26_45 REQUEST FOR QUOTE _EXHAUST FAN REPLACEM.pdf

CITY OF COLLEGE PARK Contracts and Procurement Department Attention: Carl Hall, Purchasing Department

3667 Main Street. City Hall College Park, Georgia 30337

Email: Carlton.Hall@collegeparkga.gov Phone: (404)-767-1537ext. 1500

RE: REQUEST FOR QUOTE NO. 26-46

RFQ EXHAUST FAN REPLACEMENT-GICC

OBJECTIVE

PURPOSE

The City is seeking bids for the removal of the existing commercial kitchen exhaust fan and the supply and installation of a new fan unit. Complete turnkey installation.

LOCATION

Georgia International Convention Center 2000 Convention Center Concourse College Park, GA, 30337

General Requirements

The Contractor shall provide all labor, materials, equipment, supervision, and incidentals necessary to remove and replace the existing kitchen exhaust fan with a complete and fully operational system.

The Contractor is responsible for verifying all existing site conditions, dimensions, utilities, and access requirements prior to submitting a bid.

SCOPE of SERVICE

The work shall include, but is not limited to, the following:

• Demolition and removal of the existing exhaust fan, including proper disposal in accordance with all applicable regulations

• Disconnect and secure electrical service in compliance with established lockout/tagout procedures

• Furnish and install a new exhaust fan system (JencoFan model STXBHP36RHUL, 10 HP, or approved equal), including roof curb and any required adapters

• Re-establish electrical connections, including all conduit, fittings, and components required for a complete and code-compliant installation

• Provide and install any required curb adapters, structural supports, or modifications to accommodate the new unit

• Perform all necessary ductwork modifications or transitions for proper fit and operation

• Seal, flash, and weatherproof all roof penetrations and system interfaces to maintain a watertight condition

• Provide all necessary rigging and lifting equipment, including crane services if required

• Perform testing to confirm system airflow and performance meets or exceeds existing conditions

• Conduct full start-up and commissioning of the new equipment

• Maintain a clean and orderly job site and perform final cleanup upon completion

Equipment Requirements

• Manufacturer: JencoFan or approved equal

• Model: STXBHP36RHUL (or equivalent)

• Motor: 10 HP

• Voltage: 208/230V or 460V (match existing service)

• Phase: 3-phase

• RPM: Approximately 1725

• Unit shall be UL listed and suitable for commercial kitchen exhaust applications

• New Unit

Performance Requirement:

Replacement unit shall meet or exceed the performance of the existing fan, including airflow capacity (CFM), and shall be suitable for high-temperature kitchen exhaust operation.

Site Conditions & Coordination

• Project location: Convention Center – kitchen exhaust system

• Contractor shall verify:

Existing curb dimensions

Electrical service and disconnect location

Duct connection size and configuration

Roof type and condition

Access and staging requirements

• Work shall be coordinated with facility operations to minimize disruption

• Contractor shall adhere to all facility restrictions, including working hours and event schedules (to be provided)

Permits, Codes, and Compliance

• Contractor shall obtain all required permits and coordinate inspections

• All work shall comply with applicable local, state, and federal codes, including mechanical, electrical, and fire codes

• Installation shall not void existing roof warranty; contractor shall coordinate with manufacturer if required

Scheduling Requirements

• Contractor shall provide a proposed lead time (if applicable)

Submittals & Closeout

• Submit product data and specifications for approval prior to installation

• Provide manufacturer warranty documentation

• Provide minimum one (1) year labor warranty

• Submit start-up and commissioning documentation upon completion

Completion Requirements

• System shall be fully operational, tested, and accepted by the Owner

• Any damage to roofing or surrounding areas shall be repaired and restored to original condition

• Remove all debris and leave site in clean condition

ADDITIONAL INFORMATION

Site

Exact location -Kitchen- near employee entrance and executive parking.

Curb size and dimensions – Approximately 135 feet from the executive parking.

Duct size/connection type? The duct size is 38X38 inches.

Access (ladder, hatch, crane space). Access by stairwell or crane.

MINIMUM QUALIFICATIONS & GENERAL REQUIREMENTS

The vendor must be fully qualified and capable of providing all services described in this RFQ and must possess all necessary licenses, permits, certifications, and approvals required to perform the work in accordance with local, state, and federal regulations. The vendor shall demonstrate experience providing audio, visual, lighting, rigging, and technical production services for events of similar scale and complexity and shall employ trained, experienced personnel to ensure safe and professional execution of all work.

INSURANCE REQUIREMENTS

Within ten (10) days of Notice of Award, and at all times that this contract is in force, the contractor shall obtain, maintain, and furnish the City of College Park, Certificates of Insurance from licensed companies doing business in the State of Georgia and acceptable to the City of College Park covering:

1. Worker’s Compensation

In accordance with O.C.G.A. Title 34, Chapter 9, as amended

2. Business Auto Policy

- Not less than $500,000.00

3. Commercial General Liability -

Minimum $1,000,000.00/claim $2,000,000.00/occurrence for Personal Injury, Bodily Injury, and Property Damage Liability

4. Professional Liability

- Not less than $1,000,000.00/occurrence

Copies of these Certificates of Insurance shall be furnished to the City of College Park prior to execution of the contract. Such policies shall be non-cancellable except on a thirty-day (30) written notice to the City of College Park.

1. The CITY OF COLLEGE PARK (and any applicable Authority) will be shown as an additional insured on General Liability, Auto Liability, and Professional Liability policies and noted accordingly on the Certificate of Insurance.

2. The cancellation provision should provide 30 days’ notice of cancellation.

3. Certificate Holder shall read:

City of College Park, Ga.

3667 Main Street

College Park, Ga. 30337

Pre-Proposal Conference The city has not scheduled a pre-proposal conference for this solicitation and does not anticipate conducting one. The City has determined that a Pre-Proposal Conference is not required for a Prospective Provider to submit a valid, knowledgeable response.

If necessary, Prospective Providers are welcome to visit the City and its environs at their leisure and on their own time; however, tours of buildings, meetings, and/or discussions with City personnel and/or elected or appointed officials regarding this solicitation are not to be scheduled, should not take place, and, therefore, must not be anticipated.

Right to Reject Quotations

The City reserves the right to accept or reject any or all written quotations received under this Request for Quotations, or to eliminate any or all Contractors Selected Provider responding to this Request for Quotations from further consideration for award, and to duly notify any such Selected Provider of the City’s determination in the manner deemed most convenient by the City.

The City reserves the right to reject any written quotations that are submitted by a Contractor Selected Provider using a form and/or format other than the form and/or format stipulated in the Scope of Work Scope of Services and/or provided by the City, or an application that is in any way or manner incomplete, illegible, irregular or non-compliant, and to duly notify any such Contractors Selected Provider of the City’s determination in the manner deemed most convenient by the City.

Right to Eliminate Non-Qualified Selected Provider from Award Consideration

The City reserves the right to eliminate from award consideration any or all Contractors Selected Provider who submit an incomplete and/or inadequate written quotation response or who are not responsive to any and/or all of the requirements stipulated in the attached Scope of Work, Scope of Services and to duly notify any such Contractors Selected Provider of the City’s determination in the manner the City deems most convenient.

Right to Cancel Request for Quotations

This Request for Quotations does not obligate the City to select a Contractor or Selected Provider and/or to procure and/or contract the Selected Provider for any goods and/or services whatsoever.

The City reserves the right to cancel this Request for Quotations, with or without substituting another Request for Quotations, and, if so desired, terminate the process at any time. Cancellation of this Request for Quotations may occur with or without cause or prior notification. Cancellation of this Request for Quotations, with or without substitution, shall not result in any liability to any Contractor Selected Provider for any reason whatsoever.

Time/Date Event Tuesday, April 14th, 2026, no later than 3:00 p.m. Request for Quotes Due