26_135_RFP.pdf

RFP Item #26-135 Solid Waste Collection & Disposal Services

RFP Due: Wednesday September 2, 2026 @ 11:00 a.m.

RFP #26-135

July 28, 2026

Solid Waste Collection & Disposal Services Augusta

Downtown & Business Corridor Permanent Sidewalk

Receptacles, and County-Wide Out of Compliance

Waste & Illegal Dumped Waste

For

Augusta-Richmond County

On behalf of the Augusta Engineering and

Environmental Services Department

RFP Due: Wednesday, September 2, 2026, at 11:00 am

One Original and One Electronic Version of RFP on a USB Drive shall be submitted

Andy Penick

Procurement Director

535 Telfair Street, Suite 605

Augusta, Georgia 30901

Request for Proposal

Sealed proposal will be received at this office until Wednesday, September 2, 2026, at 11:00 a.m. RFP openings are open to the public in the Procurement Department located at 535 Telfair Steet, Suite 605, Augusta, GA 30901 and via Teams: Meeting ID: 298 849 895 413 312; Passcode: cb7gs7K5 for furnishing:

RFP #26-135 Solid Waste Collection & Disposal Services Augusta Downtown & Business

Corridor Permanent Sidewalk Receptacles, and County -Wide Out of Compliance Waste

& I l legal Dumped Waste for Augusta Engineering and Environmental Services Department.

No proposals will be accepted by email. All submittals must be received during our normal office hours from 8:30 a.m. to 5:00 p.m., Monday through Friday. No proposals may be withdrawn for a period of ninety (90) days after proposals have been opened, pending the execution of contract with the successful vendor.

RFP documents, and all Addenda, may be viewed on the Augusta, Georgia website under the

Procurement Department ARCbid menu (https://www.augustaga.gov/681/ARCBid), Euna OpenBids

(https://network.demandstar.com) and Georgia Procurement Registry website located at

(https://ssl.doas.state.ga.us/gpr/index). Bidders must mark the RFP number on the outside of the submittal envelope. Addenda will also be posted on the above listed website.

A mandatory pre-proposal conference will be held on Monday, August 17, 2026, at 10:00 a.m. in

Augusta Procurement Department 535 Telfair St., Suite 605, Augusta, GA 30901 and virtually via Teams;

Meeting ID: 277 225 276 641 985; Passcode: 5LE2Ry38.

All requests for clarifications or interpretations for this proposal must be submitted in writing by electronic email to procbidandcontract@augustaga.gov to the Procurement Department on or before the close of business Wednesday, August 19, 2026, by 5:00 p.m.

Questions, request for clarifications or interpretations regarding this proposal must be submitted to the

Procurement Department:

Augusta Procurement Department

Attn: Ms. Tywanna Scott

535 Telfair Street - Room 605

Augusta, Georgia 30901

Phone: 706-821-2422

Email: procbidandcontract@augustaga.gov

Bidders are cautioned that acquisition of the proposal documents through any source other than the office of the Procurement Department is not advisable. Acquisition of proposal documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.

No proposals will be accepted by email; all proposals must be received by mail or hand delivered.

Publish: Augusta Chronicle July 23rd, 30th, and August 6th, 13th https://www.augustaga.gov/681/ARCBid https://www.augustaga.gov/681/ARCBid https://network.demandstar.com/ https://ssl.doas.state.ga.us/gpr/index mailto:procbidandcontract@augustaga.gov

INSTRUCTIONS TO SUBMIT A BID

INSTRUCTIONS TO SUBMIT

1.1 Purpose: The purpose of this document is to provide general and specific information for use by vendors in submitting a proposal to supply Augusta, Georgia with equipment, supplies, and or services listed above. All proposals are governed by the Augusta, Georgia Code.

1.2 Viewing the Augusta Code: All proposals are governed and awarded in accordance with the applicable federal and state regulations and the Augusta, Georgia Code. To view the Code visit Augusta’s website at www.augustaga.gov or http://www.augustaga.gov/index.aspx?NID=685 Guidelines & Procedures.

1.3 Compliance with laws: The Bidder shall obtain and maintain all licenses, permits, liability insurance, workman's compensation insurance and comply with any and all other standards or regulations required by federal, state or Augusta, Georgia statute, ordinances and rules during the performance of any contract between the Bidder and Augusta, Georgia. Any such requirement specifically set forth in any contract document between the Bidder and Augusta, Georgia shall be supplementary to this section and not in substitution thereof.

1.4 Bids For All Or Part: Unless otherwise specified, County reserves The Right To make an award(s) for all Items, or categories, or specific line items, to one or more bidders. Bidder may restrict their bid to consideration in the aggregate by so stating but must name a unit price on each item submitted upon.

1.5 All protests shall be made in writing to:

Attn: Andy Penick, Procurement Director

535 Telfair Street, Suite 605

Augusta, GA 30901

Email:procbidandcontract@augustaga.gov

1.6 Augusta, Georgia License Requirement: For further information contact the License and Inspection

Department at 706 312-5050.

General Contractors License Number: If applicable, in accordance with O.C.G.A. §43-41, or be subjected to penalties as may be required by law.

Utility Contractor License Number: If applicable, in accordance with O.C.G.A. §43-14, or be subjected to penalties as may be required by law.

1.7 Terms of Contract: (Check where applicable)

[X] (A) Annual Contract

[ ] (B) One time Purchase

[ ] (C) Other file://///augunity01/ProcurementCommon/2026%20Bid%20Information/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/2015%20Bid%20Information/15-172A%20Temporary%20Staffing%20Services/www.augustaga.gov http://www.augustaga.gov/index.aspx?NID=685%20%20Guidelines%20&%20Procedures mailto:procbidandcontract@augustaga.gov

NOTICE TO ALL VENDORS

ADHERE TO THE BELOW INSTRUCTIONS AND DO NOT SUBSTITUTE FORMS

PLEASE READ CAREFULLY:

Exhibit A is a consolidated document consisting of:

1. Business License Number Requirement (must be provided)

2. Acknowledgement of Addenda (must be acknowledged, if any)

3. Statement of Non-Discrimination

4. Non-Collusion Affidavit of Prime Bidder/Offeror

5. Conflict of Interest

6. Contractor Affidavit and Agreement (E-Verify User ID Number must be provided)

Exhibit A Must be Notarized & Two (2) Pages Must be returned with your submittal .

Business License Requirement: Bidder must be licensed in the Governmental entity for where they do the majority of their business. Your company’s business license number must be provided. If your Governmental entity (State or Local) does not require a business license, your company will be required to obtain an

Augusta-Richmond County business license if awarded a contract. For further information contact the

License and Inspection Department at 706 312-5050.

Acknowledgement of Addenda: Bidders Must acknowledge all Addenda. See Page 1 of Exhibit A.

E-Verify * User Identification Number (Company I.D.): Vendor must provide the E-Verify affidavit with their bid.

The city, each contractor, and each subcontractor have different roles and responsibilities in the E-Verify process. The city collects E-Verify affidavits from the contractor. The contractor collects E-Verify affidavits from its subcontractors. The subcontractors collect E-Verify affidavits from its sub-subcontractors. Independent contractors (those with no employees) do not need to supply E-Verify information. Instead, they will provide a driver’s license or state identification card from states on the “compliant” list created by the Georgia Attorney General. Those contractors and subcontractors that fill out the affidavits are responsible for the accuracy of the information. The city does not need to confirm that the

E-Verify information is correct. The liability for incorrect information is on the contractor or subcontractor. NOTE: The authorization date can be found within the Memorandum of Understanding (MOU).

Affidavit Verifying Status for Augusta Benefit Application (Systematic Alien Verification for Entitlements

Program) (Must Be Returned With Your Submittal)

The successful vendor will submit the following forms to the Procurement Department no later than five (5) days after receiving the “Letter of Recommendation” (Vendor’s letter will denote the date forms are to be received)

1. Georgia Security and Immigration Subcontractor Affidavit

2. Non-Collusion Affidavit of Sub-Contractor

3. E-Verify MOU (Memorandum of Understanding)

Exhibit A

Augusta, Georgia Procurement Department

ATTN: Procurement Director

535 Telfair Street, Suite 605

Augusta, Georgia 30901

Name of Bidder: _________________________________________________________________________________________________

Street Address: __________________________________________________________________________________________________

City, State, Zip Code: ____________________________________________________________________________________________

Phone: _______________________________________ Email: ____________________________________________________________

Where/How did you hear about this solicitation? __________________________________________________________________

Attach a copy of your Business License, W-9, and your General Contractor License.

If applicable, provide a copy of the following:

Utility Contractors License - MUST BE LISTED ON FRONT OF ENVELOPE

Acknowledgement of Addenda: (#1) ____: (#2) ____: (#3) ____: (#4) ____: (#5) ____: (#6) ____: (#7) ____: (#8) ____:

NOTE: CHECK APPROPRIATE BOX (ES) - ADD ADDITIONAL NUMBERS AS APPLICABLE

Statement of Non-Discrimination

The undersigned understands that it is the policy of Augusta, Georgia to promote full and equal business opportunity for all persons doing business with Augusta, Georgia. The undersigned covenants that we have not discriminated, on the basis of race, religion, gender, national origin, or ethnicity, with regard to prime contracting, subcontracting, or partnering opportunities.

The undersigned covenants and agrees to make good faith efforts to ensure maximum practicable participation of local small businesses on the proposal or contract awarded by Augusta, Georgia. The undersigned further covenants that we have completed truthfully and fully the required forms regarding good faith efforts and local small business subcontractor/supplier utilization.

The undersigned further covenants and agrees not to engage in discriminatory conduct of any type against local small businesses, in conformity with Augusta, Georgia’s Local Small Business Opportunity Program. Set forth below is the signature of an officer of the proposer/contracting entity with the authority to bind the entity.

The undersigned acknowledge and warrant that this Company has been made aware of understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company;

That this promise of non-discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption;

That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and;

That the failure of this Company to satisfactorily discharge any of the promises of nondiscrimination as made and set forth herein shall constitute a material breach of contract entitling Augusta, Georgia to declare the contract in default and to exercise any and all applicable rights remedies including but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on a contract.

Non-Collusion of Prime Bidder

By submission of a proposal, the vendor certifies, under penalty of perjury, that to the best of its knowledge and belief:

(a) The prices in the proposal have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor.

(b) Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or to any competitor.

(c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership, or corporation to submit or not to submit a proposal for the purpose of restricting competition. Collusions and fraud in proposal preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department.

Conflict of Interest

1. By submission of a bid, the responding firm certifies, under penalty of perjury, that to the best of its knowledge and belief1. No circumstances exist which cause a Conflict of Interest in performing the services required by this BID, and

2. That no employee of the County, nor any member thereof, not any public agency or official affected by this BID, has any pecuniary interest in the business of the responding firm or his sub-consultant(s) has any interest that would conflict in any manner or degree with the performance related to this BID. By submission of a bid, the vendor certifies under penalty of perjury, that to the best of its knowledge and belief:

(a) The prices in the bid have arrived independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor.

(b) Unless otherwise required by law, the prices which have been quoted in the bid have not knowingly been disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or competitor.

c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership, or cooperation to submit or not to submit a bid for the purpose of restricting competition. For any breach or violation of this provision, the County shall have the right to terminate any related contract or agreement without liability and at its discretion to deduct from the price, or otherwise recover, the full amount of such fee, commission, percentage, gift, payment, or consideration.

Contractor Affidavit and Agreement: Contractor Affidavit under O.C.G.A. § 13-10-91(b) (l)

Georgia E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered.

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-

10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Georgia Law requires your company to have an E-Verify*User Identification Number (Company I.D.) on or after July 1, 2009.

For additional information or to enroll your company, visit the State of Georgia website:

https://www.e-verify.gov/employers/enrolling-in-e-verify

Federal Work Authorization User Identification Number: E-VERIFY REQUIRED FOR ALL CONTRACTS OVER $2,499.00

** (E-Verify Number) _______________________________________________

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________________________, 20________ in ___________________ (City), ______________ (State).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

NOTARY COMMISSIONING

Subscribed and sworn before me on this _______ day of ____________________________, 20_______

Notary Public My Commission Expires: NOTARY SEAL

The undersigned further agrees to submit a notarized copy of Exhibit A, and any required documentation noted as part of the Augusta, Georgia Board of Commissions specifications which govern this process. In addition, the undersigned agrees to submit all required forms for any subcontractor(s) as requested and or required. I further understand that my submittal will be deemed non-compliant if any part of this process is violated. You Must Complete and Return the two (2) pages of Exhibit A with Your Submittal. Document Must Be Notarized.

http://gma.informz.net/z/cjUucD9taT0yMjUwOTU1JnA9MSZ1PTUxODY3MTg3MiZsaT0yMTQ3NjI3Nw/index.html https://www.e-verify.gov/employers/enrolling-in-e-verify

Systematic Alien Verification for Entitlements (SAVE) Program

Affidavit Verifying Status for Augusta, Georgia Benefit Application By executing this affidavit under oath, as an applicant for an Augusta, Georgia Business License or Occupation

Tax Certificate, Alcohol License, Taxi Permit, Contract or other public benefit as reference in

O.C.G.A. Section 50-36-1, I am stating the following with respect to my proposal for an Augusta, Georgia contract for

[RFP Project Number and Project Name]

[Print/Type: Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity]

[Print/Type: Name of business, corporation, partnership, or other private entity]

1.) _______ I am a citizen of the United States.

2.) _______ I am a legal permanent resident 18 years of age or older.

3.) _______ I am an otherwise qualified alien (8 § USC 1641) or nonimmigrant under the Federal

Immigration and Nationality Act (8 USC 1101 et seq.) 18 years of age or older and lawfully present in the United States.*

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Signature of Applicant

Printed Name

*Alien Registration Number for Non-Citizens

NOTARY ACKNOWLEDGEMENT

Notary Public

My Commission Expires: _____________________________ NOTARY SEAL

THIS FORM MUST BE COMPLETED, NOTARIZED AND RETURNED WITH YOUR SUBMITTAL

TRADE SECRET STATUS AFFIDAVIT

Augusta, Georgia

All documents, data, letters and generated information received by Augusta, Georgia constitutes a

“public record” and is subject to disclosure under the Georgia Open Records Act ("GORA"). O.C.G.A. §

50-18-70 et seq. However, pursuant to O.C.G.A. § 50-18-72(a)(34), "[an] entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.].”

O.C.G.A. § 10-1-761(4) defines “Trade secret" as “…information, without regard to form, including, but not limited to, technical or nontechnical data, a formula, a pattern, a compilation, a program, a device, a method, a technique, a drawing, a process, financial data, financial plans, product plans, or a list of actual or potential customers or suppliers which is not commonly known by or available to the public and which information:

A. Derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; and

B. Is the subject of efforts that are reasonable under the circumstances to maintain its secrecy.”

Therefore, the records listed below and attached hereto, that were submitted with

_______________________response to Augusta, Georgia Request for Proposal, Request for Quote, or Request for Qualified Contractor ______________are marked confidential pursuant to O.C.G.A. § 10-1-761(4):

• (List specific information that the supplier wishes to withhold and how that information constitutes a trade secret)

• Additional trade secret information requested to be withheld

• Your company is requested to send a redacted copy of your submittal.

Under penalty of perjury, acknowledging that O.C.G.A. §16-10-71 provides a penalty of a fine of up to

$1,000 and potential imprisonment of one to five years, I attest that the specific information in the records listed above constitutes trade secrets pursuant to O.C.G.A. § 10-1-761(4), and request that Augusta, Georgia not disclose this protected information under the Georgia Open Records Act ("GORA").

Signature:

[Signatory Name in Print] [Signatory’s Title] [Company Name]

_______________________________ Date: ______________________________________

[Signatory’s Title]

NOTARY COMMISSIONING

Notary Public

My Commission Expires: ___________________________________ NOTARY SEAL

RETURN FORM ONLY IF APPLICABLE.

Minority and Women Owned Business Enterprise Program Ordinance Requirements

Notice To All Bidders (PLEASE READ CAREFULLY)

The following shall apply to All Bids regardless of the dollar amount

In accordance with the Commission Action on 7/25/24 and the adoption of Ordinance No. 7945 Chapter 10C of the

AUGUSTA, GA, CODE, Contractors agree to collect and maintain all records necessary to Augusta, Georgia to evaluate the effectiveness of its Minority and Women Owned Business Enterprise Program and to make such records available to

Augusta, Georgia upon request. The requirements of the Minority and Women Owned Business Enterprise Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE, Contractors shall report to Augusta, Georgia the total dollars paid to each subcontractor, vendor, or other business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors, if any as required by Augusta, Georgia. Such utilization reports shall be in the format specified by the Director of Compliance and shall be submitted at such times as required by Augusta, Georgia. Required forms can be found at www.augustaga.gov. If you need assistance completing a form or filing information, please contact the M/WBE Program office at (706) 821-2406. Failure to provide such reports withing the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including, but not limited to, withholding payment from the Contractor and/or collecting liquidated damages.

SHALL APPLY TO PROJECTS IN EXCESS OF $300,000

Minority and Women Owned Business Enterprise Program (Continued)

Sec. 1-10-138. Race and Gender-Conscious Efforts

Contract-by-Contract Subcontractor Goals The City, through the Goal Setting Committee (GSC), will set specific, separate percentage-based MBE and WBE subcontracting goals on a contract-by contract basis for Prime contracts in

Construction, Architecture & Engineering, Professional Services, and Other Services valued in excess of $300,000. The City shall establish such goals based upon the type of contract, the type of subcontracting work that will be required, and the availability of M/WBE firms to perform the work for that specific contract.

The GSC shall not establish subcontracting goals on contracts where (a) there are no subcontracting opportunities identified for the contract; or (b) there are not at least three (3) MBE and/or WBE firms that are available and capable to perform a CUF for the overall subcontracting opportunities on the contract.

Good Faith Efforts (GFE) Requirements and Guidance

1. Achievement of subcontracting goals or documentation of Good Faith Efforts applies to every Contract for which such goals are established. The Bidder shall submit a compliance plan detailing its achievement of the goals or its

Good Faith Efforts to meet the goals. The compliance plan shall be due at the time set out in the solicitation documents.

2. When a Bidder cannot achieve the goals, its compliance plan shall document its GFE to achieve the goals. The

Director of Compliance will determine whether the Bidder has made such GFE.

Bid Documents

All bid documents shall require bidders or proponents to submit with their bid the following written documents, statements, or forms, which shall be made available by the Procurement Department.

• Proposed Letter of Intent MBE/WBE.

• Proposed MBE/WBE Utilization Plan.

• Documentation of Good Faith Efforts Form (in the event the bidder will not meet the MBE and WBE goals).

Failure to submit the above documentation shall result in the bid being declared non-responsive.

Sec. 1-10-154.Exceptions

In accordance with § 1-10-8, on federally funded projects or contracts, the M/WBE Program shall only be utilized when authorized by the applicable federal (and/or Georgia) laws, regulations, and conditions relating to that project or contract. To the extent that there are any conflicts between any such laws, regulations, or conditions and the provisions of the M/WBE Program, the federal (and/or Georgia) guidance shall control.

NOTE: All forms should be submitted in a separate, sealed envelope, labeled M/WBE Forms, Company’s Name & Bud number

For questions and or additional information, please contact:

Minority-Owned and Women-Owned Business Enterprise Program

535 Telfair Street, Suite 530

Augusta, Georgia 30901

(706) 821-2406, mwbe@augustaga.gov

Website: https://www.augustaga.gov/83/Disadvantaged-Business-Enterprise http://www.augustaga.gov/ mailto:mwbe@augustaga.gov https://www.augustaga.gov/83/Disadvantaged-Business-Enterprise

RFP Item #26-135 - Solid Waste Collection & Disposal

Services Augusta Downtown & Business Corridor

Permanent Sidewalk Receptacles, and County-Wide Out of Compliance Waste & Illegal Dumped Waste

TABLE OF CONTENTS

1. INSTRUCTION TO VENDORS

2, REQUEST FOR PROPOSAL

3. AUGUSTA SPECIAL PROVISIONS

4. FEE PROPOSAL

4.1 EXHIBIT A – FEE SCHEDULE

5. AGREEMENT

6. CONTRACT [Draft Version]

SECTION

SECTION 1: INSTRUCTIONS TO VENDORS

INSTRUCTIONS TO VENDORS

IB-01 GENERAL

All proposals must be presented in a sealed envelope, addressed to the Owner.

The proposal must be filed with the Owner on or before the time stated in the invitation for bids.

Mailed proposals will be treated in every respect as though filed in person and will be subject to the same requirements.

Proposals received subsequent to the time stated will be returned unopened. Prior to the time stated any proposal may be withdrawn at the discretion of the bidder, but no proposal may be withdrawn after bid closing and for a period of ninety (90) days after bids have been awarded, pending the execution of contract with the successful bidder.

The contractor team must have at a minimum five years of very recent similar waste stream hauling & waste recycling experience with demonstrated resources, including back up resources such as additional hauling vehicles, assigned to contracted waste hauling. In addition, the contractor team must have good standing in level of service & customer service and has ability to work in Georgia State.

IB-02 EXAMINATION OF WORK

A Mandatory Pre-Bid conference will be held on Monday, August 17, 2026, at 10:00 a.m. in

Augusta Procurement Department 535 Telfair St., Suite 605, Augusta, GA 30901 and virtually via

Teams; Meeting ID: 277 225 276 641 985; Passcode: 5LE2Ry38.

Each bidder shall, by careful examination, satisfy himself as to the nature and location of the work, the conformation of the ground, the character, quality and quantity of the facilities needed preliminary to and during the prosecution of the work, the general and local conditions, and all other matters which can in any way affect the work or the cost thereof under the contract. No oral agreement or conversation with any officer, agent, or employee of the

Owner, either before or after the execution of the contract, shall affect or modify any of the terms or obligations therein.

IB-03 ADDENDA AND INTERPRETATIONS

No interpretation of the meaning of plans, specifications or other prebid documents will be made to any bidder orally.

All questions must be submitted in writing by email to procbidandcontract@augustaga.gov before the close of business, Wednesday, August 19, 2026, by 5:00pm. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications which, if issued, will be sent to the Augusta, GA

Procurement Director. The Procurement Director shall send to all prospective proposers (at the respective addresses furnished for such purposes), no later than five working days prior to the date fixed for the opening of RFP’s. Failure of any proposer to receive any such addendum or interpretation shall not relieve such proposer from any obligation under his RFP as submitted. All addenda so issued shall become part of the Contract Documents.

IB-04 PREPARATION OF BIDS/PROPOSALS

Bids/Proposal shall be submitted on the forms provided and must be signed by the bidder or his authorized representative. Any corrections to entries made on bid/proposal forms should be initialed by the person signing the bid/proposal.

Bidders must quote on all items appearing on the bid/proposal forms, unless specific directions in the advertisement, on the bid/proposal form, or in the special specifications allow for partial bids/proposal. Failure to quote on all items may disqualify the bid/proposal.

When quotations on all items are not required, bidders shall insert the words “no bid” where appropriate.

Alternative bids/proposal will not be considered unless specifically called for.

Telegraphic bids/proposals will not be considered. Modifications to bids/proposals already submitted will be allowed if submitted by telegraph prior to the time fixed in the Invitation for Bids. Modifications shall be submitted as such and shall not reveal the total amount of either the original or revised bids/proposals.

Bids/proposals by wholly owned proprietorships or partnerships will be signed by all owners. Bids/proposals of corporations will be signed by an officer of the firm and his signature attested by the secretary thereof who will affix the corporate seal to the bid/proposal.

IB-05 BASIS OF AWARD

The bids/proposal will be compared on the basis of evaluation criteria included in

“Request for Proposal” section of this RFP. Unit prices, as extended, which will include and cover the furnishing of all material and the performance of all labor requisite or proper and completing of all the work called for under the accompanying contract, and in the manner set forth and described in the specifications.

Where estimated, quantities are included in certain items of the proposal, they are for the purpose of comparing bids/proposals. While they are believed to be close approximations, they are not guaranteed. It is the responsibility of the Contractor to check all items of requested services. In case of error in extension of prices in a proposal, unit bid prices shall govern.

Payment to CONTRACTOR will be made only for actual quantities of Work performed or services furnished in accordance with Contract and it is understood that quantities may be increased or decreased.

IB-06 BIDDER’S QUALIFICATIONS

No proposal will be received from any bidder unless he/she can present satisfactory evidence that he/she is skilled in work of a similar nature to that covered by the contract and has sufficient assets to meet all obligations to be incurred in carrying out the work.

He/she shall submit with his proposal a FINANCIAL EXPERIENCE AND EQUIPMENT STATEMENT, giving reliable information as to working capital available, plant equipment, and his experience and general qualifications.

The principal firm(s) submitting bids must be firms regularly engaged in the provision of direct contractor services. In addition, each firm must meet experience requirements as stated in this

RFP document. The statement of qualification must be of sufficient detail to demonstrate the firm’s ability to perform all aspects of the scope of work.

The principal firm submitting bids must include subcontractor(s) qualification & experience if services will be provided by Subcontractor(s) under contract with the principal firm. The principal firm must provide copy of such subcontractor(s) contract to Augusta Engineering &

Environmental Services department upon award of this RFP contract but prior to contract execution by Augusta, GA.

Augusta, GA may make such investigations as are deemed necessary to determine the ability of the bidder to perform the work and the bidder shall furnish to him all such additional information and data for this purpose as may be requested. The Owner reserves the right to reject any bid if the evidence submitted by the bidder or investigation of him fails to satisfy the

Owner that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Part of the evidence required above shall consist of a list of the names and addresses of not less than five (5) firms or entities for which the bidder has done similar work.

IB-07 REJECTION OF BIDS/PROPOSALS

These proposals are asked for in good faith, and awards will be made as soon as practicable, provided satisfactory bids are received. The right is reserved, however to waive any informalities in bidding, to reject any and all proposals, or to accept a bid other than the lowest submitted if such action is deemed to be in the best interest of the Owner.

Bid/Proposal may be rejected if any of the Unit Prices are obviously unbalanced. The Owner will decide whether any Unit Prices are unbalanced either excessively above or below a reasonable cost analysis value determined by the Engineering & Environmental Services department director, particularly if these unbalanced amounts are substantial and contrary to the interest of the Owner.

Bid/proposal may be rejected as irregular if they show any omissions, alterations of form, additions or conditions not called for, unauthorized alternate bids, erasures or changes not initialed, or other irregularities.

SECTION 2: REQUEST FOR PROPOSAL

REQUEST FOR PROPOSAL

1. PROBLEM STATEMENT

The purpose of this Section of the Request for Proposal (RFP) is to familiarize prospective proposers with Augusta, Georgia (County), its current downtown & Business Corridor Permanent sidewalk receptacles, and out of compliance & illegal dumped waste collection & disposal services utilized by the Augusta, Georgia Engineering & Environmental Services Operations . This request for proposal is continuity of current service offered under current contract that is ending December 31, 2026. Waste receptacles service area is limited to downtown/ business corridor and Out of Compliance (OOC) & Illegal Dumped Waste (ILW) Service area is county wide.

The contract award will be to single qualified contractor per criteria outlined in this RFP.

Contract initial term is five (5) years with renewal for two (2) successive two (2) years terms.

2. GENERAL SERVICES REQUIREMENTS

Commencing on the Starting Date, the Contractor shall provide waste collection & disposal services to locations identified by County in accordance with the requirements of this

Agreement at frequency requested by Augusta. Service levels under this contract is two types,

1) Permanent sidewalk waste receptacles on a daily basis (seven days per week)throughout 365 days per year, and OOC & ILW waste on on-call as needed.

Seventy-five (75) waste receptacles are served under current contract. Actual counts might vary. Given ongoing downtown corridor improvements the County might include additional receptacles too at completion of in progress road infrastructure improvements. Contractor's services shall include furnishing all labor, equipment, tools, fuel, material, insurance, supervision, and all other items incidental to performing frontload waste and recycling services. The County might consider adding recycling material collection & disposal services in downtown business corridor service area if need arises after completion of downtown infrastructure improvements.

2) The Contractor shall have resources and workforce for collection OOC & ILW from restricted or limited access locations. In addition, OOC & ILW primarily is uncontained spread-out waste and most likely will require manual handling collection & containment.

These services will be paid on an hourly basis as needed.

The Contractor shall collect any spilled, residual or other waste in close proximity to the waste receptacles. The Contractor shall leave the area neat and clean of waste and recyclables. Any extra waste found, which would be considered an extra charge, shall be photographed and e-mailed to Augusta designated this contract administrator along with the physical address of the issue.

The contractor is expected to open gates and doors to service containers within a corral. Once service has been completed, the Contractor shall place container back win the corral/enclosure and close all gates and doors. If the container is locked, the Contractor shall service the container and re-lock the container upon the completion of services.

The County has provided as much information as possible to all prospective proposers in order to allow them to compute fair and reasonable rate quotes. However, it is the sole responsibility of the proposer to calculate and be responsible for the prices quoted in the applicable set of

Cost Proposal Forms.

3. LOCAL SMALL BUSINESS SUBCONTRACTING REQUIREMENTS

Awarded contractor shall agree to include subcontracting fifty (50%) volume of contracted services to one local small business haulers with recent five (5) years’ experience providing similar services within Richmond County, Georgia boundary. For purpose of this contract “Local Small

Business” is defined as follows:

“A local established waste hauler performing waste collection & disposal services similar to services requested under this RFP primarily in the Augusta, Georgia jurisdiction service area for the past five years, has a business primarily located in the Augusta, Georgia jurisdiction area, and has resources/equipment needed to perform assigned services under this contract as a sub-contractor to this awarded contractor”

This requirement shall not apply if awarded contactor itself meets local small business criteria as defined above.

4. CONTRACT

The County has prepared a draft contract for the collection services to be provided by anyone submitting a proposal in response to this RFP. The draft contract is located in this RFP

Specifications as Section 6. The contract contains the terms and conditions that shall govern the contractor if the county decides to award a contract. If a proposer is selected by the

Commission, the proposer must sign the Contract that is based on the style, level and frequency of services selected by the Commission. In response to submitted questions, any changes to draft contract document will be provided to each proposer in an addendum to this RFP.

Except as specifically provided for in this RFP, The County will not entertain or accept proposals that are conditional and may reject proposals based on alternate contractual provisions. The

County attorney may consider reasonable amendments to the Contract once an award for the Contract has been made. However, the County is under no obligation to revise the draft contract and, therefore, each proposer should assume that no changes to the draft contract will be made after responses to this RFP are received.

After responses are submitted to this RFP, the County shall not entertain or accept any increase in the prices proposed for collection services unless the County requests new or additional services that are not contemplated under the contract. A proposer's failure to review or understand the requirements in the contract shall not constitute sufficient grounds for the proposer to receive an increase in the proposed fees. If a price increase is requested under such circumstances, or if a proposer refuses to sign the contract, the County may terminate its discussions with that proposer, and award the contract to a different proposer.

5. RESPONSE REQUIREMENTS:

An official authorized to bind the offeror must sign all statements. Any document received after this time and date will not be considered and will be returned unopened to the firm. Augusta reserves the right to eliminate from further consideration any response that is deemed substantially or materially unresponsive to the requests for information contained in this section.

Responses should be submitted in the format outlined in this section.

Title Page:

Proposer should identify the RFP subject, name, and title of contact person, address, telephone number, fax number, email address, and date of submission.

Procurement Documents

All documents required under the Augusta Procurement regulations and procedures, properly executed and notarized as required (Attachment B and Save Form). The notary seal shall be visible on the original AND all copies. Attach a copy of your current business license and your general contractor license.

Transmittal Letter:

The transmittal letter should be not more than two (2) pages long and should include as a minimum a brief statement of the Proposer’s understanding of the services to be performed, and the names of persons authorized to represent the Proposer, their title, address and telephone number (if different from the individual who signs the transmittal letter).

Staffing:

Proposers must demonstrate significant staff expertise in effectively managing a contract for the collection of Solid Waste and Recyclables. Proposers must agree to provide a

District Manager, Maintenance Director and a Supervisor who will be accessible to the

County at all times in accordance with the Contract.

Experience:

Proposer must have, as a minimum, five (5) years of successful experience providing similar services in collecting Garbage, Recyclables, Yard Waste, and Bulky Waste within the

County Service area. Proposers shall provide description of such contract(s).

Available Resources:

Proposers shall provide a list of equipment (including equipment age) that shall be no more than five (5) years old, and personnel available to do the work. Proposer must have resources to respond to afterhours, holidays, and weekend on-call waste pickup requests and pick up the waste. Proposers must demonstrate how this equipment and personnel will be sufficient to handle the proposer's total workload. A summary of all proposed equipment is to be included. All Collection vehicles shall meet the Contract requirements. The County may disqualify any proposer if the County concludes the proposer does not possess either o f the acceptable resources referred to above.

Implementation Plan:

Each proposer shall provide a description of how services will be initiated under the

Contract. Ensuring a smooth, seamless transition is of critical importance to the County. At a minimum, the Implementation Plan shall incorporate the Deadlines for Contractor's

Implementation Planning found in the Contract located in this RFP.

Customer Service Procedures:

Each proposer shall describe how customer service issues, including on-call requests, are handled in its organization, and shall confirm that it can meet the requirements of Section

9 of the draft Contract located in the RFP.

Financial Stability:

Proposers shall demonstrate financial stability. Proposers must provide a statement of the proposer's financial stability, including information as to current or prior bankruptcy proceedings. Proposals shall include the following:

Litigation History: Each proposer shall identify each case within the last five years where:

(a) a civil, criminal, administrative, bankruptcy or other similar proceeding was filed or is pending, if such proceeding arises from or is related to a dispute concerning the proposer's rights, remedies or duties under a contract for the collection or disposal of solid waste;

(b) a county, municipality or other entity terminated a written contract with the proposer concerning the collection or disposal of solid waste; Or administrative fines, liquidated damages or other penalties were assessed or were deducted from the proposer's payments under a contract for the collection or disposal of solid waste.

For each case identified, the proposer must describe the basic facts concerning the case, the names and docket numbers of the parties, the name and location of the courts or the administrative venue and their current status.

NOTE: Will NOT be disclosed in any part of the RFP. Failure to include the above listed financial stability requirements will affect your scoring on the evaluation sheet.

Insurance Requirement:

Each proposer must provide proof of its ability to obtain insurance complying with the requirements

Fee Proposal (to be submitted in a separately sealed envelope)

The fee proposal is included as : Section 4: FEE PROPOSAL. Please follow the fee proposal format as listed when submitting your fee proposal.

Price shall be submitted in a separate sealed envelope with the following information on the outside of it: RFP #26-135 Solid Waste Collection & Disposal Services Augusta

Downtown & Business Corridor Permanent Sidewalk Receptacles, and County-Wide Out of Compliance Waste & Illegal Dumped Waste for Augusta Engineering and

Environmental Services Department.

SUBMISSION REQUIREMENTS:

Code of Silence:

Augusta has established a Code of Silence to be applied to this competitive procurement process. The code of silence will be imposed beginning with the advertisement for this RFP and will end upon selection of the successful proposer by the evaluation committee. The code of silence prohibits any communications regarding this RFP between:

• A potential proposer or lobbyist and Engineering and Environmental Services

Department staff, except for communications with the designated procurement agent or contracting officer responsible for administering the RFP; provided that the communication is strictly limited to matters of process or procedure.

• A potential proposer or lobbyist and a member of the Administrator’s office, Mayor’s office, or Augusta Commission.

• A potential proposer or lobbyist and any member of the evaluation committee.

Any violation of the code of silence will render the proposal and any awarded contract void.

Submission Requirements:

The submittal should follow the following requirements:

1. The vendors are required to submit one (1) marked unbound original and one (1) electronic copy of the RFP and one (1) copy of the fee proposal and one (1) electronic copy of your fee proposal is to be submitted in a separately sealed envelope. Original is to be unbound.

2. The overall submittal shall not surpass thirty (30) pages in length, excluding cover letter, required forms, tabs, and appendices. Submittals should be organized and tabbed

(Cover letter, tabs and other required forms are not a part of the thirty (30) pages limit).

Exceptions to the minimum page limit would be schematics, exhibits, photographs or other information necessary to facilitate Augusta’s ability to accurately evaluate the proposal.

3. All documents will be typewritten on standard 8 x 11 white paper format with all standard text fonts no smaller than 12 points. The original is to be one-sided and unbound or clipped.

4. All proposals should be complete and carefully worded and must convey all information requested by Augusta.

5. If the proposal includes any information in addition to the specific information requested in the RFP, it should be included as an appendix to the proposal.

6. Fee Proposal shall be submitted in a separate sealed envelope with the following information on the outside of it: RFP #26-135 Solid Waste Collection & Disposal

Services Augusta Downtown & Business Corridor Permanent Sidewalk Receptacles, and

County-Wide Out of Compliance Waste & Illegal Dumped Waste for Augusta

Engineering and Environmental Services Department.

7. Each proposal will be evaluated using the following criteria of evaluation.

7. CRITERIA FOR EVALUATION

RFP – Evaluation/Scoring Guidelines

All proposals will be evaluated by an Augusta, Georgia Selection Committee (Committee). The

Committee may be composed of Augusta, Georgia staff and other parties that may have…