REQUEST FOR PROPOSALS

Miscellaneous Groceries and Frozen Foods

RFP No. 26-AGE-013

Contact Person: Terra Adams

Position Title: Deputy County Administrator

County Department: County Administration

Contact Email: administrator@cortlandcountyny.gov

Description of Project/Work to be Performed:

Procurement of Miscellaneous Groceries and Frozen Foods.

Questions or clarifications of items in this Request for Proposals (RFP) must be submitted in writing to the contact person listed no later than close of business: August 13, 2026. If questions or clarifications are submitted via email, please request a read receipt confirmation in the email.

Please submit one (1) original and one (1) electronic copy on flash drive or compact disc of proposal to Office of the County Administrator, Attn: Terra Adams, Deputy County Administrator, 60 Central Avenue, Suite 316, Cortland, NY 13045 no later than:

Time: 2:30 PM

Day: Thursday

Date: August 20, 2026

All bids received will be publicly opened at 2:30 p.m., Thursday, August 20, 2026 in Room 316 of the Cortland County Office Building. Bids must be submitted to the correct address to be accepted. The governing legislative committee will evaluate proposals and request interviews if necessary.

It is anticipated that a decision will be made on or about 30 days after bid opening.

Cortland County will negotiate terms upon selection of a vendor. All contracts are subject to review and approval by the Cortland County Attorney. (Standard Contract EXAMPLE attached)

The vendor awarded the County’s business will be selected based on the offering with the greatest benefit to the County. Cortland County reserves the right to accept or reject any or all proposals, to take exception to these RFP specifications or to waive any formalities. The County specifically reserves the right to negotiate a contract with the selected vendor.

All accepted bids must include a fully executed Exhibit A, B, C, and D.

Piggybacking allowed for proposal: No

Updated July 2025

PRICES FROM ALL VENDORS MUST INCLUDE GOVERNMENT COMMODITY ALLOWANCES FOR

THE NUTRITION PROGRAM WHEN THE NATIONAL COMMODITY PROGRAM FOOD IS AVAILABLE.

BIDDERS, PLEASE ASTERISK ALL ITEMS INCLUDED IN NATIONAL COMMODITY FOOD PROGRAM.

MISCELLANEOUS GROCERIES AND FROZEN FOODS

All food and products shall be as specified, or in instances where quality is not specified, indicate grade of product offered, as well as brand name, process or manufacturer.

GENERAL CONDITIONS AND INSTRUCTIONS

BID

A. HOW TO SUBMIT. The person, firm or corporation making such proposal shall submit it in a sealed opaque envelope to the Office of the County Administrator on or before the day and hour indicated on the Legal Notice, made a part hereof, and the envelope shall be endorsed on its face with the name of the person, firm or corporation making such proposal, the date of its presentation, and the title of the services, materials, equipment or supplies for which such proposal is made.

B. PRICE. Bidders submitting bids shall insert the price per stated unit against each item in the schedule hereto annexed which bidder proposes to furnish and deliver. The price inserted must be of the total amount of the bidder for all items bid upon, and the total shall be stated in the space provided at the end of the schedule.

C. ACCURACY OF BID. Vendors should ensure accuracy in figures prior to submission.

D. SPECIAL ORDERS. Bidder shall indicate when a specific item on the bid would be a “special order” (SPO) item and not available for immediate shipment upon receipt of order.

Bidder shall also indicate any minimum quantity required for each special order item and an approximate amount of time after ordering for delivery.

E. PRODUCT SPECIFICATIONS.

In specifications, the words “or equal” are understood after each article giving manufacturer’s name or catalog reference, or on any patented article. The decision of Cortland County as to whether an alternative or substitution is in fact “equal” shall be final.

If bidding on items other than those specified, bidder must in every instance give the trade designation of the article, manufacturer’s name and detailed specifications of the item he proposes to furnish. Otherwise, the bid will be construed as submitted on the identical item as specified.

Where no specification is listed, or there is a space to fill in specification, list drained weight, sieve, count, solids, specify gravity, etc., whichever may apply to product listed.

Items must comply with listed specifications.

If different from specification, equivalent case quantities and pack/size must be shown.

F. PRODUCT SAMPLES. Where samples are required, a representative of the county shall inform each bidder. The successful bidder shall be expected to furnish required samples from regular production runs upon demand of the department.

G. RECYCLED CONTENT. The Cortland County “Buy Recycled Program” requests the bidder to provide the percent of recycled materials used in the products where applicable.

Products containing significant recycled content, which are competitively priced and of acceptable quality, will be given favorable consideration, where applicable.

H. INFORMAL BIDS. The County reserves the right to consider an informal bid not prepared and submitted in accordance with the provisions of these specifications, or to waive informalities or errors in any bid as received.

I. RIGHT TO REJECT BID. Cortland County reserves the right to reject any and all bids in the best interest of Cortland County without cause. Also reserved is the right to reject bids and to purchase items on State Contract if such items can be obtained on the same terms, conditions, specifications, and at a lower price.

BIDDER AND PRODUCING PLANT(S)

A. NON-DISCRIMINATION. The vendor agrees and warrants that in the performance of this contract it will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, religion or national origin. The vendor further agrees and warrants that he will be in compliance with all civil rights requirements promulgated by Congress, the State of New York, and the state in which the producing plant(s) is located.

B. PRODUCING PLANT. For the purpose of these specifications, all finished products shall be required to have been produced in plants that are in full compliance with the Federal Pure Food and Drug Act, state and county health codes in the geographic location of the producing plant.

C. PLANT FACILITIES. The successful bidder’s plant facilities shall be subjected to inspection by representatives of the county at any time during the normal working day.

AWARD CONTRACT

A. WITHIN 30 DAYS. Cortland County reserves the right to make awards within thirty (30) days after the date of the Bid opening during which bids may not be withdrawn unless the bidder distinctly states in his Bid that acceptance thereof must be made within a shorter specified time.

B. DETERMINATION. Awards will be made on low item bid, or on the basis of lump sum for the total of a group or combination of groups, even though such award might result in a higher price than had the alternative method of award been made, if in the judgment of Cortland County such method of award shall be in the best interest of the County, taking into consideration the reliability of the bidder, the quality of the materials, equipment, or supplies to be furnished, their conformity with the specifications, the purpose for which required, and the terms of delivery.

C. SECOND LOW BID. The Bid determined to be second low shall be held in force for a period not exceeding thirty (30) days after performance by awarded bidder begins. In the event of cancellation or default of Contract, Cortland County reserves the rights to either award to the next low bidder or re-bid in the manner prescribed by law. In the absence of a statement to the contrary, the County shall assume the stipulation to be agreed upon by the designated second low bidder.

D. CONTRACT. Each Bid will be received with the understanding that the acceptance thereof in writing by Cortland County, to furnish any or all of the products and/or services described therein shall constitute a Contract between the Vendor and the County. This Contract shall bind the Vendor to furnish and deliver at the prices and in accordance with the conditions of the Bid.

Any and all Awards resulting from this Bid shall be final and shall be for the complete term of the Contract. No rescinding of Awards will be made because of Vendor error or inability to supply a product and/or service. If a Vendor discovers a mistake in an item in their Bid award and wants that item award rescinded after it has been awarded, the County reserves the right to rescind the entire award, and the Vendor’s responsibility may be questioned for future Bids.

E. NON-PERFORMANCE OF CONTRACT. A Contract may be canceled at the Vendor’s expense upon non-performance of Contract.

F. NO CONTRACT TRANSFER. It is mutually understood and agreed that the Vendor shall not assign, transfer, convey, sublet, or otherwise dispose of the Contract or the right, title, or interest therein, or the power to execute such Contract, to any other person, company, or corporation, without the previous written consent of the County.

ORDERS

A. ESTIMATED ORDER QUANTITIES. Estimated quantities are listed by department on the attached bid quote forms. Cortland County reserves the right to purchase additional quantities for use by various departments during the specified bid period from the successful bidder for the same price at which the Bid is awarded.

B. ORDER MINIMUMS. County agrees that all orders to the Vendor will be $400.00, if possible. If a Bidder has a minimum order amount, it shall be indicated on the bid.

C. PLACING ORDERS. Orders shall be placed in advance of the scheduled delivery day. In the event of a change in order, the vendor will be notified not later than 4:00 pm preceding the day of the delivery.

D. OUT-OF-STOCK ITEMS AND SUBSTITUTIONS. After receipt of an order, the Vendor agrees to call the department within three working hours concerning any out-of-stock items included in the order. No substitution for out-of-stock items may be made without advance approval from the Department. Any substitution must honor the bid award price. If no substitution can be made, and a Department is forced to purchase out-of-stock items or items not meeting specifications from another Vendor, the cost difference must be paid by the original Vendor.

E. FAILURE TO MEET PRODUCT SPECIFICATIONS. Products that fail to meet the specifications of this contract shall be rejected. The vendor will be notified and replacement requested.

Where the vendor is unable to replace the rejected quantities within sufficient time to meet the county department’s schedule, the department shall have the right to purchase the rejected item on the open market charging the difference in cost to the vendor. The continued failure on the part of the vendor to meet the terms of this contract shall constitute grounds for cancellation.

DELIVERIES

A. DELIVERY SCHEDULE. Deliveries shall be made as detailed below. All deliveries must be made in accordance with the schedule. Changes can be made only with a written consent of an authorized representative of the county department.

All deliveries are to be made between 7:00 AM and 12:00 noon on Monday through Friday. Departments requesting a variance in this schedule will individually notify the vendor.

Bidder must note on the bid ANY EXCEPTIONS to the delivery schedule.

B. VENDOR’S DELIVERY FAILURE. The awarded bidder shall be held liable for monetary losses resulting from vendor’s failure to meet the stipulated delivery schedule made a part of this Bid. This would include monetary losses resulting from local purchases of the awarded products.

C. NON-SCHEDULED COUNTY CLOSINGS. When a non-scheduled county department closing occurs and the department is unable to notify the vendor of a closing before delivery begins, or in the event the vendor is informed of a non-scheduled closing on the morning of delivery, the department, providing personnel and the necessary freezer space are available, shall accept and store the order. In the event the department does not have the personnel and/or necessary freezer space available to accept and store the order, the order shall then be held pending instructions for subsequent delivery.

D. DELIVERY CONTAINERS. Where appropriate to utilize delivery containers, the vendor, at his option, may use a “disposable” or a “non-disposable” type of delivery container. Such containers shall be of the “stack” type for convenient storage. The vendor is obligated to remove all empty containers within 48 hours after delivery. Delivery containers used must be properly constructed to prevent spillage of contents.

E. DELIVERY LOCATIONS. All bids shall include delivery with billing to the following county buildings:

Cortland Co. Nutrition Program Cortland Co. Sheriff’s Dept.

County Office Building County Jail 60 Central Avenue 54 Greenbush Street Room B-14 / Kitchen Cortland, NY 13045 Cortland, NY 13045

F. DELIVERY RECEIPT. Individual deliveries must be accompanied by a delivery receipt. All such receipts must be signed and dated by an authorized representative of that department. Deliveries made to locations not designated on the delivery schedule or without a signed delivery receipt shall be considered as “non-delivery”.

BILLING

A. BILLING ADDRESSES.

Cortland Co. Nutrition Program Cortland Co. Sheriff’s Dept. /Jail 60 Central Avenue 54 Greenbush Street Cortland, NY 13045-2746 Cortland, NY 13045 or aaafiscal@cortlandcountyny.gov

B. NO ADDITIONAL CHARGES. No charge will be allowed for cases, boxes, carboys, bottles, etc. or for freight expenses, expressage or cartage. No empty packages, cases, boxes, carboys, bottles, etc. may be removed by the bidder.

C. TAX-EXEMPT. No charge will be allowed for federal, state, municipal, sales and excise taxes from which Cortland County is exempt. Exemption certificates, if required, will be forwarded to the bidder.

D. MONTHLY STATEMENTS. The successful bidder is responsible to provide a monthly statement to the appropriate department, no later than the 10th working day of the succeeding month of delivery, reporting the total units of each item, its unit cost and the dollar extension. Upon request by Cortland County, the successful bidder awarded the contract agrees to also furnish a monthly statement showing current and year to date purchases by case quantities and total dollar amount for each item purchased.

CORTLAND COUNTY, NEW YORK BIDDER NAME

BID: MISCELLANEOUS GROCERIES AND FROZEN FOODS Bid Contact Person

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

1 Bacon - Single slice 15# 0 6 cases Layout cntry 18/22ct preferred don't use

2 Beef - Corned Beef Rounds State Price/ # Choice 0 200 # Cooked 10-15# sz too big Specify Size 3/17 only- 200#

3 Beef - Creamed Chipped 48/ cs Stouffer's 150 # 0

4 Beef - Cubes (Stew Beef) 10# Choice 40 bags 6 bags Full Muscle - Frozen preferred

5 Beef - Ground Beef 60# Choice 20 cases 4 cases 80% Lean, 20% Fat preferred

6 Beef - Ground Beef - Patties 40/ 4 oz Choice 15 cases 0 85% lean, 15% fat 4 oz, To yield 2.5 oz cooked

7 Beef - Salisbury Steak - 4 oz each 10# 5 boxes 0 To yield 2.5 oz cooked 4oz→2.5oz cooked

8 Beef - Top Round State Choice 200 # 600 # Price/ #

9 Chicken - Breast - Fresh 13-22 oz 0 12 cases Random, Jumbo 4-10#/ cs don't use preferred 10 Chicken - Breast - Boneless Filet 3.5-4 oz 18 cases 0

Ovenable - Breaded

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

M E A T & F I S H + No Added TVP or CARAGEEN to Meat Products Allowed +

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

& S 11 Chicken - Breast- Frozen 4 oz/ 20# 18 cases 4 cases Boneless-Skinless (B/S) preferred

12 Chicken - Diced, Cooked 20# 30 cases 0 Frozen

13 Chicken - Halves 32 ct/ 47 # 6 cases 0 Summer Only

14 Chicken - Legs - 4 oz 52 ct/ 4 oz 0 9 cases Frozen, not Fresh preferred don't use

15 Chicken - Nuggets, Cooked, 250/0.68 oz 0 12 cases White Meat or any size don't use

16 Chicken - Patties - White Meat, 60/ cs Tyson 18 cases 10 cases Oven-Ready, Cooked, 4 oz → Breaded - 4 oz 2.5 oz cooked To yield 2.5 oz cooked preferred

17 Chicken - Thighs Boneless/Skinless 40# 0 2 cases preferred don't use

18 Fish - Crab Meat- Imitation, Flake 6/ 5# 3 cases 3 cases or any size Spring/ Summer

19 Fish Patty - Breaded Alaska Pollack 4 oz/ 10# 12 cases 15 cases 4 oz Pre-Cooked Krispy/Krunchy preferred

20 Ham - Fresh State Choice 0 10 cases Boned, Rolled & Tied BRT Price/ # don't use

21 Ham - Cooked, Boneless, State 0 8 cases Tavern - Full Muscle, Price/ # don't use

Max. 10% water added Min. 90% fat free

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

& S 22 Ham - Buffet Style Slicing Ham 10# Avg 8 cases 8 cases preferred

23 Ham - Buffet Style Slicing Ham 10# Avg 8 cases 0 Low Sodium

24 Hot Dogs - All Beef (8/1#) 10# All Beef 0 15 cases preferred

25 Hot Dogs - Hofmann (6/1#) 10# Hofmann 10 cases 2 cases preferred

26 Meatballs 1 oz/ 10# 15 cases 0

27 Pepperoni 20# or similar 1 case

28 Pork - Loins - Fresh 6/ 9# 10 cases 7 cases 4 oz ea. 4 oz preferred

29 Sausage - Hot Italian - Rope 10# 0 10 cases or any size don't use

30 Sausage - Italian - Bulk 10# Tube 4 cases 4 cases or any size

31 Sausage - Kielbasa - Links 40/ 4 oz 0 0 7 inch Skinless don't use

32 Sausage - Patties - Cooked 2 oz / 10# 0 12 cases Breakfast style - 2 oz or any size

33 Sausage - Sweet Italian - Links 10# 15 cases 0 Uncooked- Not breakfast 4 oz

34 Sausage - Sweet Italian - Rope 10# 0 18 cases or any size don't use

35 Tuna - Light, Water Pack 6/ 66 oz No Dutchess 15 cases 6 cases Chunk Light & Dark preferred No Gold Seas No Dutchess or Gold Seas

36 Turkey - Roast -white & dark meat State 12 cases 10 cases BRT - Not Deli Turkey Price/ #

37 Turkey - Whole, Raw State 5 cases 3 cases 2/ cs Price/ # Seasonal

38 Veal - Patties - Breaded 4 oz 10# 0 4 cases Oven-ready 40/ 4 oz don't use To yield 2.5 oz cooked preferred

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

& S

39 Butter - solid 30/ 1# 3 cases 0

40 Butter/ Margarine Blend - solid 30/ 1# 3 cases 0

41 Butter Pats/ Pads/ Cups - Individual 500/ cs 12 cases 0

42 Cheese - American - White - Sliced 4/ 5#, 6/ 5# 10 cases 10 cases or any size

43 Cheese - Cheddar - White Sharp 10# brick 0 110 # Brick preferred don't use

44 Cheese - Cheddar - White Sharp 5# 10 cases 0 Shredded

45 Cheese - Cheddar- Yellow Sharp 4/ 5# Refrigerated 10 cases 0 Shredded

46 Cheese - Cottage - Small Curd 2/ 5# Refrigerated 6 cases 0 1% Milk Fat

47 Cheese - Mozzarella - Loaf 8/ 6# 0 5 cases or any size

48 Cheese - Mozzarella - String 1 oz 6 cases 0 168 ct

D A I R Y - beg. July 2027, will be included on our "Milk and Dairy Products Bid"

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

& S 49 Cheese - Parmesan 5# 0 4 cases Grated or any size

50 Cheese - Parmesan 1# 2 cases 0 Grated

51 Cheese - Swiss - Loaf 10# brick 0 4 cases or any size

52 Eggs - Fresh - Any size 30 dz Specify size 0 20 cases

53 Eggs - Hard Boiled - Whole 12/ 12 ct Refrigerated 1 case 0 Pillow Packed Table Ready Dry Packed

54 Eggs - Liquid - Broken & Ready 6/ 5# Pasteurized 15 cases 0 Frozen

55 Margarine 30/ 1# 1 case 12 cases or any size

56 Sour Cream - individual packets Individual 2 cases 0 Packets

57 Sour Cream 4/ 5# 2 cases 0 preferred

58 Yogurt - Greek style - Plain 6/ 32 oz 6 cases 0 preferred

59 Yogurt - Greek style - Strawberry 6/ 32 oz 6 cases 0 preferred

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

M E A T & F I S H 60 Broccoli - Cuts - Frozen 20# bulk Grade A 10 cases 12 cases or any size 61 Broccoli - Florets - Frozen 20# bulk Grade A 10 cases 12 cases or any size 62 Brussel Sprouts - Medium size 12/ 2.5# Grade A 12 cases 12 cases

Frozen or any size 63 California Mix - Frozen 20# bulk Grade B 10 cases 8 cases or any size 64 Capri Mix - Frozen 12/ 2# Grade B 10 cases 6 cases or any size 65 Carrots - Baby Whole 12/ 2# Grade B 10 cases 10 cases

Frozen or any size 66 Carrots - Diced 20# bulk Grade B 10 cases 0

Frozen 67 Carrots - Sliced / Coin 20# Grade A 4 cases 3 cases

Frozen or any size 68 Cauliflower - Frozen 12/ 2# Grade B 10 cases 5 cases or any size 69 Corn - Whole Kernel 20# bulk Grade A 8 cases 14 cases

Frozen or any size 70 Green Beans - Cut 20# bulk Grade B 15 cases 12 cases

Frozen or any size

F R O Z E N V E G E T A B L E S

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

& S 71 Lima Beans - Frozen 12/ 2.5# Grade B 2 cases 4 cases or any size

72 Mixed Vegetables - Frozen 20# bulk Grade B 15 cases 15 cases or any size

73 Onion - Pearl Mini 4/ 2# 1 case 2 cases Frozen or any size

74 Peas - Frozen 20#/ cs Grade B 10 cases 24 cases or any size

75 Potato Puffs - Oven Ready 6/ 5# Grade B 0 5 cases Frozen preferred

76 Spinach - Chopped 12/ 3# Grade B 6 cases 6 cases Frozen or any size

77 Squash - Winter/ Hubbard/ Butternut 12/ 4# Grade B 8 cases 2 cases Frozen or any size Seasonal

78 Squash - Summer / Yellow 20# /cs Grade B 0 2 cases Frozen or any size

79 Squash - Zucchini 12/ 2# Grade B 6 cases 2 cases Frozen or any size

80 Sweet Potato - Puffs - Oven Ready 6/ 5# Grade B 0 4 cases Frozen preferred

81 Sweet Potato - Wedge - 10 Cut 15# 12 cases 6 cases Frozen or any size Seasonal

82 Waxed Beans - Frozen 20# 4 cases 2 cases or any size

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

M E A T & F I S H F R O Z E N - A S S O R T E D

83 Cake - Banana 24/ 2.25 oz Sara Lee 27 cases 0 Individually Wrapped Carrot Chocolate

84 Cookie Dough - Chocolate Chip 180/ 1 oz 24 cases 0 Preformed- 1 oz Oatmeal Raisin Peanut Butter Sugar

85 Fruit - Blueberries - Frozen 10# 5 cases 3 cases or any size

86 Fruit - Strawberries - Frozen 6/ 6# 2 cases 2 cases or any size

87 Ice Cream - Dixie Cups - Vanilla 4 oz 0 200 pcs Chocolate or any size Strawberry

88 Ice Cream - Tubs - Vanilla 3 gal. tubs 0 16 cases Chocolate or any size Strawberry

89 Manicotti - Frozen 6 cases 0

90 Pie Crust - Pre-made 10" 0 10 cases preferred

91 Pie- Thaw & Serve - Nov & Dec. 10" Unbaked Fall Holidays Apple not A- 10 cases 0 Pumpkin accepted P- 15 cases 0

92 Pie- Thaw & Serve- Banana Cream 6/ 27 oz 5 cases 0 Seasonal

93 Pie- Thaw & Serve- Choc. Cream 6/ 27 oz 5 cases 0 Seasonal

94 Ravioli - Cheese 10# 6 cases 15 cases Frozen preferred

95 Rolls - Whole Wheat - Small 2 oz 15 cases 0 Frozen

96 Stuffed Shells - 2 oz 2 oz/ 120ct 15 cases 0 Frozen

97 Whipped Topping - ready to use 12/ 16 oz 6 cases 6 cases in plastic sleeve or any size

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

& S 98 Applesauce - Unsweetened 6/ #10 Grade A 20 cases 20 cases

Canned preferred Not Nemco or Liam 99 Applesauce - Natural/ Unsweetened 4 oz/ 72 ct 10 cases 0

4 oz Cup Not Nemco or Liam 100 Apricots - Halves 6/ #10 Grade A 15 cases 8 cases

Canned preferred Not Nemco or Liam 101 Baked Beans - 6/ #10 Bush's 12 cases 6 cases

Canned preferred 102 Beets - Diced - 6/ #10 Grade B 5 cases 0

Canned 103 Beets - Sliced - 6/ #10 Grade B 5 cases 0

Canned 104 Beets - Sliced - Pickled 6/ #10 0 7 cases

Canned preferred 105 Black Beans - Not Seasoned 6/ #10 3 cases 3 cases

Canned preferred 106 Black Eyed Peas - Canned 6/ #10 0 3 cases preferred 107 Black Olives - Sliced 6/ #10 1 case 0

Canned 108 Corn - Canned 6/ #10 Grade B 6 cases 8 cases preferred 109 Corn - Creamed - 6/ #10 6 cases 6 cases

Canned preferred 110 Cranberry Sauce - Canned 6/ #10 2 cases 1 case preferred Fall Holidays 111 Fruit Cocktail - Canned 6/ #10 Not Nemco 9 cases 0 or Liam 112 Fruit Mix - Light Syrup - 6/ #10 Grade A 20 cases 20 cases

Canned preferred Not Nemco or Liam 113 Fruit Mix - in Juice - Cup 4 oz/ 72 ct 12 cases 0

C A N N E D and I N D I V I D U A L S E R V I N G S - F R U I T and V E G E T A B L E S primarily

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

& S 114 Fruit Salad - Tropical - 6/ #10 Not Nemco 0 10 cases Canned preferred or Liam do not use

115 Garbonzo Beans / Chick Peas 6/ #10 5 cases 3 cases Canned preferred

116 Green Beans - Canned 6/ #10 Grade B 6 cases 0

117 Kidney Beans - Canned 6/ #10 6 cases 6 cases preferred

118 Lima Beans - Canned 6/ #10 6 cases 0 preferred

119 Mandarin Oranges - Canned 6/ #10 Grade B 20 cases 20 cases preferred Not Nemco or Liam

120 Mandarin Oranges - Individual Cups Individual Not Nemco 6 cases 0 Servings or Liam

121 Mushrooms - Stems & Pieces 6/ #10 3 cases 10 cases Canned preferred

122 Northern Beans - Canned 6/ #10 2 cases 6 cases preferred

123 Peaches - Cup - in Juice 4 oz/ 72 ct 6 cases 0

124 Peaches - Diced - in Juice 6/ #10 Grade A 20 cases 0 Canned Not Nemco or Liam

125 Peaches - Slices - in Juice 6/ #10 Grade A 15 cases 20 cases Canned preferred Not Nemco or Liam

126 Pears - Diced - in Juice 6/ #10 Grade A 20 cases 0 Canned Not Nemco or Liam

127 Pears - Slices - in Juice 6/ #10 Grade A 10 cases 20 cases Canned preferred Not Nemco or Liam

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

& S 128 Peppers - Sliced Red & Green 6/ #10 Grade B 6 cases 0 Canned

129 Peppers - Red & Green w/ Onions 6/ #10 8 cases 0 Strips - Canned

130 Pie Filling - Apple - Canned 6/ #10 3 cases 2 cases Blueberry - Canned preferred each each

131 Pineapple - Chunks 6/ #10 20 cases 20 cases Canned preferred Not Nemco or Liam

132 Potatoes - White - SMALL 6/ #10 Grade B 15 cases 0 Canned

133 Potatoes - Diced 6/ #10 10 cases 0 Canned

134 Raisins - Bulk 30# bag 5 cases 2 bags or any size

135 Raisins - Snack Size Boxes 1.5 oz 10 cases 0 snack sz

136 Refried Beans - Canned 6/ #10 6 cases 0

137 Sauerkraut - Canned any size Specify size 2 cases 3 cases Seasonal

138 Sweet Potatoes/ Yams - Whole 6/ #10 5 cases 15 cases Canned or any size

139 Tomato Soup - Canned 6/ 10# or 12/ 50oz 3 cases 3 cases preferred prefers 6/ #10 prefers 12/ 50 oz

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

M E A T & F I S H 140 Tomatoes - Crushed 6/ #10 4 cases 15 cases Canned preferred

141 Tomatoes - Diced 6/ #10 Grade B 6 cases 10 cases Canned

142 Tomatoes - Stewed 6/ #10 15 cases 0 Canned preferred

143 Tomato - Paste 12 oz 0 3 cases Canned preferred

144 Tomato - Paste 6/ #10 1 case 0 Canned preferred

145 Tomato - Pizza Sauce 6/ #10 0 2 cases Canned preferred

146 Tomato - Sauce (not seasoned) 6/ #10 10 cases 0 Canned

147 Tomato - Sauce - Low Sodium 6/ #10 10 cases 0 Canned

148 Tomato - Spaghetti Sauce (seasoned) 6/ #10 15 cases 0 Canned

149 Wax Beans - Short Cut 6/ #10 Grade B 3 cases 0 Canned

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

M E A T & F I S H 150 Apples - Macintosh 88 ct MacIntosh 0

50# / wk 151 Bananas 40# cs Dole 3 cases

1/ mo 50# / wk 152 Cabbage - White / Green 10# 0

10-20# / wk 153 Cabbage - White / Green 25# max 6 cases 0

154 Cabbage - Red 5# or 6 ct 3 cases 0 25# max

155 Cabbage - Red 10# 3 cases 0

156 Carrots - Whole 5# 0 5-10# / wk

157 Celery - Cello 6 ct bunch 12 bunches 0 1/ wk

158 Coleslaw Mix w/ Carrots 4/ 5# 12 cases 0 1/ wk

159 Coleslaw Mix w/ Carrots 5# bag 12 bags 0 1/ wk

160 Cucumbers - English split pack-6 0 12/ 2 wk

161 Cucumbers - English 10# 6 cases 0

162 Cucumbers - English 25# max 3 cases 0

163 Fruit Salad 50# tub 3 cases 0 Seasonal

164 Grapes - Green 1 case 0

F R E S H P R O D U C E

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

& S 165 Grapes - Red 1 case 0

166 Lettuce - Romaine - hearts 12/ 3 ct 8 cases 50# / 2 wk

167 Lettuce - Romaine - hearts 24 ct 6 cases 0

168 Onions - Green Scallions bunch 12 bunches 0 1/ wk

169 Onions - Red 10# 3 cases 0

170 Onions - Red 25# max 6 cases 0 1 cs/ alt wk

171 Onions - White / Spanish 10# 3 cases 0

172 Onions - White / Spanish 25# max 6 cases 6 cases 1 cs/ alt wk 50# / mo

173 Oranges Please advise Sunkist 0 case count preferred 50# / wk

174 Peppers - Green Bell 5# 0 5# / wk

175 Peppers - Red 5# 0 5# / wk

176 Potatoes - Idaho 100 ct 9 cases ~ 50# 1-2 box/ wk

177 Potatoes - Red 50# bag 3 bags 0

178 Tomatoes - 5x6 10# 6 cases 0

179 Tomatoes - 5x6 25# 8 cases 20# / 2 wk

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

M E A T & F I S H 180 Biscuit Mix 6/ 5# Hospitality 5 cases 0

181 Brownie Mix 6/ 6# Hospitality 6 cases 0

182 Brownies - Individual Servings 1.5 - 2 oz 6 cases 0 50 ct

183 Chocolate Chips - Semi-Sweet Any size Specify Size 0 4 cases Morsels (Not Imitation)

184 Cocoa Any size Specify Size 0 6 boxes

185 Cooking Spray 6/ 17 oz can Not Everbake 2 cases 4 cases preferred

186 Corn Starch 12/ 1# 1 case 0

187 Flour - 5# 8/ 5# 2 cases 0

188 Flour - 50# 50# 0 18 cases preferred

189 Muffins- Corn- Individually Wrapped 1.8 oz 5 cases 0 72/ cs

190 Muffins- Blueberry 2 oz 6 cases 0 Individually Wrapped

191 Sugar - Confectionary/ 10X 12/ 2# 1 case 10 cases preferred

192 Sugar - Granulated - 50# 50# 0 15 bags preferred don't use

193 Sugar - Granulated - 5# 8/ 5# 1 case 0

194 Sugar - Granulated - Individual 200 ct 1 case 0 Packets

195 Sugar - Granulated - Light Brown 12/ 2# 1 case 10 cases preferred

196 Sugar - Substitute - Individual 2000 ct 1 case 0 Packets

197 Vanilla - Imitation 1 qt (32 oz) 1 qt 12 qts or any size

B A K I N G & B A K E D G O O D S

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

M E A T & F I S H 198 Bacon Bits any size McCormick 2 cases 0

3.5 # preferred 199 Barbecue Sauce 4/ 1 gal 2 cases 3 cases preferred 200 Base - Beef 12/ 1# 0 3 cases

Paste only or any size 201 Base - Beef - Low Sodium 12/ 1# 6 cases 0

Paste only 202 Base - Chicken 12/ 1# 0 7 cases

Paste only or any size 203 Base - Chicken - Low Sodium 12/ 1# 6 cases 0

Paste only 204 Base - Turkey - Low Sodium 12/ 1# 2 case 0

Paste only 205 Dressing - Buttermilk Ranch 4/ 1 gal Ken's 1 case 2 cases preferred 206 Dressing - Cole Slaw 4/ 1 gal Ken's 5 cases 0

207 Dressing - Italian- Dry Mix Packets 12/ 7.6 oz 0 2 cases preferred

208 Dressing - Italian- Golden Italian 4/ 1 gal Ken's 1 case 0

209 Dressing - Italian- Golden Italian 4/ 1 gal 1 case 0 Low Sodium

210 Dressing - Italian- Individual PacketsIndividual 3 cases 0 Packets

211 Dressing- Italian- Separating Italian 4/ 1 gal 1 case 0

212 Garlic - Granulated 23 oz 1 case 1 case or any size

213 Italian Seasoning 28 oz 1 case 0

214 Ketchup - Individual 500 ct 1 case 10 cases preferred

S E A S O N I N G

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

& S 215 Ketchup 6/ #10 0 3 cases or any size

216 Lemon Juice 12/ 32 oz 1 case 1 case or any size

217 Mayonnaise 4/ 1 gal 8 cases 10 cases preferred

218 Mayonnaise - Individual Packets 200 ct 1 case 10 cases or any size

219 Mustard - Individual 500 ct 2 cases 8 cases or any size

220 Mustard - Yellow 4/ 1 gal Grade B 0 1 case or any size

221 Mustard - Brown 4/ 1 gal 2 cases 0

222 Oil - Vegetable 6/ 1 gal 2 cases 6 cases preferred

223 Onion Powder 16 oz 1 case 0

224 Onion - Minced 16 oz 1 case 0

225 Parsley - Flakes 11 oz 1 case 1 case preferred

226 Pepper - Black 16 oz 1 case 1 case or any size

227 Pepper - Black - Individual Packets 200 ct 1 case 0

228 Relish - Sweet 4/ 1 gal 1 case 2 cases or any size

229 Relish - Sweet - Individual Packets 200 ct 1 case 0

230 Salsa - Mild 4/ 1 gal 1 case 3 cases

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

& S 231 Salt 1 # 1 case 2 cases or any size

232 Salt - Individual Packets 200 ct 1 case 0

233 Soy Sauce - Individual Packets 200 ct 3 cases 0

234 Soy Sauce 4/ 1 gal 1 case 0

235 Syrup - Maple Flavored 4/ 1 gal 0 6 cases preferred

236 Taco Seasoning 5# 0 10 # preferred

237 Tartar Sauce - Individual Packets 200 ct 2 cases 0

238 Tartar Sauce gallon 5 gallons 0

239 Teriyaki Sauce 4/ 1 gal 1 case 1 case or any size

240 Vinegar - Cider 4/ 1 gal 5% Acid 0 8 cases preferred

241 Vinegar - White 4/ 1 gal 1 case 2 cases

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

M E A T & F I S H C E R E A L 242 Cereal - Corn Flakes 10# 0 8 cases preferred 243 Cereal - Cream of Rice 12/ 28 oz 0 1 case or any size 244 Cereal - Farina 50# bag 0 3 cases preferred 245 Cereal - Fruit Loops/ equivalent 4/ 32 oz 0 6 cases preferred 246 Cereal - Grits 6/ 5# 0 2 cases preferred 247 Cereal - Lucky Charms/ equivalent 4/ 32 oz 0 6 cases preferred 248 Cereal - Raisin Bran 6/ 36 oz 0 6 cases preferred 249 Cereal - Rolled Oats - Quick 12/ 42 oz 1 case 4 cases or any size 250 Cereal - Rolled Oats - Old Fashion 50# bag 0 5 cases

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

& S B R E A D, P A S T A, P O T A T O E S & R I C E 251 Bread - Sliced - Whole Wheat 9/ 16" 60 cases 0

1 cs/ daily 252 Egg Noodles/ Wide/ Enriched 10# Box 0 6 cases preferred 253 Egg Noodles/ Wide/ Enriched 10# Box 10 cases 0

Whole Grain 254 Egg Noodles/ Extra Wide/Enriched 10# Box 8 cases 4 boxes preferred 255 Pasta - Elbow 10# 8 cases 8 cases preferred 256 Pasta - Elbow - Whole Grain 10# 7 cases 0

257 Pasta - Spiral / Rotini 20# 4 cases 6 cases preferred

258 Pasta - Spiral / Rotini- Whole Grain 10# 10 cases 0

259 Pasta - Ziti 20# 4 cases 2 cases preferred

260 Potatoes - Au Gratin 6/ 2.5# bag 6 cases 0

261 Potatoes - Mashed - Instant 6/ #10 US #1 2 cases 0 Complete w/ Milk

262 Potatoes - Scalloped 6/ 2.5# bag 6 cases 0

263 Rice - Parboiled 25# 2 cases 10 cases or any size

264 Rice - Brown- Parboiled- Not Instant 25# Not Producers 2 cases 0 NO Producers brand

265 Rice - Pilaf 6/ 5# 10 cases 0

266 Rolls - Hamburger 8 paks of 12 14 cases 0

267 Rolls - Hot Dog 8 paks of 12 14 cases 0

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

M E A T & F I S H M I S C E L L A N E O U S 268 Fig Bar - Individual Packages Indiv. Pkg. 10 cases 0

269 Fryer Oil 5 gal = 35# 0 6 cases

270 Graham Crackers - Indiv. Pkg. 10 cases 0

Individual Packages 271 Jello - Citrus 12/ 24 oz 3 cases 2 cases

Raspberry preferred 1 cs/ flavor Strawberry

272 Jelly - Grape 6/ #10 3 cases 1 case or any size

273 Peanut Butter 6/ 5# 3 cases 2 cases or any size

274 Potato Chips 8/ 1# 0 8 cases preferred

275 Pudding - Canned - Vanilla 6/ #10 24 cases 0 Chocolate Butterscotch Tapioca

276 Pudding - Powdered - Vanilla 12/ 24 oz Not Instant 0 5 cases Not Instant Chocolate preferred Butterscotch Tapioca

277 Saltine Crackers 500/ 2 ct 0 1 case or any size

278 Taco Shells - hard 200 ct 0 4 cases preferred

279 Teddy Grahams - Honey 1 or 2 oz 10 cases 0 Individual bags

280 Teddy Grahams - Whole Wheat 1 or 2 oz 10 cases Individual bags

281 Wraps - Whole Wheat 10-12", 72/cs 0 4 cases

Email Address INCLUSIVE DATES: OCT 1, 2026 - DEC 31, 2026 To get this spreadsheet in Excel: aaafiscal@cortlandcountyny.gov

GRADE / NUTRITION JAIL PRICE/ UNIT Please Provide Please Provide Please Provide PRODUCT DESCRIPTION SIZE BRAND Est. Quantity Est. Quantity or PRICE/ # BRAND SIZE / UNITS PRODUCT CODE #

Specified for 3 months for 3 months for Meat Products

*ALL DELIVERIES TO ARRIVE BETWEEN 7 AM AND 12 NOON*

M E A T & F I S H 282 Coffee 11.5 oz 1 case 0

283 Coffee - Decaffeinated 11.5 oz 1 case 0

284 Coffee Creamer - Individual Packets200 ct 1 case 0

285 Hot Chocolate - Individual Packets 50 ct 3 cases 0

286 Juice - Breakfast Concentrate 12/ 32 oz 0 12 cases Orange preferred

287 Juice - K-Pak Orange Juice 70/ 4 oz 30 cases 16 cases Must be Waxed Carton or any size

288 Juice - K-Pak Apple Juice 70/ 4 oz 30 cases 0 Must be Waxed Carton

289 Milk - Nonfat Dry w/ Vit. A & D 13 oz Swiss Miss 1 case 0 canister

290 Milk - Dry, Instant 6/ 5# bags 1 case 0

291 Tea Bags - Ice Tea Bags 4/ 24 oz 0 4 cases preferred

B E V E R A G E S

Proposals MUST include:

A. Name, contact, address, telephone number, fax number and email address of your firm/business.

B. Project Specifications including scope of work/timeline.

C. Schedule of Fees / Project Budget.

D. Copies of all licenses, permits and certifications relating to the necessary qualifications for this RFP.

E. NYS Certificate of Authority to do Business in New York State.

F. Proof that signatory is at least a 50% owner and has the authority to act on behalf of the firm/business.

G. References; all qualified firms must submit a list of at least three firms, organizations or major customers to whom they have provided services within the previous five years.

This information should include name, address, phone & email information of each reference. Letters of recommendation and references from other municipalities or public agencies are preferred.

H. Information on any current or pending litigation against the firm or any of its principals as it relates to the services provided by the firm.

I. Current W-9.

J. Proof of Insurance (Liability, Disability, Workers’ Compensation, Vehicle, etc.) NOTE:

Successful proposer will be required to name “County of Cortland” as an additional insured; for contracts over $25,000 insurance must include ‘per project aggregate’ endorsement.

K. Copy of active NYS MWBE Certification (if applicable).

L. Exhibit A: Acknowledgement and Agreement to Comply with Standard Clauses for

NYS Contracts.

M. Exhibit B: Drug Free Workplace.

N. Exhibit C: Non-Collusive Bidding Certification Required by §139-D of the State Finance Law.

O. Exhibit D: Conflict of Interest Disclosure.

P. Exhibit E: Privacy and Security HIPPA Compliance (if applicable).

AGREEMENT

THIS AGREEMENT, entered into this _____ day of _______________, 20___, by and between the COUNTY

OF CORTLAND, New York, (the “COUNTY”), a municipal corporation organized and existing under the laws of the State of New York with offices at 60 Central Avenue, Cortland, New York 13045, and , (the

“CONTRACTOR”), with offices located at .

WITNESSETH, that the COUNTY and the CONTRACTOR, for the consideration hereafter named, agree as follows:

ARTICLE 1. WORK TO BE DONE AND CONSIDERATION THEREFORE

The CONTRACTOR shall furnish .

(Describe the work to be done; if a proposal for the work exists, attach same as an exhibit and cite said exhibit herein.)

ARTICLE 2. TERM

The CONTRACTOR agrees to perform the services and/or supply goods beginning , 20 and ending

_, 20 .

ARTICLE 3. ACCEPTANCE AND FINAL PAYMENT

Upon receipt of written notice that the Contract has been fully performed and the COUNTY agrees that the

Contract has been fully performed, the CONTRACTOR shall file with the COUNTY an itemized voucher and the

COUNTY shall pay the CONTRACTOR $ within its normal payment period.

ARTICLE 4. CONTRACTOR’S INSURANCE

A.1 The CONTRACTOR shall not commence work under this Contract until he/she/it has obtained all insurance required under this paragraph and the COUNTY has approved such insurance. The COUNTY requires the following insurance coverage and amounts:

(i) Comprehensive General Liability, including personal injury coverage of $1,000,000.00 per occurrence and $2,000,000.00 in the aggregate, and property damage coverage in the amount of

$500,000.00 per occurrence and $1,000,000.00 in the aggregate.

(ii) Automobile coverage with a combined single limit of $1,000,000.00.

(iii) Statutory Workers’ Compensation, Disability Coverage, and Unemployment Insurance.

(iv) Professional Liability Insurance in the amount of $1,000,000.00 where applicable.

(v) Specialty Insurance as noted below:

(a) Not Applicable if checked

(b) Type: ______________________ Coverage Limit __________________

DRAFT

A.2 Such policies are to be in the broadest form available on usual commercial terms and shall be written by insurers of recognized financial standing satisfactory to the COUNTY and who have been fully informed as to the nature of the services to be performed. Except for Worker’s Compensation and professional liability, the

COUNTY shall be an additional insured on all such policies with the understanding that any obligations imposed upon the insured (including without limitation, the liability to pay premiums) shall be the sole obligations of the

CONTRACTOR and not those of the COUNTY. The CONTRACTOR irrevocably waives all claims against the

COUNTY for all losses, damages, claims or expenses resulting from risks commercially insurable under the insurance described in this paragraph. The provision of insurance by the CONTRACTOR shall not in any way limit the CONTRACTOR’S liability under this agreement.

B. The CONTRACTOR shall submit at the time of the execution of this agreement, certificates of insurance properly executed by an authorized representative of its insurance underwriter, evidencing such insurance policies to be in full force and effect, naming the COUNTY which shall assume to include its officers, employees, agents and representatives as additional insured. The certificates of insurance shall name specifically “Cortland County, 60 Central Avenue, Cortland, New York 13045” as an additional insured. In addition, the CONTRACTOR must provide an endorsement to the policy showing that the COUNTY is actually insured together with a copy of the policy declarations page.

C.1 Each policy of insurance shall contain clauses to the effect that:

(i) Such insurance shall be primary without right of contribution of any other insurance carried by or on behalf of the COUNTY with respect to its interests,

(ii) It shall not be cancelled, including, without limitation, for non-payment of premium, or materially amended, without 30 days prior written notice to the COUNTY, directed to the contracting department and the office of the County Attorney and to the office of the Chair of the Legislature, and the COUNTY shall have the option to pay any necessary premiums to keep such insurance in effect and charge the cost back to the CONTRACTOR.

C.2 To the extent it is commercially available, each policy of insurance shall be provided on an “occurrence” basis. If any insurance is not so commercially available on an “occurrence” basis, it shall be provided on a “claim made” basis, and all such “claims made” policies shall provide that:

(i) Policy retroactive dates coincide with or precede the CONTRACTOR’S start of the performance of the services (including subsequent policies purchased as renewals or replacements);

(ii) The CONTRACTOR will maintain similar insurance for at least 6 years following final acceptance of the services;

(iii) If the insurance is terminated for any reason, the CONTRACTOR agrees to purchase an unlimited extended reporting provision to report claims arising from the services performed for the County;

(iv) Immediate notice shall be given to the COUNTY through the contracting department and the office of the County Attorney and to the office of the Chair of the Legislature of circumstances or incidents that might give rise to future claims with respect to the services performed under this agreement;

(v) Notice of termination of any such policies must be provided to the COUNTY at least ten (10) days in advance of such Notice of termination. CONTRACTOR shall, on or before this 10-day period, provide the COUNTY with a prospective Certificate of Insurance with the above coverage and limits for the balance of the term of this agreement; and

(vi) The CONTRACTOR shall obtain replacement insurance within ten (10) days in the absence of which CONTRACTOR shall be in breach of this Agreement.

D. All insurance coverage required to be purchased and maintained by the CONTRACTOR under this agreement shall be primary for the defense and indemnification on any…