26-8680_Solicitation_R1.pdf

(Template Version 1)

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION TO BID (ITB)

GRANT FUNDED

FOR

EMERGENCY/DISASTER STABILIZATION AND

RECOVERY SERVICES FOR ROADWAY SIGNS

SOLICITATION NO.: 26-8680

PATRICIA DOBROVODSKA, PROCUREMENT STRATEGIST, II

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-8946

Patricia.dobrovodska@collier.gov

SOLICITATION PUBLIC NOTICE

INVITATION TO BID (ITB) NUMBER: 26-8680

PROJECT TITLE: EMERGENCY/DISASTER STABILIZATION AND RECOVERY SERVICES

FOR ROADWAY SIGNS

PRE- BID MEETING: JULY 28, 2026, AT 9:00 AM (EST)

LOCATION: PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM A, 3295

TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA 34112

DUE DATE: AUGUST 13, 2026, AT 3:00 PM (EST)

PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl.

INTRODUCTION

As requested by the Transportation Management Services Department (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified Bidders in accordance with the terms, conditions and specifications stated or attached. The Bidders, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated herein. All references to “Bidder” are also referred to as “Contractor” and “Vendor.”

The purpose of this solicitation is to provide services to the County to assist in the repair and/or installation of damaged roadway signs, if required, in the event of an officially declared emergency.

BACKGROUND

Stabilization and recovery services will be required on an irregular basis. Therefore, this Indefinite Delivery / Indefinite Quantity (IDIQ) contract defines the requirements and guidelines for the requested emergency response services but does not authorize the Contractor(s) to provide nor commits Collier County to order such services until a valid Purchase Order, based on the agreed services and associated costs defined in the awarded contract, is issued to the awarded Contractor. As part of this awarded contract, Collier County and the Contractor agree to a current rate schedule for standard. The Contractor agrees to provide all required personnel, equipment, supplies, and materials as directed by the County. The Contractor must be capable of furnishing these resources, including crews and equipment configurations required for the applicable work category, possibly with little notice, and shall perform all work in accordance with applicable FDOT QPL Specifications and County requirements.

TERM OF CONTRACT/AGREEMENT

The contract term, if an award(s) is made, is intended to be for three (3) years with two (2) one year (1) renewal options.

Prices shall remain firm for the initial term of the awarded contract. Contractors are advised that any price adjustments permitted under this solicitation are set forth in Section 8.0 of the Scope of Work.

AWARD CRITERIA

ITB award criteria are as follows:

The County’s Procurement Services Division reserves the right to clarify a Bidder’s submittal prior to the award of the solicitation.

It is the intent of Collier County to award to the lowest, responsive and responsible Bidder(s) that represents the best value to the County.

For the purposes of determining the winning bidder, the County will select the Bidder with the lowest price as outlined below:

• Lowest Total Bid

Collier County reserves the right to select one, or more than one Bidder award on a line-item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to:

• Award Primary and Secondary Vendors https://procurement.opengov.com/portal/collier-county-fl

The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation.

DETAILED SCOPE OF WORK

1.0 Scope Overview

This scope describes and defines the services that are required for the execution of sign repair operations on local roadways, as determined by Transportation Management Services Department. The work would start with primary regulatory/safety signs such as stop, yield, one way, and do not enter. The work would then proceed to arterial roadways and then subdivisions/ neighborhoods or as directed by the County Traffic Operations will generally supply related materials such as signs, posts, and brackets. Depending on in-house inventory of these materials, the County reserves the right to request the Contractor, on an as-needed basis, to provide sign panels, posts, and related materials. The markup shall not exceed 10%. The use of subcontractors will be allowed to perform services; however, the hourly rates shall not exceed the Contractor’s hourly rates, and the Contractor will not be allowed any markup for such services.

All sign repair operations performed under the awarded contract shall be in accordance with the most current Manual on Uniform Traffic Control Devices (“MUTCD”), Collier County, and Florida Department of Transportation (“FDOT”) specifications. The Contractor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway & Traffic Design Standards Indexes, or other related documents, to become familiar with their requirements.

Sign assemblies to be repaired include single post signs and multi-post signs. The expectation is that the signs will be installed at a proper height, oriented correctly with posts vertically straight, installed at a minimum depth of 30 inches if using a 12’ post without extension, 36 inches if using an extension, or 14’ post, filled and compacted with sand so that the area around the sign assembly base is compacted flush with the surrounding grade.

The Contractor shall, at all times, have a minimum of six 2-man sign repair crews available for reporting directly to work sites for the duration of the project. The expectation is that each sign repair crew can repair an average of 25 signs per day. The Contractor may utilize up to a maximum of twenty 2-man crews to perform the work. Contractor shall provide superintendent(s) to oversee and supervise the work of the sign crews. Each superintendent shall oversee no more than five (5) sign crews. Traffic Operations, at its sole discretion and at any time, may supplement this scope of work and perform work with in-house personnel and resources.

The Contractor shall not perform work on any road unless authorized by Transportation Management Services Department or their representative. Roadways and corresponding limits will be assigned to the Contractor. The Contractor is expected to include documentation of all work completed. This would include date of installation and three photos of each sign assembly (before, after, and bar code), individually geolocated (GPS Coordinates) for inspection and payment application. All material, workmanship, and equipment shall be subject to the inspection and approval of the County’s Project Manager or designee. If a sign assembly does not pass inspection, any corrections necessary shall be done at the Contractor’s expense.

The Contractor shall provide all labor, sand/fill material, contract administration, inspection, supervision, and equipment required to complete the work, including any necessary Temporary Traffic Control (TTC), as well as mobilization and demobilization costs. All work shall be billed on an hourly basis, and the hourly rate shall include all labor, contract administration, inspection, supervision, and equipment necessary to perform the work (for example, a two-person crew and a truck). The work is divided into two categories:

Category 1: Single-posted sign assemblies (anticipated one crew and truck able to carry 12’-14’ posts) Category 2: Multi-posted sign assemblies (anticipated one or more crews and bucket truck/crane)

Most of the sign assemblies fall within Category 1. Less than 1% of the sign assemblies fall within Category 2.

All materials that are removed shall be brought to the Transportation Management Services facility currently located at 2885 South Horseshoe Drive, Naples, Florida, so the County can recycle them. Transportation Management Services encourages all prospective Contractors to drive County roads to get a feel for the scope of work involved.

Should the Primary Contractor not be able to perform the services under the awarded agreement, the County may move to the Secondary Contractor. Secondary Contractor shall assume all duties and responsibilities of the Primary Contractor. Upon being contacted by the County, the Primary Contractor shall provide an onsite response within forty-eight (48) hours. The County shall not be required to wait beyond this period and may proceed with activating the Secondary Contractor. The County’s decision to bypass or supplement the Primary Contractor under these circumstances shall not constitute a breach of contract.

2.0 Licenses/Certifications Required

Project Superintendent(s) is/are expected to be on the project daily, be TTC certified, and have acquired the International Municipal Signal Association’s (IMSA) Signs & Pavement Markings Technician I certification. Required certification for the TTC shall be provided at the time of bid submittal or before a Notice of Recommended Award is issued, or the Bidder may be deemed non-responsive.

The IMSA Signs & Pavement Markings Technician I certification may be obtained within one year of successful contract award. All required certifications, TTC and IMSA Signs & Pavement Markings Technician I (after being obtained), must be kept current for the entire duration of the awarded contract, and the TTC requirements shall also apply to all subcontractors performing work.

3.0 Temporary Traffic Control Policy

For all projects that are conducted within a Collier County Right-of-Way, the Contractor shall provide and erect Traffic Control Devices as prescribed in the current edition of the MUTCD, where applicable on local roadways and as prescribed in the FDOT Design Standards.

All Temporary Traffic Control (“TTC”) shall be overseen by Contractor’s personnel who possess a minimum of Intermediate TTC Certification. These projects shall also comply with the most current version of Collier County’s Maintenance of Traffic (MOT) Procedure (current version attached for reference). Strict adherence to the requirements of the TTC policy will be enforced under the awarded contract. All costs associated with the TTC shall be included in the Bid Schedule.

If lane closures are necessary, the lanes shall be restricted as follows:

No work shall be done requiring a lane closure between the following hours:

• From 6:00 A.M. to 9:00 A.M. and 3:00 P.M to 7:00 P.M. on Monday through Friday

• County-observed holidays and special-event days, as permitted by the Division.

• Emergencies as deemed necessary by Collier County Emergency Management, law enforcement authorities, or the Division.

4.0 Purchase of sign panels and posts

Depending on in-house inventory of these materials, the County reserves the right to request the Contractor, on an as-needed basis, to provide sign panels, posts, and related materials (for example: speed limits, Do Not Enter, One Way, street names, etc.). The markup shall not exceed 10%. The use of subcontractors will be allowed to perform services; however, the hourly rates shall not exceed the Contractor’s hourly rates, and the Contractor will not be allowed any markup for such services.

The specifications are intended to provide the information by which prospective bidders may understand the requirements of Collier County relative to furnishing traffic sign materials and related supplies. Unless otherwise indicated, all products shall meet the FDOT Qualified Products List (QPL) Specifications, 700 – Highway Signing.

Division must approve of all sign panels prior to purchase and installation by the Contractor.

Items listed are dependent upon each other, providing for uniformity of signs. Reflective sheeting material types III, IV, VII and XI shall be classified in accordance with ASTM D-4956 and must be 3M quality or the equivalent approved by the Division.

5.0 Sign Faces

All faces and pavement markings shall be in conformance with the most current edition of the Manual on Uniform Traffic Control Devices, and the most current edition of the Supplement to the Standard Highway Signs and Markings (SHSM) Book.

6.0 Fabricated Signs

Faces are to be mounted on .080-gauge (or .125-gauge for street name and advanced intersection signs) aluminum blanks in accordance with FDOT and Collier County Traffic Operations Standards. Additional design guidance will be provided by the Division if this option is executed.

7.0 Posts

Posts shall be 12’ or 14’ galvanized square 2” to 2-1/2” steel posts. If the posts are being purchased by Contractor, prior to purchase, Contractor shall coordinate with the Division regarding material specifications.

8.0 Price Increases

Any requested fee adjustment shall be fully documented and submitted to the County Representative no less than thirty (30) days prior to the Contract anniversary date. Any approved fee adjustments shall become effective as of the anniversary date or upon Board approval.

The Procurement Director or designee has the authority to approve price adjustments in accordance with the Procurement Ordinance, as amended. Price increase requests are not guaranteed. If approved, the Contractor will be notified in writing with the effective date of any approved price increases.

The County may, after examination, refuse to accept the adjusted rates if they are not properly documented, or considered to be excessive, or if decreases are considered to be insufficient. In the event the County does not wish to accept the adjusted rates, and the matter cannot be resolved to the satisfaction of the County, a contract termination will be processed.

NAPLES, FLORIDA 34112