26-P-00044_-_DMI-45-Form-EBO-Determination-Letter-SLBE.docx

This is an Equal Business Opportunity (EBO) Determination Letter issued by the City of Tampa's Logistics and Asset Management/Fleet Maintenance Division for Vehicle & Equipment Towing Services (Project Number 26-P-00044). The procurement seeks towing services for five vehicle categories: light vehicles (up to 10,000 lbs), medium-duty vehicles (10,001-26,000 lbs), heavy trucks (26,001-80,000 lbs), construction and specialized equipment, and special equipment including boats and motorcycles, with estimated annual towing volumes ranging from 200-500 tows. Bidders must have a minimum of five years of towing experience in Florida, hold valid Hillsborough County Public Transportation Commission licensing, and provide three professional references. Sealed bids must be electronically submitted through the OpenGov eProcurement Portal by 3:00 p.m. on January 30, 2026. The contract will be awarded to multiple responsive and responsible vendors for an initial one-year term with potential for four additional one-year renewals. Successful bidders must maintain 24/7 on-call operations with response time requirements of one hour for routine calls and 30 minutes for emergencies.

The estimated contract budget is $175,000. The City offers a five percent bid discount for certified Small Local Business Enterprises (SLBEs), not to exceed $10,000, though no subcontracting goals have been established and this is not designated as a sheltered market. This is classified as a Traditional Solicitation, as the scope did not meet Reasonably Achievable Availability (RWA) parameters for narrowly tailored requirements. Pricing must include flat towing rates by vehicle category, mileage rates for out-of-county tows, service call rates, and emergency response surcharges. The contract includes performance provisions with monetary deductions for non-compliance regarding cleanliness standards, response time failures, and improper vehicle handling, with potential termination after four such deductions. Price adjustments will be limited to the Consumer Price Index for All Urban Consumers (CPI-U), with the first potential adjustment occurring after the initial one-year contract period.