26-9 COSMETOLOGY Contract.pdf

BOARD OF COOPERATIVE EDUCATIONAL SERVICES

of Ulster County New Paltz, New York 12561

May 15th, 2025

VENDOR NAME__________________________

BIDS TO BE OPENED:

Time: 3:00 P.M.

Day: Thursday Date: May 29th, 2025 Place: Ulster County B.O.C.E.S.

Administration Building 175 Route 32 North New Paltz, NY 12561 845-255-1400

Bid # 26-9

COSMETOLOGY SUPPLIES

Bid Period: August 1, 2025 – July 31, 2026

With option to extend for one additional bid period

SUBMIT BID TO:

Ulster County B.O.C.E.S.

Administration Building 175 Route 32 North New Paltz, NY 12561 Attn: Michael Maphis ***Bid #26-9 must be clearly marked on the outside of sealed envelope.

Signed Bid Proposal Certification must be enclosed with bid.

***Zip Drive with bid documents and item list with pricing must be included with mailed or hand delivered bids.

PLEASE NOTE:

The Board reserves the right to reject any and all bids. The Board reserves the right to increase or decrease the quantities, in which case the unit price shall govern. The Board reserves the right to accept the total or to award by groups in which case separate contracts will be executed. Estimates and actual orders may vary.

BID FORM

NAME OF BIDDER: ____________________________________________

ADDRESS: ____________________________________________________

PREPARED BY: ________________________________________________

TITLE:________________________________________________________

The undersigned declares that _____________________ carefully examined the Notice to Bidders, General and Special Instructions, Bid Proposal Certification, Bid Form and Detailed Specifications and will furnish the supplies, materials, or equipment in compliance with such specifications for the price(s) set forth in this Bid Offer.

The full names and residences of all persons interested in this bid as principals are as follows: __________________________________________________________

(Signature of persons, firm or corporation making bid)

Date: _____________________________________

Firm: _____________________________________

Address: __________________________________

Phone: ____________________________________

Email:_____________________________________

Name: _____________________________________

Bid prepared by (Contact person for bid inquires)

BID PROPOSAL CERTIFICATION

Firm Name:______________________________Business Address___________________

I. General Bid Certification

The bidder certifies that he will furnish, at the prices herein quoted, the materials, equipment and/or services as proposed on this bid.

II. Non-Collusive Bidding Certification By submission of this bid proposal, the bidder certifies that he is complying with Section 103-d of the General Municipal Law as follows:

Statement of non-collusion in bids and proposal to political subdivision of the state. Every bid or proposal hereafter made to a political subdivision of the state or any public department, agency or official thereof where competitive bidding is required by statute, rule, regulation or local law, for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such bidder as true under the penalties of perjury: Non-collusive bidding certification.

(a) By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor: (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and (3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition."

(b) A bid shall not be considered for award nor shall any award be made where (a) (1) (2) and (3) above have not been complied with; provided, however, that if in any case the bidder cannot make the foregoing certification, the bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefore. Where (a) (1) (2) and (3) above have not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof to which the bid is made, or his designee, determines that such disclosure was not made for the purpose of restricting competition.

The fact that a bidder (a) has published price lists, rates, or tariffs covering items being procured, (b) has informed prospective customers or proposed or pending publications of new or revised price lists for such items or (c) has sold the same items to other customers at the same prices being bid, does not constitute, without more, a disclosure within the meaning subparagraph one (a).

2. Any bid hereafter made to any political subdivision of the state or any public department, agency or official thereof by a corporate bidder for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule, regulation or local law, and where such bid contains the certification referred to in subdivision one of the section, shall be deemed to have been authorized by the board of directors of the bidder, and such authorization shall be deemed to include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.

III. Debarment and Suspension Certification To ensure that a school authority does not enter into a contract with a debarred or suspended company or individual, each school authority must require that each responsive bidder include a certification statement with each bid on each contract. By signing the certification statement, the bidder certifies that neither it nor any of its principals (e.g., key employees) have been proposed for debarment, debarred, or suspended by a Federal agency. It is the responsibility of each bidder to sign the certification statement and submit it with any bid. A school authority may relay upon the certification statement submitted by a bidder unless school authority personnel know that the certification is in error. In such cases, the school authority should contact the State agency for confirmation of the bidder's status relative to debarment and suspension.

Signature (Authorized) Title Date

NON-COLLUSIVE BIDDING CERTIFICATION

Vendor Name: ____________________________Address:______________________

I. General Certification:

A. The Vendor certifies that they will furnish, at the prices herein quoted, the services and equipment as proposed on these forms.

II. Non-Collusion Certification

A. By submission of this BID, the Vendor certifies that it is complying with Section 103d of the General Municipal Law as follows:

B. By submission of this BID, each Vendor and each person signing on behalf of any Vendor certifies, and in the case of a joint BID each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

1. the prices in this BID have been arrived at independently without collusion, consultation, communication, or agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other vendor or competitor:

2. unless otherwise required by law, the prices were not disclosed by the Vendor prior to opening, directly or indirectly, to any other contractor or to any competitor;

3. no attempt has been made or will be made by the Vendor to induce any other person, partnership or corporation to submit or not submit a BID for the purpose of restricting competition.

C. A BID shall not be considered for award nor shall any award be made where II(B)(1)(2)(3) above have not been complied with; provided, however, that if in any case the Vendor cannot make the foregoing certification, the Vendor shall so state and shall furnish with the BID a signed statement which sets forth in detail the reasons therefore. Where II(B)(1)(2) and (3) above have not been complied with, the BID shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official there of which the BID is made, or their designee, determines that such disclosure was not made for the purpose of restricting competition. The fact that a Vendor (a) has published price lists, rates, or tariffs covering items being procured,

(b) has informed prospective customers or proposed or pending publications of new or revised price lists for such items or (C) has sold the same items to other customers at the same prices being proposed, does not constitute, without more, a disclosure within the meaning subparagraph (b).

III. Certification and Authorization

A. Any BID hereafter made to any political subdivision of the state or any public department, agency or official thereof by corporate Vendor for work or services performed or to be performed or goods sold or to be sold, where a competitive BID is required by statute, rule, regulation, or local law and where such BID contains the certification referred to in subdivision one of the section, shall be deemed to have been authorized by the board of directors of the Vendor, and such authorization shall be deemed to include the signing and submission of the BID and the inclusion therein of the certificate as to the non-collusion as the act and deed of the corporation.

IV. Department and Suspension Certification

A. To ensure that a school authority does not enter into a contract with a debarred or suspended company or individual, each school authority must require that each responsive Vendor include a certification statement with each BID on each contract.

By signing the certification statement, the Vendor certifies that neither it nor any of its principals (e.g. key employees) have been proposed for debarment, debarred, or suspended by Federal agency. It is the responsibility of each Vendor to sign the certification statement and submit it with any BID. A school authority may rely upon the certification statement submitted by the Vendor unless school authority personnel know that the certification is in error. In such cases, the school authority should contact the State agency for confirmation of the Vendor’s status relative to debarment and suspension.

Signature Title Date

IRAN DIVESTMENT ACT OF 2012 CERTIFICATION

As a result of the Iran Divestment Act of 2012 (Act), Chapter 1 of the 2012 Laws of New York, added new provisions to the State Finance Law (SFL), §165-a and General Municipal Law (GML) §103-g effective April 12, 2012. Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list (prohibited entities list) of “persons” who are engaged in “investment activities in Iran” (both are defined terms in the law). Pursuant to SFL § 165-a(3)(b) and GML §103-g, the initial list is expected to be issued no later than 120 days after the Act’s effective date, at which time it will be posted on the OGS website.

By submitting a response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, Vendor (or any assignee) certifies that once the prohibited entities list is posted on the OGS website, it will not utilize on such Contract any subcontractor that is identified on the prohibited entities list.

Additionally, Vendor is advised that once the list is posted on the OGS website, any Vendor seeking to enter into, renew or extend a Contract or assume the responsibility of a Contract awarded in response to the solicitation, must certify at the time the Contract is bid upon or a proposal submitted, or the contract is renewed, extended or assigned that it is not included on the prohibited entities list.

During the term of the Contract, should BOCES receive information that a person is in violation of the above-referenced certification, BOCES will offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then BOCES shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages, or declaring the Vendor in default.

BOCES reserves the right to reject any bid, proposal or request for assignment for an entity that appears on the prohibited entities list prior to the award of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the prohibited entities list after contract award.

Signature:

Print Name:

Title:

Company Name:

Date:

BOARD OF COOPERATIVE EDUCATIONAL SERVICES

NON-BIDDERS RESPONSE

BID ____________________________________ BID # __________

The Board of Cooperative Educational Services is interested in the reasons why prospective why prospective bidders fail to submit bids, and in maintaining our bid lists up to date. Failure to submit a bid, or to reply as to reason for not bidding, may result in removal of your firm from our bidders list. If you are NOT submitting a bid in this proposal, please indicate the reason(s) by checking off one or more of the items below and return the form to us.

NOTE: Completion and submission of this form is not necessary if bid is made on one or more of the items in the attached Request for Proposal.

We are not interested in bidding for reasons indicated below:

1. Unable to bid at this time, but would like to receive future bid proposals. ______________________________ Date available for bidding

2. Items or material not manufactured distributed stocked furnished.

3. Materials or items we have to offer do not fully meet all the requirements of standards specified.

4. Multiplicity of delivery points.

5. Delivery quantities too small.

6. We cannot meet the time of delivery of items or materials specified.

7. Insufficient time allowed for preparation and submission of bid.

8. Other reasons _______________________________________

You may remove our name from the bid list for:

This commodity group

This commodity class

This item or materials

All bids

Firm Name

Authorized Signature

Address Date

NOTICE TO BIDDERS

STATE OF NEW YORK

ULSTER COUNTY

The Ulster County Board of Cooperative Educational Services, 175 Route 32N, New Paltz, New York, (in accordance with section 103 of Article 5A of the General Municipal Law), requests sealed bids for:

COSMETOLOGY SUPPLIES

Bids will be received until 3:00 PM on Thursday May 29, 2025 at the office of the Purchasing Agent, Administration Building, 175 Rte 32 N, New Paltz, New York 12561 or via electronic submission through bidnetdirect.com.

Specifications and bid forms, including notices to bidders, general conditions, special instructions, bid proposal certifications, bid form and detailed specifications may be obtained at the Administration Building, Board of Cooperative Educational Services, 175 State Route 32 N, New Paltz, New York 12561 or by emailing mmaphis@ulsterboces.org.

The bids will be analyzed by a Steering Committee which reserves the right to recommend acceptance of each bid by item, as a group, or as a whole, or in its discretion to reject all bids and to re-advertise. Bids opened and read shall remain irrevocable for a period of sixty days.

The award of contracts, if at all, shall be made as soon as practicable after the bid opening.

SPECIAL INSTRUCTIONS TO BIDDERS

AND

GENERAL CONDITIONS OF THE CONTRACT

All proposals issued will bind bidders and contractors to the instructions and conditions set forth in these instructions to bidders and general conditions of the contract, and shall form an integral part of each purchase contract awarded.

A. DEFINITIONS:

BIDDER: Any company, individual, or corporation, bidding on proposals issued by component school districts of the Ulster Board of Cooperative Educational Services.

CONTRACTOR: Any bidder to whom the award is made.

STEERING An appointed representative group of the component school COMMITTEE: districts of the Board of Cooperative Educational Services having authority to coordinate, make proposals, invite bids on commodities for the school districts, and to recommend the acceptance or rejection of all bids.

B. PROPOSALS AND BIDS:

1. Sealed bids will be received, opened and tabulated publicly at the Office of the Office of the Board of Cooperative Educational Services. If BOCES’ offices are closed due to bad weather, or some other unforeseen reason, bid receipt and opening will be extended until the same time on the next business day that the offices are open.

2. The date and time of the bid opening will be given on the proposals and bid notices. If BOCES offices are closed on the scheduled bid opening day due to bad weather, or some other unforeseen reason, bids will be received & opened at the same time but on the next business day that the offices are opened.

3. Bids must be enclosed in sealed envelopes plainly marked with

BID NUMBER AND DUE DATE CLEARLY INDICATED.

4. Prices, discounts and information required by proposal, except signature of bidder, should be typewritten for legibility. Bids submitted in pencil will be rejected.

The Purchasing Agent shall interpret or reject illegible or vague bids written in ink. Facsimile, printed or typewritten signatures are not acceptable.

5. The bidder must insert the Price/U/M for each item as specified, and the price extension of each item in his bid, if required. In the event of discrepancy between the unit price and the extension, the unit price will govern. Prices must be extended in decimals, not fractions.

6. Quantities or dollar amounts are the estimated needs of all participating school districts. Portions of these quantities will be delivered to several locations.

7. Bidders are cautioned to verify their bids before submission as bids and amendments to bids or requests for withdrawal of bids submitted and received after the time specified for the bid opening, may not be considered.

8. No bid shall be entertained unless properly completed on the bid forms provided.

9. Bids received late will not be considered and will be returned to the bidder unopened. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of BOCES. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time.

10. Prices bid must include delivery inside the individual school building(s).

11. Where a brand name is specified, it shall mean that proprietary product, or approved equal. If item bid on is not the particular brand name product, bidder shall state what brand name he is bidding on as an approved equal. Alternates must be of equal or superior quality.

12. Quantities listed are approximate. Bidder agrees to supply greater or lesser quantities at the same unit price or discount unless stated to the contrary in the bid. Purchases will be made on an as needed basis and the successful bidder agrees to maintain the prices for the contract period indicated.

13. The Purchasing Agent reserves the right to recommend acceptance of this bid by items, by group, or as a whole, or in its discretion to recommend the rejection of all bids and re-advertise in the same manner provided by SECTION 103 of the

GENERAL MUNICIPAL LAW.

14. The bidder shall provide the retail price of each item to the Steering committee. The retail price may be used to determine the total savings of each bid item.

15. Bids that are hand delivered, sent via USPS, FEDEX, or UPS must be accompanied with a bid contract and item list on a zip drive. Bids, specifically item list, sent electronically through the Empire Purchasing Group, must be in excel format.

C. SAMPLES

1. The Purchasing Agent reserves the right to request a representative sample of the commodity at any time. Unless otherwise instructed, the sample shall be furnished within 10 days of the request.

2. If, in the judgment of the Purchasing Agent, the sample is not in accordance with the requirements stated in the specifications and the proposal, this committee may recommend the rejection of the bid; or if an award has been made, cancellation of the contract at the expense of the contractor.

3. When samples are required, failure to submit them in accordance with instructions may be sufficient cause for not considering a bid or canceling an award.

4. When an accepted sample exceeds the minimum specifications, all commodities delivered will be of the same quality and identity as the sample.

5. Samples must be submitted free of charge and be accompanied by the bidder’s name and address, a statement indicating how and where the sample is to be returned to the bidder, and descriptive literature relating to the commodity.

Samples will be returned at the bidder's expense and risk.

6. Samples will be returned quicker, if, each box included a Call Tag.

D. QUALIFICATIONS OF BIDDERS

1. The Purchasing Agent reserves the right before recommending award, to make investigations as to whether or not the items, qualifications or facilities offered by the bidder meet the requirements set forth in the proposal and specifications, and are ample and sufficient to insure the proper performance of the contract in the event of the award.

2. The bidder must be prepared, if requested by the Purchasing Agent, to present evidence of experience, ability and financial standing, as well as a statement as to plant, machinery and capacity of the manufacturer for the production and distribution of the commodity on which he is bidding. If, in the opinion of the Purchasing Agent, it is found that the conditions of the proposal and specifications are not complied with, or that the items proposed to be furnished do not meet the requirements called for, or that the qualifications, financial standing or facilities are not satisfactory, this committee may recommend rejection of such a bid.

3. It is distinctly understood, however, that nothing in the foregoing shall mean or imply that it is obligatory upon the Purchasing Agent to make any investigations before awarding a contract. It is further understood that if such investigations are made, it in no way relieves the contractor from fulfilling all requirements and conditions of the contract.

E. BID DEPOSITS - BID AND PERFORMANCE BONDS

1. Where bid deposits, or bid and performance bonds are required, these shall be stated and set forth in the accompanying detailed specifications.

F. AWARD TO LOWEST RESPONSIBLE BIDDER

1. Awards will be made to the lowest responsible bidders in conformity with the requirements set forth in the detailed specifications(emphasis on item quality), the instructions to bidders, and the general and special conditions of the contract.

2. The Steering Committee may disallow an award if the vendor receives three or less awarded items.

3. The Steering Committee’s opinion is final when determining if an item is Acceptable or not.

G. DISQUALIFICATION OF BIDDER

1. A bidder may be disqualified from receiving awards if such bidder, or any one in employ, has previously failed to perform satisfactorily in connection with public bidding or contracts.

H. AWARD WITHIN 60 DAYS FROM BID OPENING

1. The Purchasing Agent reserves the right to make recommendations for awards within sixty (60) days after date of the bid opening, during which period bids shall not be withdrawn.

I. CONTRACT NOT TO BE ASSIGNED

1. It is mutually understood and agreed that the contractor shall not assign, transfer, convey, sublet, or otherwise dispose of the contract of his right, title, or interest therein, or his power to execute such contract to any other person, company or corporation.

J. EXEMPTION FROM TAXES

1. No charge will be allowed for federal, state or municipal sales and excise taxes, from which school districts are exempt. The price bid shall be net and shall not include the amount of any such tax.

2. In addition to the purchase orders themselves, exemption certificates, if requested, will be furnished on forms provided by the bidder.

K. FAILURE TO PERFORM CONTRACT

1. Upon failure of the contractor to deliver within 10 days, or failure to make immediate replacement of rejected commodities when so requested, the school district may purchase from other sources to replace the commodity rejected or not delivered. On all such purchases the contractor agrees to reimburse the school district promptly for costs in excess of the contract cost. Should the cost be less than the contractor costs, the contractor shall have no claim to the difference. Such purchases may be deducted from contract quantity by the school district.

L. DELIVERY

1. Delivery must be made as ordered and in accordance with the terms of the contract.

Partial deliveries may be necessary by some school districts. Unless otherwise specified, delivery shall be made by the contractor, within eight (8) days of receipt of orders, time being of the essence.

2. Any extension of time of delivery must be requested in writing by the contractor and approved in writing by each of the participating school districts.

3. Commodities shall be properly marked in accordance with purchase order instructions, and securely packed for shipment, storage, and stocking, in new shipment containers and without extra cost for packing slips, packing cases, baling or sacks. The container shall remain the property of the school district unless otherwise specifically agreed to in the contract.

4. Delivery of damaged or unspecified items will be rejected or paid for on an adjusted price basis, as mutually determined by the school districts and the contractor (also includes concealed damages).

5. Invoice and direct delivery of the item ordered will be required to individual schools, at a point within the building as directed at the place of delivery specified on the purchase order. The contractor will be required to furnish proof of delivery in every instance. Bulk materials are to be placed on skids or pallets on the receiving platform as directed by the receiving clerk. No help for unloading will be provided by the respective school district. Suppliers should notify their truckers accordingly.

M. TOXIC SUBSTANCE LAW

1. Successful vendors must submit one OSHA-20 form for each product awarded within 10 days from receipt of award.

2. Chapter 551 of the Laws of 1980 defined toxic substance as "any substance listed in the latest edition of the National Institute for Occupational and Health's Registry of Toxic Effects of Chemical Substances, or has yielded positive evidence of acute or chronic health hazards in human, animal or other biological testing."

Such information is required to be on file with each employer. Article 28, Section 875, subdivision 4, requires that "any manufacturer, importer, procedure, or formulator of any toxic substance shipped, transported or sold for any use within the state must provide upon request" certain information. In order for us to have this information on file, bidders are required to submit three Material Safety Data Sheets(MSDS), which are used in compliance with OSHA’s Hazard Communication Standard, 29 CFR 1910 1200, for each product included in the bid to which this law will apply.

N. MISCELLANEOUS

1. These instructions are to be considered an integral part of all proposals and bids.

2. Bid forms include Notes to Bidders, General Conditions, Special Instructions, Bid Proposal Certification, Bid Form and Detailed Specifications.

3. Retail price is requested to calculate the amount of savings. It will not affect the award of the bid.

O. CONTRACT

1. The bid period may be extended up to a comparable contract period and terms upon mutual agreement in writing between the vendor and the Purchasing Agent. The participating districts and the vendor will be notified of the extension in writing.

2. Students participate in state Board Practical exams. Supplies and kits must meet these requirements.

P. PIGGYBACKING

Ulster County BOCES reserves the right to allow all municipalities, political subdivisions, county, school districts, other BOCES, and not- for -profit organizations, authorized under the NYS General Municipal Law, to directly purchase goods and/or services awarded as a result of this bid in accordance with the latest amendments to NYS GML 100 through 104. However, it is understood that the extension of such contracts are at the discretion of the vendor and the vendor is only bound to any contract between Ulster County BOCES and the vendor.

S. SEXUAL HARASSMENT / TRAINING

Ulster BOCES condemns and prohibits all forms of sexual harassment in the workplace (see N.Y.S. Human Rights Law § 296-d). Ulster BOCES anti-sexual harassment policy is available on Ulster BOCES’s website under Policy #3420 and Regulation 3420-R. Reports of sexual harassment shall be made to Ulster BOCES’s Title IX coordinator. CONSULTANT agrees to provide a copy of the aforementioned policy and regulation to all of its employees performing services for Ulster BOCES and to provide the name and contact information of Ulster BOCES’s Title IX coordinator. CONSULTANT also agrees to immediately report any allegations or knowledge of sexual harassment of its employees in Ulster BOCES’s workplace or by the Ulster BOCES’s employees/students to Ulster BOCES’s Title IX coordinator immediately. The failure to abide by the terms of this paragraph constitutes a material breach of this Agreement. Furthermore, CONSULTANT agrees to protect the school environment by barring any of its employees from entering Ulster BOCES’s property where such employee is the subject of a sexual harassment complaint pending the outcome of Ulster BOCES’s investigation. In the event the complaint is founded, such employee shall be prohibited from entering Ulster BOCES property.

All staff assigned to Ulster BOCES shall have completed the New York State mandatory sexual harassment training for each applicable school year.

BID SPECIFICATIONS - SPECIAL INSTRUCTIONS

1. All supplies furnished must comply in all respects to the standards and regulations established by Federal and/ or New York State Laws, and regulations established by the Commissioner of Education of New York State.

2. Where the successful bidder is unable to supply an item for which he is awarded the bid, the Ulster County BOCES reserves the right to purchase the item elsewhere and deduct the difference in price, if any, from the next invoice payable.

3. All prices must include all fuel surcharges and freight charges - inside delivery to Ulster County BOCES Career & Tech Center, Rt. 9W, Port Ewen, NY 12466.

4. All billing invoices must specify purchase order number. Invoices are to be forwarded to Ulster County BOCES, 175 Rt. 32N, New Paltz, NY 12561-Attn: Accounts Payable.

5. The right is reserved by BOCES to cancel any purchase order or part thereof if said order is not filled within the contract time. Delivery time for Student Kits is mandatory.

6. Forty-five (45) days after the date of the bid opening, in the event that no awards have been made, all bids shall become null and void.

7. The bidder shall insert the price per stated unit against each item in the schedules hereto annexed, which he proposes to furnish, deliver and install where called for. The price inserted must be net and must include inside delivery.

8. Any agenda sent to the contractors shall be as binding and take precedence over the original part of the specifications to which they refer. Interpretations and clarifications of all parts of the specifications may be had at the Business Office on or before the date and time of the opening of the bids. After the opening of the bids, all interpretations and meanings of the specifications will be made by the BOCES.

9. It shall be the sole option of BOCES to make award(s) on individual bid items or bid items in combination with other bid items or as a whole, whichever is deemed best for the interest of BOCES.

10. Items listing a Stock Number doesn’t mean that those are the only acceptable items.

Stock Numbers are used to show the acceptable quality of the item. Substitutes must be equal to or superior quality. If substitutes are bid, bidder shall state the Brand Name and Stock Number of the item.

11. The successful bidder may, at the discretion of the Purchasing Agent, be required to file a performance bond of a company licensed to do business in the State of New York; or a certified check in a penal sum not exceeding $50,000.00.

12. If required, the certified check or bid bond of the successful bidder will be returned upon execution of the contract, and delivery of the performance bond.

13. A sample of Item #1, #2, #3 & #4 (Kits) must be submitted with the bid. Clearly label the outside of each box with the item #. Each kit must include a sample of each item listed for that kit.

14. All items in this bid must meet current State Board requirements.

15. All items must be equal to or superior to quality of items listed. The Steering Committee will make the final decision as to whether or not they meet this specification.

Senior High School Student Kit - Bid Item #1

One each of the following items are to be packed in each kit.

Delivery must be within 10 days of receipt of the purchase order.

All items must meet new State Board requirements.

2 - Caucasian Manikin Human Hair SAM II-153-DUO

Junior - High School Student Kit - Bid Item #2

One each of the following items are to be packed in each kit.

Delivery must be within 10 days of receipt of the purchase order.

All items must meet new State Board requirements.

2 - Caucasian Manikin Human Hair – SAM II -153-DUO

5 ¾ Shear Set – Shear and Thinning – SE-2130

Wahl Designer Clipper – 8355-400

Wahl Peanut Clipper – 8655 White

Classic Nylon Uniform 3032 Black Only

City Lights “The Runaway Tote” #422

Adult Ed Kit Bid Item #3

The following items are to be packed in each kit and MUST be received by July 1.

All items must meet new State Board requirements Qty Description

1 22” 100% PERMED HUMAN HAIR AFRO MANIKIN WITH HOLDER

2 23” BROWN/DARK BROWN 100% HUMAN HAIR CAUCASIAN MANIKIN WITH

HOLDER

1 ¾” CURLING IRON HOT TOOLS, MARCEL PURPLE (STATE BOARD)

1 HOT TOOLS CERAMIC 1875W ION BLOWDRYER (STATE BOARD)

1 BLACK CLASSIC STYLE NYLON UNIFORM SNAP CLOSURE

1 JAM N JELLIE VINYL SET (COMB OUT CAPE)(SB), SHAMPOO CAPE (SB), APRON (SB)

6 5” RUBBERIZED DUCK BILL CLIPS (STATE BOARD)

1 DUCK BILL CLIPS (STEEL) (STATE BOARD)

1 SINGLE PRONG CLIPS (STATE BOARD)

1 DUAL PURPOSE CLIPS (STATE BOARD)

12 NARROW RULING STYLING COMB (HAIRCUTTING) NO QTY CHANGE (STATE

BOARD)

12 FINE TEETH RAT TAIL COMB NO QUANTITY CHANGE ( (STATE BOARD)

2 9” HEAT RESISTANT RAT TAIL COMB (STATE BOARD

1 7” LARGE HANDLE COMB (RAKE COMB) (STATE BOARD)

2 8 1/2 “ PIN TAIL COMB (STATE BOARD)

1 2” SCALPMASTER CERAMIN IONIC BRUSH (STATE BOARD)

1 1 ½” SCALPMASTER CERAMIC IONIC BRUSH (STATE BOARD)

1 1 3/4” SCALPMASTER CERAMIC IONIC BRUSH (STATE BOARD)

1 VENT BRUSH (NO BALL TIP, NO METAL VENT)

1 SMOOTH MAGNETIC ROLLERS (1 DOZ) FLAT PACK (STATE BOARD)

1 3” BUTTERFLY CLIPS (STATE BOARD)

1 CLASSIC MANICURE BOWL

1 TINT BOWL (WHITE) (STATE BOARD)

2 1 ½” WIDE NYLON BRISTLE, LONG TAIL DYE BRUSH (STATE BOARD)

1 8 OZ. WIDE MOUTH BOTTLE

1 GLOVES – ONE BOX OF 25

1 5” X 8” NON SLIP FOIL (STATE BOARD)

24 LONG LILAC PERM RODS (STATE BOARD)

1 TIMER (NO DIGITAL

Adult Ed Kit Bid Item #3 (continued)

1 16 OZ. PLASTIC SPRAY BOTTLE (STATE BOARD)

1 2 SIDED PEDICURE FOOT FILE

1 SLANT TIP TWEEZER

1 TOE NAIL CLIPPER

1 FINGER NAIL CLIPPER

1 END PAPERS (STATE BOARD)

1 COLOR WHEEL

2 TWO-SIDED NAIL FILE (100/180 GRIT)

2 3 WAY BUFFERS

2 WHITE BUFFING BLOCK

6 7” ORANGEWOOD STICK

2 FLAT SABLE BRUSH

1 PLASTIC DAPPEN DISH

2 BAG OF NAILS (50)

2 NAIL GLUE

1 NAIL BRUSH (LONG HANDLE) (MANICURE)

1 CARBON TAIL 9” RAT COMB SC-CRBN 7 (STATE BOARD) MUST NOT MELT UNDER HEAT

1 TAGATTAI SHEAR & RAZOR KIT #TK2-SET

1 WAHL ALL-STAR COMBP SET #8331

1 1” POCELAIN CERAMIC STRAIGHTENING IRON #BABP9557

1 DOUBLE PRONG CLIPS, STATE BOARD

1 MANICURE BRUSH WITH LONG HANDLE

1 DELUX PRACTICE HAND WITH SUCTION BASE HOLDER

1 ADJUSTABLE BAR FOR MANIKIN HOLDER

1 2 ½” PIN TAIL DYE BRUSH

1 6 MI/.20 20 OZ. JAR

1 40’ COTTON

1 10 OZ. COLORING BOTTLE

1 COMPACT NAIL KIT

1 GLASS DAPPEN DISH

1 CITY LIGHTS EXPANDABLE SUITCASE ON WHEELS WITH TELESCOPIC HANDLE

MEASURES 28”H X 18”L X 9 ½”D

State Board Optional Kit Bid Item #4

1 CELBRITY 19-22” BROWN/DARK BROWN 100% HUMAN HAIR MANNEQUIN WITH

HOLDER SAM II (S-153 DUO

1 ADJUSTABLE BAR FOR MANIKIN HOLDER

1 ¾” CURLING IRON HOT TOOLS MARCEL PURPLE

1 HOT TOOLS IONIC ANTI-STATUC 1875 W PROFESSIONAL BLOWDRYER

1 SOFT N STYLE 4 PK CARBON CLIPS #SNS-202

1 SOFT N STYLE BOX OF 12 METAL DUCK BILL CLIPS #138B

1 SOFT N STYLE 12 PK DOUBLE PRONG SLIDE CLIPS #CD400-12

1 SOFT N STYLE 12 PK DOUBLE PRONG PIN CURL CLIPS #CD140-12

12 ARISTOCRAT: NARROW RULED STYLING COMB (HAIRCUTTING) V-10 NO QUANTITY

CHANGE

12 ARISTOCRAT: FINE TEETH RAT TAIL COMB V-20 NO QUANTITY CHANGE

12 ARISTOCRAT: 9” HEAT RESISTANT RAT TAIL COMB SC-CRBN7

4 ARISTOCRAT: 8 ½” RAKE COMB #690

2 ARISTOCRAT: 83/4” PIN TAIL COMB #1180

2 SCALPMASTER: 2 ¼” ROUND BRUSH SC-2308

1 SOFT N STYLE: 12 PK BEIGE SMOOTH MAGNETIC ROLLERS #800XLGBG

2 SOFT N STYLE: 12 PK 3” BUTTERFLY CLIPS # 186B

6 SOFT N STYLE: DYE BRUSH # 666

3 SOFT N STYLE: 4 OZ. FLIP TOP BOTTLE # B25

1 SOFT N STYLE: 25CT BLACK DISPOSABLE NITRILE GLOVES #GLN-25

1 SOFT N STYLE: 45CT 5”X8” PROFESSIONAL FOILS SHEET SNS604SLV

1 SOFT N STYLE: 12PK LONG LILAC PERM RODS #356-LVLO

1 GRAHAM: BOX TRUWAVE JUMBO ENDPAPERS #26067

1 PROFILE: 40 FT. COTTON COIL FSC501

2 SOFT N STYLE: 12 OZ. SPRAY BOTTLE B27

1 FANTASEA: FINGERWAVE LOTION FSC402

1 QUEEN HELENE: 1 LB. GEL QH-66776

State Board Optional Kit Bid Item #4 (CONTINUED)

3 QUEEN HELENE: 1 LB. CHOLESTROL HAIR CONDITIONING CREAM QH65325

1 TAGATTA: SHEAR & RAZOR KIT TK2-SET

1 SCALPMASTER: VINYL TROPICAL KIDDIE CAPE #3095

1 FANTASEA: .85 OZ. DOUBLED WALLED SMALL JAR FSC363

1 PROFESSIONAL: CLEAR STORAGE CONTAINER DL1642

1 KING RESEARCH: BARBICIDE WIPES #11364

1 SOFT N STYLE: 12 PK TERRY TOWELS BLACK TOW-8-BK

1 GRAHAM: PK WUBBLIES EMBOSSED TOWELS WUB-1200

1 8 OZ. HAND SANITIZER

1 CITY LIGHTS EXPANDABLE SUITCASE ON WHEELS WITH TELESCOPIC HANDLE

28”H x 18”L x 9 ½” D

Acknowledgement of Special Instructions to Bidders and General Conditions of the Contract

***************This contract is the entire agreement between the parties relating to the subject matter hereof and supersedes all prior understandings, writings, proposals, representations, or communications, oral or written, of either party. No additional terms and conditions shall be accepted unless added as addenda by Ulster County BOCES and at the sole discretion of Ulster County BOCES.*******************

All Bidders must sign below to verify that the above has been read and that all General Conditions, Special Instructions, and Detailed Specifications will be adhered to. In the event Bidder does not sign below, the Bidder may be deemed non-responsive.

Signature

Firm Name