26_52 REQUEST FOR QUOTE _CHILLER REPLACEMENT.pdf

CITY OF COLLEGE PARK Contracts and Procurement Department Attention: Carl Hall, Purchasing Department

3667 Main Street. City Hall College Park, Georgia 30337

Email: Carlton.Hall@collegeparkga.gov Phone: (404)-767-1537ext. 1500

RE: REQUEST FOR QUOTE NO. 26-52

CHILLER REPLACEMENT

OBJECTIVE

PURPOSE

The purpose of this solicitation is to obtain qualified contractors to provide turnkey chiller installation services, including equipment, labor, materials, and all related work necessary for complete installation and operational functionality.

MINIMUM QUALIFICATIONS & GENERAL REQUIREMENTS

Respondents must demonstrate experience with commercial HVAC and chiller installation projects of similar size and scope and possess all required licenses and insurance coverage. The selected contractor shall provide all labor, materials, equipment, supervision, permits, and related services necessary for a complete turnkey chiller installation in accordance with applicable codes, manufacturer specifications, safety standards, and City requirements.

SCOPE of SERVICE

1. General Scope

Provide all labor, materials, equipment, supervision, engineering coordination, and incidentals necessary to furnish and install a complete, operational chiller plant system.

Work shall be executed as a fully coordinated turnkey installation, including demolition, replacement, integration, testing, and commissioning.

All work shall comply with:

• Manufacturer requirements (including Trane installation standards where applicable)

• Applicable mechanical, electrical, and building codes

• Industry best practices

2. Demolition, Removal & Disposal

Remove and properly dispose of existing chiller plant equipment, including:

• Existing chillers (2)

• Condenser water pumps and chilled water pumps

• Associated starters, VFDs, actuators, and controls

• Existing chiller plant control system

• Existing air compressor (if present)

• Chiller isolation and head pressure control devices

Contractor shall:

• Recover refrigerant per EPA regulations

• Disconnect and safely remove mechanical and electrical systems

• Provide rigging, cranes, and lifting operations

• Dispose of all equipment and refrigerants legally and responsibly

3. New Mechanical Equipment Installation

Furnish and install:

• (2) new centrifugal chillers (Trane or approved equal)

• Condenser water pumps (qty per design basis)

• Chilled water pumps (qty per design basis)

• Cooling tower fan motors and belts (as required)

• Heat exchanger cleaning and recommissioning (existing plate frame HX)

Include:

• Setting, alignment, and securing of equipment on existing or new pads

• Verification of service clearances

• Equipment pad modifications as required

• Minimum flow bypass provisions

4. Piping, Valves & Hydronic Systems

Provide complete chilled water and condenser water system modifications including:

• New and modified piping for chillers, pumps, cooling towers, and heat exchanger

• Condenser head pressure control valves

• Isolation valves for:

o Chillers o Cooling towers o Heat exchanger o Pumping systems

• Minimum flow bypass piping

• Pressure testing of all new and modified piping systems

• System flushing and preparation for startup

• Insulation replacement where removed or modified

5. Electrical Scope

Provide complete electrical integration including:

• New power feeds to all mechanical equipment

• Disconnect/reconnect of existing electrical services as required

• New or reused breakers as applicable

• Installation of:

o VFDs for chilled water pumps o VFDs for cooling tower fans (if applicable)

• Control wiring between equipment and BAS

• All conduit, wire, fusing, relays, and terminations required for a complete system

6. Controls / Building Automation System (BAS)

Provide a fully functional control system including integration of all chiller plant components.

System shall include a Trane Tracer-based BAS or approved equivalent:

• Central system controller with web interface

• Integration of:

o Chillers o Pumps o Cooling towers o Heat exchanger

• Control valves and end devices as required

• Monitoring of temperatures, pressures, and equipment status

• Alarms and safeties for system protection

• Outside air temperature/humidity monitoring

• Minimum flow bypass control logic

7. Refrigerant Monitoring & Safety Systems

Provide a dual-zone refrigerant monitoring system including:

• Sensors at each chiller

• Audible/visual alarms inside mechanical room

• Audible/visual alarms outside mechanical room

• Integration with BAS or standalone alarm system

• Testing and commissioning of all alarm functions

8. Start-Up, Testing & Commissioning

Provide complete system startup including:

• Factory-authorized startup assistance (Trane or equivalent)

• Functional performance testing

• Pressure testing of piping systems

• Verification of controls and interlocks

• Load testing under normal operating conditions

• Final system balancing and verification

9. Documentation & Closeout

Provide:

• Equipment submittals

• O&M manuals

• Startup reports

• Warranty documentation

• As-built documentation (if available)

• Owner training session

• Final site cleanup

10. Environmental & Regulatory Compliance

• EPA-compliant refrigerant handling and disposal

• Proper disposal of removed mechanical/electrical equipment

• Compliance with all federal, state, and local environmental requirements

11. Safety Requirements

All work shall comply with OSHA and site safety standards including:

• PPE requirements (hard hats, gloves, safety glasses, etc.)

• Lockout/Tagout procedures

• Rigging and lifting safety protocols

INSURANCE REQUIREMENTS

Within ten (10) days of Notice of Award, and at all times that this contract is in force, the contractor shall obtain, maintain, and furnish the City of College Park, Certificates of Insurance from licensed companies doing business in the State of Georgia and acceptable to the City of College Park covering:

1. Worker’s Compensation

In accordance with O.C.G.A. Title 34, Chapter 9, as amended

2. Business Auto Policy

- Not less than $500,000.00

3. Commercial General Liability -

Minimum $1,000,000.00/claim $2,000,000.00/occurrence for Personal Injury, Bodily Injury, and Property Damage Liability

4. Professional Liability

- Not less than $1,000,000.00/occurrence

Copies of these Certificates of Insurance shall be furnished to the City of College Park prior to execution of the contract. Such policies shall be non-cancellable except on a thirty-day (30) written notice to the City of College Park.

1. The CITY OF COLLEGE PARK (and any applicable Authority) will be shown as an additional insured on General Liability, Auto Liability, and Professional Liability policies and noted accordingly on the Certificate of Insurance.

2. The cancellation provision should provide 30 days’ notice of cancellation.

3. Certificate Holder shall read:

City of College Park, Ga.

3667 Main Street

College Park, Ga. 30337

Pre-Proposal Conference Not scheduled at this time

Submittal Instructions Bidders are required to submit all responses to this solicitation electronically through the designated procurement platform-BidNet Direct

If assistance is needed with registration, account access, or submission of documents, please contact BidNet Direct’s Support Team at 800-835-4603, ext. 2.

Bidders are responsible for ensuring that all required documents are fully uploaded and submitted prior to the solicitation deadline. Late or incomplete submissions may not be accepted. It is recommended that bidders allow sufficient time to complete the electronic submission process to avoid technical delays.

Right to Reject Quotations

The City reserves the right to accept or reject any or all written quotations received under this Request for Quotations, or to eliminate any or all Contractors Selected Provider responding to this Request for Quotations from further consideration for award, and to duly notify any such Selected Provider of the City’s determination in the manner deemed most convenient by the City.

The City reserves the right to reject any written quotations that are submitted by a Contractor Selected Provider using a form and/or format other than the form and/or format stipulated in the Scope of Work Scope of Services and/or provided by the City, or an application that is in any way or manner incomplete, illegible, irregular or non-compliant, and to duly notify any such Contractors Selected Provider of the City’s determination in the manner deemed most convenient by the City.

Right to Eliminate Non-Qualified Selected Provider from Award Consideration

The City reserves the right to eliminate from award consideration any or all Contractors Selected Provider who submit an incomplete and/or inadequate written quotation response or who are not responsive to any and/or all of the requirements stipulated in the attached Scope of Work, Scope of Services and to duly notify any such Contractors Selected Provider of the City’s determination in the manner the City deems most convenient.

Right to Cancel Request for Quotations

This Request for Quotations does not obligate the City to select a Contractor or Selected Provider and/or to procure and/or contract the Selected Provider for any goods and/or services whatsoever.

The City reserves the right to cancel this Request for Quotations, with or without substituting another Request for Quotations, and, if so desired, terminate the process at any time. Cancellation of this Request for Quotations may occur with or without cause or prior notification. Cancellation of this Request for Quotations, with or without substitution, shall not result in any liability to any Contractor Selected Provider for any reason whatsoever.

Event Time/Date Thursday, May 14th, 2026, no later than 3:00 p.m. Request for Quotes Due