26_173_ITB.pdf

Bid Item #26-173 Chafee Lift Station Pumps

Bid Due: Thursday, October 15, 2026 @ 11:00 a.m.

Invitation to Bid Item #26-173 September 9, 2026

For the provision of

Chafee Lift Station Pumps for

Augusta, GA - on behalf of Augusta Utilities Department

One Original and One Electronic Version of Bid Submittal

Shall be submitted on a USB Drive

Andy Penick, CPSM, GCPM

Director of Procurement

535 Telfair Street, Suite 605

Augusta, GA 30901

ITB Template Revised August 21, 2026 - AGP

Invitation to Bid

Sealed bids will be received at this office until Thursday, October 15, 2026 @ 11:00 a.m. Bid openings are open to the public in the Procurement Department located at 535 Telfair Street, Suite 605 Augusta, GA

30901and additionally via Teams: Meeting ID: 295 012 203 940 737; Passcode: 67UY2Br7 for furnishing:

Bid Item #26-173 Chafee Lift Station Pumps for Augusta, GA – Augusta Utilities Department

No bids will be accepted by email; all submittals must be received by mail or hand delivered. All submittals must be received during our normal office hours from 8:30 a.m. to 5:00 p.m., Monday through

Friday.

Bid documents may be obtained on the Augusta, Georgia web site under the Procurement Department

ARCBid (http://appweb2.augustaga.gov/NewARCBid/ARCBid.html), Euna OpenBids

(https://network.demandstar.com) and Georgia Procurement Registry

(https://ssl.doas.state.ga.us/gpr/index). Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Suite 605, Augusta, GA 30901. Addenda will also be posted on the above listed website. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder.

Optional site visit will be held on Tuesday, September 29, 2026 @ 10:00 a.m. Please contact Steve Orton on 706-836-7283 in advance if you are interested.

Questions, request for clarifications or interpretations regarding this bid must be submitted to the

Procurement Department:

Augusta Procurement Department

Attn: Tywanna Scott

535 Telfair Street - Suite 605

Augusta, Georgia 30901

Phone: 706-821-2422

Email: procbidandcontract@augustaga.gov

All request for clarifications or interpretations for this bid must be submitted in writing by electronic email to procbidandcontract@augustaga.gov to the Procurement Department on or before the close of business Thursday, October 1, 2026 @ 5:00 P.M.

Bidders are cautioned that acquisition of the bid documents through any source other than the office of the Procurement Department is not advisable. Acquisition of bid documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his or her qualifications.

No bids will be accepted by email; all bids must be received by mail or hand delivered.

Publish:

Augusta Chronicle September 9, 17, 24, 2026 http://appweb2.augustaga.gov/NewARCBid/ARCBid.html https://network.demandstar.com/ https://ssl.doas.state.ga.us/gpr/index mailto:procbidandcontract@augustaga.gov

BID OPENINGS:

All bid openings are open to the public, either in person in the Procurement Department located at 535 Telfair

Steet, Suite 605, Augusta, GA 30901, or teleconferencing. Augusta uses the Microsoft Teams application for those wanting to attend virtually. The application is free to use. The Bid Opening is Thursday, October 15, 2026, at 11:00 a.m.

Follow these instructions to attend virtually via TEAMS:

1. Go to: https://teams.microsoft.com/meet/295012203940737?p=KGzIoZqHPDwdnSIzrC

2. Enter meeting ID: 295 012 203 940 737

3. Use Passcode: 67UY2Br7 https://teams.microsoft.com/meet/295012203940737?p=KGzIoZqHPDwdnSIzrC

INSTRUCTIONS TO SUBMIT

1.1 Purpose: The purpose of this document is to provide general and specific information for use by bidders in submitting a bid to supply Augusta, Georgia with equipment, materials, supplies, and or services as listed above. All bids are governed by the Augusta, Georgia Code.

1.2 Viewing the Augusta Code: All bids are governed and awarded in accordance with the applicable federal and state regulations and the Augusta, Georgia Code. To view the Code visit Augusta’s website at www.augustaga.gov or http://www.augustaga.gov/index.aspx?NID=685 Guidelines & Procedures.

1.3 Compliance with laws: The Bidder shall obtain and maintain all licenses, permits, liability insurance, workman's compensation insurance and comply with any and all other standards or regulations required by federal, state or

Augusta, Georgia statute, ordinances, and rules during the performance of any contract between the Bidder and

Augusta, Georgia. Any such requirement specifically set forth in any contract document between the Bidder and

Augusta, Georgia shall be supplementary to this section and not in substitution thereof.

1.4 Bids For All Or Part: Unless otherwise specified, County reserves The Right To make an award(s) for all Items, or categories, or specific line items, to one or more bidders. Bidder may restrict their bid to consideration in the aggregate by so stating but must name a unit price on each item submitted upon.

1.5 Any protests shall be made in writing to:

Attn: Andy Penick

Procurement Director

535 Telfair Street, Suite 605

Augusta, GA 30901

Email: procbidandcontract@augustaga.gov

1.6 Local Bidders Preference: The Local Bidders Preference policy shall only be applied to projects of one-hundred thousand dollars ($100,000) or less and only when the lowest local qualified bidder is within 10% or $10,000, whichever is less of the lowest non-local bidders.

1.7 Augusta, Georgia License Requirement: For further information contact the License and Inspection Department at

(706) 312-5050.

General Contractors’ License Number, If applicable, is required in accordance with O.C.G.A. §43-41, or be subjected to penalties as may be required by law.

(Utility) Contractor License Number: If applicable, is required in accordance with O.C.G.A. §43-14, or be subjected to penalties as may be required by law.

https://augustaga-my.sharepoint.com/personal/2019%20Bid%20Information/2015%20Bid%20Information/15-172A%20Temporary%20Staffing%20Services/www.augustaga.gov http://www.augustaga.gov/index.aspx?NID=685%20%20Guidelines%20&%20Procedures

NOTICE TO ALL BIDDERSS

Exhibit A – Bidders Information, is a consolidated document consisting of:

1. Copy of Business License

2. W-9 Form

3. Acknowledgement of Addenda (if any)

4. Statement of Non-Discrimination

5. Non-Collusion Affidavit of Prime Bidder/Offeror

6. Conflict of Interest Statement

Exhibit B - Contractor Affidavit for E-Verify

Bidder’s must provide their E-Verify affidavit along with their bid on the attached form. E-Verify User ID Number must be provided.

Exhibit C - Systematic Alien Verification for Entitlements Program

Business License Requirement: Bidder must be licensed in the Governmental entity (state or local) for where they do the majority of their business. The company’s business license number must be provided. If your

Governmental entity does not require a business license, your company will be required to obtain an Augusta, GA business license if awarded a contract. For further information contact the License and Inspection

Department phone number (706) 312-5050.

The successful bidder will submit the following forms to the Procurement Department no later than five (5) days after receiving the “Letter of Recommendation” (Bidder’s letter will denote the date forms are to be received)

1. Georgia Security and Immigration Subcontractor Affidavit

2. Non-Collusion Affidavit of Sub-Contractor

3. E-Verify Memorandum of Understanding (MOU)

Exhibit A

Augusta, Georgia

ATTN: Procurement Director

535 Telfair Street, Suite 605

Augusta, Georgia 30901

Company Name: _________________________________________________________________________________________________

Street Address: __________________________________________________________________________________________________

City, State, Zip Code: ____________________________________________________________________________________________

Phone: _______________________________________ Email: ____________________________________________________________

Where/How did you hear about this solicitation? __________________________________________________________________

Instructions:

1. Attach a copy of your Business License

2. Attach your Federal W-9 Form.

3. Provide a copy of your General, or other Contractor License, for the following (If applicable), Utility Contractors License # ________________________________________________

General Contractor License # _______________________________________________

Additional Specialty License # ______________________________________________

4. Acknowledgement of Addenda: (#1) ____ (#2) ____ (#3) ____ (#4) ____ (#5) ____ (#6) ____ (#7) ____ (#8) ___

Check the appropriate box(es)to acknowledge receipt of addenda

Statement of Non-Discrimination

1. The undersigned understands that it is the policy of Augusta, Georgia to promote full and equal business opportunity for all persons doing business with Augusta, Georgia. The undersigned covenants that we have not discriminated against on the basis of race, religion, gender, national origin, or ethnicity, with regard to prime contracting, subcontracting, or partnering opportunities.

2. The undersigned covenants and agrees to make good faith efforts to ensure maximum practicable participation of local small businesses on the proposal or contract awarded by Augusta, Georgia. The undersigned further covenants that we have completed truthfully and fully the required forms regarding good faith efforts and local small business subcontractor/supplier utilization.

3. The undersigned further covenants and agrees not to engage in discriminatory conduct of any type against local small businesses, in conformity with Augusta, Georgia’s Local Small Business Opportunity Program. Set forth below is the signature of an officer of the proposer/contracting entity with the authority to bind the entity.

4. The undersigned acknowledge and warrant that this Company has been made aware of understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunity to do business with this

Company;

5. That this promise of non-discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption;

6. That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and;

7. That the failure of this Company to satisfactorily discharge any of the promises of nondiscrimination as made and set forth herein shall constitute a material breach of contract entitling Augusta, Georgia to declare the contract in default and to exercise any and all applicable rights remedies including but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on a contract.

Non-Collusion of Prime Bidder

1. By submission of a bid, the bidder certifies, under penalty of perjury, that to the best of their knowledge and belief:

A. The prices in the proposal have been arrived independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidders or with any competitor.

B. Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by the bidders prior to opening, directly or indirectly, to any other bidders or to any competitor.

C. No attempt has been made, or will be made, by the bidders to induce any other person, partnership, or corporation to submit or not to submit a proposal for the purpose of restricting competition. Collusions and fraud in proposal preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department.

Conflict of Interest

By submission of a bid, the responding firm certifies, under penalty of perjury, that to the best of its knowledge and belief:

1. No circumstances exist which cause a Conflict of Interest in performing the services required by this Bid, and

2. That no employee of the County, nor any member thereof, not any public agency or official affected by this BID, has any pecuniary interest in the business of the responding firm or his sub-consultant(s) has any interest that would conflict in any manner or degree with the performance related to this BID. By submission of a bid, the bidders certifies under penalty of perjury, that to the best of its knowledge and belief:

A. The prices in the bid have arrived independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidders or with any competitor.

B. Unless otherwise required by law, the prices which have been quoted in the bid have not knowingly been disclosed by the bidders prior to opening, directly or indirectly, to any other bidders or competitor.

C. No attempt has been made, or will be made, by the bidders to induce any other person, partnership, or cooperation to submit or not to submit a bid for the purpose of restricting competition. For any breach or violation of this provision, the County shall have the right to terminate any related contract or agreement without liability and at its discretion to deduct from the price, or otherwise recover, the full amount of such fee, commission, percentage, gift, payment, or consideration.

The undersigned further agrees to submit a notarized copy of Exhibit A, and any required documentation noted as part of the Augusta, Georgia Board of Commissions specifications which govern this process. In addition, the undersigned agrees to submit all required forms for any subcontractor(s) as requested and or required. I further understand that my submittal will be deemed non-compliant if any part of this process is violated.

Signatory Name in Print Company Name

Signatory’s Title Signature of Authorized Officer or Agent

DATE: ___________________________________

SUBSCRIBED AND SWORN BEFORE

ME ON THIS ______ DAY OF

_____________, 202___.

__________________________________ My Commission Expires: ______________

NOTARY PUBLIC (Seal or Stamp)

Exhibit B

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by

O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which

Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Project Name and Number

Signatory Name in Print Signature of Authorized Officer or Agent

Signatory’s Title Date

SUBSCRIBED AND SWORN BEFORE

ME ON THIS ______ DAY OF

_____________, 202___.

__________________________________ My Commission Expires: ______________

NOTARY PUBLIC

Bid Due: Thursday, October 15 , 2026 @ 11:00 a.m.

Exhibit C

Systematic Alien Verification for Entitlements (SAVE) Program

Affidavit Verifying Status for Augusta, Georgia Benefit Application By executing this affidavit under oath, as an applicant for an Augusta, Georgia Business License or

Occupation Tax Certificate, Alcohol License, Taxi Permit, Contract, or other public benefit as reference in O.C.G.A. Section 50-36-1, I am stating the following with respect to my bid for an Augusta, Georgia contract for

BID #26-173 Chafee Lift Station Pumps [ITB Project Number and Project Name]

Print name of person applying on behalf of individual, business, corporation, partnership, or other private entity

[Print/Type: Name of business, corporation, partnership, or other private entity]

1. _________ I am a citizen of the United States.

2. _________ I am a legal permanent resident 18 years of age or older.

3. _________ I am an otherwise qualified alien (8 § USC 1641) or nonimmigrant under the

Federal Immigration and Nationality Act (8 USC 1101 et seq.) 18 years of age or older and lawfully present in the United States.*

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Signature of Applicant

Printed Name

*Alien Registration Number for Non-Citizens

NOTARY COMMISSIONING

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ___________ DAY OF ______________, 20____

Notary Public

My Commission Expires: _______________________________ NOTARY SEAL

THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL

BIDDER COMPLIANCE AND EXCEPTIONS FORM

1. The Bidder certifies that the commodity(ies) and/or service(s) proposed in response to this solicitation fully comply with all requirements, specifications, terms, and conditions of the solicitation, except for any deviations or exceptions specifically identified below.

2. If the Bidder proposes any commodity(ies) and/or service(s) that differ in any manner from the requirements of this solicitation, the Bidder must clearly identify each deviation or exception by specification section number and provide a detailed description below.

3. Failure to identify any deviation or exception shall be deemed an affirmative representation that the Bidder's offer is in full and complete compliance with all requirements, specifications, terms, and conditions of the solicitation.

4. Return with submittal if the commodity and/or services proposed in the response to this bid are in any way different from that contained in the specifications.

Exceptions/Deviations:

☐ NO EXCEPTIONS: The Bidder certifies that its offer is in full compliance with all requirements of this solicitation.

☐ EXCEPTIONS IDENTIFIED ABOVE: The Bidder certifies that all exceptions and deviations from the solicitation have been fully and accurately identified above.

BIDDER CERTIFICATION

I certify that I am authorized to submit this response on behalf of the Bidder and that the information provided on this form is true, complete, and accurate. I understand that failure to disclose an exception or deviation may result in the Bidder's offer being evaluated as fully compliant with the solicitation requirements.

Company Name: ______________________________________________

Authorized Representative: _____________________________________

Title: ___________________________________________________________

Signature: ______________________________________________________

Date: ______________________

Minority and Women Owned Business Enterprise Program Ordinance Requirements Notice To All Bidders (PLEASE READ CAREFULLY)

Shall apply to ALL Bids regardless of the dollar amount

In accordance with the Commission Action on 7/25/24 and the adoption of Ordinance No. 7945 Chapter 10C of the AUGUSTA, GA, CODE, Contractors agree to collect and maintain all records necessary to Augusta, Georgia to evaluate the effectiveness of its Minority and Women Owned Business Enterprise Program and to make such records available to Augusta, Georgia upon request. The requirements of the Minority and Women Owned Business Enterprise Program can be found at www.augustaga.gov.

In accordance with AUGUSTA, GA. CODE, Contractors shall report to Augusta, Georgia the total dollars paid to each subcontractor, bidders, or other business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors, if any as required by Augusta, Georgia. Such utilization reports shall be in the format specified by the Director of

Compliance and shall be submitted at such times as required by Augusta, Georgia. Required forms can be found at www.augustaga.gov. If you need assistance completing a form or filing information, please contact the M/WBE Program office at (706) 821-2406. Failure to provide such reports withing the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including, but not limited to, withholding payment from the Contractor and/or collecting liquidated damages.

SHALL APPLY TO PROJECTS IN EXCESS OF $300,000

Minority and Women Owned Business Enterprise Program (Continued)

Sec. 1-10-138. Race and Gender-Conscious Efforts Contract-by-Contract Subcontractor Goals The City, through the Goal Setting Committee (GSC), will set specific, separate percentage-based MBE and WBE subcontracting goals on a contract-by contract basis for Prime contracts in Construction, Architecture & Engineering, Professional Services, and Other Services valued in excess of $300,000. The City shall establish such goals based upon the type of contract, the type of subcontracting work that will be required, and the availability of M/WBE firms to perform the work for that specific contract.

The GSC shall not establish subcontracting goals on contracts where (a) there are no subcontracting opportunities identified for the contract; or (b) there are not at least three (3) MBE and/or WBE firms that are available and capable to perform a CUF for the overall subcontracting opportunities on the contract.

Good Faith Efforts (GFE) Requirements and Guidance

1. Achievement of subcontracting goals or documentation of Good Faith Efforts applies to every Contract for which such goals are established. The Bidder shall submit a compliance plan detailing its achievement of the goals or its Good Faith Efforts to meet the goals. The compliance plan shall be due at the time set out in the solicitation documents.

2. When a Bidder cannot achieve the goals, its compliance plan shall document its GFE to achieve the goals.

The Director of Compliance will determine whether the Bidder has made such GFE.

Bid Documents

All bid documents shall require bidders or proponents to submit with their bid the following written documents, statements, or forms, which shall be made available by the Procurement Department.

• Proposed Letter of Intent MBE/WBE.

• Proposed MBE/WBE Utilization Plan.

• Documentation of Good Faith Efforts Form (in the event the bidder will not meet the MBE and WBE goals).

Failure to submit the above documentation shall result in the bid being declared non-responsive.

Sec. 1-10-154.Exceptions

In accordance with § 1-10-8, on federally funded projects or contracts, the M/WBE Program shall only be utilized when authorized by the applicable federal (and/or Georgia) laws, regulations, and conditions relating to that project or contract. To the extent that there are any conflicts between any such laws, regulations, or conditions and the provisions of the M/WBE Program, the federal (and/or Georgia) guidance shall control.

NOTE: All forms should be submitted in a separate, sealed envelope, labeled M/WBE Forms, Company’s Name & Bid number

For questions and or additional information, please contact:

Minority-Owned and Women-Owned Business Enterprise Program

535 Telfair Street, Suite 530

Augusta, Georgia 30901

(706) 821-2406 mwbe@augustaga.gov

Website: https://www.augustaga.gov/83/Disadvantaged-Business-Enterprise http://www.augustaga.gov/ http://www.augustaga.gov/ mailto:mwbe@augustaga.gov https://www.augustaga.gov/83/Disadvantaged-Business-Enterprise

Bid Due: Thursday, October 15 , 2026 @ 11:00 a.m.

SECTION I

INFORMATION FOR BIDDERS

Augusta is soliciting bids from qualified manufacturers, authorized representatives, and suppliers for the furnishing and delivery of three (3) new submersible wastewater pump assemblies at the Chaffee Lift Station for the Augusta Utilities Department. Bids must be submitted in a sealed package and labeled with bidder’s name and the name of the project

"Bid Item #26-173 Chafee Lift Station Pumps” for Augusta, GA. You are required to submit one

(1) unbound original and one (1) digital copy of the same on a USB flash drive in the sealed bid envelope.

The bid opening is open to the public. The bid opening can be viewed via TEAMS Meeting

Teams Meeting ID: 295 012 203 940 737; Passcode: 67UY2Br7.

If the bid is forwarded by mail, or other second party delivery service, the sealed envelope containing the bid must be enclosed in another envelope addressed to:

Andy Penick, Procurement Director

Augusta Procurement Department

535 Telfair Street – Suite 605

Augusta, Georgia 30901

Bid Packages may be obtained from the Augusta website, at the Augusta Procurement

Department, the Georgia Registry and Euna Openbid.

Optional site visit will be held on Tuesday, September 29, 2026 @ 10:00 a.m. Please contact

Sterve Orton at 706-836-72583 in advancer if you are interested.

Bidders are to communicate only with the Procurement Office, except at the option site visit.

No pricing discussions will be permitted during the site visit. Such discussion may disqualify your bid.

Do not contact any Elected Official, nor Administration, nor Department Head, or other employees of Augusta to discuss the bid specifications. Any such contact will be interpreted as conclusion and will immediately disqualify the bid. Furthermore, Augusta retains the right to bar the bidder from bidding on future bids.

The bid package contains provisions required for the specifications. All firms responding are cautioned to read the Bid Solicitation carefully, and request clarification from Procurement.

All questions must be submitted in writing via email addressed to procbidandcontract@augustaga.gov by Friday, September 25, 2026 by 5:00 p.m.

All bid quotes must be made on the bid Form provided. All blank spaces for bid prices must be fully completed and executed when submitted. Failure to provide all request information may cause the bid to be rejected as non-responsive.

The Owner may waive any informalities or minor defects or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered.

No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Should there be reasons why the Contract cannot be awarded within the specified period; the time may be extended by mutual agreement between the Owner and the bidder.

After bids have been submitted, the bidder shall not assert that there was a misunderstanding concerning the nature of the work to be done.

The party to whom the contract is awarded will be issued a Notice of Award. Should there be reasons why the Notice to Award cannot be issued the time may be extended by mutual agreement between the Owner and the Contractor. The owner shall determiner the length of time to issue a Notice of Award and additional post such publicly.

The Owner may make such investigations as he deems necessary to determine the ability of the bidder to perform the work and the bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by or investigation of such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the Agreement and complete the work contemplated therein.

A conditional bid will not be accepted. Award will be made as a whole to one bidder.

The Owner reserves the right to consider bids or modification thereof received at any time before the award is made if such action is in the interest of the Owner.

Each bidder is responsible for reading and being thoroughly familiar with the specifications.

The failure or omission of any bidder to do any of the foregoing shall in no way relieve any bidder from any obligation in respect to his bid.

The Owner will not be liable for any costs incurred by any firm prior to receiving the Notice of

Award.

The bid will be made to the lowest most responsive and responsible bid meeting all specifications.

Augusta reserves the right to reject any and all bids or any part thereof.

SECTION II

INTRODUCTION

Augusta Utilities Department is soliciting bids from qualified manufacturers, authorized representatives, and suppliers for the furnishing and delivery of three (3) new submersible wastewater pump assemblies for the Chaffee Lift Station. The equipment shall be suitable for continuous-duty municipal wastewater service and shall meet or exceed the minimum requirements of this specification.

All equipment shall be new, unused, of current manufacture, and furnished complete with the components and documentation required for installation and operation.

SECTION III

SPECIFICATIONS

SCOPE OF SUPPLY

The successful bidder shall furnish and deliver three (3) complete submersible wastewater pump assemblies, together with the specified discharge components, valves, piping, cable, hardware, and accessories.

Augusta Utilities will perform the field installation unless otherwise stated by written addendum. The supplier shall provide all manufacturer-required installation instructions, drawings, dimensional information, technical data, and reasonable technical support required for proper installation.

PUMP PERFORMANCE REQUIREMENTS

Parameter Minimum / Required Condition

Quantity Three (3)

Service Submersible municipal wastewater / sewage

Design Flow 11,900 GPM per pump

Design Total Dynamic Head 49 feet

Motor Rating Approximately 200 HP

Electrical Service 480 VAC

Minimum Pump Efficiency 83% at the specified design condition

Reference Pump KSB KRT K 400-500/1508XNG-K, 200 HP, or approved equal

The pump shall be capable of operating continuously and reliably at the specified duty point. The bidder shall submit a certified or manufacturer-published pump performance curve identifying the proposed operating point, efficiency, horsepower, and operating range.

NAME, BRAND or APPROVED EQUAL

The referenced KSB pump model is provided to establish the required hydraulic performance, physical configuration, and general quality of equipment. Equal products by anything other than the specified manufacturer must be approved by the owner in advance. It is responsibility of the bidder to demonstrate that their product is equal in quality and performance. Products from other manufacturers may be submitted as an approved equal prior to date of last day of questions.

BRAND NAME STATEMENT

Any reference to brand names, trade names, model numbers or other description peculiar to specific brand products is made to establish a required level of equality and functional capabilities; it is not intended to exclude other products of that level. Comparable products of other manufacturers will be considered if proof of comparability is contained in the bid. It shall be the responsibility of the bidders to furnish with their bid such specifications, catalog pages, brochures, of the quality and functional capability of the product offered.

Equal products by anything other than the specified manufacturer must be approved by the owner in advance of the bid opening. It is the responsibility of the firm to demonstrate that their product is equal in quality and performance. Approved equivalent requests must be sent on or prior to the last day for questions, Thursday, October 1, 2026 @ 5:00 p.m. and directed to Andy

Penick, Director of Procurement, and must be in writing by fax to 706-821-2811 or by email to procbidandcontract@augustaga.gov.

The bidder proposing an equal shall provide sufficient technical information to demonstrate that the proposed equipment meets or exceeds the specified hydraulic, mechanical, electrical, dimensional, and service requirements. Augusta Utilities reserves the right to determine whether proposed equipment is equivalent and acceptable.

Any modifications required solely because of the bidder's proposed alternate equipment shall be clearly identified in the bid. Costs associated with such modifications shall not be transferred to

Augusta Utilities after award unless specifically approved in writing.

DISCHARGE PIPING, VALVES, AND ACCESSORIES

The bid shall include the piping, valves, fittings, mounting components, and accessories identified below, sized and configured for the proposed pump assemblies:

Material / Coating Requirement: All piping, fittings, flanges, valves, and other wetted components specified in this section shall be 316/316L stainless steel where indicated. Any component furnished that is not 316/316L stainless steel shall be provided with P401 coating suitable for sewer/wastewater service.

• Three (3) 16-inch pump base assemblies for the specified pumps, each with a 90-degree discharge elbow and upper guide assembly.

• Three (3) 20-foot-long sections of 16-inch, 316/316L Schedule 40 stainless-steel discharge piping.

• Three (3) 16-inch 316/316L stainless-steel welded-neck flanges.

• Three (3) 20-foot sticks of Schedule 40 stainless-steel pipe, 316L.

• Three (3) 16-inch, 150-pound flanged, APC/CVS-6000A swing check valves with air-cushion arrangement, or approved equal.

• Fifteen (15) 16-inch EPDM gasket and stainless-steel bolt kits for 150-pound flanges.

• One (1) 20-inch x 16-inch bell reducer, 150-pound flanged, suitable for sewer service.

• Three (3) 16-inch elbows, 150-pound flanged, suitable for sewer service.

• One (1) 16-inch x 10-inch bell reducer, 150-pound flanged, suitable for sewer service.

• Three (3) 16-inch eccentric plug valves, 150-pound flanged, with wheel operators, suitable for sewer service.

• Eight (8) 16-inch MEGAFLANGE adapters for Schedule 40 pipe.

All components shall be compatible with the proposed pumps and suitable for municipal wastewater service.

ELECTRICAL AND CABLE REQUIREMENTS

• Pump motors shall be suitable for 480 VAC service.

• Each pump shall be furnished with fifty (50) feet of manufacturer-approved power/control cable unless otherwise approved by Augusta Utilities.

• Cable shall be suitable for submersible wastewater service and compatible with the motor and monitoring features supplied.

• Any required motor temperature, moisture, seal-failure, or other protective monitoring leads shall be clearly identified in the submittal.

SUBMITTALS WITH BID

The bidder shall include sufficient information with the bid to permit a complete technical evaluation. At a minimum, provide:

• Manufacturer and exact model number of each proposed pump.

• Pump performance curve showing the 11,900 GPM at 49 feet TDH duty point.

• Efficiency and brake horsepower at the specified duty point.

• Motor data, including horsepower, voltage, full-load amperage, and starting information.

• Dimensional drawings and installation clearances.

• Pump discharge connection and base-elbow details.

• Materials of construction.

• Cable type and length.

• Valve and piping product data.

• Warranty information.

• Estimated manufacturing and delivery lead time.

• A written list of all exceptions or deviations from this specification.

FACTORY TESTING AND QUALITY

Each pump shall be factory inspected and tested in accordance with the manufacturer's standard quality-control procedures. Upon request, the successful bidder shall provide available factory test documentation or certified performance information demonstrating compliance with the specified duty condition.

DELIVERY

All freight, handling, packaging, and delivery charges shall be included in the bid price. Shipping shall not be billed as an additional cost after award.

The bidder shall state the anticipated delivery lead time in calendar days or weeks after receipt of purchase order and approved submittals. Equipment shall be properly protected for shipment and temporary storage.

INSTALLATION AND TECHNICAL SUPPORT

Installation will be performed by Augusta Utilities personnel unless otherwise directed. The successful bidder shall furnish installation manuals, operation and maintenance manuals, recommended startup procedures, and all information necessary for proper installation.

The bidder shall identify any manufacturer-required startup or commissioning services and state whether such services are included in the base bid or offered as a separate line item.

WARRANTY

The bidder shall provide the manufacturer's standard warranty and clearly state the warranty period. Warranty coverage shall begin no earlier than delivery unless otherwise accepted by

Augusta Utilities. The bidder shall identify any extended warranty options separately.

BIDDER RESPONSIBILITY AND EXCEPTIONS

The bidder is responsible for reviewing this specification and verifying that the proposed equipment is suitable for the stated operating conditions. Any exception, substitution, or deviation shall be clearly identified in writing with the bid. Failure to identify an exception may be interpreted as full compliance with the specification.

Augusta Utilities reserves the right to request additional technical information necessary to evaluate compliance.

BASIS OF AWARD

Award shall be based on the bidder's compliance with the solicitation requirements and Augusta

Utilities' determination of the lowest responsive and responsible bid, subject to applicable procurement requirements. Technical suitability, delivery requirements, warranty, compatibility, and identified exceptions may be considered in determining responsiveness and responsibility.

EXHIBIT D – COST WORKSHEET

Bid Item #26-173

Chafee Lift Station Pumps

Item Description Qty. Unit Price Extended Price

Submersible wastewater pump assembly

3 $____________ $____________

16-inch pump base assembly with 90-degree discharge elbow and upper guide assembly

3 $____________ $____________

20-foot-long section of 16-inch, 316/316L

Schedule 40 stainless-steel discharge pipe

3 $____________ $____________

16-inch 150# swing check valve with air cushion

3 $____________ $____________

16-inch EPDM gasket and stainless-steel bolt kit for 150# flange

15 $____________ $____________

Required flanges, fittings and miscellaneous accessories

Lot $____________ $____________

7 Freight and delivery Included $____________ $____________

Manufacturer startup/technical services, if required

Lot $____________ $____________

20-inch x 16-inch bell reducer, 150# flanged, sewer service

1 $____________ $____________

16-inch elbow, 150# flanged, sewer service

3 $____________ $____________

16-inch x 10-inch bell reducer, 150# flanged, sewer service

1 $____________ $____________

16-inch eccentric plug valve, 150# flanged, with wheel operator, sewer service

3 $____________ $____________

16-inch

MEGAFLANGE

adapter for

Schedule 40 pipe

8 $____________ $____________

16-inch 316/316L stainless-steel welded-neck flange

3 $____________ $____________

TOTAL EXTENDED BID PRICE: $__________________________________

Delivery Time: __________________________________

Name of Firm: ______________________________________________________________________________

Contact Name: _____________________________________________________________________________________

Address: __________________________________________________________ Zip: _____________________

Phone: ___________________________________ E-mail:___________________________________________

Signature: __________________________________________________________________________________

THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL

Minority and Woman Owned Business

Enterprise Program (M/WBE) Goal

Waiver

The Minority and Woman Owned Business Enterprise Program (M/WBE) provides for goals to be set for Minorities and Women on all applicable

Augusta, Georgia procurements over $300,000 in value.

After careful review of the specific work categories available on this procurement and a review of the MBE and WBE firms available to perform a CUF on this procurement, the Goal Setting Committee has determined that neither a MBE nor WBE goal could be placed on this procurement. As such, the M/WBE Waiver applies and therefore, the M/WBE goal for this procurement is:

0 %

As a result of the M/WBE Goal on this procurement being ZERO, no M/WBE goal documents are required as a part of the procurement process.

However, even when a solicitation does not contain a M/WBE goal (or the goal is set at zero), each Bidder must negotiate in good faith with each minority and woman owned business that responds to the Bidder’s solicitation and each minority and woman owned business that contacts the Bidder on its own accord. All successful bidders are required to collect and maintain all records necessary for Augusta to evaluate the effectiveness of its M/WBE Program.

NO RESPONSE LETTER

Bid Item #26-173 Chafee Lift Station

Pumps

Due Date:

Thursday, October 15, 2026, at 11:00 a.m.

To: Augusta, Georgia - Procurement Department

This is to certify that ________________________________________, will not be submitting a response to the above referenced solicitation document prepared by Augusta

Procurement Department.

Reason(s) for No Submission:

___ Unavailability of required resources

___ Prior commitments

___ Inadequate anticipated funding Level

___ Project Duration

___ Potential conflict of interest

___ Duplication of ongoing effort

___ Other (please explain)

Authorized Representative:

Name: ___________________________________________________________________________

Title: ____________________________________________________________________________

Signature: ________________________________________________________________________

Date: _____/ _____/ 20____