RFP Item #26-145 Augusta’s Roadway Sweeping Services (Street Sweeping) RFP Due: Monday, March 9, 2026 @ 11:00 a.m.

RFP Item #26-145 February 5, 2026

Augusta’s Roadways Sweeping Services (Street Sweeping)

For

Augusta-Richmond County (herein “Augusta”)

On behalf of the Engineering and Environmental Services Department Located at 452 Walker Street, Augusta, GA 30901

Andy Penick Director of Procurement

535 Telfair Street, Room 605

Augusta, Georgia 30901

Rev. 2/3/2026

Request for Proposals

Request for Proposals will be received at this office until Friday, March 13, 2026 @ 11:00 a.m. and will be opened publicly. Opening can be viewed via TEAMS Meeting ID: 269 772 438 770 78; Passcode: 9VG9AD7U for furnishing:

RFP Item #26-145 Augusta’s Roadways Sweeping Services (Street Sweeping) for Augusta, GA- Engineering and Environmental Services Department

No submittal will be accepted by email. All submittals must be received during our normal office hours from

8:30 a.m. to 5:00 p.m., Monday through Friday. All RFPs must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s).

Bid documents, and all Addenda, may be viewed on the Augusta, Georgia website under the Procurement

Department ARCbid menu– (http://appweb2.augustaq.ga/NewARCbid/ARCBid.html), and DemandStar™ website located at https://network.demandstar.com. Bidders must mark the ITB number on the outside of the submittal envelope.

Mandatory Pre-Proposal Conference will be held on Monday, March 2, 2026 @ 10:00 a.m. at 535 Telfair Street

Suite 605, Augusta, GA Procurement Office.

Questions or requests for clarifications must be submitted to the Procurement Department on or before the close of business Tuesday, March 3, 2026 @ 5:00 P.M.

Augusta, Georgia Procurement Department

Attn: Jamye Mortley

Phone: 706-821-2422

Email: procbidandcontract@augustaga.gov

A 5% Bid bond is required. A 100% performance and a 100% payment bond must be required for award.

GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract for the physical performance of services over $2,499 in value to enroll in E-Verify.

Proposers are cautioned that acquisition of RFP documents through any source other than the office of the

Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proposer at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.

Publish:

Augusta Chronicle February 5, 12, 19, 26, 2026 http://appweb2.augustaq.ga/NewARCbid/ARCBid.html https://network.demandstar.com/ mailto:procbidandcontract@augustaga.gov

PROCUREMENT DEPARTMENT

ELECTRONIC TEAMS INFORMATION

The Augusta, Georgia Procurement Department conducts Public RFP Pre-Proposal

Conferences and Openings to award quality contracts for Augusta. RFP openings are open to the public in the Procurement Department located at 535 Telfair Steet, Suite 605, Augusta, GA 30901, and additionally via Teams.

ELECTRONIC RFP INSTRUCTIONS

RFP Opening - RFP Item #26-145 Augusta’s Roadways Sweeping Services

(Street Sweeping) for the Augusta Engineering and Environmental Services Department

Monday, March 9, 2026 @ 11:00 a.m.

TEAMS RFP Opening:

1. Go to https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting and enter meeting ID: 269 772 438 770 78

2. Passcode: 9VG9AD7U

OFFICAL RFP RESULTS will be posted on the Augusta, Georgia website

Revised 2/5/26 https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting https://zoom.us/join

INSTRUCTIONS TO SUBMIT

1.1 Purpose: The purpose of this document is to provide general and specific information for use by vendors in submitting a proposal to supply Augusta, Georgia with equipment, supplies, and or services as listed above. All proposals are governed by the Augusta, Georgia Code.

1.2 Viewing the Augusta Code: All proposals are governed and awarded in accordance with the applicable federal and state regulations and the Augusta, Georgia Code. To view the Code visit

Augusta’s website at www.augustaga.gov or http://www.augustaga.gov/index.aspx?NID=685

Guidelines & Procedures.

1.3 Compliance with laws: The Proposer shall obtain and maintain all licenses, permits, liability insurance, workman's compensation insurance and comply with any and all other standards or regulations required by federal, state or Augusta, Georgia statute, ordinances and rules during the performance of any contract between the Proposer and Augusta, Georgia. Any such requirement specifically set forth in any contract document between the Proposer and Augusta, Georgia shall be supplementary to this section and not in substitution thereof.

1.4 Bids For All Or Part: Unless otherwise specified, County reserves The Right To make an award(s) for all Items, or categories, or specific line items, to one or more bidders. Bidder may restrict their bid to consideration in the aggregate by so stating but must name a unit price on each item submitted upon.

1.5 All protests shall be made in writing to:

Attn: Andy Penick, Procurement Director

535 Telfair Street, Suite 605

Augusta, GA 30901

Email:procbidandcontract@augustaga.gov

1.6 Augusta, Georgia License Requirement: For further information contact the License and Inspection

Department @ 706 312-5050.

Provide General Contractors License Number, if applicable.

Provide Utility Contractor License Number, if applicable.

1.7 Terms of Contract: (Check where applicable)

[ ] (A) Annual Contract

[ ] (B) One time Purchase

[X] (C) Multi-year

Revised: 2/5/2026

../AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/2015%20Bid%20Information/15-172A%20Temporary%20Staffing%20Services/www.augustaga.gov http://www.augustaga.gov/index.aspx?NID=685%20%20Guidelines%20&%20Procedures http://www.augustaga.gov/index.aspx?NID=685%20%20Guidelines%20&%20Procedures mailto:procbidandcontract@augustaga.gov

NOTICE TO ALL VENDORS

ADHERE TO THE BELOW INSTRUCTIONS AND DO NOT SUBSTITUTE FORMS

PLEASE READ CAREFULLY:

Attachment B is a consolidated document consisting of:

1. Business License Number Requirement (copy must be provided)

2. Acknowledgement of Addenda (must be acknowledged, if any)

3. Statement of Non-Discrimination

4. Non-Collusion Affidavit of Prime Proposer/Offeror

5. Conflict of Interest

6. Contractor Affidavit and Agreement (E-Verify User ID Number must be provided)

Attachment B Must be Notarized & Two (2) Pages Must be returned with your submittal - No Exceptions.

Business License Requirement: Proposer must be licensed in the Governmental entity for where they do the majority of their business. Your company’s business license number must be provided on Page 1 of

Attachment B. If your Governmental entity (State or Local) does not require a business license, your company will be required to obtain a Richmond County business license if awarded a contract. For further information contact the License and Inspection Department @ 706 312-5050.

Acknowledgement of Addenda: You Must acknowledge all Addenda. See Page 1 of Attachment B.

E-Verify * User Identification Number (Company I.D.) The recommended awarded vendor will be required to provide a copy of Homeland Security’s Memorandum Of Understanding (MOU). Contractors, Bids, RFPs, RFPs - Any contractors performing the physical performance of services” for your city, including those that respond to bids or requests for proposals, must submit an E-Verify affidavit. Your city cannot consider any contractors, even as part of a bidding or RFP process, unless they have given you the appropriate E-Verify contractor affidavits.

The City, each contractor, and each subcontractor have different roles and responsibilities in the E-Verify process. The city collects E-Verify affidavits from the contractor. The contractor collects E-Verify affidavits from its subcontractors.

The subcontractors collect E-Verify affidavits from its sub-subcontractors. Independent contractors (those with no employees) do not need to supply E-Verify information. Instead, they will provide a driver’s license or state identification card from states on the “compliant” list created by the Georgia Attorney General. Those contractors and subcontractors that fill out the affidavits are responsible for the accuracy of the information. The city does not need to confirm that the E-Verify information is correct. The liability for incorrect information is on the contractor or subcontractor. NOTE: The authorization date can be found within the Memorandum of Understanding (MOU).

Affidavit Verifying Status for Augusta Benefit Application (S.A.V.E. Program) (Must Be Returned With Your

Submittal)

The successful proposer will submit the following forms to the Procurement Department no later than five (5) days after receiving the “Letter of Recommendation” (Vendor’s letter will denote the date forms are to be received)

1. Georgia Security and Immigration Subcontractor Affidavit

2. Non-Collusion Affidavit of Sub-Contractor

3. E-Verify MOU (Memorandum of Understanding)

Attachment B

Augusta, Georgia Augusta Procurement Department

ATTN: Procurement Director

535 Telfair Street, Suite 605

Augusta, Georgia 30901

Name of Proposer: _______________________________________________________________________________

Street Address: ___________________________________________________________________________________

City, State, Zip Code: ______________________________________________________________________________

Phone: _____________________ Fax: __________________________Email: ________________________________

Where/How did you hear about this solicitation?

Attach a copy of your Business License and your General Contractor License.

If applicable, provide a copy of the following:

Utility Contractors License - MUST BE LISTED ON FRONT OF ENVELOPE

Acknowledgement of Addenda: (#1) ____: (#2) ____: (#3) ____: (#4) ____: (#5) ____: (#6) ____: (#7) ____: (#8) ____:

NOTE: CHECK APPROPRIATE BOX (ES) - ADD ADDITIONAL NUMBERS AS APPLICABLE

Statement of Non-Discrimination

The undersigned understands that it is the policy of Augusta, Georgia to promote full and equal business opportunity for all persons doing business with Augusta, Georgia. The undersigned covenants that we have not discriminated, on the basis of race, religion, gender, national origin, or ethnicity, with regard to prime contracting, subcontracting, or partnering opportunities.

The undersigned covenants and agrees to make good faith efforts to ensure maximum practicable participation of local small businesses on the proposal or contract awarded by Augusta, Georgia. The undersigned further covenants that we have completed truthfully and fully the required forms regarding good faith efforts and local small business subcontractor/supplier utilization.

The undersigned further covenants and agrees not to engage in discriminatory conduct of any type against local small businesses, in conformity with Augusta, Georgia’s Local Small Business Opportunity Program. Set forth below is the signature of an officer of the proposer/contracting entity with the authority to bind the entity.

The undersigned acknowledge and warrant that this Company has been made aware of understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company;

That this promise of non-discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption;

That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and;

That the failure of this Company to satisfactorily discharge any of the promises of nondiscrimination as made and set forth herein shall constitute a material breach of contract entitling Augusta, Georgia to declare the contract in default and to exercise any and all applicable rights remedies including but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on a contract.

Non-Collusion of Prime Proposer

By submission of a proposal, the vendor certifies, under penalty of perjury, that to the best of its knowledge and belief:

(a) The prices in the proposal have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor.

(b) Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or to any competitor.

(c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership, or corporation to submit or not to submit a proposal for the purpose of restricting competition. Collusions and fraud in proposal preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department.

Conflict of Interest

By submission of a bid, the responding firm certifies, under penalty of perjury, that to the best of its knowledge and belief:

1. No circumstances exist which cause a Conflict of Interest in performing the services required by this BID, and

2. That no employee of the County, nor any member thereof, not any public agency or official affected by this BID, has any pecuniary interest in the business of the responding firm or his sub-consultant(s) has any interest that would conflict in any manner or degree with the performance related to this BID. By submission of a bid, the vendor certifies under penalty of perjury, that to the best of its knowledge and belief:

(a) The prices in the bid have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor.

(b) Unless otherwise required by law, the prices which have been quoted in the bid have not knowingly been disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or competitor.

c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership, or cooperation to submit or not to submit a bid for the purpose of restricting competition. For any breach or violation of this provision, the County shall have the right to terminate any related contract or agreement without liability and at its discretion to deduct from the price, or otherwise recover, the full amount of such fee, commission, percentage, gift, payment, or consideration.

Contractor Affidavit and Agreement: Contractor Affidavit under O.C.G.A. § 13-10-91(b) (l)

GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered.

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-

Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of

Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of

O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Georgia Law requires your company to have an E-Verify*User Identification Number (Company I.D.) on or after July 1, 2009.

For additional information or to enroll your company, visit the State of Georgia website:

https://e-verify.uscis.gov/enroll/ and/or http://www.dol.state.ga.us/pdf/rules/300_10 1.pdf

Federal Work Authorization User Identification Number: E-VERIFY REQUIRED FOR ALL CONTRACTS OVER $2,499.00

** (E-Verify Number) ________________________________ ____________________

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________________________, 20________ in ___________________ (City), ______________ (State).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

NOTARY COMMISSIONING

Subscribed and sworn before me on this _______ day of ____________________________, 20_______

Notary Public My Commission Expires: NOTARY SEAL

The undersigned further agrees to submit a notarized copy of Attachment B, and any required documentation noted as part of the

Augusta, Georgia Board of Commissions specifications which govern this process. In addition, the undersigned agrees to submit all required forms for any subcontractor(s) as requested and or required. I further understand that my submittal will be deemed non-compliant if any part of this process is violated.

You Must Complete and Return the two (2) pages of Attachment B with Your Submittal. Document Must Be Notarized.

REV. 11/24/2025

http://gma.informz.net/z/cjUucD9taT0yMjUwOTU1JnA9MSZ1PTUxODY3MTg3MiZsaT0yMTQ3NjI3Nw/index.html https://e-verify.uscis.gov/enroll/ http://www.dol.state.ga.us/pdf/rules/300_10%201.pdf

Systematic Alien Verification for Entitlements (SAVE) Program

Affidavit Verifying Status for Augusta, Georgia Benefit Application By executing this affidavit under oath, as an applicant for an Augusta, Georgia Business License or Occupation Tax Certificate, Alcohol

License, Taxi Permit, Contract or other public benefit as reference in O.C.G.A. Section 50-36-1, I am stating the following with respect to my proposal for an Augusta, Georgia contract for

[RFP Project Number and Project Name]

[Print/Type: Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity]

[Print/Type: Name of business, corporation, partnership, or other private entity]

1.) _______ I am a citizen of the United States.

2.) _______ I am a legal permanent resident 18 years of age or older.

3.) _______ I am an otherwise qualified alien (8 § USC 1641) or nonimmigrant under the Federal

Immigration and Nationality Act (8 USC 1101 et seq.) 18 years of age or older and lawfully present in the United States.*

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Signature of Applicant

Printed Name

*Alien Registration Number for Non-Citizens

Notary Public

My Commission Expires: _____________________________ NOTARY SEAL

THIS FORM MUST BE COMPLETED, NOTORIZED AND RETURNED WITH YOUR SUBMITTAL

REV. 11/24/2025

TRADE SECRET STATUS AFFIDAVIT

Augusta, Georgia

All documents, data, letters and generated information received by Augusta, Georgia constitutes a “public record” and is subject to disclosure under the Georgia Open Records Act ("GORA"). O.C.G.A. § 50-18-70 et seq.

However, pursuant to O.C.G.A. § 50-18-72(a)(34), "[an] entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of

Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.].”

O.C.G.A. § 10-1-761(4) defines “Trade secret" as “…information, without regard to form, including, but not limited to, technical or nontechnical data, a formula, a pattern, a compilation, a program, a device, a method, a technique, a drawing, a process, financial data, financial plans, product plans, or a list of actual or potential customers or suppliers which is not commonly known by or available to the public and which information:

A. Derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; and

B. Is the subject of efforts that are reasonable under the circumstances to maintain its secrecy.”

Therefore, the records listed below and attached hereto, that were submitted with

_______________________response to Augusta, Georgia Request for Proposal, Request for Quote, or Request for

Qualified Contractor ______________are marked confidential pursuant to O.C.G.A. § 10-1-761(4):

• (List specific information that the supplier wishes to withhold and how that information constitutes a trade secret)

• Additional trade secret information requested to be withheld

• Your company is requested to send a redacted copy of your submittal.

Under penalty of perjury, acknowledging that O.C.G.A. §16-10-71 provides a penalty of a fine of up to $1,000 and potential imprisonment of one to five years, I attest that the specific information in the records listed above constitutes trade secrets pursuant to O.C.G.A. § 10-1-761(4), and request that Augusta, Georgia not disclose this protected information under the Georgia Open Records Act ("GORA").

Signature:

[Signatory Name in Print] [Signatory’s Title] [Company Name]

_______________________________ Date: ______________________________________

[Signatory’s Title]

Notary Public

My Commission Expires: ___________________________________ NOTARY SEAL

RETURN FORM ONLY IF APPLICABLE.

Minority and Women Owned Business Enterprise Program

Ordinance Requirements

Notice To All Bidders (PLEASE READ CAREFULLY)

Shall apply to ALL Bids regardless of the dollar amount

In accordance with the Commission Action on 7/25/24 and the adoption of Ordinance No. 7945 Chapter 10C of the AUGUSTA, GA, CODE, Contractors agree to collect and maintain all records necessary to Augusta, Georgia to evaluate the effectiveness of its Minority and Women

Owned Business Enterprise Program and to make such records available to Augusta, Georgia upon request. The requirements of the Minority and Women Owned Business

Enterprise Program can be found at www.augustaga.gov.

In accordance with AUGUSTA, GA. CODE, Contractors shall report to Augusta, Georgia the total dollars paid to each subcontractor, vendor, or other business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors, if any as required by Augusta, Georgia. Such utilization reports shall be in the format specified by the Director of Compliance and shall be submitted at such times as required by Augusta, Georgia. Required forms can be found at www.augustaga.gov. If you need assistance completing a form or filing information, please contact the M/WBE

Program office at (706) 821-2406. Failure to provide such reports withing the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including, but not limited to, withholding payment from the Contractor and/or collecting liquidated damages.

SHALL APPLY TO PROJECTS IN EXCESS OF $300,000

Minority and Women Owned Business Enterprise Program

(Continued)

Sec. 1-10-138. Race and Gender-Conscious Efforts

Contract-by-Contract Subcontractor Goals The City, through the Goal Setting Committee (GSC), will set specific, separate percentage-based MBE and WBE subcontracting goals on a contract-by contract basis for

Prime contracts in Construction, Architecture &

Engineering, Professional Services, and Other Services valued in excess of $300,000. The City shall establish such goals based upon the type of contract, the type of subcontracting work that will be required, and the availability of M/WBE firms to perform the work for that specific contract.

The GSC shall not establish subcontracting goals on contracts where (a) there are no subcontracting opportunities identified for the contract; or (b) there are not at least three (3) MBE and/or WBE firms that are available and capable to perform a CUF for the overall subcontracting opportunities on the contract.

or the contract; or (b) there are not at least three (3) MBE and/or WBE firms that are available and capable to perform a CUF for the overall subcontracting opportunities on the contract.

Good Faith Efforts (GFE) Requirements and Guidance

1.Achievement of subcontracting goals or documentation of Good Faith Efforts applies to every Contract for which such goals are established. The Bidder shall submit a compliance plan detailing its achievement of the goals or its

Good Faith Efforts to meet the goals. The compliance plan shall be due at the time set out in the solicitation documents.

2.When a Bidder cannot achieve the goals, its compliance plan shall document its GFE to achieve the goals. The

Director of Compliance will determine whether the Bidder has made such GFE.

Bid Documents

All bid documents shall require bidders or proposers to submit with their bid the following written documents, statements, or forms, which shall be made available by the

Procurement Department.

• Proposed Letter of Intent MBE/WBE.

• Proposed MBE/WBE Utilization Plan.

• Documentation of Good Faith Efforts Form (in the event the bidder will not meet the MBE and WBE goals).

Failure to submit the above documentation shall result in the bid being declared non-responsive.

Sec. 1-10-154.Exceptions

In accordance with § 1-10-8, on federally funded projects or contracts, the M/WBE Program shall only be utilized when authorized by the applicable federal (and/or Georgia) laws, regulations, and conditions relating to that project or contract. To the extent that there are any conflicts between any such laws, regulations, or conditions and the provisions of the M/WBE Program, the federal (and/or Georgia) guidance shall control.

NOTE: All forms should be submitted in a separate, sealed envelope, labeled M/WBE Forms, Company’s Name & Bid number

For questions and or additional information, please contact:

Minority-Owned and Women-Owned Business Enterprise

Program

535 Telfair Street, Suite 530

Augusta, Georgia 30901

(706) 821-2406 mwbe@augustaga.gov

Website: https://www.augustaga.gov/83/Disadvantaged-

Business-Enterprise

Rev. 9/6/2024 http://www.augustaga.gov/ http://www.augustaga.gov/ mailto:mwbe@augustaga.gov https://www.augustaga.gov/83/Disadvantaged-Business-Enterprise https://www.augustaga.gov/83/Disadvantaged-Business-Enterprise

RFP #26-145 Augusta’s Roadways Sweeping (Street Sweeping)

TABLE OF CONTENTS

1. REQUEST FOR PROPOSAL

2. INSTRUCTION TO PROPOSERS

3. GEORGIA PROMPT PAY

4. BID PROPOSAL

5. AGREEMENT

6. GENERAL CONDITIONS

SECTION 1:

REQUEST FOR PROPOSAL

1. SCOPE OF SERVICE

Sweeping services shall be provided from curb to curb (including medians) as described in Request for Proposal (RFP) Proposal Section. Services shall include furnishing all labor, equipment, tools, fuel, material, insurance, supervision, traffic control, and all other items incidental to performing municipal street sweeping services.

1.1 TERM

The term of the contract is for three (3) years with an option to extend for two (2) additional one (1) year terms.

1.2 Routine Sweeping Services

The Contractor shall provide monthly (or accepted alternate) of all Augusta-owned Right-of-Way (streets & roadways). Augusta may include State-owned highways, roads and interstates at its sole discretion. Sweeping services shall be provided from curb to curb (including medians), as described in the specifications. During certain seasonal variations, debris collection may require more than one pass in order to sufficiently clean the street. This service shall be included in the centerline mile (curbs & median) price at no additional cost to Augusta.

1.3 Proposed Schedule

See the RFP Proposal for a detailed schedule of services for each of the locations included in the request for proposals.

1.4 Additional Services

Additional services or assignments requested by Augusta, including special event sweeping and parking lot sweeping, shall be performed by the Contractor. Payment for said services shall be based upon the contracted hourly rate.

Special Events

Special event sweeping shall be paid at the specified hourly rate based on the actual hours of sweeping.

Parking Lots

Parking lot sweeping shall be paid at the specified hourly rate based on the actual hours of sweeping.

Post-Rainstorm / Windstorm

Urban Road Corridor sweeping following major rainstorm or windstorm shall be paid at the specified hourly rate based on the actual hours of sweeping.

Privately Owned Streets

Augusta may extend this offer for services to Home Owners Associations (HOA’s) within Augusta. Any or all of the HOA’s may enter into separate agreements with the Contractor. The rate that the Contractor charges HOA’s for services shall be consistent with the curb mile charge agreed to in the approved rate schedule with Augusta. The Contractor shall arrange for billings and service schedules with the individual

HOA’s directly. Sweeping services shall be in accordance with professional street sweeping policies and practices as stated herein.

1.5 Standard of Performance

Curb to Curb

The entire length of all curbs (including median curbs, median noses and curb returns), uncurbed pavement edges, flush and/or striped medians shall be swept each time the associated street is swept.

The term “street” shall include the paved area between the normal curb lines of the roadway, whether or not an actual curb exists. Sweeping shall be performed in the same direction as the traffic flow at all times. The entire area of each intersection will be swept. The balance of each street shall be swept as needed. In any case, no debris shall be left any place on the street pavement after sweeping is completed. As new streets are constructed, paved, and/or accepted by Augusta, a list of these streets will be provided to the Contractor and then included in the regular monthly schedule.

Level of Cleanliness

Contractor shall remove all debris from all streets every sweeping cycle. The Contractor shall make as many passes as necessary to accomplish the task at no additional cost to Augusta. This action will include the removal of spills of concrete, rock, gravel, accident debris, etc. Items of excessive size, such as cardboard, retreads, large rocks, etc., shall be physically picked-up and placed in the hopper by the operator or Contractor’s personnel.

The sweeping operation does not include the removal of waste materials in the catch basins of storm sewers.

Downtown Roads Network

Contractor shall work with Augusta Engineering to develop a schedule that will minimize impact of street parked vehicles and yield effective street sweeping. It may include placing street sweeping schedule (day and time) and relevant warning signs or similar informational measures.

Water Utilization

Contractor shall obtain a fire hydrant meter(s) or other water supply as necessary to perform operations under this Agreement. All costs incurred for the supply and distribution of water shall be borne by the Contractor.

1.6 Sweeping

The Contractor shall, at all times, use good sweeping practices and will be responsible to make adjustments to the equipment, as necessary. The Contractor must exercise due care so as to prevent spilling, scattering or dropping of refuse or wastewater throughout sweeping activity and shall immediately clean-up such spillage, dropping, or scattering. Sweeping practices include, but are not limited to:

a. Position gutter brooms at the proper angle to the gutter flow line, touching the curb.

b. Set main broom in level position to assure debris pick-up. Apply appropriate broom pressure for sweeping conditions to obtain a minimum strike pattern of five (5) inches.

c. Adjust spray nozzles to keep dust, caused by sweeping, to a minimum.

d. Center dirt reflector and main drag shoes shall be properly maintained and adjusted, or any other device designed to direct debris or dirt into the path of the rear broom.

e. Sweeping speed shall be adjusted to street conditions with a maximum speed of six (6) miles per hour or as determine by Augusta Engineering. Patterned concrete medians, intersections and crosswalks shall be swept at a maximum speed of three (3) miles per hour.

f. Operate sweepers as close to parked cars or other obstacles as safety allows.

g. Use common sense and good judgment at all times.

h. All work performed pursuant to this Agreement is subject to inspection by the Augusta Engineering Department. Areas found to be unsatisfactory shall be re-swept. No payment shall be made for such re-sweeping.

i. Report any and all accidents, regardless of how minor, involving another person, private property, or a vehicle, should be handled appropriately with the Sheriff’s Department, and a copy of any such report generated provided to Augusta.

j. Contractor shall have an adequate supply of spare brooms and parts to insure continuous operation. Worn brushes and brooms shall be replaced and adjusted to insure maximum efficiency.

k. Machines shall be fully operational during all sweeps.

l. An arrow board shall be mounted on the rear of all equipment.

m. All work zone safety requirements shall be met, including but not limited to GDOT requirements, signage, and traffic control.

2. SPECIAL CONDITIONS

2.1 ROUTING AND COLLECTION SCHEDULES

2.1.1 Route Maps

The Contractor shall periodically review the existing route maps and evaluate workloads and service areas for effectiveness and efficiency. Augusta will review the Contractor's route maps to ensure that all areas to be collected are included, and that routing does not result in dangerous practices.

2.1.2 Route Details

Each set of detailed route maps must show, for each collection day, the areas to be collected, the starting point for collection, and the exact direction and sequence of travel of the streets and alleys for each route to be collected.

2.1.3 Route Map Format

Route maps shall be submitted in reproducible format. All street names must be legible.

2.1.4 Route Audits

Augusta shall have the right to be a passenger in the collection vehicles for the purposes of auditing routes and services.

2.2 ONBOARD TECHNOLOGY

2.2.1 Smart Vehicle Onboard Technology

The Contractor shall purchase, install, and utilize on-board technologies on each of the collection vehicles and supervisor vehicles. This technology will be used to perform a variety of tasks which will provide necessary data and service validation for Augusta. The system shall be able to perform the following functions:

a. The on-board technology shall be accessible via the internet on a secure website available to authorized Augusta staff.

b. The on-board technology shall, at a minimum, show the individual brushes engaged.

c. Record speed of the vehicle. The speed of the vehicle during sweeping shall be recorded. The speed shall be measured, at a maximum, in one mile per hour increments.

d. The system shall be able to track actual sweeping time and distance, as well as provide travel path.

e. The location of the sweeper shall be accurate to within 20 feet of the actual location.

f. Route path and sweeping path shall be available visually on a map, by day, by truck.

g. Equipment utilized shall have GPD installed for live tracking purposes and remote checking of equipment location and active street sweeping.

2.3 EQUIPMENT/FACILITIES

2.3.1 Collection Vehicles

The Contractor shall provide and maintain during the Contract a fleet of collection vehicles sufficient in number and capacity to perform the services described in this Agreement. All vehicles shall be appropriately licensed, and comply with all applicable federal, state, and local laws and regulations. At a minimum, the Contractor shall have six (6) street sweepers to perform requested services & cover countywide service area. In addition, the contractor shall have at least two (2) additional backup street sweepers.

The Contractor shall provide and use only such equipment, material, and facilities as are capable of performing quality and timely services required by this Agreement. The Contractor's collection vehicles shall be maintained by the Contractor, kept clean, neat, kept in good repair and working order. The Contractor shall furnish, at its sole expense, whatever backup or substitute equipment may be required to continue performance of the services.

2.3.1.1 Vehicle Specifications

a. All collection vehicles shall have enclosed bodies.

b. All sweepers shall have a minimum sweep path of eight (8) feet width as measured with all brooms in the sweeping position. Equipment without this capacity will not be acceptable.

c. All sweepers shall meet and be operated to meet PM 10 compliance and shall meet the requirements of the South Coast Air Quality Management District (SCAQMD Rule 1186 list of Certified Street Sweepers. The Entire Rule 1186 and 1186 Appendix A can be downloaded from the AQMD website at;

https://www.aqmd.gov/docs/default-source/rule-book/reg-xi/rule-1186.pdf

d. The Contractor may use new or used equipment so long as the equipment is capable of performing the required services in accordance with this Agreement. Collection equipment utilized in this Agreement shall not be more than three (3) years old.

e. Prior to the Starting Date and then quarterly thereafter, the Contractor shall supply Augusta with a list of all equipment to be used in providing services and shall notify Augusta of additions or deletions as they occur.

f. All collections vehicles used to perform functions under this Contract shall be equipped with the following in complete and sound working order:

1. Progressive noise back-up alarm.

2. Back-up camera with monitor visible from any driving position.

3. A 10-pound fire extinguisher.

4. A 25-person first aid kit.

5. Minimum of three safety marking devices (flares, or reflective triangles).

6. Top-mounted strobe light(s) activated while collecting materials.

7. Rear-Mounted LED arrow board activated while collecting materials, similar to Whelen

RF 165NF1.

8. A spill kit with a minimum size of 10 gallons to handle operational spills.

g. All supervisors’ vehicles used to perform functions under the Contract shall be equipped with the following in complete and sound working order:

1. A 10-pound fire extinguisher.

2. A 25-person first aid kit.

3. Minimum of three safety marking devices (flares, or reflective triangles).

4. A spill kit with a minimum size of 10 gallons to handle operational spills.

https://www.aqmd.gov/docs/default-source/rule-book/reg-xi/rule-1186.pdf

h. All collection vehicles or personnel must be equipped with a communication device (i.e.

cell phone or radio) which allows for immediate communication between the collection vehicle and a supervisor, and/or the Contractor’s office. CB radios are not acceptable.

i. All vehicles operated under the authority of this Contract shall be driven in compliance with Uniform Rules of the Road and Georgia State traffic laws and, where applicable, Augusta’s codes, ordinances, and rules.

j. The Contractor shall make a reasonable effort to empty each collection vehicle at the end of each day.

k. The Contractor is responsible for any and all fees associated with disposal permits, inspection fees, IFTA stickers, etc. These permits shall be obtained timely.

l. Prior to the Starting Date, and annually thereafter, the Contractor shall have a D.O.T.

inspection performed on all vehicles operating under this Contract by a competent third party firm to perform such inspections. Copies of said inspection shall be supplied to Augusta within removed from service until such time as the deficiency has been remedied.

m. Augusta shall have the right to inspect all vehicles used in performing this Contract.

Augusta shall have the right to do random spot inspections as it deems reasonably necessary. Should a vehicle not pass inspection, it shall be removed from service until such time as the deficiency has been remedied.

2.3.2 Vehicle Cleaning

All vehicles must be kept clean, in sanitary condition, and good repair at all times. The Contractor shall ensure that all collection vehicles are washed as required to reduce possible odor and provide a positive image.

2.3.3 Vehicle Leaks & Spills

Minimizing hydraulic fluid, oil leaks and spills on public or private streets and parking lots is a high priority for Augusta, Georgia. The Contractor shall maintain equipment in top mechanical condition, and the operator shall exercise vigilance in observing for leaks and spills that may develop during the collection day and take immediate corrective action to stop the leak or spill and call for cleanup of hydraulic fluid, oil, other vehicle fluids or other leaks or spills present upon the public or private streets or parking lots.

2.3.4 Vehicle Identification and Presentation

Each Contractor vehicle will be clearly identified with the Contractor name, a vehicle number, and a telephone number that can be clearly read from a distance of 100 feet.

2.4 DISPOSAL SITES

2.4.1 Ownership of Collected Materials

The Contractor shall have ownership of the Sweepings from the time of collection until the materials are deposited at the Designated Disposal Facility.

2.4.2 Designated Disposal Facility

The Contractor shall be responsible for abiding by all rules and policies pertaining to the delivery of Sweepings as directed by the Designated Disposal Facility.

2.5 PERSONNEL AND SAFETY

2.5.1 Property Damage/Accidents

2.5.1.1 Property Damage/Accidents

As between Augusta and the Contractor, the Contractor shall retain full responsibility for all claims of damage to private property caused by the negligence or willful misconduct of the Contractor. In the event of any property damage or accident caused by the Contractor, the Contractor shall:

a. Immediately notify Augusta Environmental Services Department by telephone.

b. Leave a notice at the time of the damage at the location where the damage occurred, informing the Customer of the damage and the telephone number of the Contractor to call for follow-up.

c. Provide a written explanation to Augusta of the circumstances, results of any investigation, and disposition of the claim.

d. Notify the Customer within ten (10) working days in writing of the disposition of the claim and provide a copy to Augusta. If the Contractor assumes responsibility for the damages, the notification shall include a date by which remedial action will be completed.

e. Should repair be required, the Contractor shall provide appropriately licensed and bonded personnel to complete the repair.

2.5.1.2 Claims Resolution

The Contractor shall use its best efforts to promptly and expeditiously resolve claims. In the event that the Contractor denies responsibility for damages and the Customer pursues a remedy, Augusta may investigate. If Augusta believes that the contractor is responsible and the contractor continues to deny responsibility, Augusta may pursue and the contractor shall be obligated to the dispute settlement procedures as described in Section 34 of the draft contract.

2.6 REPORTING REQUIREMENTS

2.6.1 Route Status Reporting

Communication from the Contractor on the status of each day's route completion is vital so that Augusta can adequately respond to Customer complaints as they are received. Therefore, the Contractor shall notify Augusta immediately of the following:

a. The status of Contractor collection service.

b. Any changes or delays in route completion or anticipated route completion.

c. Equipment breakdowns.

d. Any other event, which could affect the normal time of completion of any route.

2.6.2 Record Keeping, Accounting, and Auditing

The Contractor shall keep and maintain complete and detailed records including, but not limited to the following:

a. Records that provide the basis for the reports required under this contract including all matters affecting amounts payable by or to Augusta or the Contractor,

b. Policies for required insurance, policy amendments, and all other related insurance documents,

c. Accounting records and vouchers evidencing all costs, receipts, payments, and any other matter of accounting associated with the Contractor's performance in accordance with generally accepted accounting principles and

d. Copies of bond documents for both payment and performance bonds.

2.6.2.1 Auditing

The Contractor's books, records, and accounts shall accurately, fairly, and in reasonable detail reflect all Contractor's dealings and transactions and shall contain sufficient data to enable those dealings and transactions to be audited in accordance with generally accepted governmental accounting and auditing standards.

Augusta, or its audit representative, shall have the right at any reasonable time to inspect, copy, and audit records relating to the services accounting records, vouchers, and their source documents which serve as the basis for costs, receipts, and payments. The said records shall be available for Augusta's inspection and audit for a period of three (3) years following the termination of this Agreement, and any extension of this Agreement and for such further periods as may be necessary to resolve any matters which may be pending at that time or any longer period required by applicable law. The Contractor shall make available at Contractor's Augusta offices any such records to Augusta upon request.

2.6.2.2 Financial Condition

The Contractor shall immediately notify Augusta should it become apparent that the Contractor is unable to pay its debts as they become due and payable or if there is an adverse change in the Contractor's financial condition. The Contractor shall, upon Augusta's request, provide to Augusta the Contractor's most recent audited financial statements or un-audited statements if the audited statements are not then available.

2.6.3 Reliability of Reports

The Contractor represents that all information the Contractor has provided or will provide to Augusta is true and correct and can be relied upon by Augusta. Any material false or misleading information or omission shall be just cause for Augusta to terminate this Agreement and/or pursue any other appropriate remedy.

2.6.4 Observation and Inspection

Augusta, its representatives, and invitees shall have the right to observe and inspect operations at all times, provided it is conducted in such a manner so as to minimize interference with the Contractor's performance and operations. The inspection may review operating records for the current and previous contract years and may consist of an inspection of the physical areas of operations and equipment with emphasis on contract compliance, safety and hazard mitigation.

Augusta, at its own expense, may at any commercially reasonable time inspect any and all records relating to the services performed to verify that the services are being performed in accordance with this Agreement.

Augusta's inspections shall not relieve the Contractor of any of its obligations herein or impose any liability upon Augusta.

2.6.5 Specific Performance and Injunctive Relief

The Contractor agrees that the services are critical to Augusta’s operation and that monetary damages are not an adequate remedy for the Contractors failure to provide services as required by the Contract, nor could damages be the equivalent of the performance of such obligation. Accordingly, the Contractor hereby consents to an order granting specific performance of such obligations of the Contractor in a court of competent jurisdiction within the State of Georgia. The Contractor further agrees that a failure by it to perform the services in the manner required by the Contract will entitle Augusta to injunctive relief.

2.6.6 Experience Requirements

The Contractor shall have a minimum of 3 years of experience similar to this scope of work. The Contractor shall include this experience on the Contractor’s reference.

3. PROPOSAL CONTENTS

You are required to submit one (1) marked unbound original and one (1) electronic copy of the RFP and one (1) copy of the fee proposal and one (1) electronic copy of your fee proposal is to be submitted in a separately sealed envelope. To be considered responsive to this Request for Proposal (RFP), submittals should address the requested items below. The body of the proposal should not exceed 30 pages. The page minimum does not include Procurement Documents, cover letter, financial information, appendices and tabs. The cover letter should not exceed one page.