26-RFQ-010 FINAL.docx

Request for Quotation Number

26-RFQ-010

for State Data Center Electrical Equipment Replacement by the Washington Technology Solutions (WaTech)

Released Oct. 31, 2025

Table of Contents

Appendix A: CERTIFICATIONS AND ASSURANCES Appendix B: PROPOSED CONRACT Appendix C: OMWBE PARTICIPATION FORM [if applicable] Appendix D: PROTEST PROCEDURES Appendix E: COST MODEL Appendix F: A FEW CRITICAL THINGS TO KEEP IN MIND Appendix G: CONFIDENTIAL AND NONDISCLOSURE AGREEMENT Appendix H: CLIENT REFERENCE FORM ii

SECTION 1

INTRODUCTION

1.1 Background

Washington Technology Solutions (WaTech) provides telecommunications, computing and digital government services to more than 700 state agencies, boards and commissions, local governments, tribal organizations, and qualifying non-profits. WaTech operates a secure, statewide standards-based telecommunications network providing reliable, economical voice, data, and video communications.

The WaTech data center is one of the largest in the Northwest, combining both client server and mainframe computing in a secure, controlled environment. For more information, visit the WaTech website at www.WaTech.wa.gov.

1.2 Acquisition Authority

The Department of Enterprise Services (DES) has authority over goods and services under RCW 39.26 and sets processes for procuring information technology based on the policies and standards set by the Technology Services Board. Chapter 43.41A of the Revised Code of Washington (RCW) as amended establishes the Washington State Technology Services Board (TSB). While the TSB does not purchase for agencies, it establishes policies and standards addressing how the manner in which state agencies may acquire information technology equipment, software, and services.

RCW 39.26.100(2) provides WaTech with an exemption from the Department of Enterprise Services procurement rules and requirements. Specifically, the competitive procurement rules stated by the Department of Enterprise Services do not apply to WaTech it is contracting for the following:

1. Services and activities that are necessary to establish, operate, or manage the state data center, including architecture, design, engineering, installation, and operation of the facility, that are approved by the technology services board or

2. The acquisition of proprietary software for or part of the provision of services offered by the consolidated technology services agency.

3. The acquisition of information technology services necessary for or part of the provision of services offered by the consolidated technology services agency.

This procurement is within the exemption and is performed consistent with WaTech’s internal Exempt Procurement Policy for brand-name procurements. WaTech has determined that F5’s salient features make its product WaTech a unique fit for WaTech business requirements.

This RFQ is issued in good faith, but it does not guarantee an award of contract, nor does it represent any commitment to purchase whatsoever.

1.3 Business Objective

This request seeks to establish a contract for WaTech for the replacement (removal and installation) of 6 Uninterruptible Power Supply (UPS) units and 22 Power Distribution Units/Static Transfer Switches (PDU/STS units) in the State Data Center located at 532 16th Ave SE, Olympia, 98501.

1.4 Contract Term

It is anticipated that the term of the resulting Contract will be one (1) year commencing on the effective date of the Contract. WaTech, at its sole discretion, may initiate extending the Contract for up to five (5) additional years.

1.5 Definitions

“Apparently Successful Vendor” (ASV) shall mean the Vendor(s) who: (1) meets all the requirements of this RFQQ, and (2) receives the highest number of total points.

“Business Days” or “Business Hours” shall mean Monday through Friday, 8 AM to 5 PM, local time in Olympia, Washington, excluding Washington State holidays.

“Contract” shall mean the RFQ, the Response, Contract document, all schedules and exhibits, and all amendments awarded pursuant to this RFQ.

“Controls Work” Electrical controls are the systems and devices used to manage, direct, and regulate the flow of electricity to equipment, ensuring safe, efficient, and reliable operation. The control work required for the SDC electrical equipment (UPS, PDU/STS) installation will consist of controls/components that are typical of the “same for same” or “like for like”. All dis/re-connections required will need to be within code via a craftmanship like installation and tested/verified to ensure 100% communication without any errors, troubles, or alarms present.

“Vendor” shall mean the company, organization, or entity submitting a Response to this RFQ, its sub Vendors and affiliates.

“WaTech” shall mean Washington Technology Solution.

“Mandatory” or “(M)” shall mean the Vendor must comply with the requirement, and the Response will be evaluated on a pass/fail basis.

“Mandatory Scored” or “(MS)” shall mean the Vendor must comply with the requirement, and the Response will be scored.

“Non-Business Days” or “Non-Business Hours” shall mean 5:01PM Friday through 7:59AM Monday, and Monday through Friday, 5:01PM through 7:59AM local time in Olympia, Washington, and includes Washington State holidays.

“Response” shall mean the written proposal submitted by Vendor to WaTech in accordance with this RFQ. The Response shall include all written material submitted by Vendor as of the date set forth in the RFQ schedule or as further requested by WaTech.

“SDC” shall mean State Data Center “Statement of Work” (SOW) shall mean a written agreement between Vendor and WATECH for Vendor’s Services to be accomplished under the terms and conditions of the resulting Contract.

“SubVendor” shall mean one not in the employment of Vendor, who is performing all or part of the Equipment and/or Services under the resulting Contract under a separate contract with Vendor. The term “SubVendor” means SubVendor(s) of any tier.

1.6 Single Use/Award

This RFQ is being issued for Purchaser’s exclusive use. WaTech intends to award only one (1) Contract.

1.7 Overview of Solicitation Process

The evaluation process will comprise of:

1. A preliminary examination of the completeness and validity of responses.

A commercial and technical evaluation to determine compliance with requirements, which may require a demonstration or proof of concept, references, and support certification.

A commercial risk and cost analysis of all pricing, project schedules, terms and conditions contained within the Response.

1.8 Award of Contract

After completing the evaluation phase of the process, we hope to enter into contractual negotiations with one Apparently Successful Vendor (ASV) with a view to finalizing a contract to supply. Award of contract will depend on a satisfactory outcome to these negotiations. Unsuccessful respondents will be notified subsequently.

1.9 Funding

Any contract awarded as a result of this procurement is contingent upon the availability of funding.

1.10 Additional Products and Services

Additional Products or Services that are determined by WaTech to be appropriate to the scope of this acquisition may be added to the Contract.

1.11 Quantity/Usage

Since the Contract resulting from this solicitation will be designated as “optional-use,” no guarantee of volume or usage can be given.

Washington Technology Solutions

State Data Center Electrical Equipment Replacement

SECTION 2

2 SCHEDULE

This RFQ is being issued under the following Schedule. The Response deadlines are mandatory and non-negotiable. Failure to meet any of the required deadlines will result in disqualification from participation. All items that are due on a specific date must be received in Olympia, WA by 4:00 p.m. local time, Olympia, WA.

WaTech reserves the right to revise the above schedule.

SECTION 3- Instructions to Responding Vendors

3.1 RFQ Coordinator (Proper Communication)

All communications relevant to this RFQ must be addressed in writing to the RFQ Coordinator at the contact information below:

Contact Name: Jessica Smith E-mail Address: jessica.smith@WaTech.wa.gov Phone: (360) 407-8655 All oral communications will be considered unofficial and non-binding on the State. Any other direct or indirect communication with employees or (sub) Vendors of our organization regarding this RFQ will be treated as misconduct and may result in your response being disqualified.

3.2 Vendor Questions

It is the Vendor’s responsibility to remedy any ambiguity, inconsistency, error or omission within this document before submitting their Response. Vendor shall submit all requests to the contact above no later than 4:00 p.m. on the closing date stated in Section 2. An official written WaTech response will be provided for Vendor questions received by this deadline. Written responses to Vendor questions will be posted on the WaTech web site at: www.WaTech.wa.gov

3.3 Vendor Complaints Regarding Requirements and Specifications Vendor may submit specific complaints in writing to the RFQ Coordinator, if the Vendor believes requirements exist that unduly constrain competition. The complaint must be made in writing to the RFQ Coordinator before the Response due date. The complaint must state how the requirement unduly constrains competition and provide the relevant WaTech, circumstances and documentation. The solicitation process may continue.

3.4 Response Contents

The Response must contain information responding to all mandatory requirements, a signed certification and assurances, and must include the signature of an authorized Vendor representative on all documents required in the appendices.

The Response should be submitted in two (2) separate files containing what is listed below. This separation of documentation protect the integrity of the State’s evaluation process. No mention of the cost response may be made in Volume 1.

File entitled --Volume 1:

Vendors cover letter explicitly acknowledging receipt of all RFQ revisions issued, if any; and The Response to the Vendor requirements File entitled--- Volume 2:

The Responses to the financial requirements The cost response in a completed Cost Model Vendors signed and completed Certifications and Assurances Vendors exceptions and/or proposed revisions to the Contract Vendors MWBE Certification (Appendix C), if applicable Failure to provide any requested information in the prescribed format may result in disqualification of the Vendor.

3.5 Response Requirements

Please pay attention to the following:

The signature block in Appendix A, Certifications and Assurances, must be signed by a representative authorized to bind the company to the offer.

3.1 3.2 3.3 3.4 3.5

3.5.1 Vendor must respond to each Requirement. Failure to comply with any applicable item may result in the Response being disqualified. In each requirement title is a designation indicating how the Response will be evaluated:

For Mandatory requirements (M), the Response must always indicate explicitly whether or not the Vendor proposed Software/Services meet the requirement. A statement, “(Vendor Name) has read, understands, and fully complies with this requirement” is acceptable, along with any additional information requested.

For Mandatory Scored (MS) and Desirable Scored (DS) items, the Response must always indicate explicitly whether or not the Vendor proposed Services will accomplish each requirement or are desirable as it relates to the service(s) proposed.

3.5.2 Response prices must be submitted using form provided. Separate price quotes attached to this document or submitted in some other form will not be accepted as a valid Response.

3.5.3 The Response, as well as any reference materials presented by Vendor, must be written in English, and Vendor must provide all rates in United States dollars.

3.6 Delivery of Responses

All proposals must arrive via an attachment to e-mail to the RFQ Coordinator at the email address above, on the proposal due date and time stated in Section 2. Responses arriving in in the RFQ Coordinator’s in-box after the time stated in Section 2 will be disqualified. The "receive date/time" posted by WaTech’ email system will be used as the official time stamp but may not reflect the exact time received.

Vendors should allow sufficient time to ensure timely receipt of the proposal by the RFQ Coordinator. Late Responses will not be accepted and will be automatically disqualified from further consideration.

WaTech assumes no responsibility for delays caused by Vendor e-mail, network problems or any other party. All Responses must strictly adhere to the format and file naming conventions set forth herein. Zipped files cannot be received by WaTech and cannot be used for submission of Responses.

3.7 Proprietary or Confidential Information

Any information contained in the Response that is proprietary or confidential must be clearly designated. Marking of the entire Response or entire sections of the Response as proprietary or confidential will not be accepted nor honored. WaTech will not accept Responses where pricing is marked proprietary or confidential, and the Response will be rejected.

To the extent consistent with chapter 42.56 RCW, the Public Disclosure Act, WaTech shall maintain the confidentiality of Vendor information marked confidential or proprietary. If a request is made to view Vendor proprietary information, WaTech will notify Vendor of the request and of the date that the records will be released to the requester unless Vendor obtains a court order enjoining that disclosure. If Vendor fails to obtain the court order enjoining disclosure, WaTech will release the requested information on the date specified.

The State’s sole responsibility shall be limited to maintaining the above data in a secure area and to notify Vendor of any request(s) for disclosure for so long as WaTech retains Vendor information in WaTech records. Failure to so label such materials or failure to timely respond after notice of request for public disclosure has been given shall be deemed a waiver by Vendor of any claim that such materials are exempt from disclosure.

3.8 Waive Minor Administrative Irregularities

WaTech reserves the right to waive minor administrative irregularities contained in any Response. Additionally, WaTech reserves the right, at its sole option, to make corrections to Vendor responses when an obvious arithmetical error has been made in the price quotation.

3.9 Errors in Response

Vendors are liable for all errors or omissions contained in their Responses. Vendors will not be allowed to alter Response documents after the deadline for Response submission. WaTech is not liable for any errors in Responses.

3.10 Administrative Clarifications

WaTech reserves the right to contact Vendors for clarification of Response contents.

3.11 Amendments/Addenda

WaTech reserves the right to change the Schedule or other portions of this RFQ at any time. Any changes or corrections will be by one or more written amendment(s), dated, and attached to or incorporated in and made a part of this solicitation document. If there is any conflict between amendments, or between an amendment and the RFQ, whichever document was issued last in time shall be controlling.

3.12 Right to Cancel

With respect to all or part of this RFQ, WaTech reserves the right to cancel or reissue at any time without obligation or liability.

3.13 Contract Requirements

To be responsive, Vendor must indicate a willingness to enter into a Contract substantially the same as the Contract in Appendix B, by signing the Certifications and Assurances located in Appendix A. Any specific areas of dispute with the attached terms and conditions must be identified in the Response and may, at the sole discretion of WaTech, be grounds for disqualification from further consideration in the award of a Contract.

Vendor must explain why each item proposed as additional contract terms is in WaTech’ best interest as a customer and how it will support WaTech’ business objectives. Under no circumstances is a Vendor to submit their own standard contract terms and conditions as a response to this solicitation.

Instead, Vendor must review and identify the language in Appendix B that Vendor finds problematic, state the issue, and propose the language or contract modification Vendor is requesting. WaTech expects the final Contract signed by the ASV to be substantially the same as the contract located in Appendix B.

If Responses are from a Reseller, wherever the suppliers offers selected customers more suitable terms and conditions of supply, Vendor shall recommend these terms and help WaTech to obtain them wherever possible.

Where terms and conditions cannot be changed and may have negative consequences on the quality of goods and services or their supply, Vendor are required to recommend methods of mitigating or limiting these negative consequences.

The final contract executed by the parties must satisfy WaTech’s obligations with respect to performance-based contracting as directed in Executive Order 10-07. The parties may negotiate performance-based elements, in addition to those in Appendix B, for inclusion into the final contract.

The foregoing should not be interpreted to prohibit either party from proposing additional contract terms and conditions during negotiation of the final Contract.

The ASC will be expected to execute the Contract within ten (10) Business Days of its receipt of the final Contract. If the selected Vendor fails to sign the Contract within the allotted ten (10) days’ time frame, WaTech may elect to cancel the award, and award the Contract to the next ranked Vendor, or cancel or reissue this solicitation.

Vendor must certify that it is in compliance with applicable provisions of Governor Inslee’s Proclamation 21-14.3, amending Proclamations 20-05 and 20-14, et seq., regarding mandatory vaccinations against the virus that causes Covid-19 for any representative of Vendor who will enter state property (as defined therein).

3.14 Minority and Women’s Business Enterprises (MWBE)

WaTech strongly encourages participation of minority and women businesses. Vendors who are MWBE certified or intend on using MWBE certified Subcontractors are encouraged to identify the participating firm on Appendix C. No minimum level of MWBE participation is required as a condition of receiving an award and no preference will be included in the evaluation of Responses in accordance with chapter 39 RCW. For questions regarding the above, contact Office of MWBE at (360) 664-9750.

3.15 No Obligation to Contract/Buy

WaTech reserves the right to refrain from Contracting with any and all Vendor. Neither the release of this solicitation document nor the execution of a resulting Contract obligates WaTech to make any purchases. WaTech reserves the right to cancel the procurement at any time during the procurement or resulting contract negotiation process.

3.16 Non-Endorsement and Publicity

In selecting a Vendor to supply Software/Services to the state of Washington, the State is neither endorsing Vendor, Products, nor suggesting that they are the best or only solution to the State’s needs. By submitting a Response, Vendor agrees to make no reference to WaTech or the state of Washington in any literature, promotional material, brochures, sales presentation or the like, regardless of method of distribution, without the prior review and express written consent of WaTech.

3.17 Optional Vendor Debriefing

Only Vendor who submit a response may request an optional debriefing conference to discuss the evaluation of their Response. The requested debriefing conference must occur on or before the date specified in the Schedule (Section 2). The request must be in writing (fax or e-mail acceptable) addressed to the RFQ Coordinator.

The optional debriefing will not include any comparison between the Response and any other Responses submitted. However, WaTech will discuss the factors considered in the evaluation of the requesting the Response and address questions and concerns about Vendor performance with regard to the solicitation requirements.

3.18 Protest Procedures

Vendor who have submitted a Response to this solicitation and have had a debriefing conference may make protests. Upon completion of the debriefing conference, a Vendor is allowed five (5) Business Days to file a formal protest of the solicitation with the RFQQ Coordinator. Further information regarding the grounds for, filing and resolution of protests is contained in Appendix D, Protest Procedures.

3.19 Selection of Apparently Successful Vendor

All Vendors responding to this solicitation will be notified by mail or e-mail when WaTech has determined the ASV. The ASV will be the respondent who: (1) meets all the requirements of this RFQ; and (2) receives the highest number of total points as described herein. The date of announcement of the ASV will be the date the announcement letter is postmarked, or if emailed the date the e-mail is sent.

3.20 Allowable Additions

Vendor may revise its offerings to reflect changed Services appropriate to the scope of the Contract and may submit new Services with associated prices subject to provisions set forth in the Contract terms and conditions. New or changed Services submitted by Vendor shall meet mandatory requirements established in this solicitation document or subsequent revisions and may be included in the Contract at the option of WaTech and shall be accomplished via an amendment to the Contract.

SECTION 4- Requirements

Respond to the following requirements per the instructions in section 3.

4.1 (M) Vendor Qualifications Vendors must state in their response that they have read, understand and will fully comply with each of the following requirements.

a) Vendor’s RFQ response has been signed by an individual authorized to bind the responding organization in a Contract.

b) Vendor meets all RFQ requirements.

c) Vendor will be the single point for all issues related to purchase of service, billing and problem resolution.

4.1 (M) Vendor Requirements

Vendor must be able to support any required electrical engineering work and create documents, including as-built plans, and permitting under a planned/phased work approach.

a) (M) Vendor must be qualified and licensed to conduct work within Washington State.

b) (M) WA L&I Electrical Contract or License requirements: Unified Business Identifier (UBI) number, a certified Master Electrician or Electrical Administrator, a $4,000 surety bond or assignment of savings, and a workers' compensation account if you have employees.

c) (M) Commercial General Liability, on an occurrence form, for bodily injury liability and property damage liability with limits of $1,000,000 combined single limit each occurrence and $2,000,000 from the aggregate of all occurrences within each policy year, including but not limited to Premises-Operation, Products/Completed Operations Hazard, and Contractual Coverage (including coverage for the indemnity clause provided under this Agreement).

d) (M) Comprehensive form automobile liability covering owned, hired, and non-owned vehicles with limits of $2,000,000 combined single limit each occurrence.

e) (M) Employer’s Liability insurance in an amount not less than $500,000.

f) (M) Excess liability (umbrella) insurance on the above with limits of $4,000,000.

g) (M) Workers’ Compensation insurance at no less than statutory requirements in accordance with the laws of the state of jurisdiction.

h) (M) The insurance described above shall, without liability on the part of Owner or Agent for premiums, include Owner and Agent as additional insureds, and shall be primary over and non-contributory with any insurance maintained by Owner and Agent. Each of the above policies will contain provisions giving Agent and each of the other additional insureds at least thirty (30) days' written notice of cancellation of or reduction in coverage. Such insurance shall be placed with reputable insurance companies licensed or authorized to do business in the state where the Project is located, with a minimum Best’s rating of A-XV.

i) (M) Vendor is responsible for all WaTech of Vendor's employees, including breakage.

j) (M) Vendor shall maintain a blanket fidelity bond covering all employees in the amount not less than $25,000 for each employee.

k) (M) Additional insured: Certificates of insurance listing FYI Properties, its officers, officials, employees, and agents, US Bank National Association, are provided prior to the commencement of work

4.2 (M) Shipping, Handling and Delivery

Any construction products (equipment, supplies, etc.) must be shipped to the SDC loading dock located at 532 16th Ave. SE, Olympia, WA. 98501 Unless declared separately on quotations, no additional shipping, handling or transaction processing costs will apply. Delivery is not deemed to be complete until the transfer of all the goods, services, and supporting documentation, including all contractual rights and licenses granted by the provider, have been accepted by WaTech.

4.3 (MS 50) Installation Vendor must provide all installation services to support the replacement project for (22 PDU/STS units) and (6 Uninterrupted Power Supplies), to include support of electrical engineering requirements, creating as-built plans, permitting, and planning a phased work approach.

The installation scope of work is to be as follows (all under phased work approach for all 28 individual units):

(MS 25) Phase A, 1 through 6 – (6) UPS Removal and Replacements as referenced in submittals

a) (M) Lineups A, B, D, and E currently have an offline UPS that can be removed and replaced without affecting the rest of the plant.

b) (M) Batteries (120 count per lineup) on each lineup will need to be moved from the currently online battery cabinets to the currently empty battery cabinets for the new UPS.

c) (M) Lineup C has two UPS that are in parallel, which act as the catcher system in case any other lineup fails.

d) (M) UPS can be decoupled for individual replacement, placed into parallel operation when complete.

e) (M) UPS C batteries will not need to be relocated, as both UPSs are currently in use and, as such, both sets of cabinets currently have batteries, so they can be taken down one at a time without a loss of redundancy.

f) (M) Both new and old equipment appear to be similar enough that new cables will not be needed.

g) (M) A, B, D & E may need to have overcurrent protective plugs resized due to the smaller kVA rating of the UPS.UPS A, B, D, and E were originally installed as a parallel redundant UPS system. A couple of years ago, due to the low power consumption on the electrical distribution feeding the data halls, it was determined to preserve the UPS equipment to reduce the size of the system. One side of the USP system was taken offline and batteries removed, and all loads transferred to one UPS. Due to line-up C being the catcher system, the UPS system was retained at full size with a full complement of battery backup.

h) (M) The new UPS systems have different kVA ratings than the original systems. The Original systems were 825/650kVA/591kW rated, new systems are 225/1200kW rated and sized respectively 600kW UPS for line-up A, B, D, and E, and parallel 675kW UPS for C line-up. With the size difference, the Trip units installed in the circuit breakers may need to be resized. The licensed electrical engineer review will determine the size of the overcurrent Trip units that will be required if any change needs to be made.

(MS 25) Phase B, 1 through 22 to include removal of 44 units (22) STS’s & (22) PDU’s. To be replaced with (22) Dual STS/PDU units.

a) (M) The current STS and PDU configuration are two separate units.

b) (M) The new equipment is both STS and PDU combined into (1) single unit.

c) (M) New cables may be required since new equipment will have a new footprint.

d) (M) All controls, to include field wiring need to be connected and connections verified for communication prior to moving onto any other phase (A, 1-6) or B, 1-22)

e) (M) All the equipment being replaced is going back to the location of the existing equipment.

f) (M) Electrical one-line drawings and UPS/STS/PDU submittals will be provided after NDA is signed.

4.4 (M) Vendor Profile(s) The following detail about the Vendor organization is required to ensure that it can meet our requirements. The Vendor and any Vendors or subcontractors working on its behalf shall each provide the following information:

1. The reseller’s legal entity — for example, a private or public corporation — together with its name and registered address.

The total number of years the reseller’s legal entity has been in business and, if appropriate, the number of years under the present business name.

Number of employees with immediately relevant certifications- please list the relevant certifications associated with the number of employees.

4.5 (M) Vendor Account Manager Vendor shall appoint an Account Manager who will provide oversight of Vendor contract activities. Vendor Account Manager will be the principal point of contact concerning Vendor performance under this Contract. Vendor shall notify the WaTech Contract Administrator, in writing, when there is a new Vendor Account Manager assigned to this Contract. The Vendor Account Manager information is:

Vendor Account Team:

Address:

4.6 (MS 50) Client References Vendors must provide a minimum of two (2) current non-Vendor-affiliated commercial and/or government references. The references must be from different installations/customers (e.g. you cannot use one firm or reference to satisfy both of the requirements listed below). Vendor must have provided a reference for not less than one (1) year prior to the RFQ response due date.

Current or former employees of the state of Washington Technology Solutions may not be used as a reference.

Include the following for each reference:

a) Company Name

b) Company Address

c) Type of business

d) Name of Contact

e) Title of contact

f) Phone Number and E mail address of the Contact

g) Description of installation

h) Date installed The references must be management or supervisory level personnel familiar with the sites that can provide direct evaluative comments regarding the performance of your company and its equipment, technical support, system software and maintenance.

WaTech reserves the right to eliminate from further consideration in this RFQ process any Vendor who, in the opinion of WaTech receives an unfavorable reference from a Vendor provided reference or any other customer references of the Vendor. WaTech may, at its option, contact other known Vendor customers for references.

While WaTech will make every reasonable effort to contact references the vendor is responsible for insuring they are available and will be asked for alternates contact WaTech for the given vendor if we cannot contact the primary contact.

4.7 (M) Vendor Licensed to do Business in Washington Within thirty (30) days of being identified as the ASV, Vendor must be licensed to conduct business in Washington, including registering with the Washington State Department of Revenue. The Vendor must collect and report all applicable taxes.

4.8 (M) Use of Subcontractors WaTech will accept Responses that include third-party involvement only if the Vendor submitting the Response agrees to take complete responsibility for all actions of such Subcontractors. Vendor must state whether Subcontractors are/are not being used, and if they are being used, Vendor must list them in response to this subsection. WaTech reserves the right to approve or reject any and all Subcontractors that Vendor proposes. Any Subcontractors engaged after award of the Contract must be pre-approved, in writing, by WaTech.

Specific restrictions apply to contracting with current or former state employees pursuant to chapter 42.52 RCW. Vendors should familiarize themselves with the requirements prior to submitting a Response.

4.9 (M) Prior Contract Performance Vendor must submit full details of all Terminations for Default for performance similar to the Software/Services requested by this RFQ experienced by the Vendor in the past five (5) years, including the other party’s name, address, and telephone number. Vendor must describe if the Vendor has experienced no such Terminations for Default in the past five years, so declare. If the Vendor has been suspended or debarred by the Department of Enterprise Services, so declare and provide details surrounding the suspension/debarment.

WaTech will evaluate the information and may, at its sole discretion, reject the Response if the information indicates that completion of a Contract resulting from this RFQ may be jeopardized by selection of the Vendor.

4.10 (M) Prevailing Wage Requirements This Agreement is subject to Prevailing Wage requirements. The hourly wages to be paid laborers, workmen or mechanics, pursuant to this Agreement, shall not be less than the prevailing rate of wage for an hour’s labor in the same trade or occupation in the locality within the State where the labor is performed. By submission of a completed Response, Vendor agrees to comply with all provisions of this statute (Prevailing Wages on Public Works, Chapter 39.12 RCW). In addition to penalties imposed by Department of Labor and Industries for noncompliance, WaTech reserves the right to determine the Vendor non-responsive to future solicitations (WAC Paragraph 236-48-093) and/or impose other restrictions as allowed by current policy.

The Vendor shall complete, file, and pay all filing fees for the "Statement of Intent to Pay Prevailing Wages" and the "Affidavit of Wages Paid" as required by the Department of Labor & Industries.

4.11 Site Security

a. Facility Access Vendor understands that all Purchasers’ building entrances are controlled for access. In the event the Vendor performs any work at any of Purchaser’s buildings, Vendor agrees to become familiar with Purchaser’s building and security policies, and further agrees to observe and comply with all Purchaser’s building and security policies or procedures.

Vendor understands that in order to obtain access to Purchaser’s premises, if applicable, Vendor must be issued a security badge by Purchaser. Vendor shall provide certain personal information, including valid government issued photo identification, prior to obtaining a security badge. Vendor further understands that Purchaser will collect and retain such personal information for so long as the contract is in effect and such individual(s) has access to the premises. Purchaser reserves the right to deny an application for a security badge. Failure of Vendor to comply with Purchaser’s security and safety policies and procedures is sufficient grounds for revoking, modifying, suspending or terminating access to Purchaser’s facilities.

Upon the earlier of termination of the Contract, or suspension or termination of access to Purchaser’s facilities, the Vendor shall return all security badges.

b. Remote Access to Network Vendor understands that in order to obtain remote access to Purchaser’s Local Area Network (LAN), email, or supported computing environments through a remote access connection (“Remote Access”), Vendor must comply with Purchaser’s Remote Access policy and any other applicable security policies or procedures. Vendor shall, prior to access, complete and sign any applicable agreements or forms. Remote Access is conditioned upon final approval by Purchaser.

c. Safety Vendor shall observe and comply with OSHA regulations, all applicable safety and environmental laws and regulations, and all Purchaser’s rules, guidelines, policies and procedures relating to safety, workplace conditions, health and the environment, including physical, fire, evacuation, accidents, hazardous materials or situations, or other safety regulations and policies.

d. Information and System Security Vendor acknowledges and understands that access to Purchaser’s computer networks may be necessary to perform the work under this Contract, and as a result Purchaser has placed or may place special confidence and trust in the Vendor in providing such access. Vendor acknowledges and understands that any access to Purchaser’s computer networks shall be limited, restricted and conditioned upon Vendor compliance with certain Purchaser policies and practices. Vendor warrants that it will perform all work for or on behalf of Purchaser in full compliance with the Office of the Chief Information Officer (OCIO) Security Policy, Standards and Guidelines, the Use of WaTech Network policy attached hereto as Exhibit A, complete annual security awareness training provided by Purchaser’s organization and any other security documents and best practices provided by Purchaser (“Security Policies”).

Vendor, having agreed upon Purchaser’s Security Policies as the acceptable standard for network security, warrants that it shall exercise its best efforts in the execution of the Security Policies with respect to 1) access of any system; 2) any electronic transmission of code or data; 3) prevention of unauthorized access; and 4) not downloading or accessing unapproved systems, programs, code, websites; self-help code, unauthorized code, or other data without the written permission of the Purchaser.

4.12 Site Visit

Vendors intending to respond to this RFQ are REQUIRED to attend the Site Visit conducted by WaTech on the date set forth in Section 2. Vendors are limited to two (2) representatives for the Mandatory Site Visit.

The Site Visit will be conducted at the SDC located at 532 16th Ave SE Olympia, WA 98504. Responding Vendors will meet at the Washington State Data Center for registration. The Site Visit shall commence at the time set forth in Section 2. The Site visit may last approximately one (1) hour.

Vendors will be required to sign in and register with the Security at the Site Tour. Vendors will be required to show two form of ID one being a Driver License prior to entry. In addition, Vendors must sign a Non-Disclosure Agreement prior to being admitted to the SDC and agree to WaTech’s site security (See Section 4.11 Site Security).

Cameras will not be allowed to be used in the SDC at any time.

SECTION 5 –Financial Quote

5.1 (M) Overview WaTech seeks to acquire the Services that best meet the State’s needs at the lowest cost and best value. Contract prices must include all cost components needed for the provisioning of the Products and Services as described herein.

5.2 (M) Financial Grounds for Disqualification Failure to identify all costs in a manner consistent with the instructions in this RFQ is sufficient grounds for disqualification.

5.3 (M) Taxes Vendor must collect and report all applicable state taxes as set forth herein. Vendor must not include taxes on Appendix E, Cost Model.

5.4 (M) Miscellaneous Expenses Expenses related to day-to-day performance under any Contract, including but not limited to, travel, lodging, meals, incidentals will not be reimbursed to the Vendor. Vendor must include in its rates for installation all travel to and from WaTech’ facility. WaTech will not pay Vendor a separate cost for travel to and from WaTech’ facility.

5.5 (M) Price Protection For the entire term(s) of the Contract, the Vendor must guarantee to provide the Product WaTech at the proposed rates or lower. Product rates cannot increase during any term of the Contract. In the event the Vendor is providing the product WaTech at a lower rate, WaTech shall be entitled to the lower rate.

After the five year initial term ends, Price List cost increases shall not exceed five (5%) percent increase in any one year above the immediately preceding year’s fee.

5.6 (M) Completion of Cost Model The Vendor must follow the instructions set forth below to complete the form in Appendix E, Cost Model, which will be the basis for evaluation of the Financial Response.

SECTION 6-Evaluation Process

6.1 Overview

The Vendor who meets all of the RFQ requirements and receives the highest number of total points as described below in the Section, Vendor Total Score, will be declared the ASV and enter into contract negotiations with WaTech.

6.2 Administrative Screening

Responses will be reviewed initially by the RFQ Coordinator to determine on a pass/fail basis compliance with administrative requirements as specified herein. Evaluation teams will only evaluate Responses meeting all administrative requirements.

6.3 Mandatory Requirements

Responses meeting all of the administrative requirements will then be reviewed on a pass/fail basis to determine if the Response meets the Mandatory requirements. Only Responses meeting all Mandatory requirements will be further evaluated. The State reserves the right to determine at its sole discretion whether Vendor response to a Mandatory requirement is sufficient to pass.

6.4 Qualitative Review and Scoring

Only Responses that pass the administrative screening and Mandatory requirements review will be evaluated and scored based on responses to the scored requirements in the RFQ. Responses receiving a “0” on any Mandatory Scored (MS) element(s) will be disqualified.

6.5 Cost Model Evaluation

The price quotations from the Vendor’s Financial Response Form (Appendix E- Financial Response Form) will be calculated to determine the Vendor’s Financial Score. The following is an example of the scoring models to be used for awarding points. All point totals will be rounded up to the nearest one-hundredth (.01) of a point. Points will be awarded to each qualified Vendor for each category.

Section A: (MS 200) Hourly Labor Rates:

The financial evaluation team will calculate the financial score for Financial Proposal the using Vendor’s Cost Model. Section A in Appendix E requires that a single dollar value be provided for all products and services in that section.

Lowest Vendor Cost for Installation of 6 UPS Vendor’s Cost for Installation of 6 UPS

Section B: (MS 50) Controls Work (as needed):

Vendor must provide one hourly rate for Installation Services covering both Business Hours and Non-Business Hours for additional Controls Work as needed during the term of the Contract. The Controls Work in Appendix E, Vendor Pricing comprise the scored financial component of Section B.

1. Controls Work Lowest Vendor Cost for Installation for 28 total units controls/other/startup Total Cost for Installation for 28 total units controls/other/startup

6.6 Evaluation of Mandatory Scored (MS) Requirements

Mandatory requirements (MS) will be evaluated by a panel of 2 or more technical evaluators.

Evaluators will rate vendors’ responses on a scale as defined as follows:

The evaluators’ scores for each item will be averaged and divided by 5 and then multiplied by the number of points assigned to the task. The scores for each item will be added to determine the total for mandatory Scored Requirements.

6.7 Client Reference Scoring

The RFQ Coordinator will calculate the scores for each Client Reference Form, Appendix H. The total scores of all the Vendor’s Client References will be summed together and an average point score will be calculated as set forth below. This will be used in the calculation of Vendor’s total score.

Total Reference Scores = Vendor’s Avg. Reference Score Number of References

Vendor’s Avg. Reference Score X 50 points = Reference Score Highest Avg. Reference Score

6.8 Allocation of Points

The scores for Response will be assigned a relative importance for each scored section. The relative importance for each section is as follows:

Vendor Requirements Client References Financial Proposal 50 points 50 points 250 points

6.7 Selection of Apparently Successful Vendor

The Vendor with the highest Vendor Response Total Score will be declared the ASV. WaTech will enter into contract negotiations with the ASV. Should contract negotiations fail to be completed within ten (10) business days after initiation, WaTech may immediately cease contract negotiations and declare the Vendor with the second highest score as the new ASV and enter into contract negotiations with that Vendor. This process will continue until the Contract with WaTech is signed or no qualified Vendor remain.

6.8 Vendor Total Score

For each Vendor will be ranked using the Vendor’s Total Score for its Response, with the highest score ranked first and the next highest score ranked second, and so forth. Vendor’s Total Score will be calculated as follows:

Total Score = (Vendor Requirements) +(Client Reference Score) + (Financial Score) = Vendor Total Score

Washington Technology Solutions

State Data Center Electrical Equipment Replacement

APPENDIX A

CERTIFICATIONS AND ASSURANCES

Issued by the State of Washington

We make the following certifications and assurances as a required element of the Response, to which it is attached, affirming the truthfulness of the WaTech declared here and acknowledging that the continuing compliance with these statements and all requirements of the RFQ are conditions precedent to the award or continuation of the resulting Contract.

The prices in this Response have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offer or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the methods or factors used to calculate the prices offered. The prices in this Response have not been and will not be knowingly disclosed by the offer or, directly or indirectly, to any other offeror or competitor before Contract award unless otherwise required by law. No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition. However, we may freely join with other persons or organizations for the purpose of presenting a single proposal or bid.

The attached Response is a firm offer for a period of 90 days following the Response Due Date specified in the RFQ, and it may be accepted by WaTech without further negotiation (except where obviously required by lack of certainty in key terms) at any time within the 90 day period. In the case of protest, your Response will remain valid for 120 days or until the protest is resolved, whichever is later.

In preparing this Response, we have not been assisted by any current or former employee of the state of Washington whose duties relate (or did relate) to the State's solicitation, or prospective Contract, and who was assisting in other than his or her official, public capacity. Neither does such a person nor any member of his or her immediate family have any financial interest in the outcome of this Response. (Any exceptions to these assurances are described in full detail on a separate page and attached to this document.)

We understand that the State will not reimburse us for any costs incurred in the preparation of this Response. All Responses become the property of the State, and we claim no proprietary right to the ideas, writings, items or samples unless so stated in the Response.