26-P-00867_Tech_Specs.docx

SCOPE OF SERVICES

2.1. PROPOSER SUBMITTALS

The following must be submitted in the proposal:

1. Contract Termination for Default. Termination for default is defined as notice to stop performance which was delivered to the Proposer due to the Proposer's non-performance or poor performance and the issue of performance was either not litigated due to inaction on the part of the Proposer; or litigated and determined that the Proposer was in default. If the company has had a contract terminated for default in the last five (5) years, submit full details including the other party's name, address, and phone number. Present the company’s position on the matter. City Representative will evaluate the facts and may, at its sole discretion, reject the RFP on the grounds of its past experience.

2. Contract Litigation/Legal Proceedings. The Proposer shall identify any pending lawsuits, past litigation relevant to subject matter of this RFP, providing a statement of any litigation or pending lawsuits that have been filed against the Company in the last five (5) years. If an action has been filed, state and describe the litigation or lawsuit filed, and identify the court or agency before which the action was instituted, the applicable case or file number, and the status or disposition for such reported action. If no litigation or lawsuit has been filed against the company, provide a statement to that effect.

3. Provide an overview of your company's mission and core competencies. Include organizational charts delineating personnel assigned to data collection and electronic file creation.

A. Attach resumes for key personnel, detailing experience related to projects of a similar size and type. Clearly indicate the role and relevant certifications of each member of the proposed project team, as well as the number of years they have worked with your firm.

B. Provide a list of relevant vehicles and equipment, with certifications, registrations and preventative maintenance/calibration histories. Indicate which vehicles and equipment are owned or leased by your firm.

C. Indicate if subcontractors or third parties will participate in the execution of the contract.

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4. Provide a list of no more than twenty (20) projects, preferably completed in the last five (5) years, to indicate proficiency in similar work. For each project, indicate your firm's role (prime or subconsultant), your firm's project manager and key personnel, total cost of the project, length of the contract, a summary of the work, customer/agency contact information, collection schedule, number of lane miles of PCI data collection, data dictionary and type of asset for which data was collected.

2.2. MANAGEMENT

If, during the project, the Successful Proposer makes personnel changes, the City has the right to review, accept, and/or reject proposed substitute(s). The City will make available the City’s management team for interview and consultation during plan(s) development and for review of the draft and final plans.

2.3. COORDINATION WITH THE CITY

The Successful Proposer shall identify the Project Manager to work in close coordination with the City. The City’s Project Manager shall be the City’s point of contact. The City shall approve any changes to the Project Manager or personnel assigned to the project.

During the term of the contract, the Project Manager shall meet on-site with the City’s Project Manager and/or other designated City officials as necessary, for the purpose of discussing and coordinating work to be performed, or performance of work.

2.4. PROJECT DESCRIPTION

1. The City of Tampa (COT) Mobility Department is soliciting Automated Pavement Condition Index (PCI) and Asset Data Collection services, which include documenting the condition and location of facilities such as roads, sidewalks, signs, and markings. The collected information will be published on the City's geographic information platform (ArcGIS) and referenced for transportation project planning and right-of-way analysis.

2. COT maintains a paved road system with approximately 1,300 centerline miles and lane miles not exceeding 2,800.

3. COT will provide ArcGIS files for assets to be surveyed and publish an online GIS image of the existing roadway system.

2.5. SCOPE OF SERVICES

The contract will require the completion of the PCI Survey, listed below. All other surveys are optional and selected based on vendor capability and City's budget. Attribute data options and domains will be negotiated and confirmed after the Notice to Proceed is issued.

1. Pavement Condition Index (PCI) Survey: Each road segment assessment must include a PCI between 1 and 100 as determined by ASTM D6433 and E3303 methodology, with data for attributes such as cracking (%), raveling (%), potholes (#), patching (%), rut depth (mm), roughness (mm), surface type, number of lanes, pavement width, and cross-fall (%), used to determine the value.

2. Sidewalk Segment Survey: Each sidewalk assessment must include the material type, length and width of the infrastructure and a subjective condition rating of Good, Fair, or Poor, with data such as landscape/utility obstacles, surface cracking, graffiti and missing panels or gaps to justify the evaluation. Infrastructure shall be evaluated as poor if gaps exist or adherence to ADA requirements, such as a running slope (8.33% or less – without railing), cross slope (2.0%, plus or minus 0.5%), and a passing space (48 inches or more), is not met at any point along the segment.

3. Sidewalk Ramp Survey: Each ramp assessment must include a subjective condition rating of Good, Fair, or Poor. The infrastructure should be evaluated as poor if it does not exist for all street approaches or fails to meet ADA guidelines, which require a flare/landing slope (2.33% or less), a minimum width (5 ft or more), detectable warning strips, and no connection gap.

4. Sign Survey: Each sign assessment must include a subjective condition rating of Good, Fair, or Poor, with data such as type, obstacles, physical damage, color fading, and/or improper orientation used to justify the evaluation.

2.6. GENERAL SPECIFICATIONS

1. Data shall be documented in the most current version or one release back of Esri's most recent updates for ArcGIS Pro, ArcGIS Online and Portal and ArcGIS Server. Data shall be delivered via a web service or directly to the City's Enterprise GIS Geodatabase.

2. Data shall also be delivered in tabular format, using the most recent version of Microsoft Excel and referencing COT's Road Centerline ID and latitude and longitude coordinates. Attributes will be captured according to an agreed-upon Data Dictionary and matched to additional COT GIS IDs when available.

3. Data shall also be delivered in a format compatible with import to PAVER pavement management software.

2.7. EQUIPMENT AND PERSONNEL

1. Equipment must be certified by an appropriate, industry-recognized, independent third party attesting to its accuracy and repeatability.

2. Staffing shall be available to perform services within six months and respond to COT meeting and training needs.

2.8. SUBMITTALS

Provide an overview of your company's mission and core competencies. Include organizational charts delineating personnel assigned to data collection and electronic file creation.

Attach resumes for key personnel, detailing experience related to projects of a similar size and type. Clearly indicate the role and relevant certifications of each member of the proposed project team, as well as the number of years they have worked with your firm.

Provide a list of relevant vehicles and equipment, with certifications, registrations and preventative maintenance/calibration histories. Indicate which vehicles and equipment are owned or leased by your firm.

Indicate if subcontractors or third parties will participate in the execution of the contract.

Provide a list of no more than twenty (20) projects, preferably completed in the last five (5) years, to indicate proficiency in similar work. For each project, indicate your firm's role (prime or subconsultant), your firm's project manager and key personnel, total cost of the project, length of the contract, a summary of the work, customer/agency contact information, collection schedule, number of lane miles of PCI data collection, data dictionary and type of asset for which data was collected.

2.9. DELIVERABLES

1. Provide an Asset Collection Work Plan (ACWP) that indicates information such as methodology, software, tools, personnel and a schedule that indicates approximate dates when and where survey vehicles will be in the right-of-way. Include references for other customers for whom similar work exists, is planned, and describe how schedule conflicts will be resolved.

2. Provide a Data Dictionary summarizing the attributes and domains used to determine asset conditions. Data should be structured according to Esri's current standards and versioning requirements, with metadata that includes information on the source, accuracy, and relevant terms of use or limitations.

3. Provide a Data Quality Management Plan (DQMP) that indicates the criteria and processes for ensuring accuracy and repeatability. DQMP should, at a minimum, include a reference to the following:

· Methods and processes for equipment calibration.

· Data sampling, review, and checking processes.

· Error resolution procedures and data acceptance criteria.

4. Provide an initial Calibration Verification Report (CVR) of approximately one center lane mile. No additional data shall be collected until a City representative approves, in writing, the accuracy of the CVR.

5. Provide Field Data for each asset in ArcGIS, KML and Excel. Comment by Robert Hatton: KML or XML? Comment by Stephanie Douglas: KML is what was provided to me. I can change or remove it. Just let me know. Comment by Nirav Patel: Ask Sabine and update the response

6. Provide a Data Quality Control Report of each asset's quality control issues and data exceptions.

2.10. COMMUNICATION

1. The vendor must be available to respond to City calls within one hour of the request, during the hours between 7:00 am and 3:30 pm Eastern, Monday through Friday, excluding City-recognized holidays.

2. In-person discussion of complex data, project schedules, data dictionary development, and right-of-ways may be needed. The vendor must be able to attend meetings at 306 E Jackson St, Tampa, FL, within three (3) business days of the request.

3. Vendor shall be capable of communicating via phone, text, email or via the use of Microsoft Teams.

2.11. COMPENSATION

1. Compensation shall be provided based on the tasks performed listed under Section 7 - Pricing Proposal. A retainage is limited to a maximum of five percent (5%) for the payment requested.