26-23HR_Exhibit_C_Proposal_Price_Form.pdf

This is a Price Proposal Form for the City of Sarasota, Florida's Request for Proposal (Solicitation #26-23HR) for Broker/Agent Services for Health-Related Employee Benefits. The City seeks qualified broker/agent firms to provide comprehensive services including evaluation and procurement of insurance coverage and management of self-funded medical, pharmacy, and dental plans serving approximately 804 full-time employees, 642 retirees, 2 COBRA participants, and roughly 1,782 total covered lives. Respondents must demonstrate a minimum of ten years of experience providing broker/agent services for health-related employee benefits in Florida with groups of 500+ members, hold a valid Florida insurance license, and designate an approved principal with equivalent experience; key personnel must possess a minimum of five years of agent/broker experience with knowledge of IRS regulations, Medicare plans, and GASB regulations. Required deliverables include plan audits, market analyses, quarterly invoice audits, annual renewal projections submitted 120 days before renewal, stop loss coverage analyses at least 60 days prior to plan year start, benefits administration support with minimum 30 hours of annual free training, open enrollment management, and regular performance reporting. The initial contract period is three years with optional renewal for two additional one-year extension periods subject to mutual agreement and budgetary constraints, with proposals due April 20, 2026, at 2:30 pm and questions regarding the solicitation due by March 31, 2026, at 4:00 pm.

Compensation is structured as a fixed-price annual fee covering all overhead, profit, miscellaneous expenses, and travel, paid quarterly, with respondents required to propose specific pricing amounts for Year 1, Year 2, and Year 3 using the City's Price Proposal Form. The RFP does not specify a maximum budget or award value, and no incumbent vendor or current contractor is identified. Evaluation will be conducted in two phases, with Phase 1 scoring based on company qualifications (15%), personnel qualifications (15%), services and references (15%), proposal requirements (20%), local preference (10%), and pricing (25%), where the lowest-priced proposal receives maximum points with others scored proportionally. Local preference provisions grant ten additional points to City businesses and five points to County businesses, defined as entities with a valid Local Business Tax Receipt issued at least one year prior to submission and a physical non-residential business address within city limits with full-time employees receiving regular payroll-taxed compensation. Proposals must be submitted electronically in PDF format through the OpenGov Procurement portal, limited to 150 single-sided pages with a Table of Contents, with the cost proposal submitted separately using the provided Price Proposal Form.