflicts (DPW Work Reception, COR, or Base Engineer)? The PWS does not establish a formal prioritization hierarchy for simultaneous locate requests. All tickets must be handled in accordance with Georgia 811 timelines and the PWS unless the Government provides specific direction for a particular request. When multiple tickets require prioritization due to mission needs, the Government will determine the order of precedence. Mission-critical or time-sensitive requirements may be elevated at the Government’s discretion. The Contracting Officer’s Representative (COR) is the primary point of coordination for deconflicting simultaneous requests.

The COR will work with DPW Work Reception, the Base Engineer, and other installation stakeholders as needed to adjudicate conflicts and assign priorities.

36. Government Points of Contact. Please confirm the COR, DPW locate program lead, GIS POC, Safety

POC, and Security/Badging POC for coordination. The Government will designate the Contracting Officer’s Representative (COR) at the time of award. Additional coordination personnel—such as the DPW locate program lead, GIS POC, Safety Office POC, and Security/Badging POC—will be provided to the contractor during post-award onboarding. All official direction will come through the Contracting Officer or the COR. The COR will coordinate introductions and communication channels with the appropriate DPW, Safety, GIS, and Security offices as required for contract performance.

Invoicing & Administration

37. Invoicing Platform. Please confirm WAWF/PIEE is required, line-item structure, required supporting docs (ticket log, sign-offs), and expected approval cycle. (MICC/DLA utilities guidance generally uses WAWF.) [dla.mil] Invoicing for this requirement will be submitted through the Wide Area Workflow (WAWF) module of the Procurement Integrated Enterprise Environment (PIEE), consistent with standard MICC procedures. Invoices must follow the line-item structure established in the contract.

Each CLIN must be invoiced separately in accordance with its pricing basis). The contractor must maintain documentation sufficient to substantiate billed services, and the Government may request supporting information during invoice review. When requested, the contractor must provide the necessary records. Approval timelines follow the standard WAWF/PIEE workflow, including COR review and acceptance, followed by payment processing through DFAS. Actual approval duration may vary based on workload and completeness of the submitted invoice. The Contracting Officer’s Representative (COR) will provide post-award guidance on invoice submission procedures and any installation-specific expectations for supporting documentation.

38. Manpower Reporting. Does this contract require annual contractor manpower reporting (ECMRA successor) and, if so, which portal and data elements are required? (Some PWS drafts mention annual manpower reports.) [console.sw...potgov.com] The PWS requires annual contractor manpower reporting. Contractors must submit the required manpower data annually, no later than 31 October, or in accordance with the reporting instructions and timelines published at cmra.army.mil, whichever is applicable at the time of reporting. The Government will provide any updated portal links, data elements, or procedural guidance during post-award onboarding, as Army manpower reporting systems and requirements may be updated periodically. The Contracting Officer’s Representative (COR) will coordinate the annual reporting process and provide any additional direction needed to ensure compliance with the PWS.

https://www.dla.mil/Energy/Services/Utility-Services/