26-1334_Emergency-Purchase-Extension_ Roadway Sweepings~3.pdf

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.26.1 Page 1 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60608State: ILCity: ChicagoAddress: 2401 S. Laflin Street

Vendor: Independent Recycling Services, Inc.

Zip: 60515State: ILCity: Downers GroveAddress: 2700 Ogden Avenue

Requesting Agency: THA - Toll Highway Authority Division: Engineering

Extension Justification Original BidBuy Reference #: B- 53567

Emergency Extension BidBuy Reference #: B- 54768

Amount of original contract: $ 150,000

Actual or Estimated: Estimated

Original Emergency Term Start Date:Aug 7, 2026 Original Emergency Term End Date: Nov 4, 2026

Expected Extension Start Date: Nov 5, 2026 Expected Extension End Date: Jan 4, 2027

Amount of extension contract: $ 0 Actual or Estimated: Estimated

Is there BEP participation on this contract? If no, explain why

In having a discussion with the vendor they will endeavor to use BEP participation when practical but due to the winter season approaching, there will not likely be a large volume of work.

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

$0.00

$0.00

$0.00

1. Provide detail about the events that led the agency to conduct an emergency procurement:

The most recent IFB expired in December, 2025. The Tollway was attempting to renew the contract with the vendor, Independent Recycling Services, Inc. Due to internal issues, the contract was not renewed in time to execute it prior it the expiration of the current term. The Tollway is currently preparing a Joint Purchase with IDOT to supply sweepings removal services in the future.

2. What is the scope of work of the initial emergency contract? Please detail below:

Emergency Purchase Extension Approval v.26.1 Page 2 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60608State: ILCity: ChicagoAddress: 2401 S. Laflin Street

Vendor: Independent Recycling Services, Inc.

Zip: 60515State: ILCity: Downers GroveAddress: 2700 Ogden Avenue

Requesting Agency: THA - Toll Highway Authority Division: Engineering

M-Sites utilize sweeper trucks to remove debris from their assigned area. This contract enables those sweepings to temporarily accumulate in 10 cubic yard dumpsters provided by the vendor at the specified locations, with vendors summoned for pick-up as often as necessary. Due to the variety and large quantity of debris within these sweepings, they cannot be disposed of via normal Waste Hauling services, necessitating the ongoing use of a Sweepings specific contract.

3. Does this extension change the scope of work? Yes No If yes, please detail below:

Original BidBuy Reference #: B- 53567

4. Provide justification for extending the original emergency contract:

The Toll Highway Authority has bid out a Joint Purchase with IDOT for the removal of Sweepings Debris (B-53219). Bidding is currently scheduled to close on 10/28/2026. This extension will provide for pickup in the interim while the vendor is awarded.

5. Does this emergency contract correct or eliminate the emergency condition?

Yes No Please detail:

This extension will allow for the removal of sweepings debris at all Tollway M-Sites, correcting the emergency condition until the new competitive bid contract is in place.

6. Explain why the need cannot be met through a competitive procurement process.

A Joint Purchase between the Toll Highway Authority and IDOT has nearly been completed.

7. Is a competitive procurement in process to replace this emergency contract?

Yes No Status: under evaluation

8. What is the effect of a denial of this extension request?

Loss of our ability to remove sweepings debris from our M-Sites, leading to additional accumulation. Due to the variety and large quantity of debris within these sweepings, they cannot be disposed of via normal waste-hauling services. Removal of these sweepings is a matter of safety for the Tollway, protecting motorists from debris being propelled by passing vehicles.

Emergency Purchase Extension Approval v.26.1 Page 3 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60608State: ILCity: ChicagoAddress: 2401 S. Laflin Street

Vendor: Independent Recycling Services, Inc.

Zip: 60515State: ILCity: Downers GroveAddress: 2700 Ogden Avenue

Requesting Agency: THA - Toll Highway Authority Division: Engineering

Original BidBuy Reference #: B- 53567

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

APO Signature: Date: Nov 2, 2026

SPO Signature

SPO Signature: Date: Nov 2, 2026

CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.

Based upon my review, I approve the Agency to proceed with the following changes:

CPO Signature: Date: Nov 3, 2026

Page of

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 26.1

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.26.1 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Extension Justification Actual or Estimated:

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

1. Provide detail about the events that led the agency to conduct an emergency procurement:

2. What is the scope of work of the initial emergency contract? Please detail below:

3. Does this extension change the scope of work?

If yes, please detail below:

4. Provide justification for extending the original emergency contract:

5. Does this emergency contract correct or eliminate the emergency condition?

Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

7. Is a competitive procurement in process to replace this emergency contract?

8. What is the effect of a denial of this extension request?

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364