26-WXR-0078_Non-Com_Redacted.pdf

This is a Memorandum to the File justifying the use of other than full and open competition for a simplified acquisition under the threshold. The document approves a single-source procurement from Hurco Companies, Inc. and authorized distributors located in Indianapolis, IN, under CAGE code 1KVM6. The acquisition is for repair of Hurco 3-axis and 5-axis Vertical Machining Centers, with specific part numbers (VMX421 s/n S443-1601077KFDCH and VMX425RTi s/n S444T2300420DFBAH) requiring immediate repair due to failed spindles and motorized digital equipment. The required items include an ASSY_SPINDLE (15K, CTS) for the 3-axis machine and a SPINDLE_MOTORIZED_DIGITAL for the 5-axis machine.

The justification for single-source procurement is based on "Only One Responsible Source" under FAR 13.106-1(b)(1)(i). The contracting officer determined that Hurco holds restrictive proprietary rights including proprietary software, diagnostic tools, and technical data not available to competitors or third-party repair vendors. The company is the exclusive OEM with the only authorized distributors and technical representatives capable of performing necessary repairs, as access to proprietary schematics, diagnostic codes, and firmware is restricted to OEM-certified technicians. Additionally, delays in repair would significantly impact the ability to meet critical customer deadlines for aircraft component production (AED and MJU-43), as these machines are vital for precision and throughput requirements for high-tolerance aerospace parts. The Contracting Officer Morgan Helton approved the justification on March 24, 2026.