26_35001_002 Complete Bid Package_Timber Harv.pdf

SOLICITATION

26-35001-002

HARVESTING OF MERCHANTABLE PINE TIMBER

Putnam County Board of Commissioners 117 Putnam Drive, Suite A

Eatonton, GA 31024

AUGUST 20, 2026

2:00 P.M.

PUTNAM COUNTY BOARD OF COMMISSIONERS

117 Putnam Drive, Suite A ◊ Eatonton, GA 31024

Tel: 706-485-5826 ◊ www.putnamcountyga.us

PUTNAM COUNTY

SOLICITATION # 26-35001-002

Harvesting of Merchantable Pine Timber

The Putnam County Board of Commissioners is seeking sealed bids for the harvesting of merchantable pine timber from an approximately 0.509 acre site located behind the Crooked Creek Fire Station at 158 Crooked Creek Drive, Eatonton, Georgia. The approximate harvest area is outlined in red in the included image. All care should be given to the existing hardwoods on the tract to minimize any unnecessary damage to the hardwood trees on the property. The successful bidder is expected to offset the amount of their bid with the value of the merchantable timber.

Prospective bidders must obtain a bid package from the Putnam

County Board of Commissioners via the county website:

www.putnamcountyga.us/rfps

Proposals must be submitted on the proposal form issued by Putnam

County and contained in the bid package.

Proposals must be received by Thursday, August 20, 2026 at 2:00 p.m.

The proposals will be read at that time.

http://www.putnamcountyga.us/

LOCAL AND MINORITY OWNED/OPERATED AND/OR WOMEN

OWNED/OPERATED BUSINESSES ARE ENCOURAGED TO SUBMIT PROPOSALS.

PUTNAM COUNTY RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO

WAIVE ANY AND ALL TECHNICALITIES AND TO AWARD THE BID BASED ON

THE LOWEST AND/OR BEST INTEREST OF PUTNAM COUNTY.

08/06/2026 & 08/13/2026

Putnam County BOC Page 1 of 7 Instructions

INSTRUCTIONS AND SPECIFICATIONS FOR BIDDERS:

SOLICITATION # 26-35001-002

PUTNAM COUNTY, GEORGIA

SECTION 1 – GENERAL NOTICE

Sealed proposals for the harvesting of merchantable timber (SOLICITATION: 26-35001-002) will be received by the office of the Board of Commissioners of Putnam County, Georgia, up to the hour of 2:00 P.M. local time, on Thursday, August 20, 2026, at which time and place they will be publicly opened and read aloud. Bidders are invited to be present.

SECTION 2 – BID DOCUMENTS

Copies of the Proposal, Specifications, Plans (if required) and other document forms may be obtained from the office of the County Commissioners. Bidders are required to examine the same and satisfy themselves that all requirements are fully understood. It is highly recommended that bidders also personally inspect the location of the project upon which they are bidding.

SECTION 3 – BIDDING PROCEDURE

Bids shall be presented in a sealed envelope with the bid number (26-35001-002) and the name of the company or firm submitting clearly marked on the outside of the envelope. IF SUBMITTING

A PHYSICAL BID, TWO PAPER COPIES AND ONE ELECTRONIC COPY MUST BE SUBMITTED. IF

SUBMITTING ELECTRONICALLY, ONE ELECTRONIC COPY MAY BE SUBMITTED VIA THE COUNTY

WEBSITE. Bids will not be accepted verbally, by fax or email. All appropriate blanks shall be completed. Any interlineations, alteration, or erasure on the specification document shall be initialed by the signer of the bid. Bidder shall not change the proposal form nor make additional stipulations on the specification document. Any amplified or qualifying information shall be on the bidder’s letterhead and firmly attached to the bid document. Items in RED are requirements for bid consideration.

Bid prices shall be submitted on the Proposal Form included in the bid document.

Putnam County BOC Page 2 of 7 Instructions

Each bid must be legibly printed in ink or by printer, include the full name, business address, and telephone number of the bidder and be signed in ink by the bidder.

A bid by a firm or organization other than a corporation must include the name and address of each member.

A bid by a corporation must be signed in the name of such corporation by a duly authorized official thereof.

No bidder shall submit more than one proposal nor submit two or more proposals under different names.

In order to be considered, the outside of the sealed envelope must be clearly marked with the offeror’s name, address and phone number, the project number, name of the project for which the proposal is being submitted, and the bid opening date and time of Thursday, August 20, 2026 at 2:00 p.m. All proposals shall be delivered by a delivery service or in person to Putnam County Board of Commissioners, Attn: County Clerk, 117 Putnam Drive, Suite A, Eatonton, GA 31024, on or before the time and date prescribed above.

For your convenience, please use the label on the enclosed “Submittal Requirement” page.

Bids received after the time and date established for receiving bids will be rejected.

SECTION 4 – QUALIFICATION OF BIDDERS

All bidders shall provide a Work Resume and file it with their bid. The resume shall include projects which are similar to the type of work being bid for which the bidder had direct control over and was charged with full responsibility of the outcome.

SECTION 5 – ADDENDA

Addenda are written instruments issued by the County prior to the date for receipt of bids which modify or interpret the specification document by addition, deletion, clarification, or correction.

Addenda will be mailed or delivered to all who are known by the County to have received a complete set of specification documents. Potential bidders may return the “Potential Bidder Form” to ensure they are notified of any addenda issued.

Copies of addenda will be posted on the county website and will also be available for inspection at the office of the County Manager.

No addendum will be issued later than forty-eight (48) hours prior to the date and time for receipt of bids, except an addendum withdrawing the invitation to bid or an addendum which includes postponement of the bid.

Bidders shall ascertain prior to submitting their bid that they have received all addenda issued and they shall acknowledge receipt of addenda on the proposal form.

Putnam County BOC Page 3 of 7 Instructions

SECTION 6 – BIDDER’S REPRESENTATION

Each bidder by signing and submitting a bid, represents that the bidder has read and understands the specification documents and the bid has been made in accordance therewith.

Each bidder for services further represents that the bidder is familiar with the local conditions under which the work is to be done and has correlated the observations with the requirements of the bid documents.

NON-COLLUSION AFFIDAVIT: By submitting a proposal, the bidder represents and warrants that such bid is genuine and not a sham or collusion or made in the interest or in behalf of any person not therein named, and that the bidder has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other firm, person or corporation to refrain from bidding and that the bidder has not in any manner sought by collusion to secure to that bidder any advantage over any other bidder.

INTEREST OF: By submitting a proposal, the bidder represents and warrants that neither a commissioner, administrator, manager, employee, nor any other person employed by PUTNAM COUNTY or in any other way connected with the county has, in any manner, an interest, either directly or indirectly, in the bid or in the contract which may be made under it, or in any expected profits to arise therefrom.

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION: By signing and submitting this bid, the bidder certifies that the prices in this bid have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder prior to bid opening directly or indirectly to any other bidder or to any competitor;

no attempt has been made, or will be made, by the bidder to induce any person or firm to submit, or not to submit, a bid for the purpose of restricting competition.

Various professions within the building industry are required by state law to be licensed. These professions include electricians, plumbers, conditioned air contractors, low voltage contractors, utility contractors, and certain residential and general contractors. Putnam County will be complying with state laws and board rules regarding licensure. No bid or proposal for projects that require a licensed professional will be accepted from unlicensed persons. In addition, the licensed contractor must be the prime contractor on the project. It is not permissible for an unlicensed individual/firm to subcontract with a licensed contractor. The validity of all licenses will be checked.

SECTION 7 – BIDDER’S SECURITY

BID BOND: Not required.

PERFORMANCE BOND: Not required.

Putnam County BOC Page 4 of 7 Instructions

SECTION 8 – EQUAL OPPORTUNITY

Each bidder agrees that it shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, disability, national origin, age, or marital status.

In the employment of persons, bidder shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to race, color, religion, sex, disability, national origin, age, or marital status.

SECTION 9 – CLARIFICATION OF SPECIFICATION DOCUMENTS

Bidders shall promptly notify the County Clerk of any ambiguity, inconsistency, or error which they may discover upon examination of the specification documents.

Bidders desiring clarification or interpretation of the Specification documents shall make a written request which must reach the County Clerk at least seven (7) calendar days prior to the date and time for receipt of bids.

Interpretations, corrections, and changes made to the Specification Documents will be made by written addenda. Oral interpretations or changes to the Specification Documents made in any other manner, will not be binding on the County; and bidders shall not rely upon such interpretations or changes.

SECTION 10 – SCHEDULE

The project shall be Substantially Complete within 120 calendar days from the date of issuance of Notice to Proceed. Liquidated damages of $500 per day will be assessed if work is not completed within 120 calendar days (excluding weather delays) from the date of the Notice to Proceed.

SECTION 11 – BID EVALUATION AND AWARD

The signed bid proposal shall be considered an offer on the part of the bidder. Such offer shall be deemed accepted upon issuance, by the County, of purchase orders, contract award notifications, or other contract documents appropriate to the work.

No bid shall be modified or withdrawn for a period of sixty (60) calendar days after the time and date established for receiving bids and each bidder so agrees in submitting the bid.

Award will be made to the vendor submitting the lowest responsive and responsible bid. The Putnam County Board of Commissioners reserves the right to reject any or all bids, to waive technicalities and to re-advertise or make an award as deemed in its best interest. The written bid documents supersede any verbal or written prior communication between the parties.

Putnam County BOC Page 5 of 7 Instructions

SECTION 12 – CONTRACT AND BOND

After the acceptance of the bid, the successful bidder must execute a written Contract between the bidder and the County; such contract will incorporate the County’s contract documents and be on forms provided by the County.

SECTION 13 – INSURANCE

All bidders shall take special note of the attached insurance sheet titled “Insurance Clause for all County Contracts.”

The successful bidder must provide proof of insurance in accordance with the contract documents.

SECTION 14 – INDEMNIFICATION

The bidder shall indemnify and hold harmless the County, its members, its officers, and employees from and against all claims, damages, losses, and expenses, including, but not limited to attorney’s fees arising out of or resulting from the performance of the contract, provided that any such claim, damage, loss, or expense is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property other than goods, materials, and equipment furnished under this contract, including the loss of use resulting therefrom; is caused in whole or part by any negligent act or omission of the bidder, any subcontractor, or anyone directly or indirectly employed by any one of them or anyone for whose acts made by any of them may be liable, regardless of whether or not it is caused by a party indemnified hereunder.

In any and all claims against the County or its members, officers or employees by an employee of the bidder, any subcontractor, anyone directly or indirectly employed by any of them or by anyone for whose acts made by any of them may be liable, the indemnification obligation listed above shall not be limited in anyway by any limitation of the amount or type of damages, compensation, or benefits payable by or for the bidder or any subcontractor under worker’s or workmen’s compensation acts, disability benefit acts, or other employee benefit acts.

SECTION 15 – LAWS

The Laws of the State of Georgia shall govern the rights, obligations, and remedies of the Parties under this proposal and any agreement reached as a result of this process.

SECTION 16 – INDEPENDENT CONTRACTOR

It is the express intent of the parties that this Contract shall not create an employer-employee relationship, and the Contractor, or any employee or other person acting on behalf of Contractor in the performance of this Contract, shall be deemed to be independent contractor(s) during the entire term of this Contract or any renewals thereof. Contractor shall be responsible for all compensation and benefits payable to Contractor’s employee(s) under this Contract and Contractor’s employees shall not be entitled to any compensation from County or to any benefits made to their employees, including, but not limited to, overtime, vacation, retirement benefits, Putnam County BOC Page 6 of 7 Instructions workers’ compensation, sick leave, or injury leave. Contractor shall also be responsible for maintaining workers’ compensation insurance, unemployment insurance, and for payment of all federal, state, local and any other payroll taxes with respect to the employee’s compensation.

SECTION 17 – CERTIFICATION

By signing and submitting a proposal, the bidder certifies that they have carefully examined the plans for this project and the applicable federal, state, and local regulations and the special provisions included in and made a part of this proposal, and have also personally examined the site of the work. If awarded, the bidder further proposes to execute the contract agreement described in the specifications as soon as the work is awarded.

SECTION 18 - DRUG-FREE WORK PLACE CERTIFICATION

By signing and submitting a proposal, the bidder certifies that the provisions of Code Sections 50- 24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating to the "Drug-free Work Place Act”, have been complied with in full. The bidder further certifies that:

(1) A drug-free work place will be provided for the contractor's employees during the performance of the contract; and

(2) Each contractor who hires a subcontractor to work in a drug-free work place shall secure from that subcontractor a written certification that a drug free work place will be provided for the subcontractor's employees during the performance of this contract pursuant to paragraph (7) of subsection (b) of Code Section 50-24-3.

Also, they further certify that they will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the contract.

SECTION 19 – SECURITY AND IMMIGRATION COMPLIANCE

It is further certified that pursuant to O.C.G.A. §13-10-91 I and all contractors and sub-contractors performing work under this Agreement are in compliance with the Federal Work Authorization Program. Prime contractors and sub-contractors may participate in any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (“IRCA”). Contractor Affidavit, Subcontractor Affidavit (if applicable), and Sub-subcontractor Affidavit (if applicable) must be completed and turned in with your bid.

It is further certified that pursuant to O.C.G.A. §50-36-1 I am a United States citizen, a legal permanent resident of the United States, or a qualified alien or non-immigrant under the Federal Immigration and Nationality Act with an alien number issued by the Department of Homeland Security or other federal immigration agency. Affidavit must be completed and turned in with your bid, along with a copy of your driver’s license.

Putnam County BOC Page 7 of 7 Instructions

SECTION 20 – PAYMENTS

Contractor shall be paid by and in accordance with Putnam County payment regulations. Putnam County will strive to take advantage of all discounts offered for prompt payment, therefore, indicate all discounts on monthly invoices. Invoices shall not be submitted more frequently than once a month.

SECTION 21 – SPECIFICATIONS

The approximate harvest area is outlined in red in the included image, which is situated on an approximately 0.509 acre site located behind the Crooked Creek Fire Station at 158 Crooked Creek Drive, Eatonton, Georgia. All care should be given to the existing hardwoods on the tract to minimize any unnecessary damage to the hardwood trees on the property. The successful bidder is expected to offset the amount of their bid with the value of the merchantable timber.

IMPORTANT

SUBMITTAL REQUIREMENT

Submittals must be properly labeled to ensure they are not inadvertently opened before the designated time. Affix the label below to the outside of the sealed submittal envelope or delivery package.

If this label is not used (i.e. in case of some delivery services), it is the bidder’s responsibility to ensure that all required information (offeror’s name, address and phone number, the project number, name of the project for which the proposal is being submitted, and the bid opening date and time) is on the OUTSIDE of the delivery package. Submissions that do not comply may be rejected.

FROM:

Company Name _________________________________________

Address: _______________________________________________

Phone: ________________________________________________

Bid/Proposal #: 26-35001-002

Bid/Proposal Name: Harvesting of Merchantable Pine Timber

Bid Opening Date/Time: Thursday, August 20, 2026, 2:00 PM

TO:

ATTN: COUNTY CLERK

117 PUTNAM DRIVE

SUITE A

EATONTON, GA 31024

Putnam County BOC Page 1 of 2 Insurance

INSURANCE CLAUSE

FOR ALL COUNTY CONTRACTS

The Contractor shall indemnify and hold harmless, to the fullest extent allowed by law, Putnam County, Georgia, its members, its officers and employees from and against all losses, claims, damages and expenses, including court-ordered attorney’s fees, arising out of or resulting from the performance of the contract that results in bodily injury, sickness, disease, death or injury to or destruction of tangible property, including the loss of use resulting therefrom and is caused in whole or in part by the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable.

Contractor shall not commence work under this contract until he has obtained all insurance required under this Section and such insurance has been approved by PUTNAM COUNTY, nor shall the Contractor allow any subcontractor to commence work on his subcontract until all similar insurance required of the subcontractor has been so obtained and approved.

A. Workers’ Compensation Insurance and Employer’s Liability Insurance:

The Contractor shall take out and maintain during the life of this contract the applicable statutory Worker’s Compensation Insurance, and in the case of any work sublet, the Contractor shall require the subcontractor similarly to provide statutory Worker’s Compensation Insurance for the latter’s employees. Coverage shall be provided by an insurance company authorized to write such insurance in all states where the Contractor will have employees located in the performance of this contract, and the Contractor shall require each of his subcontractors similarly to maintain Employer’s Liability Insurance similarly to the Contractor.

Worker’s Compensation – Required limits:

Coverage A – Coverage will include Statutory requirements Coverage B – Employers Liability $100,000 Each Person $100,000 Each Person by Disease $500,000 Policy Limit – Disease

B. General Liability Insurance

1. The Contractor shall maintain during the life of this contract, Commercial General Liability Insurance, naming and protecting him and Putnam County against claims for damages resulting from (a) bodily injury, including wrongful death, and (b) property damage which may arise from operations under this contract whether such operations be by himself or by any subcontractor or anyone directly or indirectly employed by either of them. The insurance requirements are:

Putnam County BOC Page 2 of 2 Insurance

Commercial General Liability with limits of:

$1,000,000 Each Occurrence $1,000,000 Personal Injury $2,000,000 Products/Completed Operations $2,000,000 General Aggregate

2. Coverage shall include Contractual Liability coverage insuring the contractual exposure as addressed in this contract.

3. There shall be no exclusion or limitation for the Explosion (X), Collapse (C) and Underground (U) hazards.

4. Putnam County shall be named as Additional Insured.

5. The Commercial General Liability coverage shall be endorsed with the Designated Construction

Project(s) General Aggregate Limit endorsement.

C. Automobile Liability Insurance: The Contractor shall take out and maintain during the life of the contract such Automobile Liability Insurance as shall protect him against claims for damages resulting from (a) bodily injury, including wrongful death, and (b) property damage which may arise from the operations of any owned, hired, or non-owned automobiles used by or for him in any capacity in connection with the carrying out of this contract. The minimum acceptable limits of liability to be provided by such Automobile Liability Insurance shall be as follows:

Bodily Injury and Property Damage $1,000,000 Combined Single Limit

D. Builder’s Risk Insurance: (For Building Construction Contracts Only) Unless otherwise specified where buildings are to be constructed under this contract, the Contractor shall provide coverage for all direct physical loss (also known as “Special Causes of Loss”). Such insurance shall be written on a Replacement Cost basis covering such building in the amount equal to one-hundred percent (100%) of the contract amount (minimum) as specified herein. Losses, if any, shall be made payable to PUTNAM COUNTY and Contractor as their interest may appear. A certificate of insurance evidencing such insurance coverage shall be filed with PUTNAM COUNTY by the time work on the building begins and such insurance shall be subjected to the approval of PUTNAM COUNTY.

E. Minimum Scope of Insurance: All Liability Insurance policies shall be written on an “Occurrence” basis only. All insurance coverage is to be placed with insurers authorized to do business in the State of Georgia.

F. Certificate of Insurance: All Certificates of Insurance shall be filed with PUTNAM COUNTY on the standard ACCORD CERTIFICATE OF INSURANCE form showing the specific limits of insurance, coverage modifications and endorsements required by the preceding Sections A, B, C, D and showing PUTNAM COUNTY as an additional insured where required. Such certificate shall specifically state that insurance policies are to be endorsed to require the insurer to provide PUTNAM COUNTY thirty days notice of cancellation, non-renewal or any material reduction of insurance coverage.

The original certificate shall be provided to the Putnam County Board of Commissioners as designated and mailed to the attention of the County Clerk at 117 Putnam Drive, Suite A, Eatonton, GA 31024.

Putnam County BOC Page 1 of 2 Proposal Form

PROPOSAL FORM

SOLICITATION 26-35001-002

To: The Putnam County Board of Commissioners

Pursuant to the invitation to bid and the instructions to Bidders and according to the specifications attached, the below stated bidder proposes the following prices for Harvesting of Merchantable Pine Timber:

____________________________________________ does hereby propose the following:

(Name of Bidder)

$_________________________________ (Base Bid)

OPTIONS:

a) ______________________________________________ $ _____________________

b) ______________________________________________ $ _____________________

c) ______________________________________________ $ _____________________

Grand Total: $_____________________________________________________________

Additional sheet may be attached for detailed breakdown.

MARK OUTSIDE OF BID ENVELOPE AS FOLLOWS:

The offeror’s name, address, telephone number, the Solicitation # and name, the date Thursday, August 20, 2026 at 2:00 p.m. and addressed as follows:

Harvesting of Merchantable Pine Timber Attn: County Clerk

I hereby acknowledge receipt of the following checked amendments of the Proposal, Plans and/or Specifications, etc.:

Amendment No's: 1___, 2___, 3___, 4___, 5___, I understand that failure to confirm the receipt of amendments is cause for rejection of bids.

Signatures on the following page

Putnam County BOC Page 2 of 2 Proposal Form

The undersigned signatory for the bidder represents and warrants that he has full and complete authority to submit this proposal to the County and to enter into contract with Putnam County.

COMPANY NAME BY (SIGNATURE)

STREET ADDRESS or P. O. BOX (PRINT NAME)

CITY, STATE ZIP CODE (TITLE)

TELEPHONE NO. FAX NO. (DATE)

EMPLOYERS FEDERAL I.D. NO or Email

SOCIAL SECURITY NUMBER

The Bidder(s) whose signature(s) appears on this document, having personally appeared before me, and being duly sworn, deposes and says that the above statements are true and correct.

Sworn to and subscribed before me this _______day of__________________, 20_____.

Notary signature: ________________________________________________

My commission expires: ____________________ (seal)

Updated July 21, 2017

By executing this affidavit under oath, as a bidder to Putnam County Georgia, as reference in O.C.G.A §50-

36-1, the undersigned applicant verifies one of the following: (please only check one)

1) _________ I am a United States citizen

2) _________ I am a legal permanent resident of the United States

3) _________ I am a qualified alien or non-immigrant under the Federal Immigration and Nationality

Act with an alien number issued by the Department of Homeland Security or other Federal immigration agency.

My alien number issued by the Department of Homeland Security or other Federal immigration agency is: _______________________________________.

The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least one secure and verifiable document (Driver’s License, State Issued ID, or Passport), as required by

O.C.G.A §50-36-1 (f) (1), with this affidavit.

The secure and verifiable document provided with this affidavit can best be classified as:

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A §16-10-20, and face criminal penalties as allowed by such criminal statute.

Executed in ______________________________ (city), __________________________ (state)

Signature of Applicant

Printed Name of Applicant

SUBSCRIBED AND SWORN

BEFORE ME ONTHIS THE

_____ DAY OF ___________, 20 ____

NOTARY PUBLIC

My Commission Expires: ______________________

Verification of Lawful Presence with the United States https://www.bing.com/images/search?view=detailV2&ccid=oS1udLiI&id=2B2A90C970C0094D1140090CE6E17F6C27C5A9E5&thid=OIP.oS1udLiIavaHr--NmFg8IgDODO&q=state+of+georgia+seal+clip+art&simid=608023901636987534&selectedIndex=0

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________, _____, 20_____ in _______________ (city), __________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE _______ DAY OF _____________, 20______.

My Commission Expires: _____________________________

Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with

____________________________________________________ (name of contractor) on behalf of the Putnam County Board of Commissioners has registered with, is authorized to use and uses the federal work authorization program commonly known as

E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice that a sub-subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Subcontractor

Name of Project

Executed on __________, ____, 20____ in __________________(city), ______(state).

ON THIS THE ______ DAY OF ______________,20___.

My Commission Expires:

Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)

By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract for ______________________________________________ (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract) and

_________________________________________________ (name of contractor) on behalf of the Putnam County Board of Commissioners has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned sub-subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned sub-subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-subcontractor with the information required by

O.C.G.A. § 13-10-91(b). The undersigned sub-subcontractor shall submit, at the time of such contract, this affidavit to _________________________ (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract).

Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to ____________________________ (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract). Sub-subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Sub-subcontractor

Name of Project

Executed on ___________, _____, 20____ in ________________(city), ______(state).

ON THIS THE ______ DAY OF ______________,20____.

My Commission Expires: