26-15JS_Tentative_Schedule.pdf

This is a tentative schedule document for RFP #26-15JS issued by the City of Sarasota, Florida, for the St. Armands Key and Lido Key Assessment District Overhead Utility Undergrounding Program. The City is soliciting proposals from multidisciplinary consultant teams to design and manage a comprehensive three-district program involving the removal of overhead electric and communications facilities and installation of underground infrastructure, including new street lighting that meets dark-sky and sea-turtle-protection standards. The solicitation was advertised on January 8, 2026, with a non-mandatory pre-proposal meeting scheduled for January 22, 2026, at 1:00 PM EST. The question and answer deadline is January 28, 2026, at 5:00 PM EST, and proposals are due February 5, 2026, at 2:30 PM EST. Initial evaluation committee meetings are scheduled for February 11, 2026, with interviews planned for February 20 and 24, 2026. All dates are subject to change, and the Initial Evaluation Committee Meeting and Interviews will be publicly noticed at a later date.

The planning-level construction budget ranges from $40 to $50 million, with anticipated funding sources including Assessment District levies on benefited properties, tax-exempt and taxable municipal bonds, Business Improvement District funds, and potential grants and utility contributions. Evaluation criteria include 30 points for company qualifications, 25 points for personnel qualifications, 20 points for project understanding and methodology, 15 points for assessment methodology, and 10 points for past performance and references. Consultants must demonstrate experience with at least three Florida overhead-to-underground projects within the past ten years and must perform a minimum of 51 percent of total contract work with their own organization. The contract term is one year with two one-year renewal options for a total of three-year potential duration. Required insurance includes worker's compensation, commercial general liability of at least One Million Dollars per occurrence, automobile liability insurance, and professional liability insurance of at least One Million Dollars.