BAY COUNTY BOARD OF COUNTY COMMISSIONERS

PURCHASING DEPARTMENT

840 WEST 11th STREET

SUITE 2500

PANAMA CITY, FLORIDA 32401

REQUEST FOR PROPOSALS (RFP)

NATURAL RESOURCE DAMAGE ASSESSMENT

EARLY RESTORATION PHASE IV ARTIFICIAL REEF PROJECT

THIS BID MAY BE SUBMITTED ELECTRONICALLY THROUGH OPENGOV

PROCUREMENT

THOSE BIDDERS WISHING TO SUBMIT A PAPER BID MAY CONTACT THE

PURCHASING DEPARTMENT

RFP No. 26-23

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TABLE OF CONTENTS

RESPONDENT INSTRUCTIONS

INTRODUCTION

QUALIFICATIONS

PRE-SUBMITTAL MEETING

PROPOSAL DEADLINE/DELIVERY

SOLICITATION DOCUMENTS

POINT OF CONTACT

QUESTIONS

ADDENDA

PROPOSAL FORM

CONTRACT PRICE

EXAMINATION OF WORK SITES

WITHDRAWAL OF PROPOSALS

CANCELLATION

BASIS OF AWARD

TIE PROPOSALS

RIGHT TO REJECT

EXECUTION OF AGREEMENT

GENERAL TERMS

LICENSES

REPRESENTATIONS

SUBCONTRACTORS

SCRUTINIZED COMPANIES

PROTEST

EXEMPTION OF MEETINGS/PRESENTATIONS

PROPOSAL REQUIREMENTS

EVALUATION PROCESS AND CRITERIA

ATTACHMENT 1 REQUIRED FORMS

ATTACHMENT 2 SAMPLE CONTRACT26-23 Artificial Reef

EXHIBIT 1 SCOPE OF SERVICES

EXHIBIT 2 NRDA PHASE IV ARTIFICIAL REEF PROJECT LOCATION

EXHIBIT 3 NRDA GRANT 21369

EXHIBIT 4 VENDOR’S PRICE PROPOSAL

EXHIBIT 5 BAY COUNTY INSURANCE REQUIREMENTS

EXHIBIT 6 PUBLIC CONSTRUCTION BOND

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RESPONDENT INSTRUCTIONS

Some of the instructions below may not apply to all projects.

The scope of work/specifications shall control any conflicting provisions.

INTRODUCTION

The Bay County Board of County Commissioners, “County” is seeking proposals from qualified vendors for the Bay County Artificial Reef Program Natural Resource Damage Assessment Early Restoration Phase IV Artificial Reef Project. The project consists of construction and deployment of multi-sided, prefabricated polyhedral concrete artificial reef modules weighing at least 4,000 pounds. The prefabricated polyhedral concrete modules must abide by the Type I and Type II specifications.

a. Type I: Polyhedral artificial reef modules 25 ft. (minimum) height, hollow concrete walled structure with three or more sides and a vertical steel pole with a thickness ≥1/4” on top with a minimum height of 10ft. Each side of the module should have a minimum of 5 openings/windows ranging from 8-40 inches in height and width. The interior of each polyhedral module must contain a layered habitat structure providing a complex and diverse shelter for small/juvenile fishes and invertebrates.

b. Type II: Polyhedral artificial reef modules 25 ft. (minimum) height, hollow concrete walled structure with three or more sides. Each side of the module should have a minimum of 5 openings/windows ranging from 8-40 inches in height and width. The interior of each polyhedral module must contain a layered habitat structure providing a complex and diverse shelter for small/juvenile fishes and invertebrates.

The deployments will be at locations determined by Bay County Artificial Reef Program manager within Large Area Artificial Reef Site (LAARS) B, offshore of Bay County in the Gulf of America. The Army Corps of Engineers permit for the site is permit no. SAJ-1993- 00660 (SP-LSL) authorized on January 12, 2017 and is valid until 12 January 2027.

Deployment locations within LAARS B will be contingent on pre-deployment scan data.

NOTE: No designed artificial reef structures are to exceed the minimum 50 feet navigational clearance relative to mean low water (MLW). For either Type I of Type II materials, an opening of at least 36 inches at the top of the polyhedral modules must be included to allow for sea turtle egress.

Funding for the project is possible through the State of Florida, Florida Fish and Wildlife Conservation Commission FWC agreement no. #21369 and is contingent on strict conformance to the guidelines set forth by the Florida Fish and Wildlife Conservation Commission.

Chapter 379.294 Florida Statutes creates the Florida Artificial Reef Program to enhance saltwater opportunities and to promote proper management of fisheries resources associated with artificial reefs for the public interest. The deployment of prefabricated

26-23 Natrual Resource Damage Assessment Ealry Restoration Phase IV Artificial Reef Project 3 of 142 concrete polyhedral materials will further support tourism, fishing, and diving opportunities for Bay County and surrounding communities. Contractors must clearly define their capabilities to construct and deploy all proposed materials within the Proposal, not to exceed the allocated project budget of $395,000.00. Contractors shall specify, within the Proposal, the total number of Type I and Type II modules they propose to construct and deploy for the allocated budget.

The LAARS B permit area is a federal artificial reef site under the jurisdiction of Bay County Board of County Commissioners, authorized by the U.S. Army Corps of Engineers. All Type I and Type II modules will be individually deployed to create reef sites within the LAARS B permit area. The Army Corps of Engineers permit for the site is permit

no. SAJ-1993-00660 (SP-LSL) authorized on January 12, 2017 and is valid until 12 January 2027.

QUALIFICATIONS

Respondents must meet the following minimum requirements to be qualified to submit a response to this solicitation:

a. Must be on file with the Department of State in accordance with provision of Chapter 607, Florida Statutes;

b. Shall have the necessary resources to fulfill the conditions of the contract and show they are competent to complete the project;

c. Shall have completed an artificial reef project within the past 5 years, anywhere in the United States.

d. Must not be on the state debarment list.

MANDATORY PRE-SUBMITTAL MEETING

A Mandatory Pre-Submittal Meeting will be held at 10:00 am (CDT) on Thursday, April 23, 2026, in the Purchasing Conference Room, 840 W. 11th Street, Suite 2500, Panama City, FL 32401.

Respondents are also able to virtually attend the Mandatory Pre-Submittal Meeting via Teams:

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/24686478849761?p=S3Ok7zRSBDa

5CgfLGn

Meeting ID: 246 864 788 497 61 Passcode: ot9r7Zd6

Need help? | System reference

26-23 Natrual Resource Damage Assessment Ealry Restoration Phase IV Artificial Reef Project 4 of 142 https://teams.microsoft.com/meet/24686478849761?p=S3Ok7zRSBDa5CgfLGn https://teams.microsoft.com/meet/24686478849761?p=S3Ok7zRSBDa5CgfLGn https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGE5ZDVjNTctYmY0OC00ZTZlLThhYjUtZjljMWIxMzgxY2Zi%40thread.v2/0?context=%7b%22Tid%22%3a%22ef093008-2ec4-4d0b-9b76-0551ce05d3c2%22%2c%22Oid%22%3a%229018421a-01be-48a3-998b-75a7d117a607%22%7d

Note: Respondents shall attend the pre-proposal meeting. Any respondent who fails to attend will be deemed non-responsive and automatically disqualified from further consideration. The purpose of this meeting is to familiarize respondents with the project and answer questions. All respondents must be present and signed in prior to the start of the Mandatory Pre-Proposal Meeting. The convener of the meeting will collect the sign in sheet(s) and the meeting will “Officially” start. Anyone not signed in at the “Official” start of the meeting will be considered late and will not be allowed to propose on the project. Please allow 10 to 15 minutes to sign in prior to the start of the Mandatory Pre-Bid Meeting

In the event that any discussions or questions at the pre-submittal meeting or afterward require additional clarification the County will issue a written summary of questions and answers as an addendum to this Request for Proposals.

PROPOSAL DEADLINE/DELIVERY

ELECTRONIC/PAPER SEALED PROPOSALS for RFP NO: 26-23 Natural Resource Damage Assessment EARLY RESTORATION PHASE IV Artificial Reef Project will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA at the Purchasing Department, 840 West 11th Street, Suite 2500, Panama City, Florida 32401 up until 2:00 pm (CDT) on Tuesday, May 19, 2026. Proposals will be publicly opened immediately following the deadline. It is the sole responsibility of the Respondent to ensure that the Proposal is received on time.

Proposals for this solicitation may be submitted either electronically via OPENGOV PROCUREMENT or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401.

Bidders electing to submit paper proposals should submit one (1) original bid package. Proposals shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time.

Special Accommodation: Any person requiring a special accommodation at a Pre- Proposal Conference or Proposal opening because of a disability should call the Purchasing Department at (850) 248-8270 at least five (5) workdays prior to the Submittal opening. For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice).

SOLICITATION DOCUMENTS

Electronic versions of the solicitation documents are available via OpenGov

Procurement https://procurement.opengov.com/portal/baycountyfl

Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department, purchasing@baycountyfl.gov, 840 West 11th Street, Suite 2500, Panama City, FL 32401, (850) 248-8270.

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For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered as receiving a bid package) receive the documents.

POINT OF CONTACT

The County Purchasing Department will be the only point of contact for this RFP. Under no circumstances may a Respondent contact any County Commissioner, County Administrator, or County employee concerning this RFP until after award. Any such contact may result in disqualification as per Bay County Code Section 2-124.

QUESTIONS

Proposers shall submit all questions, in writing, to the Purchasing Department at Purchasing@baycountyfl.gov or FAX to (850) 248-8276. All questions shall be submitted no later than 5:00 pm (CDT) on Friday, May 8, 2026.

ADDENDA

If any addenda are issued after the initial specifications are released, the County will post the addenda on the County website or OpenGov. It is the responsibility of the bidder prior to submission of any bid to check the above website or contact the Purchasing Department to verify any addenda issued. The receipt of all addenda must be acknowledged on the addenda response sheet.

PROPOSAL FORM

To receive consideration, all Proposals shall be made on the forms provided, properly executed and with all items filled out. Do not change the wording of the Proposal Form.

No conditions, limitations or provisions will be attached or added to the Proposal Form by the Respondent. Alterations by erasure or interlineations must be explained or noted in the Proposal over the signature of the Respondent.

No proposer shall be permitted to correct a bid mistake after bid opening that would cause such bidder to have the low bid, except for the correction of errors in extension of unit prices in the bids. In such cases, the unit price bid shall not be changed and shall prevail.

BONDS

A Bid Bond, in the amount of 5% of the proposed base bid contract amount, shall accompany each bid. A scanned copy may be submitted with the e-bid. The successful bidder’s security will be retained until the contract has been signed and the bidder has furnished the required Public Construction Bonds. The County reserves the right to retain the security of the next bidder until the selected bidder enters into contract or until 90 days after bid opening, whichever is shorter. All other bid security will be returned as soon as practicable.

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CONTRACT PRICE

Contract price shall include all charges for completing the work and include layout, insurance, taxes, field office and supervision, overhead and profit, bonds and miscellaneous items.

EXAMINATION OF WORK SITES

All prospective firms may visit the site and become familiar with the existing conditions.

No allowance will be made to any prospective firm because of a claimed lack of such examination or knowledge. Responding to the RFP shall be construed as conclusive evidence that the prospective firm has made such examination.

WITHDRAWAL OF PROPOSALS

Any Respondent may withdraw its Proposal, either personally or by written request, at any time prior to the scheduled time for opening Proposals. No Respondent may withdraw its Proposal for a period of 180 days after the date for opening and all Proposals shall be subject to acceptance by the County during this period.

CANCELLATION

The County may cancel this RFP, or reject in whole or in part, when it is in the best interests of the County, as determined by the Board of County Commissioners. Notice of cancellation shall be posted on the County website. The notice shall identify the solicitation, and, where appropriate, explain that an opportunity will be given to compete on any re-solicitation or any future procurement of similar items.

BASIS OF AWARD

The contract will be awarded to the responsive, responsible Respondent who ranks highest in the evaluation process based on the criteria specified in the Request for Proposals Respondent Instructions.

TIE PROPOSALS

Should a tie occur, an alternate committee member will be asked to evaluate the firms based on the submitted proposals this alternate score will be the tie-breaker.

RIGHT TO REJECT

In accordance with section 2-113 of the Bay County Code, the County reserves the right to:

a. reject any or all Proposals received;

b. select and award any portion of any or all Proposal items;

c. waive minor informalities and irregularities in the Respondent’s Proposal.

A Proposal may be rejected if it is non-responsive or does not conform to the requirements and instructions in this RFP. A Proposal may be non-responsive by reasons, including, but not limited to, failure to utilize or complete prescribed forms, conditional Proposals, incomplete Proposals, indefinite or ambiguous Proposals, failure to meet deadlines and improper and/or undated signatures. Other conditions which may cause rejection of Proposals include evidence of collusion, obvious lack of experience or expertise to perform the required work, submission of more than one Proposal for the same work from

26-23 Natrual Resource Damage Assessment Ealry Restoration Phase IV Artificial Reef Project 7 of 142 an individual, Respondent or corporation under the same or a different name, failure to perform or meet financial obligations on previous contracts. Proposals may be rejected if not delivered on or before the date and time specified as the due date for submission of the Proposal.

EXECUTION OF AGREEMENT

The successful Firm shall, within 10 days after receipt of the Notice of Award and the contract forms or documents, sign and deliver to the County Chief Procurement Officer all required contract documents. The awarded Firm shall also deliver the policies of insurance or insurance certificate as required. All insurance documents shall be approved by the Bay County Risk Management Office before the successful Firm may proceed with the work.

Neither the Notice of Award nor the execution of the required contract documents by the Contractor create any rights in the bidder. The bidder has no rights with respect to the award of the contract until a fully executed contract is signed by all required parties and all insurance policies and other required deliverables are provided and approved by the County.

GENERAL TERMS

Companies that are required to register with the State of Florida Division of Corporations as a domestic or foreign business entity should provide evidence of their registration.

LICENSES

Consultant shall be properly licensed for the appropriate work specified in this Request for Proposals. All Respondents are requested to submit any required license(s) with their qualifications. License(s) must be effective as of the opening date and must be maintained throughout the Contract Period. Failure to be properly licensed as stated above will result in the rejection of the Proposal as nonresponsive.

REPRESENTATIONS

The contract documents contain the provisions required for the project. Information obtained from an officer, agent, or employee of the County or any other person shall not affect the risks or obligations assumed by the Contractor or relieve the Contractor from fulfilling any of the conditions of the contract.

SUBCONTRACTORS

The Consultant will be the prime service provider and shall be responsible for all work performed and contract deliverables. Proposed use of subcontracts should be included in the Proposer’s Response. Requests for use of subconsultants received subsequent to the solicitation process are subject to review and approval by the County.

The County reserves the right to request and review information in conjunction with its determination regarding a subcontract request. All subconsultants are subject to the same requirements of this solicitation as the awarded contractor.

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PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR IDEOLOGICAL

INTEREST IN GOVERNMENT CONTRACTING

Respondents are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the County will not request documentation of or consider a Respondent’s social, political, or ideological interests when determining if the Respondent is a responsible Respondent. Respondents are further notified that the County’s governing body may not give preference to a Respondent based on the Bidder's social, political, or ideological interests.

SCRUTINIZED COMPANIES

Respondent must certify that the company is not participating in a boycott of Israel.

Respondent must also certify that Contractor is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Terrorism Sector List, or has been engaged in business operations in Cuba or Syria. Subject to limited exceptions provided in state law, the County will not contract for the provision of goods or services with any scrutinized company referred to above.

Respondent must submit the certification that is attached to this solicitation. Submitting a false certification shall be deemed a material breach of contract. The County shall provide notice, in writing, to the Contractor of the County's determination concerning the false certification. The Contractor shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, the Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If the Contractor does not demonstrate that the County's determination of false certification was made in error then the County shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time.

PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR IDEOLOGICAL

INTEREST IN GOVERNMENT CONTRACTING

Bidders are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the County will not request documentation of or consider a Bidder's social, political, or ideological interests when determining if the Bidder is a responsible Bidder. Bidders are further notified that the County’s governing body may not give preference to a Bidder based on the Bidder's social, political, or ideological interests.

PROTEST

A notice of protest must be submitted in accordance with section 2-114 of the Bay County Code, as amended from time to time. If a party intends to initiate such an action, it must electronically notify the Chief Procurement Officer and the County Attorney no later than one business day after notice of the awarding authority’s decision.

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WARRANTY

All goods and services furnished by respondent, relating to and pursuant to this RFP, will be warranted to meet or exceed the specifications contained herein. In the event of breach, the respondent will take all necessary action, at respondent’s expense, to correct such breach in the most expeditious manner possible.

EXEMPTION OF MEETINGS/PRESENTATIONS

Pursuant to Florida Statute section 286.0113(2), any portion of a meeting at which a negotiation with a vendor is conducted pursuant to a competitive solicitation, at which a vendor makes an oral presentation as part of a competitive solicitation, or at which a vendor answers questions as part of a competitive solicitation is exempt from public meeting requirements. However, the County must make a complete recording of any portion of an exempt meeting and no portion of the exempt meeting may be held off the record. The recording of, and any records presented at, the exempt meeting are exempt from the public records law of section 119.07(1), Fla. Stat. (2011) and section 24(a), Art.

I of the State Constitution, until such time as the agency provides notice of an intended decision or until 30 days after opening the bids, submittals, or final replies, whichever occurs earlier. If the County rejects all bids, submittals, or replies and concurrently provides notice of its intent to reissue a competitive solicitation, the recording and any records presented at the exempt meeting remain exempt from section 119.07(1), Fla.

Stat. (2011) and section 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision concerning the reissued competitive solicitation or until the agency withdraws the reissued competitive solicitation. A recording and any records presented at an exempt meeting are not exempt for longer than 12 months after the initial agency notice rejecting all bids, submittals, or replies.

PROPOSAL REQUIREMENTS

Each Firm’s proposal shall include sufficient information to enable the County to evaluate the capability of the Firm to provide the desired services. The data shall be significant to the project and discussions of past performances on other projects shall be minimized except as they relate to the proposed work.

All Proposals are to be on 8 ½” x 11” paper or if larger documents are required, they are to be folded to 8 ½” x 11” size. Proposals should be stapled together or bound with comb binding. Proposals submitted in 3 ring binders may not be accepted. Proposals shall be prepared simply and economically, providing a straightforward, concise delineation of Respondent’s capabilities to satisfy the requirement of the RFP. Elaborate binding, colored displays, and promotional material are not desired; however, technical literature may be included as attachments to the proposal.

Proposers should submit one (1) original clearly labeled “Original”, one (1) copy clearly labeled “Copy” and one (1) electronic version of the package. The electronic version should be in pdf format on a cd or usb drive. If submitting electronic submittal, respondents should submit one (1) electronic version of the package in pdf form through the Bonfire Portal. Electronic versions submitted via e-mail will not be

26-23 Natrual Resource Damage Assessment Ealry Restoration Phase IV Artificial Reef Project 10 of 142 accepted. If the proposal contains confidential information, such information shall be in a separate pdf document. Proposals shall be enclosed in a sealed envelope bearing the title of the solicitation, the name of the Respondent and the date for opening. Proposals shall be valid to BAY COUNTY for a period of 180 days after the opening.

Emphasis in each Proposal must be on completeness and clarity of content.

In order to expedite the evaluation of Proposals, it is essential that Respondents follow the format and instructions contained in the RFP.

The following information is the minimum content required for the Proposal and will be used to compare and evaluate the firms:

(Please number and title tabs for each section as indicated).

1. Table of Contents (Tab 1)

a. Clearly identify all sections referenced below.

b. Sections shall be separately tabbed for ease of reference.

2. General Information (Tab 2)

a. Firm information

i) Name, address, phone, fax, email, Federal ID#, Sam.gov unique entity ID, and website (if applicable)

ii) Date the firm was established under the name given.

iii) Type of ownership or legal structure of the firm. (Corporation, joint venture, partnership)

iv) Incorporation by the State of Florida Secretary of State

v) Brief history of the firm.

vi) Indicate if the firm is a certified minority business enterprise

3. Experience and Understanding of the Project (Tab 3) – 20 points

a. Describe the qualifications and demonstrate the ability to implement and administer the project. The Contractor must provide the following information:

i.) Minimum of three reference names, one of which must be the client from a previous artificial reef project. Addresses and phone numbers must be provided for each reference. Higher quality artificial reef project references are preferred.

ii.) Number of years of involvement in marine construction projects and the number, name, location, description, cost, and year of artificial reef construction projects successfully completed. Greater amount of artificial reef projects in the past 5 years are preferred.

4. Module Specifications (Tab 4) – 35 points

Describe detailed specifications of the module designs proposed to be deployed.

Vendors must provide a concise description of the material being submitted and must also submit a clear deployment plan detailing the processes by which the pre-fabricated concrete structures will be loaded, transported, and deployed to the

26-23 Natrual Resource Damage Assessment Ealry Restoration Phase IV Artificial Reef Project 11 of 142 respective LAARS B reef locations. Submissions should include all relevant pictures/drawings, supporting literature for design, size, and weight of materials.

i.) Detailed description and specifications of modules. Describe the module dimensions, weight, and the composition of each component of each module design including wall thickness, what type of material reinforces the module’s concrete walls and how and with what material the separate parts of the module are secured to each other. Submit scale engineering drawings (top, side, bottom view’s) of each module design proposed. Module descriptions exhibiting the greatest detail and performance potential are preferred.

ii.) Footprint - Provide the area in square feet of the base of each module design proposed. Large footprints are preferred.

iii.) Surface area - Specify the external surface area exposed in the water column (not covered by seafloor) in square feet of each module type to be deployed, and the combined average total top outside surface area for each module design. Indicate if any material enhancements that will be attached to the module surface such as stone, shell, etc. Greatest amount of surface areas and material enhancements are desired.

iv.) Height - Identify the maximum height of each type of module to be deployed.

Greatest heights meeting specifications and restrictions are desired.

v.) Lifting and placement mechanism. Describe how each module is designed to be lifted and released on the bottom in straight lines within 50 feet of the designated coordinates for each module. Describe how the lifting lines and/or straps will be temporary/removable.

vi.) Demonstrate stability of each module design. Documentation of past performance is preferred.

vii.) Demonstrate durability of each module design. Documentation of past performance at similar deployment depths is preferred.

viii.) Tendency to subside. Demonstrate the tendency of each module design to subside. Describe any module design elements intended to reduce subsidence. Documentation of past performance and designs with minimal subsidence at similar deployment depths and similar substrate type are preferred.

ix.) Depth and composition of pilings (when applicable). Identify the dimensions and composition of the pilings to be used in the module design and describe the depth and methods which the piling will be embedded in the sea floor.

Material compositions of greatest durability are preferred. Piling depths exceeding minimum specifications are also desirable.

5. Schedule of Operations (Tab 5) – 10 points

a. Provide the total number of estimated days at sea and associated vessel loading days that will be required to complete the project prior to the contract expiration date. Shortest periods of time and earliest completion dates are preferred.

b. Provide the number of estimated days required to manufacture the modules (if not already manufactured). Shortest periods of time are preferred.

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c. Provide a schedule factoring in weather, availability of equipment, materials and other commitments commencing from the anticipated date of contract execution to estimated completion of the operation. Shortest periods of time are preferred.

d. Describe the step-by-step tasks of procuring, loading, moving, transporting, handling and deploying the selected modules through the time the modules are placed on the bottom. Proven methods are preferred.

e. Describe how the modules will be safely transported to the reef construction site, including how the modules will be secured for transit to the deployment site.

f. Describe the proposed anchoring system and the proposed method to accurately deploy the modules at the designated coordinates. Describe how coordination with designated County observers will be maintained. Methods with the greatest degree of safety and protection are preferred. Greatest anchoring and deployment methods to ensure placement accuracy are favored.

6. Available Deployment Resources (Tab 6) – 15 points

a. Describe the resources available to successfully complete deployment of all proposed modules. The contractor must provide the following information:

i.) The staging site where the units will be kept and made available for inspection prior to deployment. High site capability and accessibility for inspection by the County is preferred.

ii.) The specifications (load capacity, vessel type, etc.) of the vessel/barge, and crane, and other equipment that will deploy the modules, and the port(s) they will be operating from. Well maintained equipment showing greatest capabilities and dependability are preferred.

iii.) The specification (load capacity, vessel type, etc.) of the tugboat and/or other support vessels that will deploy the modules, and the port(s) they will be operating from. Well maintained vessels showing greatest capability and dependability are preferred.

Iv.) The GPS specifications and methods to be used to deploy materials at the target locations and the anticipated deployment accuracy of module placement in relation to the target coordinates. Equipment redundancy and installations with the least offset distances are preferred. Methods and procedures assuring greatest placement accuracy are preferred.

7. Price (Tab 7) – 20 points

a. The Respondent submitting the lowest average per unit price will receive the maximum points for the cost element of the evaluation. The other Respondents’ scores will be based on a relative percentage of the dollar amount higher than the lowest price.

b. The Price points will be determined in accordance with the following formula:

Lowest “per unit” price received divided by Respondent’s “per unit” price multiplied by total possible points for price.

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8. Required Additional Forms (Tab 8)

a. Proposal Form

b. Addendum Acknowledgement

c. Affidavit of Compliance with Section 287.138 Florida Statutes, Contracting with

Foreign Entities of Concern

d. Affidavit of Compliance with Section 787.06, Florida Statues, Human Trafficking

e. Anti-Collusion Clause

f. Certification Regarding Scrutinized Companies

g. Conflict of Interest

h. Drug Free Workplace

i. Waiver of Exemption of Meetings/Presentations

j. Bid Bond

ANTICIPATED SCHEDULE

This schedule may be altered solely at the County’s discretion:

RFP Advertisement Wednesday, April 15, 2026 Pre-Proposal Meeting Questions Due Date

Thursday, April 23, 2026 Friday, May 8, 2026

Proposal Deadline Tuesday, May 19, 2026 Evaluations May 21- June 2, 2026 Board Meeting for recommended award Tuesday, June 16, 2026

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EVALUATION PROCESS AND CRITERIA

Representatives from the County Purchasing Department will review the submittals for completeness. Those submittals deemed complete and responsive will be forwarded to the Evaluation Committee.

Evaluation Committee

A. Evaluation Committee may consist of 3 or 5 members or the Board of County Commissioners. Initial scoring and final ranking may be determined by separate Evaluation Committees.

B. The County Manager or designee shall determine the Evaluation Committee(s) that will best serve the needs of the County.

C. Membership of all Evaluation Committees shall be approved by the County Manager or designee.

D. The Purchasing Department will provide reasonable notice of all meetings, no less than 72 hours in advance of such scheduled meeting, excluding holidays and weekends, by posting a Notice of Evaluation Committee Meeting on the public notice bulletin board in the Purchasing Department and on the Bay County website.

E. Contact with the Evaluation Committee. Members of the Evaluation Committee are prohibited from discussing a project with any professional or professional firm that may submit a proposal during the procurement process, except in formal committee meetings.

F. Evaluation of Proposals. Only written responses of statements of qualifications, performance data, and other data received in the purchasing office by the publicized submission time and date shall be evaluated.

G. The initial ranking of proposals is based upon the points given in the scoring sheet utilizing the evaluation criteria in the RFP.

H. Shortlisting. The best-qualified respondents shall be based upon the Evaluation Committee's ability to differentiate qualifications applicable to the scope and nature of the services to be performed as indicated by the ratings on the scoring sheet.

Typically, the top three rated firms, if there are at least three responsive respondents, will be considered as the shortlisted firms, unless the County Manager, after input and discussion with the Evaluation Committee, approves adding additional firms to the shortlist.

I. Presentations/Interviews. The Evaluation Committee may choose to conduct formal presentations/interviews with shortlisted firms prior to final ranking.

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J. Final Ranking. The Evaluation Committee or the Board of County Commissioners, as appropriate, shall use the ordinal process to rank the firms. The respondents shall be listed in order of preference. The list of best-qualified persons shall be approved by the County Manager or Board, as appropriate, prior to beginning contract negotiations.

The County shall negotiate a contract with the top ranked firm for services at compensation which the County determines is fair, competitive and reasonable as further described in the Scope of Services.

The provisions of the Request for Proposals and the receipt of submittals from respondents shall not create any legal or other obligation between Bay County and respondents (except as expressly set out in this RFP).

Bay County will make the selections primarily on the basis of the response to this RFP and any further information received from respondents if interviewed. Although information additional to that requested in this RFP may be provided by respondents, any consideration of this information shall be at the discretion of Bay County. Bay County shall award this project to the respondent considered by the County to offer the best overall response with a resulting negotiated agreement that is most advantageous and in the best interest of Bay County.

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ATTACHMENT 1

REQUIRED FORMS

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PROPOSAL FORM

RFP 26-23

This proposal of , (“Firm”) organized and existing under the laws of the State of doing business as (Insert a corporation”, “a partnership” or “an individual” as applicable), is hereby submitted to the Board of County Commissioners, Bay County, (“County”).

In compliance with the Request for Proposals, this Firm proposes to perform all work as detailed in this solicitation.

By this Proposal, this Firm certifies, and in the case of a joint proposal each party certifies as to its own organization, that this proposal has been arrived at independently, without consultation, communication or agreement as to any matter relating to this solicitation with any other competitor.

Respondent agrees to perform all the work described in the Contract Documents for the following Average unit Price:

(Words)

Submitted By:

Name of Firm/Contractor Submitting This Bid

Bid Prepared By:

Name of Individual Who Prepared This Bid

Contact Email:

Address:

Phone:

Contractor’s License No.

Signature of Authorized Representative of Firm/Contractor Date

SEAL: (If bid is by Corporation)

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PROPOSAL FORM (Con’t)

RFP 26-23

Bidder agrees to perform all the work described in the Contract Documents for the following Unit Prices and Lump Sum Prices.

BID ITEM DESCRIPTION UNIT

UNIT

PRICE

QTY TOTAL PRICE

TYPE I

Polyhedral modules (height ≥ 25 ft) with 10 ft vertical heavy gauge steel pole EA $ $

TYPE II

Polyhedral modules (height ≥ 25 ft) without vertical pole EA $ $

Average unit price

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ADDENDUM ACKNOWLEDGEMENT

I acknowledge receipt of the following addenda:

ADDENDUM NO. DATED

ADDENDUM NO. DATED

Name of Firm:

Authorized Signature:

Printed Name:

Title:

Date:

It is the responsibility of the firm to ensure that they have received addendums if issued. Call (850) 248-8270 or email purchasing@baycountyfl.gov prior to submitting your Proposal to ensure that you have received addendums.

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AFFIDAVIT OF COMPLIANCE WITH SECTION 287.138, FLORIDA STATUTES,

CONTRACTING WITH FOREIGN ENTITIES OF CONCERN

Before me, the undersigned authority, personally appeared (Name of Affiant)

_______________ ____________________, who, after being first duly sworn, deposes and says of his or her personal knowledge the following:

1. Affiant is the (Title) ___________________________ of (Business Name)

_________________________________ which does business in the State of Florida, hereinafter called the “Nongovernmental Entity.”

2. Nongovernmental Entity, pursuant to § 287.138, Florida Statues, certifies that (1)

Nongovernmental Entity is not owned by a government of a foreign country of concern; (2) a government of a foreign country of concern does not have a “controlling interest” in Nongovernmental Entity, as defined by Section 287.138(1)(a), Florida Statutes; and (3) Nongovernmental Entity is not organized under the law of nor has its principal place of business in a foreign country of concern. For the purposes of this affidavit, foreign country of concern means the People’s Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People’s Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolás Maduro, or the Syrian Arab Republic, including any agency of or any other entity of significant control of such foreign country of concern, as defined in § 287.138(1)(c), Florida Statutes.

3. This Affidavit is executed by the Nongovernmental Entity accordance with § 287.138, Florida Statutes, for the purposes of preventing Bay County, Florida, from entering contracts with foreign entities of concern which would provide Nongovernmental Entity access to an individual’s personal identifying information.

Signed and Delivered on this _____ day of __________, 2026 .

Signature of Affiant Printed Name of Affiant

STATE OF__________________

COUNTY OF________________________

Sworn to (or affirmed) and subscribed before me by means of □ physical presence or □ online notarization, this ______ day of _____________, 2026, by ___________________________.

Personally Known OR Produced Identification Type of Identification Produced________ __ ____________________________ (Notary Signature)

(SEAL)

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AFFIDAVIT OF COMPLIANCE WITH SECTION 787.06, FLORIDA STATUTES,

HUMAN TRAFFICKING ATTESTATION

Before me, the undersigned authority, personally appeared (Name of Affiant) _________________________________, who, after being first duly sworn, deposes and says of his or her personal knowledge the following:

1. Affiant is the (Title) ______________________________ of (Business Name) __________________________________ which does business in the State of Florida, hereinafter called the “Nongovernmental Entity.”

2. Nongovernmental Entity, pursuant to § 787.06(13), Florida Statues, certifies that 1) neither Nongovernmental Entity nor any of its subsidiaries or affiliates uses coercion for labor or services, as terms are defined in § 787.06, Fla. Stat., as may be amended from time to time; (2) Nongovernmental Entity will immediately notify Bay County, Florida, if, at any time in the future, Nongovernmental Entity does use coercion for labor or services, and understands that pursuant to such notification no contracts may be executed, renewed, or extended between the parties; and (3) Nongovernmental Entity has read the foregoing attestation, confirms the facts stated in it are true, ad are made for the benefit of, and reliance by, Bay County, Florida.

Signed and Delivered on this _____ day of __________, 2026.

Signature of Affiant Printed Name of Affiant

STATE OF ___________

COUNTY OF ______________

Sworn to (or affirmed) and subscribed before me by means of □ physical presence or □ online notarization, this ____ day of _____________, 2026, by ___________________.

Personally Known OR Produced Identification

Type of Identification Produced______ _______________________________ (Notary Signature)

(SEAL)

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ANTI-COLLUSION CLAUSE

Firm certifies that their response is made without prior understanding, agreement or connection with any Corporation, Firm or person submitting a response for the same services and is in all respects fair and without collusion or fraud.

Printed Name:

Title:

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CERTIFICATION REGARDING SCRUTINIZED COMPANIES LIST

Respondent Vendor Name:

Vendor FEIN:

Vendor's Authorized Representative Name and Title:

Address:

City: State: ZIP:

Phone Number:

Email Address:

Section 287.135, Florida Statutes prohibits agencies from contracting with companies, for goods or services over $1,000,000, that are participating in a boycott of Israel, are on the Scrutinized Companies that Boycott Israel list, the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Terrorism Sector List, or has been engaged in business operations in Cuba or Syria. Both lists are created pursuant to Section 215.473, Florida Statutes.

As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the sector entitled "Respondent Vendor Name" is not participating in a boycott of Israel, is not listed on the Scrutinized Companies that Boycott Israel List, the Scrutinized Companies with Activities in Sudan List, or the Scrutinized Companies with Activities in the Iran Terrorism Sector List and has not been engaged in business operations in Cuba or Syria. I understand that pursuant to Section 287.135, Florida

Statutes, the submission of false certification may subject company to civil penalties, attorney's fees, and/or costs.

Certified By:

AUTHORIZED SIGNATURE

Print Name and Title:

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CONFLICT OF INTEREST DISCLOSURE FORM

For purposes of determining any possible conflict of interest, all firms, must disclose if any Bay County Board of County Commissioner(s), employee(s), elected officials(s), of if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their firm.

Indicate either “yes” (a county employee, elected official, or agency is also associated with your firm), or “no”. If yes, give person(s) name(s) and position(s) with your firm.

YES NO

NAME(S) POSITION(S)

Printed Name:

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DRUG FREE WORKPLACE

Preference shall be given to businesses with drug-free workplace programs. Whenever two or more submittals, which are equal with respect to price, quality, and service, are received by the County for the procurement of commodities or contractual services, a submittal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process.

Established procedures for processing tie bids will be followed if none of the tied firms have a drug-free workplace program. To have a drug-free workplace program, a business shall:

Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

Give each employee engaged in providing the commodities or contractual services that are under Bid a copy of the statement specified in subsection (1).

In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under Bid, the employees will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by an employee who is so convicted.

Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify the following:

(Check one and sign in the space provided.)

This firm complies fully with the above requirements.

This firm does not have a drug free work place program at this time.

Printed Name:

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REFERENCES QUESTIONNAIRE

(TO BE COMPLETED BY THE COUNTY)

Proposer's Name

Proposer's Reference Name

Person Interviewed

Interviewed By

Date of Interview

The following questions will be asked of the client reference chosen at the discretion of the County:

1. Briefly describe the work the Proposer performed for your company.

2. How well did the Proposer adhere to the agreed upon schedule?

Excellent = 4 points; Above Satisfactory = 3 points; Satisfactory = 2 points; Fair = 1 point; Poor = 0 points.

3. How would you rate the Proposer’s quality of work?

Excellent = 4 points; Above Satisfactory = 3 points; Satisfactory = 2 points; Fair = 1 point; Poor = 0 points.

4. How would you rate the Proposer’s use of adequate personnel in quantity, experience and profession?

Excellent = 4 points; Above Satisfactory = 3 points; Satisfactory = 2 points; Fair = 1 point; Poor = 0 points.

5. How would you rate the Proposer’s use of appropriate equipment and methods?

Excellent = 4 points; Above Satisfactory = 3 points; Satisfactory = 2 points; Fair = 1 point; Poor = 0 points.

Score

Divided by 4

= Average Score

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WAIVER OF EXEMPTION…