26-23HR_Exhibit_C_Proposal_Price_Form.pdf

This is a Price Proposal Form for the City of Sarasota, Florida's Request for Proposal (Solicitation #26-23HR) for Broker/Agent Services for Health-Related Employee Benefits. The City seeks experienced broker/agent firms to provide comprehensive services for evaluating and obtaining insurance coverage and managing the City's self-funded medical, pharmacy, and dental plans, as well as supplemental insurance products. The City currently serves approximately 804 full-time employees, 642 retirees, 2 COBRA participants, and approximately 1,782 total lives including dependents. Proposals were due on April 20, 2026, at 2:30 pm, with questions regarding the solicitation required to be submitted by March 31, 2026, at 4:00 pm. The initial contract period is three years, with optional renewal for two additional one-year extension periods by mutual agreement and subject to budgetary constraints.

Compensation shall be structured as a fixed-price annual fee covering all overhead, profit, miscellaneous expenses, and travel, paid quarterly based on approved amounts for Year 1, Year 2, and Year 3. Respondents must propose specific pricing amounts for each year of the initial contract period. The RFP evaluation process scores proposals on company qualifications (15%), personnel qualifications (15%), services and references (15%), proposal requirements (20%), local preference (10%), and pricing (25%), with the lowest-priced proposal receiving maximum points and other proposals scored proportionally. Local preference provisions provide ten additional points for local city businesses and five points for local county businesses. The solicitation does not specify a maximum budget or award value, and no incumbent vendor or current contractor is identified.