26_185_FEE PROPOSAL.xlsx
XLSX spreadsheet 16 KB Posted
- Attached to
- 26-185 Fuel Card Services
- Solicitation number
- PE-72155-NONST-2027-000000220
- Issued by
- Richmond County, Atlanta City, Georgia
About this file
This is a cost proposal form (Exhibit D) for RFP 26-185 Fuel Card Services issued by the City of Augusta, Georgia. The form serves as a template for vendors to submit comprehensive five-year pricing for fuel card services, structured across nine fee categories with annual breakdowns for Years 1 through 5. The proposal solicits detailed pricing for card-related fees, program management fees, transaction fees, technology and online system fees, fraud prevention and security features, implementation and training services, customer support options, and contract/termination fees. Vendors are required to specify their fuel pricing structure by selecting among options including retail price at time of purchase, posted retail price less discount, wholesale price, cost-plus pricing, or other discount/markup arrangements. The form also requires vendors to indicate which fraud prevention and security features they will provide, with associated costs where applicable, including capabilities such as real-time transaction monitoring, automated fraud detection, purchase limits, geographic restrictions, odometer capture, and driver identification verification.
The cost proposal template does not specify response deadlines, award dates, or contract term details within the document itself. All line items are presented with blank dollar fields, indicating that this is an unfilled template awaiting vendor submissions. The cumulative fee section at the bottom aggregates totals across all nine fee categories for each contract year, allowing for comparative analysis of total five-year costs. No set-asides, incumbent information, or funding source details are indicated in this document. The blank nature of the form suggests bidders retain flexibility in fee structures and service offerings, provided they address each specified category and fuel pricing methodology.
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| File | Type | Posted |
|---|---|---|
| 26_185_RFP.pdf |
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Text version
Sheet1
| RFP 26-185 - Exhibit D - Cost Proposal | |||||
| Fee Category | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 |
| A. Card Fees | |||||
| Initial per card | $ | $ | $ | $ | $ |
| Lost/stolen card fee | $ | $ | $ | $ | $ |
| Expedited card fee | $ | $ | $ | $ | $ |
| Card cancellation fee | $ | $ | $ | $ | $ |
| Annual fee per card | $ | $ | $ | $ | $ |
| Other card fees | $ | $ | $ | $ | $ |
| A. Total - Card Fees | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| B. Program Management Fees | |||||
| Account set up fee | $ | $ | $ | $ | $ |
| API/Data integration | $ | $ | $ | $ | $ |
| API/Data maintenance | $ | $ | $ | $ | $ |
| Addional Administrative Users | $ | $ | $ | $ | $ |
| Custom Reporting | $ | $ | $ | $ | $ |
| Monthly Reporting | $ | $ | $ | $ | $ |
| Daily Reporting | $ | $ | $ | $ | $ |
| Automated Reporting | $ | $ | $ | $ | $ |
| B. Total - Program Management Fees | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| C. Transaction Fees | |||||
| Fuel transaction fee | $ | $ | $ | $ | $ |
| Non-fuel transaction fee | $ | $ | $ | $ | $ |
| Declined transaction fee | $ | $ | $ | $ | $ |
| Out of network transaction fee | $ | $ | $ | $ | $ |
| Processing fee | $ | $ | $ | $ | $ |
| C. Total - Transaction Fees | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| D. Fuel Pricing/Discount Structure (Please check the appropriate box if applicable) | |||||
| Retail price at time of purchase | FALSE | FALSE | FALSE | FALSE | FALSE |
| Posted retail price less discount | FALSE | FALSE | FALSE | FALSE | FALSE |
| Wholesale price | FALSE | FALSE | FALSE | FALSE | FALSE |
| Cost-plus price | FALSE | FALSE | FALSE | FALSE | FALSE |
| Discount/mark ups | FALSE | FALSE | FALSE | FALSE | FALSE |
| Other | |||||
| E. Technology and Online System Fees | |||||
| Online Management Portal/Dashboard | $ | $ | $ | $ | $ |
| Mobile Application (if applicable) | $ | $ | $ | $ | $ |
| Real time alerts | $ | $ | $ | $ | $ |
| Fraud monitoring system | $ | $ | $ | $ | $ |
| Asset/vehicle integration | $ | $ | $ | $ | $ |
| Electronic reporting | $ | $ | $ | $ | $ |
| API access | $ | $ | $ | $ | $ |
| E. Total - Technology and Online System Fees | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| F. Fraud Prevention and Security Fees (Please check the appropriate boxes if applicable and add cost value) | |||||
| Security feature | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ |
| Real - time transaction monitoring | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ |
| Automated fraud detection | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ |
| Purchase limits | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ |
| Fuel type restrictions | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ |
| Gallon limits | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ |
| Dollar limits | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ |
| Time of day restrictions | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ |
| Geographic restrictions | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ |
| Odometer capture | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ |
| Driver operator identification | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ |
| Pin security | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ |
| Card lock/unlock | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ |
| Lost/stolen card controls | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ |
| Duplicate transaction detection | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ |
| F. Total - Fraud Prevention and Security Fees | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| G. Implementation/Training Fees | |||||
| Program implementation & support | $ | $ | $ | $ | $ |
| Data migration | $ | $ | $ | $ | $ |
| Cardholder set up | $ | $ | $ | $ | $ |
| Vehicle/asset set up | $ | $ | $ | $ | $ |
| Department set up | $ | $ | $ | $ | $ |
| On-site training | $ | $ | $ | $ | $ |
| In person training | $ | $ | $ | $ | $ |
| Virtual training | $ | $ | $ | $ | $ |
| User training materials | $ | $ | $ | $ | $ |
| G. Total - Implementation/Training Fees | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| H. Customer Support Fees | |||||
| Standard customer service | $ | $ | $ | $ | $ |
| 24/7 Customer support | $ | $ | $ | $ | $ |
| Fraud/dispute support | $ | $ | $ | $ | $ |
| Emergency card support | $ | $ | $ | $ | $ |
| H. Total - Customer Support Fees | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| I. Contract and Termination Fees | |||||
| Early termination fee | $ | $ | $ | $ | $ |
| Contract cancellation | $ | $ | $ | $ | $ |
| Minimum volume penalty | $ | $ | $ | $ | $ |
| Minimum monthly spend | $ | $ | $ | $ | $ |
| Minimum annual spend | $ | $ | $ | $ | $ |
| Data retrieval upon termination | $ | $ | $ | $ | $ |
| Data conversion upon termination | $ | $ | $ | $ | $ |
| Minimum purchase/volume commitment | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ | ☐ Yes ☐ No$________ |
| I. Total - Contract and Termination Fees | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Other Fees (list any other fees per year) |
| Total Cumulative Fee | |||||
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | |
| A. Total - Card Fees | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| B. Total - Program Management Fees | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| C. Total - Transaction Fees | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| D. Fuel Pricing/Discount Structure - Include Discount Structure if applicable | |||||
| E. Total - Technology and Online System Fees | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| F. Total - Fraud Prevention and Security Fees | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| G. Total - Implementation/Training Fees | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| H. Total - Customer Support Fees | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| I. Total - Contract and Termination Fees | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Total | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
File details come from the government source that posted it. Updated .