26-27MC_Exhibit_A_-_Scope_of_Services.pdf
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- Solicitation number
- 26-27MC
- Issued by
- Sarasota County, Florida
About this file
This is a Scope of Services document for the City of Sarasota Police Department's Vehicle and Vessel Towing and Storage Services contract (26-27MC). The City is soliciting sealed bids for exclusive towing and storage services operating twenty-four hours per day, seven days per week, three hundred sixty-five days per year, with a mandatory thirty-minute response time from dispatch notification. Services cover an area extending forty-five miles from City limits, with vessel towing available within and west of those boundaries. The contractor will handle motorcycles, passenger vehicles, pickup trucks, vans up to one-ton capacity, boats, sailboats, golf carts, and motorized wheelchairs, including forfeiture vehicles, impounded vehicles, evidence vehicles, found property, and roadside assistance for City-owned vehicles. The initial contract term is three years from the Notice to Proceed, with two optional one-year renewal periods available at the City's sole discretion upon satisfactory performance and mutual written agreement. The question submission deadline is March 24, 2026, at 5:00 pm, with bid submissions due April 7, 2026, at 2:00 pm, and anticipated award in late April 2026.
The contractor must maintain a secure storage facility within five miles of City limits that is fenced, locked, staffed during business hours, and provides both indoor and outdoor storage, with evidence vehicles stored in a restricted-access area accessible only to authorized law enforcement. Minimum equipment requirements include one standard wrecker, one flatbed wrecker, and access to one 5-ton heavy-duty wrecker with low-boy trailer. The contractor shall pay the City an annual fee submitted in the Bid Form in twelve equal monthly installments due by the tenth of each month, with the annual fee remaining firm and fixed during the initial three-year term; any renewal period may request an increase not to exceed three percent, subject to City approval with sixty days' notice. Bids below $8,000 annually will be rejected as non-responsive. The City does not guarantee any minimum number of tows, and services are provided on an as-needed basis. The contract includes no identified set-aside designations, references no incumbent vendors, and reserves the City's right to audit records, conduct due diligence investigations into bidder qualifications, and accept or reject any or all bids.
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Text version
26-27MC Vehicle and Vessel Towing and Storage Services
EXHIBIT A
SCOPE OF SERVICES
Vehicle and Vessel Towing and Storage Services City of Sarasota Police Department
1. PURPOSE
The purpose of this Agreement is to secure professional towing and storage services to assist the City of Sarasota Police Department in maintaining the safe and efficient flow of traffic, protecting public safety, and ensuring the proper handling and storage of impounded and evidentiary vehicles and vessels.
The City intends to award one (1) exclusive contract for these services.
2. TERM
The initial term of this Agreement shall be three (3) years from the date of Notice to Proceed.
The City may, at its sole discretion, renew this Agreement for two (2) additional one (1) year periods upon satisfactory performance and mutual written agreement.
3. GENERAL REQUIREMENTS
The Contractor shall:
1. Provide towing and storage services twenty-four (24) hours per day, seven (7) days per week, three hundred sixty-five (365) days per year.
2. Maintain a response time of thirty (30) minutes from notification by the Sarasota County Communications System.
3. Provide properly licensed drivers and qualified personnel.
4. Comply with all applicable City, County, and State laws and regulations governing towing and storage operations.
Failure to meet response time or operational standards may constitute grounds for termination.
4. SERVICE AREA
The service area shall extend up to forty-five (45) miles from the City limits.
Vessel towing shall include water access points within and west of those boundaries.
5. VEHICLES AND VESSELS COVERED
Services shall include, but not be limited to:
• Motorcycles
• Passenger vehicles
• Sub-compact and regular automobiles
• Pickup trucks
• Vans (up to one-ton capacity)
• Boats and sailboats
• Golf carts and motorized wheelchairs when authorized
Only vehicles authorized by the Sarasota Police Department shall be towed under this Agreement.
6. TYPES OF TOWS
The Contractor shall provide towing services for:
1. Forfeiture and seizure vehicles
2. Vehicles impounded as a result of arrest or abandonment
3. Evidence vehicles
4. Found property (boats, trailers, large items)
5. Vehicles towed at the request of the City
6. Department vehicles, including:
o Flat tire changes o Emergency jump starts o Towing to repair facilities o Towing within and outside Sarasota County
City-owned vehicles shall not be towed to the Contractor’s storage yard unless specifically authorized.
7. EQUIPMENT REQUIREMENTS
The Contractor shall maintain, at minimum:
• One (1) standard wrecker
• One (1) flatbed wrecker
• Access to one (1) 5-ton heavy-duty wrecker with low-boy trailer
All equipment shall be maintained in safe and operating condition and is subject to inspection by the City prior to award and at any time during the Agreement term.
8. STORAGE REQUIREMENTS
8.1 General
The Contractor shall maintain a secure storage facility located within five (5) miles of the City limits.
The facility must:
• Be fenced and secured
• Be locked at all times
• Provide indoor and outdoor storage
• Be staffed during normal business hours
8.2 Evidence Vehicles
Evidence vehicles shall:
• Be stored in a secure, restricted-access area
• Remain sealed and protected from tampering
• Be accessible only to authorized law enforcement personnel
• Not have any property removed without written authorization
Unauthorized removal or damage shall constitute grounds for immediate termination.
8.3 Recordkeeping
The Contractor shall maintain accurate records for each vehicle or vessel towed, including:
• Location of pickup
• Type of tow
• Destination
• Date and time
• Make, model, and year
• License plate and VIN
• Authorizing officer
• Release documentation
Records shall be made available for inspection upon request.
9. FEES TO VEHICLE OWNERS
Fees charged to vehicle owners shall comply with all applicable City, County, and State regulations.
No unauthorized charges shall be assessed without written approval from the Police Department.
Vehicles towed as evidence and not eligible for customary insurance coverage shall be stored at no cost to the City unless otherwise authorized.
10. PAYMENT TO THE CITY (REVENUE)
The Contractor shall pay the City the annual fee submitted in the Bid Form.
Payment shall be made in twelve (12) equal monthly installments due prior to the 10th day of each month.
The annual fee shall remain firm and fixed for the initial three (3) year term.
For any renewal period, the Contractor may request an annual increase not to exceed three percent (3%), subject to City approval and written request no less than sixty (60) days prior to renewal.
Failure to remit timely payment may result in termination.
11. SUBCONTRACTING
No portion of the work shall be subcontracted without prior written approval of the City.
Approved subcontractors shall be subject to all terms of this Agreement.
12. PROHIBITED ACTIONS
The Contractor shall not:
• Remove property from vehicles without authorization
• Disable or damage vehicles
• Alter the condition of vehicles
• Enter into unauthorized agreements with citizens
Violation of this section may result in immediate termination.
13. AUDIT RIGHTS
The City reserves the right to audit the Contractor’s records related to fees, response times, and compliance documentation at any time during the Agreement term.
14. ESTIMATED VOLUME
The City does not guarantee any minimum number of tows. Services shall be provided on an as-needed basis.
15. AWARD
Award shall be made to the highest responsive and responsible bidder in accordance with the Invitation to Bid.
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