26-XXX-IFB_-_USDA_Regulated_Garbage.docx

INVITATION FOR BIDS

26-XXX-IFB

USDA REGULATED GARBAGE SERVICES

GREATER ORLANDO AVIATION AUTHORITY

26-XXX-IFB

USDA Regulated Garbage Services

TABLE OF CONTENTS

INTRODUCTION

GENERAL INFORMATION AND RESPONSE PREPARATION

MINIMUM REQUIREMENTS

SCOPE OF WORK / SPECIFICATIONS

OTHER REQUIREMENTS

SELECTION PROCESS AND AWARD

VENDOR QUESTIONNAIRE

PRICE TABLE(S)

AVIATION AUTHORITY STANDARD TERMS AND CONDITIONS

SAMPLE CONTRACT AND CONTRACT INSTRUCTIONS

Attachments

A - Attachment A – containerS b - attachment b – location - 11638 Terminal C Service Road

INTRODUCTION

Summary The Contractor shall provide all labor, supervision, materials, supplies, tools, equipment, and all other items necessary or proper for, or incidental to, performing the removal, processing and disposal of USDA regulated garbage (international garbage) from the Aviation Authority’s regulated garbage designated collection areas at the Orlando International Airport (MCO) in accordance with this Specification.

The Contractor shall have a valid Compliance Agreement issued by U.S. Customs and Border Protection (CBP) or Animal and Plant Health Inspection Service (APHIS) Plant Protection and Quarantine (PPQ) to handle, haul, and dispose of regulated garbage at MCO.

Intent The Aviation Authority's intent is to enter into a non-exclusive Contract for sixty (60) months with services to commence on or about XXXXX, 2026.

Background The Orlando International Airport (MCO), operated and managed by the Greater Orlando Aviation Authority (“Aviation Authority”), has averaged 57.2 million domestic and international passengers during Fiscal Year 25. MCO experienced a 15% growth in passenger traffic in 2023 and is currently served by 32 commercial airlines and 5 cargo carriers. Orlando International Airport (MCO) is the busiest airport in the State of Florida, the 7th most actively engaged airport in the United States, and 18th in the world.

The Aviation Authority is committed to ensuring quality services and a seamless passenger journey through exceptional experiences, collaboration, and creativity, by focusing on People, Connection, Community and Innovation.

Tentative Timeline Release Project Date:

Pre-Submittal Meeting (Non-Mandatory):

Question Submission Deadline:

Release of Addendum:

Response Submission Deadline:

Committee Date for Recommendation:

Aviation Authority Board Approval:

Dates/times are subject to change. All times are EST.

GENERAL INFORMATION AND RESPONSE PREPARATION

Nondiscrimination Legal Notices

a. The Aviation Authority does not discriminate upon the basis of any individual’s disability status. Anyone requiring reasonable accommodations as provided for in the Americans with Disabilities Act or Section 86.26, Florida Statutes, should contact the ADA Coordinator at 407-825-7105 as soon as possible, or at least one full business day prior to any scheduled meeting.

b. In accordance with Section 287.05701, Florida Statutes, the Aviation Authority may not request documentation of or consider a Respondent's social, political, or ideological interests when determining if the Respondent is a responsible Respondent.

Reservation of Rights

a. The Aviation Authority reserves the right, in its sole discretion, to waive any informalities or irregularities of a Response, except that:

i. the Aviation Authority will not waive the requirement that a Response, complete in all material respects, be received by the Aviation Authority by the time and date specified in the Timeline for the receipt thereof, and

ii. the Aviation Authority will not consider any Response which does not conform in all material respects to the terms of this Solicitation including a commitment to execute the Contract by the Respondent, if applicable.

b. The Aviation Authority reserves the right to solicit from available sources relevant information concerning a Respondent’s past performance and may consider such information in its evaluation and selection of Respondents.

c. The Aviation Authority reserves the right to request clarification of information submitted in any Response, to require additional information from any Respondent, or, in the Aviation Authority's sole discretion, to reject any or all Respondents for any reason and to re-advertise or not to re-advertise the Solicitation.

d. The Aviation Authority reserves the right to reject responses containing any additional terms or conditions not specifically requested in the original special conditions and/or the terms and conditions.

e. The Aviation Authority reserves the right to cancel an award to a Respondent upon due cause—i.e., misrepresentation, negligence, non-performance, etc. via written notice.

f. As the best interest of the Aviation Authority may require, the right is reserved to make award(s) by individual items, group of items, all or none, or a combination thereof.

g. All awards made as a result of this Solicitation shall conform to applicable policies of the Aviation Authority.

h. No commitment is made or inferred by the Aviation Authority that any or all of the items listed, in any quantity, will be purchased as a result of this solicitation. The Aviation Authority may purchase the items listed or utilize services on an “as needed” basis, in any quantity/volume deemed necessary, at the unit prices provided in the successful Respondent’s response.

i. The Aviation Authority reserves the right at its sole discretion to increase, decrease, or delete any portion of the Scope of the resulting Contract at any time, without cause.

j. The Aviation Authority shall have the right, but not the obligation, to award all or any portion of the Scope. The extent and Scope, along with the fees for such services, will be subject to final approval by the Aviation Authority. The Aviation Authority intends, but is not obligated, to enter into a non-exclusive agreement with the highest ranked Respondent to provide goods and/or perform the required services described herein.

k. The Aviation Authority reserves its right to award any or all of the advertised scope subject to the availability of funding.

Solicitation Information / Instructions To Respondents

a. All prospective Respondents shall thoroughly examine and become familiar with the Solicitation package and carefully note the items which must be submitted with the Solicitation as detailed in Section 9: Vendor Questionnaire.

b. Submission of a Response shall constitute an acknowledgment that the Respondent has read and understands the Solicitation Documents. The failure or neglect of a Respondent to receive or examine any Solicitation Document shall in no way relieve it from any obligations under its Response or the Contract. No claim for additional compensation will be allowed which is based upon a lack of knowledge or understanding of any of the Contract Documents or the scope of work.

c. Sealed electronic responses will be received for this Solicitation through the Greater Orlando Aviation Authority e-Procurement Platform located at https://procurement.opengov.com/portal/goaa. Once you have completed the free account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic response. By way of the Platform, responses will be locked and digitally encrypted until the submission deadline passes.

d. All Responses must be received by the Aviation Authority as noted in the Section 1: Introduction. All Responses timely received will be listed with the name of the Respondent during the Virtual Announcement of Respondents. The e-Procurement Platform will not allow for late submittals.

e. The time/date stamp clock located in the electronic submittal Platform shall serve as the official authority to determine lateness of any response.

f. If the Aviation Authority determines that it is necessary to change the dates or times prior to the due date, the change will be announced and posted on the e-Procurement Platform.

g. The Aviation Authority shall not be responsible for delays caused by any occurrence. This shall include any delay as a result of a technology issue. Any late response shall not be accepted.

h. Responses submitted by hard copy, e-mail, or fax shall not be accepted. Responses submitted outside of the designated electronic submission Platform shall be rejected as non-responsive regardless of where and when they were received.

i. Respondents shall not be allowed to modify their responses after the opening time and date.

j. Unless otherwise noted, Respondents shall submit one Response only.

k. Each Respondent shall complete Section 7: Vendor Questionnaire. Please respond to each item individually, as applicable.

l. Unless otherwise directed, all uploaded files must be in PDF format. Do not upload zip files.

m. Regarding narrative responses: please do not include any links to any material, as those will not be reviewed. Additionally, images shall not be added into narrative fields, as those will not be reviewed.

n. Once the deadline for receipt of Responses has occurred, no Response may be altered or withdrawn for a period of 180 days after such deadline.

Pre-Submittal Meeting

a. A Pre-Submittal Meeting will be held virtually for this solicitation.

b. The Teams link can be find under Section 1: Introduction

c. The purpose of any Pre-Submittal Meeting is to review and discuss the solicitation (and any addenda) as published.

d. Attendance is not mandatory, but highly encouraged.

e. Attendees are expected to be familiar with the Solicitation Document.

Communications; Questions Regarding Specifications or Solicitation Process and Receiving Responses

a. Any communication during the solicitation process must be submitted to the Aviation Authority via the e-Procurement Platform, https://procurement.opengov.com/portal/goaa. prior to the deadline for Questions.

b. All answers to inquiries will be posted on the Aviation Authority e-Procurement Platform. Respondents may also click “Follow” on this Solicitation to receive an email notification when answers are posted. It is the responsibility of the Respondent to check the website for answers to inquiries.

c. In accordance with Administration Policies (Sections 180.01 and 180.03) policies, any communication directly or indirectly to seek to encourage any specific result in connection with an Aviation Authority selecting process, including but not limited to, written communications, any and all forms of electronic communications or messaging, including social media, oral communications either in person or by telephone, initiated by a Respondent or through a lobbyist, agent or third person, to any Aviation Authority staff and/or Committee/Board member who is a member of any committee constituted for the purposes of ranking Solicitations, making recommendations or making an award, is prohibited from the time that the Solicitation is released to the time that the award is made. A copy of the Administration Policies (Sections 180.01 and 180.03) is available upon request from the Manager of Board Services.

d. All firms are hereby placed on notice that the Aviation Authority Board and staff shall not be contacted about this Solicitation. Firms and their agents shall not contact members of the Aviation Authority staff and/or Committee/Board member (with the exception of designated Procurement Agent and the Small Business Development Department). An appropriate official or employee of the Aviation Authority may initiate communication with a Respondent in order to obtain information or clarification needed to develop a proper and accurate review of the Response. Any official communication from a Respondent during the solicitation process should be submitted via the e-Procurement Platform as directed during the solicitation process. Failure to adhere to these requirements may result in and Aviation Authority Board action to disqualify your firm from consideration of award.

e. Requests for interpretation, clarification or correction of solicitation documents, forms or other material in the solicitation must be made in writing via the e-Procurement Platform during the Question-and-Answer period. Questions or issues raised at the Pre-Submittal Meeting or during the Question-and-Answer period, which, in the Aviation Authority's discretion, necessitate changes to the solicitation documents, will be the subject of an addendum to this solicitation at the conclusion of the question period, and will be made available through the e-Procurement Platform. It is the responsibility of each Respondent to ensure that it has received and reviewed any and all such solicitation(s) or addendum.

Silence of Specifications The apparent silence of the specifications and any supplemental specifications as to any details or the omission from same of any detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail and only materials of first quality be provided.

Exceptions to Terms and Conditions within the Solicitation If a Respondent desires any changes or modifications to the terms and conditions set forth in their response, the Respondent should submit these changes or modifications to the Aviation Authority in writing, via the e-Procurement platform Questions, prior to the deadline for questions. The Aviation Authority will consider such requested changes to the Contract’s terms and conditions. If any such requested changes or modifications are acceptable, the Aviation Authority will modify the terms and conditions by Addenda to this Solicitation prior to the deadline for Response submission. In submitting any requested changes or modifications, a Respondent should state the specific terms or conditions in the Aviation Authority’s Response Document, which the Respondent wishes to change, and the desired language, terms or conditions. Respondents are requested to not substitute entire agreements or sets of terms and conditions but discuss separately each term or condition that they take exception to or desire to change. Exceptions noted within the response submittal may cause the response to be deemed non-responsive.

Pricing

a. Provide pricing in OpenGov, using the pricing table. Responses in any other format (such as a quote on the Respondent’s template) will not be accepted or reviewed.

b. Unless otherwise directed, pricing information shall not be included in any other areas of the response.

c. Any anticipated increases in Respondent's costs during the term must be reflected in its prices set forth in its response.

d. The Aviation Authority shall not be obligated to renegotiate or increase any price on a Respondent's mistake or miscalculation of prices, underestimation of costs, or for any other reason. All of the Respondent's overhead costs, including, but not limited to, costs of the required bonds and insurance coverages if applicable, shall be included in such Respondent's prices listed in its Solicitation.

Incurred Cost The Aviation Authority is not liable for any cost incurred by any Respondent prior to an award. Costs for developing a response is entirely the obligation of the Respondent and shall not be chargeable in any manner to the Aviation Authority.

Lobbying Statement Do not contact Aviation Authority Board members or Staff concerning this Solicitation. Public meetings and public deliberations of the Evaluation Committee are the only acceptable forum for the evaluation of any Responses received pursuant to this Solicitation. Written correspondence concerning questions may be submitted to the Procurement Services Department via the e-Procurement Platform during the specified period. Any official communication from a Respondent during the Solicitation process should be submitted in writing to the Greater Orlando Aviation Authority via the e-Procurement Platform as directed in the Solicitation. Copies of the Administration Policies (Sections 180.01 and 180.03) are available at https://flymco.com/airport-business/policies/. Failure to adhere to these requirements could result in action to disqualify your firm from consideration of award. Respondents to this Solicitation or persons acting on their behalf may not contact, between the release of the Solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this Solicitation, except in writing to the procurement officer or as provided in the Solicitation documents. Violation of this provision may be grounds for rejecting a response. (F.S. 287.057 (25)) Withdrawal of Responses No Response may be withdrawn after the scheduled Response opening time for a period of 180 days. Any Respondent withdrawing or attempting to withdraw its Response prior to the expiration of the 180 day period shall be obligated to reimburse the Aviation Authority for all its costs incurred in connection with such withdrawal or attempted withdrawal including, without limitation, any increased costs for procuring the goods or services from another Respondent or all costs of advertising and re-procuring the goods or services, and all attorneys’ fees, in addition to payment of the Aviation Authority’s other damages. A Respondent’s submission shall be deemed the Respondent’s acknowledgment of an agreement to the provisions of this Section.

Public Meetings/Public Records Please be aware that all meetings of the Aviation Authority’s Board are duly noticed public meetings and all documents submitted to the Aviation Authority as a part of or in connection with a Solicitation constitute public records under Florida law regardless of any person’s claim that proprietary or trade secret information is contained therein. Public meetings are posted on the Aviation Authority's website: https://flymco.com/airport-business/sunshine-meetings/ Proprietary Information In accordance with Chapter 119 of the Florida Statutes (Public Records Law) and except as may be provided by other applicable State and Federal Law, all Respondents should be aware that the Solicitation and the responses thereto are public records. However, the Respondents are requested to identify specifically any information contained in their Response, which they believe to be exempt from disclosure, citing specifically the applicable exempting law. The Aviation Authority will consider a Respondent’s opinions regarding the applicability of Chapter 119, Florida Statutes, but shall not be obligated to concur in such opinions. All information and documents received from Respondents in response to this Solicitation will become the property of the Aviation Authority, will not be returned to the Respondents, and will be incorporated in the final Agreement in the event of Agreement award, with the exception of any financial information exempt from the Public Records Laws. Any work product produced as part of the Agreement will become the exclusive property of the Aviation Authority.

Independent Consultant Status and Compliance with the Immigration Reform and Control Act Respondent is and shall remain an independent Consultant and is neither agent, employee, partner, nor joint venture of Aviation Authority. Respondent acknowledges that it is responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended from time to time. Failure to comply with the above provisions shall be considered a material breach of the Agreement.

Code of Ethics and Business Conduct Policy The Aviation Authority has adopted a Code of Ethics and Business Conduct Policy # 101-02, which addresses the obligation of the Aviation Authority’s Board members and employees to follow the Florida Statutes in reference to these issues. This includes, but is not limited to, the obligations of the Aviation Authority’s Board members and employees with respect to having an interest in business entities, outside employment, gratuities, divulgence of information, unauthorized compensation and acceptance of gifts. Please be aware that any violation of this policy by a Respondent and/or any attempt to influence an Aviation Authority Board member or employee to violate the policy is sufficient cause for the denial of the right of the Respondent to Respond on any Contract or sell any materials, supplies, equipment, or services to the Aviation Authority for a period of time that is determined by the Chief Executive Officer. A copy of this policy (101.02) is available on the Aviation Authority’s website: https://flymco.com/airport-business/policies/ Notice of Intent to Award Unless all Responses are rejected by the Aviation Authority, a Notice of Intent to Award is anticipated to be provided within 90days from the opening of Responses. Such Notice will be posted to the e-procurement platform.

Tie Breaking In accordance with the Aviation Authority's Policy 450.02, when a tie occurs, the following will be considered in an attempt to break the tie, in the order listed below:

1. Drug-Free Workplace

2. Certified MWBE Companies (MWBE Program suspended as of June 3, 2025)

3. Request Offerors to submit best and final pricing

4. Offeror whose principal place of business is located in Orange, Lake, Osceola, Polk, and Seminole Counties

5. Game of chance – Coin toss Appeals Any Respondent who is adversely affected by a decision or intended decision concerning this competitive solicitation or award and who wants to appeal such specifications, decision, or intended decision shall file an appeal within five (5) business days of the date of any decision or intended decision in compliance with the Aviation Authority’s Policy 110.04, Appeal Process. Failure to file an appeal in accordance with the Aviation Authority’s Policy 110.04, shall constitute a waiver of the appeal process.

MINIMUM REQUIREMENTS

Respondents must meet all the Minimum Requirements listed in this section in order to be considered for award. Respondents must address each Minimum Requirement and provide affirmative statements and/or documentation to demonstrate meeting all the Minimum Requirements, as directed in Section 7: Vendor Questionnaire.

Registration with the State of Florida Respondent must be registered/qualified to do business in the State of Florida. Include a copy of such registration/application from SunBiz.org with the Response submission.

Minimum Experience Respondent shall have a minimum of three (3) years of continuous, recent, relevant and verifiable experience providing services of the type described in Section 4: Scope of Work/Specification, within five (5) years prior to the deadline of this Solicitation. Respondent shall provide an affirmative statement and/or documentary proof of such experience in Section 7: Vendor Questionnaire.

Minimum Requirement Criteria This Solicitation will be awarded only to the lowest responsible, responsive Respondent qualified by experience and expertise to provide the work specified.

The following evidence of eligibility is required to be submitted:

a. Evidence that the Respondent has provided a minimum of 1,000 tons of USDA regulated garbage, per contract, at a medium or large commercial-service airport or large facility and as described in the Scope of Work.

b. Respondents shall list and briefly describe contracts of similar size and/or complexity which have been completed satisfactorily. List should include names of contracts, dates of contracts, locations, and names and addresses of the client serviced.

c. Shall provide verifiable evidence that in the past or present performance of USDA regulated garbage services.

References

a. Respondent must provide at least three (3) references from Clients to whom the Respondent delivered goods or provided services of a similar scope and size, within three (3) years from prior to the deadline of this Solicitation. The references must include the names, addresses, phone numbers and dates of past contracts. The Aviation Authority may be listed as one (1) reference.

b. Respondents’ references should demonstrate that the Respondent reasonably has the reputation to perform the Scope of Services / provide goods.

c. References shall be able to validate the Respondent’s capabilities and experience.

d. The Respondent authorizes the Aviation Authority, its staff or consultants to contact any of the references provided in the response and specifically authorizes such references to release either orally or in writing, any appropriate data with respect to the Respondent and its Team members. The Aviation Authority reserves the right to solicit from available sources relevant information concerning a Respondent's past performance and may consider such information in its evaluation and selection of Proposers.

e. Respondents bear full responsibility for naming references which will respond to the Aviation Authority’s reference checks. If the Respondent’s references do not respond to the Aviation Authority’s reference checks, the Respondent’s may be deemed non-responsive.

f. If the Respondent is a joint venture or partnership, which is not currently in existence, the requested documentation listed below shall be submitted from each entity of the proposed joint venture or partnership.

License / Certification / Agreement Requirements This solicitation requires the following License(s) / Certification(s) / Agreements: Compliance Agreement issued by U.S. Customs and Border Protection (CBP) or Animal and Plant Health Inspection Service (APHIS) Plant Protection and Quarantine (PPQ).

Proof of such certification / license / agreement (Contractor and Sub-Contractor) must be provided in Section 7: Vendor Questionnaire.

Respondent's Certificate and Willingness to Sign Contract/Agreement An affirmative statement is required that the Respondent is willing to sign the Contract set forth in this Solicitation, as amended, within ten (10) days after receipt of the Notice of Award. The Aviation Authority’s goal is that the terms and conditions stated in the Solicitation Documents will constitute the terms of the final Contract between the Aviation Authority and the successful Respondent, without significant or material change to such Terms or Conditions. A sample Contract is included in this solicitation under Section 10: Sample Contract. This affirmative statement is made as part of the "Respondent's Certificate" in Section 7: Vendor Questionnaire.

SCOPE OF WORK / SPECIFICATIONS

Scope of Work The Contractor shall provide all labor, supervision, materials, supplies, tools, equipment, and all other items necessary or proper for, or incidental to, performing the removal, processing and disposal of USDA regulated garbage (international garbage) from the Aviation Authority’s regulated garbage designated collection areas at the Orlando International Airport (MCO) in accordance with this Specification.

USDA regulated garbage is defined as all waste material derived in whole or in part from fruits, vegetables, meats, or other plants, or animal material, and other refuse of any character whatsoever that has been associated with any material, that has been generated on board, or removed from, by any means of conveyance of an international movement, including domestic garbage that has commingled with international garbage shall become designated as USDA Regulated Garbage.

a. The Contractor shall provide qualified staffing as it deems sufficient to meet the requirements of this contract.

b. All work is to be coordinated with the Aviation Authority’s Authorized Representative or his/her designee.

c. The Contractor shall perform emergency unscheduled pick-up service at the designated location(s), seven (7) days per week, 24 hours per day, including weekends and holidays whenever required.

d. The Contractor shall pull additional containers when called by the Aviation Authority based on increased volume. Additional pulls shall be on a “request for service” basis. The Contractor shall respond within four (4) hours of such a request from the Aviation Authority.

e. The Contractor shall keep current and provide the Authority two (2) emergency service telephone numbers that will be answered by a person who has the authority to act on the Contractor’s behalf to authorize emergency service twenty-four (24) hours a day and three hundred sixty-five (365) days a year.

f. The Aviation authority reserves the right to adjust the size, location and/or number of containers, the frequency of pickups or number of locations for the duration of the term of the contract.

Aviation Authority’s Responsibilities

a. The Aviation Authority will provide the Contractor with escorts as needed to access certain work areas as applicable.

Contractor’s Responsibilities

a. The safety of the public is the responsibility of all Contractor’s personnel and employees while performing under this Contract.

b. The Aviation Authority reserves the right to approve or disapprove a Contractor employee’s qualifications to serve under this contract. The Aviation Authority reserves the right to request adjustment or replacement of any Contractor personnel at any time at the sole discretion of the AAR.

c. The Aviation Authority will allow the Contractor reasonable access to facilities controlled by the Aviation Authority to enable the Contractor to perform the Services. The Contractor agrees that such rights of access shall not be exercised in a manner or to such extent as to impede or interfere with the operation of the Aviation Authority’s facilities, or with the operations of the Aviation Authority’s lessees, licensees, or permittees of the Aviation Authority or the applicable owner of such facilities.

d. The Contractor further agrees to abide by all applicable regulations regarding access to the Aviation Authority’s facilities, including access to Airfield Operating Areas (AOA). The Contractor will obtain all necessary security and parking badges and clearances required for such access by the Contractor’s personnel at no additional cost to the Aviation Authority.

e. All work performed under this contract shall be carried out under the direction of the AAR. The Contractor shall be responsible for continuous communications and coordination with the AAR.

f. The Contractor shall report to the AAR any critical issues discovered during the performance of the work immediately. The AAR will coordinate with the Contractor on the reporting and tracking process.

g. The Contractor shall be obligated to establish Incident Reporting procedures which include notification to AAR. Incident reporting shall apply to any person notifying the Contractor or his staff of an incident/injury on airport property. The Contractor shall report injuries by calling either 911 or 407-825-2065 to deploy paramedics and the Aviation Authority’s Operations personnel. The Contractor shall cooperate with and provide supporting documentation to the Aviation Authority in its investigation of an incident.

h. The Contractor shall attend a pre-coordination meeting and all meetings after the commencement of the Contract as requested by the AAR. The Contractor shall attend monthly or quarterly virtual meetings as deemed necessary by the AAR.

i. The Contractor assumes all liability with respect to their Employees and Employees of any Sub-Contractors assigned to this Contract if they are injured on Aviation Authority property.

Hours to Perform Services

a. The Contractor shall perform regulated garbage removal seven (7) days a week, 365 days a year, including holidays.

b. In the event that an emergency condition is declared by the Aviation Authority’s Chief Executive Officer, the Chief of Operations, Chief Operating Officer, the Vice President of Operations, or their respective designees, the Contractor will perform work during such hours as specified by the Aviation Authority.

Staffing

a. The Contractor must provide all personnel deemed necessary to meet the requirements of the Contract.

b. The Contractor shall assign an experienced, qualified contract manager to be responsible for all aspects of operations under this Contract and be available at all times during business hours to the AAR.

c. The Contractor shall select and hire only persons who are able and qualified to perform the job duties for which they are hire. The individuals shall be courteous and capable of acting in the utmost professional manner when interacting with customers and the public.

d. The Contractor’s employees shall be trained and in compliance with APHIS/USDA standards the proper handling and transportation of USDA Regulated garbage.

e. The Contractor shall report to the AAR any possible theft, fraudulent activity or vandalism by employee(s) or subcontractor(s) or any allegations of employee(s) or subcontractor(s) dishonesty within 24 hours.

f. While working on airport property all Contractor's employees shall wear neat-appearing uniforms with the company name and/or logo and footwear that comply with all legal and safety requirements, including and without limitation, the requirements of OSHA and AOA regulations.

Equipment and Service Schedule

a. A minimum of four (4) containers for the performance of the work specified herein, must have permanently affixed markings clearly identifying them as containing USDA regulated garbage. Containers shall also have Identification numbering along with any other markings that may be required by the USDA or the Aviation Authority.

b. All containers shall be at least thirty-eight (38) cubic yards in volume, leakproof, lockable and in full compliance with Contractor’s compliance agreement with USDA.

c. The containers must be enclosed units that have two (2) doors on each side (total 4 doors per container). Door size must be minimum 35" X 35" and must be hinged and sealed from the inside. See sample Container in Attachment A.

d. All Containers shall be approved by the USDA and the Authority and shall remain compliant throughout the term of the contract.

e. The Aviation Authority’s regulated garbage collection areas are currently located as shown in Attachment B. The Aviation Authority may change the locations during the term of the Contract.

f. The Contractor shall be responsible for regulated garbage removal and disposal based on USDA guidelines and/or as requested by the Aviation Authority.

g. In the event a container is discovered to be defective, the Contractor shall remove it from service and repair or replace it promptly to Aviation Authority’s satisfaction and in compliance with USDA/APHIS/PPQ regulations/standards at the Contractor’s expenses.

Disposals

a. Once a “pull” has been performed, the Contractor shall transport the regulated garbage to a disposal facility approved by USDA/APHIS/PPQ.

b. Disposal of Regulated Garbage shall be completed in accordance with Contractor’s USDA approved Standard Operating Procedure.

Estimated Quantities

a. The estimated volume (tonnage) of USDA Regulated Garbage identified on the Price Tables is not a guaranteed level of work and may be increased or decreased by the Aviation Authority at any time during the term of the contract.

b. The Aviation Authority may also request to add new or remove existing equipment to the scope of this contract at any time during the Contract term. Any such changes shall be documented on writing by the Aviation Authority’s Authorized Representative (AAR).

Contractor’s Performance Requirements

a. The Contractor shall perform all its obligations and functions under the Contract in accordance with Contract Specifications, government and industry standards, and manufacturers’ specifications.

b. The Contractor shall have a valid Compliance Agreement to handle, haul, or dispose of regulated garbage at Orlando International Airport. A Compliance Agreement is a signed, written, legal agreement issued by U.S. Customs and Border Protection (CBP) or Animal and Plant Health Inspection Service (APHIS) Plant Protection and Quarantine (PPQ) personnel to facilities that have been approved by APHIS to handle regulated garbage. A compliance agreement consists of PPQ Form 519 Compliance Agreement and all of the required addenda, including the company Operating Procedure (OP). Compliance Agreements (and addenda) are used to formalize agreements with caterers, garbage haulers, garbage processors, and other entities responsible for handling or processing regulated garbage. The Compliance Agreement indicates the facility understands the methods, conditions, and procedures necessary for compliance with APHIS regulations. Compliance Agreements covering regulated garbage handling are valid from the Date of Agreement (currently, Box #10 on PPQ Form 519) and are in effect indefinitely unless administrative or other changes occur.

c. Compliance Agreements must be reviewed at least once annually and during authorized government official enforcement visit with the establishment.

d. The Contractor shall adjust and coordinate its activities to the needs and requirements of the Aviation Authority and perform its activities so as not to annoy, disturb, endanger, unreasonably interfere with or delay the operations or activities of the Aviation Authority.

e. The Contractor’s personnel shall perform work in a neat and professional manner, and in compliance with all Federal, State, and City of Orlando regulations and ANSI specifications. OSHA rules and regulations shall be followed at all times.

f. Any work required beyond that which is specified herein shall be reported in advance to the AAR. At no time shall work beyond the scope be performed without prior written authorization from the AAR.

g. The Contractor is required to inform all workers and concerned persons of the Safety Data Sheets (SDS) on all products being utilized on this Contract. No materials or equipment will be left unattended or stored on the project site at any time.

h. The Contractor shall assume full responsibility for the regulated garbage, including any spillage that might occur, upon signing the Authority’s Regulated Garbage Removal Manifest. The Contractor shall also be responsible for the cleanup and any costs incurred for all such incidents.

i. During the progress of the work specified herein, the Contractor shall keep the premises free from accumulation of waste materials and other debris resulting from the work. At the completion of the work, the Contractor shall remove all waste materials and debris from and about the premises, as well as tools, equipment, machinery and surplus material, and leave the site clean and ready for occupancy by the Authority.

j. The Contractor shall comply with all Compliance Agreement’s requirements for container maintenance and upkeep. The Contractor shall indicate on monthly invoices that proper procedures have been complied with.

Performance Inspection and Approval

a. The Contractor shall keep work areas free from accumulation of waste materials and other debris resulting from the work. The AAR will inspect areas where work has been performed and will notify the Contractor in writing if deficiencies are found. The Contractor shall correct deficiencies noted during service inspections within seven (7) working days following receipt of written notice of such deficiency.

a. Failure of Contractor to correct deficiencies in accordance with the requirements of the Specifications or in the event Contractor is found to be in noncompliance with any other Contractual requirement described herein and has not complied within a reasonable time once said item is brought to the attention of Contractor, may result in a deduction up to five hundred dollars ($500) per incident, at the reasonable discretion of the AAR.

Deductions and Adjustments

a. All deductions indicated throughout this Solicitation are in addition to any other penalty or fine that may be imposed by other agencies or authorities and does not limit any other remedies provided in these Contract documents, including termination.

b. The violation of any Aviation Authority Safety/Security policy may be subject to a deduction of up to five hundred dollars ($500) per incident, at the discretion of the Aviation Authority.

c. Failure of Contractor to comply with the requirements of “a request for service” as described in the Scope of Work, may result in a deduction up to five hundred dollars ($500) per incident, at the reasonable discretion of the AAR.

Reports

a. The Contractor shall provide the Authority a bi-monthly report that includes the number of pulls per container and disposal weight per container including weight ticket and disposal documents.

b. The Contractor shall provide the Authority a quarterly report on scale calibration used for the purposes of this contract.

c. The Contractor shall provide Authority a standard shipping manifest, completed for each pull at the time the pull is made and subsequent proof of disposal.

d. Failure of Contractor to comply with any of these report requirements may result in a deduction of five hundred dollars ($500) per incident, at the reasonable discretion of the AAR.

Contractor's Tools, Vehicles, and Equipment

a. The Contractor shall be solely responsible for furnishing all tools, supplies, equipment and all other items necessary to perform the work under this Solicitation.

b. The Aviation Authority reserves the right to inspect and approve any and all tools, equipment or apparatus prior to Contractor’s use of such on the Aviation Authority’s premises.

c. The Contractor’s equipment used on the Aviation Authority’s premises shall be maintained in an operable condition at all times and the Contractor shall ensure that such equipment is operated in compliance with proper safety procedures and practices. If the AAR determines, in its sole discretion, that a piece of Contractor’s equipment is un-presentable, defective, or in poor working condition, the Contractor shall promptly remove such equipment from the premises and replace it with equipment that meets the AAR’s approval.

d. The Contractor’s tools and equipment shall be in good state of repair, safe to use, and shall be used in the manner in which they were intended. All tools and equipment shall be maintained in good working order and in excellent appearance.

e. The Contractor shall not park any vehicle or equipment when not in use on any work area where such vehicle or equipment will be visible to the public. Any vehicle or equipment that becomes inoperative or that ceases to work properly must be removed from the work area immediately.

f. The Contractor shall maintain, at its sole cost and expense, reasonable amounts of insurance to protect against losses due to theft, vandalism or similar events, which might result in damage or loss of Contractor’s equipment, materials, tools, or supplies.

On-Site Communications

a. The Contractor shall provide, at its sole cost (including any and all maintenance costs), a sufficient number of cell phones to be used by the service personnel for communication with the Aviation Authority.

Additional Services

a. If the Aviation Authority requests the Respondent to provide services in addition to those specified above, the Respondent shall develop a work plan detailing the specific tasks to be completed and provide a detailed not-to-exceed budget for performing such Additional Services. The Respondent shall not perform any Additional Services until the Aviation Authority has issued written notice to proceed with the execution of the work plan.

OTHER REQUIREMENTS

General The following documents are requested with your response:

a. Conflict Of Interest Form (GOAA Form provided)

b. Current W9

c. Joint Venture Agreement (If applicable) These documents are to be uploaded in PDF format in Section 9: Vendor Questionnaire.

Acknowledgements and Certifications The following acknowledgements / certifications are requested with your response:

a. Verification of Employment Status / E-Verify

b. Drug-Free Workplace Certification

c. Certification Regarding Prohibition Against Contracting with Scrutinized Companies

d. Discriminatory Vendor List Certification

e. Public Entity Crimes Certification These acknowledgements / certifications are to be completed in Section 9: Vendor Questionnaire.

SELECTION PROCESS AND AWARD

Ranking

a. Respondents will be reviewed for meeting the Minimum Requirements and Other Requirements.

b. Pricing provided will be reviewed for reasonableness. (Per Policy 450.02)

c. Responses will be reviewed for responsiveness and responsibility.

d. Respondents deemed responsive and responsible will be ranked based on pricing provided.

Award Award will be made by the Aviation Authority Board based on a recommendation by the Procurement Committee.

VENDOR QUESTIONNAIRE

Unless otherwise directed, all uploaded files must be in searchable PDF format. While OpenGov allows other file types to be uploaded, the Aviation Authority directs you to upload PDF files, except where a specific file type, such as Excel is required.

Regarding narrative responses: please do not include any links to any material, as those will not be reviewed. Additionally, images shall not be added into narrative fields, as those will not be reviewed.

RESPONDENT IDENTIFICATION

Responding Company's name and address * Must match the name shown on the submitted W-9 Form and on the Registration with the State of Florida. (SunBiz) Contract/Agreement/Purchase Order will be issued under this name, if awarded.

Maximum response length: 200 characters *Response required Is the duly authorized signatory (person who is duly authorized to contractually bind the Respondent) of the Respondent also the Primary Contact for this solicitation?* ☐ Yes ☐ No *Response required When equals "Yes" Authorized signatory / Primary contact's name, title, email address and direct phone #* Maximum response length: 200 characters *Response required When equals "Yes" Secondary contact person's name, title, email address and phone #.* Maximum response length: 200 characters *Response required When equals "No" Authorized signatory's name, title, email and direct phone #* Maximum response length: 200 characters *Response required When equals "No" Primary contact person's name, title, email address and phone #* Maximum response length: 200 characters *Response required When equals "No" Secondary contact person's name, title, email address and phone #.* Maximum response length: 200 characters *Response required Did the Respondent use Artificial Intelligence (AI) to generate any portion of their response to this solicitation?* ☐ Yes ☐ No *Response required When equals "Yes" Certification regarding usage of Artificial Intelligence* By selecting confirm, I certify that any Artificial Intelligence (AI) generated response(s) have been reviewed and verified for accuracy and truthfulness. Additionally, I certify that any intellectual property, trademarked, and copyrighted material contained in the response(s) are used with the owner’s permission.

☐ Please confirm *Response required

MINIMUM REQUIREMENTS

Minimum Requirements are listed in Section 3: Minimum Requirements Registration with the State of Florida* Upload documentation for the State of Florida *Response required Minimum Experience* Respondent shall have a minimum of three (3) years of continuous, recent, relevant and verifiable experience providing services of the type described in Section 4: Scope of Work/Specification, within five (5) years prior to the deadline of this Solicitation.

Maximum response length: 1500 characters *Response required Minimum Requirement Criteria – USDA Regulated Garbage Services* Please provide Work Documentation evidence of the following:

a. Evidence that the Respondent has provided a minimum of 1,000 tons of USDA regulated garbage, per contact, at a medium or large commercial-service airport or large facility as described in the Scope of work.

b. Respondents shall list and briefly describe contracts of similar size and/or complexity which have been completed satisfactorily. List should include names of contracts, dates of contracts, locations, and names and addresses of the client serviced.

c. Shall provide verifiable evidence that in the past or present performance of USDA regulated garbage services.

REFERENCES

a. Respondent shall provide three (3) references from Clients to whom the Respondent provided services substantially similar in scope and size, within 5 years from the date of this solicitation. The references must include the names, addresses, phone numbers and dates of past contracts. The Aviation Authority may be listed as one reference.

b. Respondents’ references shall demonstrate that the Respondent reasonably has the reputation to perform the Scope of Services / provide goods.

c. References shall be able to validate the Respondent’s capabilities and experience.

d. The Respondent authorizes the Aviation Authority, its staff or consultants to contact any of the references provided in the response and specifically authorizes such references to release either orally or in writing, any appropriate data with respect to the Respondent and its Team members.

e. The Aviation Authority reserves the right to solicit from available sources relevant information concerning a Respondent's past performance and may consider such information in its evaluation and selection of Respondent.

f. The Aviation Authority reserves the right to reject any Response if the evidence submitted by or investigation of such Respondent, fails to satisfy the Aviation Authority that such Respondent is a responsive and responsible Contractor in accordance with the criteria set forth herein.

g. Respondents bear full responsibility for naming references which will respond to the Aviation Authority’s reference checks. If the Respondent’s references do not respond to the Aviation Authority’s reference checks, the Respondent’s may be deemed non-responsive.

Maximum response length: 5000 characters *Response required

1.1.1.1. Reference 1*

Provide your response in the following order:

· Name of Company

· Contact Name

· Contact Email

· Brief description of services

· Timeline for services…