26-11 EV Charger Installation.pdf

L E G A L N O T I C E

The Town of Ridgefield invites all interested parties to submit sealed bids on the following:

BID DUE DATE: June 30, 2026

BID DUE TIME: 11:00 am EST

BID ITEM:EV Charger Installation

BID NUMBER: 26-11

Terms and conditions as well as the description of items being bid are stated in the specifications. Specifications may be obtained at the following address:

Town of Ridgefield David McFate 400 Main Street Ridgefield, CT 06877

(203) 431 - 2720

Bids must be received no later than the date and time stated above at the Purchasing Director’s office on the second floor or via email. For further information, please call David McFate at (203) 431-2720 or email at purchasing@ridgefieldct.gov

Results may be viewed at https://www.ridgefieldct.gov/departments/ purchasing/bid_notices.php after the bid opening.

Bids will be submitted via email to the following:

purchasing@ridgefieldct.gov SUBJECT: 26-11 (Company Name) Bid Package

26-11 1 https://www.ridgefieldct.gov/node/24703

Town of Ridgefield - Request for Proposals Installation of Six (6) Level 2 Electric Vehicle Charging Stations Various Locations - Ridgefield, Connecticut

1. Introduction The Town of Ridgefield, Connecticut (“Town”) is soliciting proposals from qualified firms (“Contractor” or “Proposer”) to furnish, install, network, and commission six (6) Level 2 electric vehicle (EV) charging stations at designated municipal properties. This initiative supports the Town’s sustainability goals and expands the availability of public EV charging.

2. Project Scope The selected Contractor shall provide a turnkey solution, including all equipment, materials, labor, permitting, commissioning, and training required for full system functionality.

2.1 Equipment Requirements

Proposers shall supply and install six (6) Level 2 EV charging stations meeting the following criteria:

• Minimum 7.7 kW (32A) output or higher

• UL-listed and ENERGY STAR certified

• Outdoor-rated (NEMA 3R or higher)

• Charging cables shall have visibility markings as a added safety feature, UL-listed

• Networked with remote monitoring, diagnostics, and data reporting

• Capable of load management, firmware updates, and remote administrative control

• Payment-capable, enabling the Town to charge users for EV charging sessions

• Accepts credit/debit, mobile app payment, RFID/account access

• Town must be able to set pricing, view revenue, and modify rate structures

• ADA-compliant operability, including reach ranges and controls

• Capable of generating usage reports and integrating with common network platforms

2.2 Installation Locations

EV charging stations will be installed at the following Town-owned locations:

• 66 Prospect Street – Skate Park Parking Lot Two (2) Level 2 chargers

• 34 Halpin Lane – Municipal Parking Lot One (1) Level 2 charger

• 195 Danbury Road – Parks & Recreation Center One (1) Level 2 charger

• Governor Street Municipal Parking Lot Two (2) Level 2 chargers

26-11 2

All installations are subject to verification of electrical capacity, ADA layout feasibility, and utility coordination with Eversource. A site visit will be mandatory to review project scope. (See Instruction to Bidders).

2.3 Required Work

The Contractor shall perform all work necessary for a complete installation, including:

• Site assessments, field verification, and coordination with Town staff

• Utility coordination with Eversource, including service upgrades if needed

• All permitting, inspections, and code compliance

• Trenching, excavation, conduit installation, wiring, and restoration

• Installation of concrete pads, pedestals, bollards, and protective measures

• Installation of pavement striping and signage

• Full system commissioning and load testing

• Setup of user payment platform, including rate configuration and admin access

• Network activation and integration with the Town’s chosen management system

• Staff training for system operation and reporting

• Delivery of warranty, product documentation, and maintenance recommendations

2.4 ADA Parking Stall Requirements

Each installation location must include at least one ADA-compliant EV charging stall, including:

• Required stall width and ADA access aisle

• ADA-compliant pavement markings, striping, and signage

• Accessible route from stall to charger

• Proper charger mounting height and reach range compliance

• Slope and maneuvering space meeting ADA standards

• The Contractor is responsible for ensuring full ADA compliance based on site conditions.

2.5 Deliverables

The Contractor shall provide:

• Product cut sheets and technical specifications for review an approval prior to installation

• Warranty documentation (equipment & workmanship)

• Maintenance plan and recommended service intervals

• Staff training and commissioning documentation

3. Minimum Contractor Qualifications Proposers must demonstrate:

• Completion of prior EV charging installation projects

• Licensed CT electricians (E1) on staff

• Experience working with municipal facilities, ADA requirements, and NEC compliance

• Prior experience coordinating with Eversource for EV charging upgrades

26-11 3

• Required insurance coverage

4. Evaluation Criteria Proposals will be evaluated based on:

Experience installing Level 2 EV charging systems Compliance with technical requirements and ADA accessibility Cost competitiveness and clarity Installation timeline Quality and reliability of proposed equipment Warranty and post-installation support Thoroughness of submission

5. Additional Requirements All work must comply with NEC, ADA, Connecticut State Building Code, and local regulations.

Contractor must maintain a clean, safe work site at all times.

Disturbed surfaces (pavement, grass, landscaping) must be restored to equal or better condition.

6. Right to Reject The Town reserves the right to reject any or all proposals, waive informalities, and select the proposal deemed most advantageous to the Town.

26-11 4

Town of Ridgefield Town of Ridgefield, April 2026 EV Installations

TOWN OF RIDGEFIELD

CONNECTICUT

BOARD OF SELECTMEN

INSTRUCTIONS TO BIDDERS

1. Bids shall be submitted via email to purchasing@ridgefieldct.gov. The time stamp of the email shall be on or before the bid due date.

2. Withdrawals of or amendments to bids received later than the time and date specified for bid opening will not be considered.

3. The Board of Selectpersons of the Town of Ridgefield reserves the right to accept or reject any or all options, bids or proposals; to waive any technicality in any bid or part thereof, and to accept any bid deemed to be in the best interest of the Town of Ridgefield, Connecticut.

4. Bidders may be present at the opening of bids.

5. Bids may be held by the Town of Ridgefield for a period not to exceed sixty (60) days from the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders prior to the awarding of the contract.

6. Insurance requirements: must be submitted with the bid. This includes any Hold Harmless requirements as well as Certificates of Insurance for the full amounts specified. Unauthorized changes to these forms, i.e.

adding, striking out and/or changing any words, language or limits will cause the bidder to be disqualified.

a. Please Note: Prior to the start of work, the Town of Ridgefield and/ or the Board of Education shall be endorsed on the Contractor’s policies of insurance as additional insured. The Contractor shall obtain a policy of insurance, with minimum limits of liability as specified containing an endorsement that covers this agreement to indemnify, defend and hold harmless the Town/City and/or Board of Education or any of their officers, employees, agents, servants and volunteers. The Contractor shall obtain an

26-11 5 mailto:purchasing@ridgefieldct.org

EV Installations endorsement to said insurance policy stating that the Contractor’s insurance is primary and any insurance obtained, or self insurance provided, by the Town of Ridgefield and/or Board of Education is excess. The Contractor’s insurance carrier will waive all rights of subrogation against the Town of Ridgefield and/or Board of Education, and all of their respective officers, employees, agents, servants and volunteers. The Contractor shall furnish a copy of the insurance policy that meets all of the above requirements before any work or use of the property commences. Failure to do so will result in disqualification of the Bid. There will no exceptions.

7. Permits: It is the Contractor’s responsibility to obtain any necessary permits prior to the start of construction. All work shall be completed in compliance with the latest edition of the prevailing fire prevention and building codes in effect in the State of Connecticut, the latest edition of the State of Connecticut Department of Transportation Standard Specifications for Roads, Bridges and Incidental Construction, Town of Ridgefield Road Construction Standards, or as set forth in these specifications. Any local (Town of Ridgefield) permits will have the permit fee waived.

8. Emergency Work: The Contractor shall file with the Engineer a telephone number of a person authorized by him who may he contacted regarding emergency work at the job site that may be required during non-working hours for reasons of public safety. The person shall be readily available and have full authority to deal with any emergency that may occur.

9. Sales Tax: In accordance with the provisions of Special Act No. 77-98, as amended, and Section 12-412(a) of the Connecticut General Statutes, sales of tangible personal property and services to the Town are not subject to the Connecticut Sales and Use Tax, and such tax shall not be included as part of the bid.

10. Contractor’s Qualification Statement: The Contractor’s Qualification Statement must be filled out as part of the bid package and the experience and references listed therein will be one to the determining factors in the awarding of the bid.

11. Hold Harmless Agreement: In order for the bid to be considered valid, the Contractor must sign the enclosed hold harmless agreement. Bids submitted without the signed hold harmless agreement will be rejected.

12. Prevailing Wage Rates: This project is not subject to the State of Connecticut prevailing wage rate requirements.

26-11 6

EV Charger Installations

13. SBE/MBE and Contract Compliance Requirements: This project is not subject to State of Connecticut SBE/MBE set aside and contract compliance requirements.

14. Bonds: Bonds are not required for this project.

15. Time of Completion: All work must be completed within one hundred twenty (120) days of the notice to proceed.

16. Communications: General bidding questions shall be directed to David McFate, Director of Facilities and Purchasing, via email purchasing@ridgefieldct.gov.

17. Project Location: The project is located at various sites;

• 66 Prospect Street – Skate Park Parking Lot o Two (2) Level 2 chargers

• 34 Halpin Lane – Municipal Parking Lot o One (1) Level 2 charger

• 195 Danbury Road – Parks & Recreation Center o One (1) Level 2 charger

• Governor Street Municipal Parking Lot o Two (2) Level 2 chargers

18. Bid Schedule:

a. Pre-Bid Site Inspection – Mandatory, Tuesday, June 4, 2026 at 9:00am. Meeting at 66 Prospect Street, Skate Park parking lot.

b. Bid Due Date - Thursday June 30, 2026 at 11:00 AM

c. Project Award - Within 10 business days of bid opening, the project is fully funded.

19. Prime Contractor: The prime contractor is required to self-preform a minimum of 50% of the total contract value.

20. RFB Submissions: The following items shall be submitted for a RFQ to be considered complete:

(a) Insurance certificates

(b) Hold Harmless Agreement

(c) Contractor’s Qualification Statement

(d) Contractor’s List of Subcontractors

(e) Project Cost and Schedule

21. Requests for Information: Questions or requests for information must be submitted in writing. All questions or requests for information shall be submitted to David McFate, Purchasing and Finance Manager, at purchasing@ridgefieldct.gov. Deadline for Questions/RFI shall be seven days prior to the Bid Due Date.

26-11 7 mailto:purchasing@ridgefieldct.gov mailto:purchasing@ridgefieldct.gov

Town of Ridgefield, April 2026

GENERAL CONDITIONS GC-1

GENERAL CONDITIONS

1. CONTRACTOR'S UNDERSTANDING:

It is understood and agreed that the Contractor has, by careful examination, satisfied himself as to the nature and location of the work, the conformation of the ground, the character quality and quantity of materials to be encountered, the character of equipment and facilities needed preliminary to and during the prosecution of the work, the general and local conditions, and all other matters which can in any way affect the work under this Contract. No verbal agreement or conversation with any officer, agent or employee of the Owner, either before or after the execution of this contract, shall affect or modify any of the terms or obligations herein contained.

2. DEFINITIONS:

OWNER: The word "Owner" when it appears in the Contract Documents shall mean The Town of Ridgefield, Connecticut.

ENGINEER: The word "Engineer" when it appears in the contract Documents shall mean:

Jacob Muller, Director of Facilities, or his specifically designated Agent.

CONTRACTOR: The word "Contractor" when it appears in the Contract Documents shall mean the party to whom the Contract has been awarded.

3. MATERIALS, APPLIANCES AND EMPLOYEES:

Unless otherwise stipulated, the Contractor shall provide and pay for all materials, labor, water, tools, equipment, light, power, transportation and other facilities necessary for the execution and completion of the work. Unless otherwise specified, all materials shall be new and both workmanship and materials shall be of good quality. The Contractor shall, if required, furnish satisfactory evidence as to the kind and quality of materials.

The Contractor shall at all times endorse strict discipline and good order among his employees, and shall not employ on the work any unfit person or any one not skilled in the work assigned to him.

26-11 8

Town of Ridgefield, April 2023

GENERAL CONDITIONS GC-2

4. PROTECTION OF WORK AND PROPERTY:

The Contractor shall continuously maintain adequate protection of all his work from damage and shall protect the Owner's property from injury or loss arising in connection with this Contract. He shall make good any such damage, injury or loss, except such as may be directly due to errors in the Contract Documents or caused by agents or employees of the Owner. He shall adequately protect adjacent property as provided by law and the Contract Documents. He shall provide and maintain all passageways, guard fences, lights and other facilities for protection required by public authority or local conditions.

In an emergency affecting the safety of life or of the work or of adjoining property, the Contractor, without special instruction or authorization from the Engineer, is hereby permitted to act at his discretion, to prevent such threatened loss or injury, and he shall so act, without appeal, it so instructed or authorized.

Any compensation claimed by the Contractor on account of emergency work, shall be determined by agreement or arbitration.

5. CHANGES IN THE WORK:

The Owner, without invalidating the Contract, may order extra work or make changes by altering, adding to or deducting from the work, the Contract Sum being adjusted accordingly. All such work shall be executed under the conditions of the original Contract except that any claim for extension of time caused thereby shall be adjusted at the time of ordering such change.

In giving instructions, the Engineer shall have authority to make minor changes in the work, not involving extra cost, and not inconsistent with the purposes of the work, but otherwise, except in an emergency, endangering life or property, no extra work or change shall be made unless in pursuance of a written order by the Engineer, and no claim for an addition to the Contract Sum shall be valid unless so ordered.

The value of any such extra work or change shall be determined in one or more of the following ways:

(a) By estimate and acceptance in a lump sum.

(b) By unit prices named in the Contract subsequently agreed upon.

(c) By cost and percentage or by cost and a fixed fee.

If none of the above methods is agreed upon, the Contractor, provided he receives an order as above, shall proceed with the work. In such case, and also under case (c), he shall keep and present in such form as the Engineer may direct, a correct account of the net cost of labor and materials, together with

26-11 9

GENERAL CONDITIONS GC-3

vouchers. In any case, the Engineer shall certify to the amount, including reasonable allowance for overhead and profit, due to the Contractor. Pending final determination of value, payments on account of changes shall be made on the Engineer's estimate.

6. CLAIMS FOR EXTRA COST:

If the Contractor claims that any instructions by drawings or otherwise involve extra cost under this Contract, he shall give the Engineer written notice thereof within a reasonable time after the receipt of such instructions and in any event before proceeding to execute the work, except in emergency endangering life or property, and the procedure shall then be as provided for changes in the work.

No such claim shall be valid unless so made.

7. SUSPENSION OF WORK:

The Owner may at any time suspend the work, or any part thereof by giving 24 hours notice to the Contractor in writing. The work shall be resumed by the Contractor within ten (10) days after the date fixed in the written notice from the owner to the Contractor to do so. The Owner shall reimburse the Contractor for expense incurred by the Contractor in connection with the work under this contract as a result of such suspension.

8. THE OWNER'S RIGHT TO DO WORK:

If the Contractor should neglect to prosecute the work properly or fail to perform any provision of this Contract, the Owner, after three days written notice to the Contractor may, without prejudice to any other remedy he may have, make good such deficiencies and may deduct the cost thereof from the payment then or thereafter due the Contractor.

9. PAYMENTS WITHHELD:

The Owner may withhold or, on account of subsequently discovered evidence, nullify the whole or part of any certificate to such extent as may be necessary to protect him from loss on account of the following:

(a) Defective work not remedied.

(b) Claims filed or reasonable evidence indicating probable filing of claims.

(c) Failure of the Contractor to make payments properly to subcontractors or for material or labor.

(d) A reasonable doubt that the Contract can be completed for the balance then unpaid.

(e) Damage to another Contractor.

When the above grounds are removed, payment shall be made for amount withheld because of them.

26-11 10

GENERAL CONDITIONS GC-4

10. CONTRACTOR'S LIABILITY INSURANCE:

The Contractor shall maintain such insurance as will protect him from claims under workmen’s compensation acts and from any other claims for damages for personal injury, including death, which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor or anyone directly or indirectly employed by either of them. Certificates of such insurance shall be filed with the engineer, if he so requires and shall be subject to his approval for adequacy of protection.

11. INDEMNITY:

The Contractor shall indemnify and save harmless the Owner from and against all losses and all claims, demands, payments, suits, actions, recoveries and judgments of every nature and description brought or recovered against him, by reason of any act or omission of the said Contractor, his agents or employees, in the execution of the work or in the guarding of it.

The Contractor shall, and is hereby authorized to maintain and pay for such insurance, issued in the name of the Owner, as will protect the Owner from his contingent liability under this Contract, and the Owner’s right to force against the Contractor any provision of this article shall be contingent upon the full compliance by the Owner with the terms of such insurance policy or policies, a copy of which shall be deposited with the Owner.

12. DAMAGES:

Any claim for damage arising under this Contract shall be made in writing to the party liable within a reasonable time of the first observance of such damage and not later than the time of final payment, except as expressly stipulated otherwise in the case of faulty work or materials, and shall be adjusted by agreement or arbitration.

13. ASSIGNMENT:

Neither party to the Contract shall assign the Contract or sublet it as a whole without the written consent of the other, nor shall the Contractor assign any moneys due to or to become due to him hereunder, without the previous written consent of the Engineer.

14. ENGINEER'S STATUS:

The Engineer shall have general supervision and direction of the work. He has authority to stop the work whenever such stoppage may be necessary to insure the proper execution of the Contract. He shall also have authority to reject all work and materials which do not conform to the Contract, to direct the application of forces to any portion of the work, as in his judgment is required, and to order the force increased or diminished, and to decide questions which arise in the execution of the work.

26-11 11

GENERAL CONDITIONS GC-5

15. METHOD OF PAYMENT:

At the end of each calendar month, the Contractor shall submit to the Engineer a requisition for payment which requisition shall be based upon the actual amount of the work performed during the previous month. The requisition may include materials stored on the site but not installed. The Engineer shall, within ten (10) days, check the requisition against his review of the work which has been done and submit it to the Owner, a written statement as to the validity of the requisition. The Owner shall then pay to the Contractor one hundred percent (100%) of the amount stated in the Engineer's report. No payment shall be made until the Contractor has satisfied all prevailing wage reporting requirements if prevailing wages are a part of this contract.

In the event that this contract is subject to the State of Connecticut SBE/MBE set aside and contract compliance requirements, the Contractor’s attention is directed to Appendix “B”, State of Connecticut SBE/MBE requirements regarding the withholding of 2% of the State Funded portion of the contract value each month if the contract value exceeds $500,000, pending the review and approval of the Contractor’s Affirmative Action Plan by CHRO.

16. FINAL PAYMENT:

When the Contract has been completed, the Contractor shall notify the Engineer in writing. Upon receipt of this notification, the Engineer shall proceed to make final measurements of the work done under the provisions of this Contract. The Engineer shall then submit to the Owner a written statement setting forth these final measurements and the amount due the Contractor consistent with the unit prices and lump sum bid in the Proposal. The Owner shall within sixty (60) days pay to the Contractor this sum except that he may deduct any moneys which are to be retained under the terms of the Contract for repairs or otherwise.

17. ORDER OF THE WORK:

The order of the work shall be subject to the approval of the Engineer in all cases. The Contractor may be required to submit a work schedule in writing to the Engineer for his approval.

18. (OMITTED)

19. PROTECTION TO PUBLIC:

The Contractor shall conduct the work in such a manner as to offer minimum disturbance to the traveling public. He shall not close off traffic without specific permission of the Engineer and shall provide flagmen if such becomes necessary, in the opinion of the Engineer. Proper barricades, lights, and other protective devices shall be supplied at the Contractor’s expense and properly maintained during the entire course of the work.

26-11 12

GENERAL CONDITIONS GC-6

20. GUARANTEE:

The Contractor guarantees that the work to be done under this Contract and the materials furnished by him and used in the construction of the project are free from defects or flaws. The guarantee is for a term of one (1) year from and after the date upon which the final estimate of the Engineer is formally approved by the party of the first part It is hereby agreed and understood that this guarantee shall not include any repairs made necessary by any cause or causes other than defective materials furnished by or defective work done by the Contractor.

21. RATE OF PROGRESS AND TIME OF COMPLETION:

The Contractor shall commence work within seven (7) days after receipt of the Notice to Proceed and, unless an extension of time shall be made in the manner herein provided, shall progress therewith to final completion within one-hundred twenty (120) consecutive calendar days after receipt of the Notice to Proceed.

22. EXTENSION OF TIME:

The Contractor expressly covenants and agrees that, in undertaking to complete the work within the time specified, he has taken into consideration and made allowance for all of the ordinary delays and hindrances incident to such work, whether growing out of delays in securing materials, workmen, or otherwise.

Should the Contractor, however, be substantially delayed in the prosecution and completion of the work by any changes, additions, or omissions therein ordered in writing by the engineer, or by fire, lightning, earthquake, tornado, cyclone, riot, insurrection of war, or by the abandonment of the work by the workmen engaged therein, through no fault of the Contractor, or by the discharge of all or any material number of workmen in consequence of difficulties arising between the Contractor and such workmen, or by the neglect, delay, or de default it of any other contractor of the town, then the Contractor may, within five (5) days after the occurrence of the delay for which he claims allowance, notify the Engineer in writing, and thereupon, and otherwise, the Contractor shall be allowed such additional time for the completion of the work, as the Engineer in his discretion shall award in writing, and his decision shall he final and conclusive upon the parties.

Such additional time shall be the sole and exclusive remedy for any delay claimed by the Contractor.

23. SALES TAX:

In accordance with the provisions of Special Act No. 77-98, as amended, and Section 12-412(a) of the Connecticut General Statutes, sales of tangible personal property and services to the Town are not subject to the Connecticut Sales and Use Tax, and such tax shall not be included as part of the bid.

24. Termination of the Contract:

If the Owner fails to make payment thereon for a period of 30 days, the Contractor may, upon seven additional days written notice to the Owner, 26-11 13

GENERAL CONDITIONS GC-7

terminate the Contract and recover from the Owner payment for work executed and for proven loss with respect to materials, equipment tools, and construction equipment and machinery, including reasonable overhead, profit and damages applicable to the project.

If the contractor defaults or persistently fails or neglects to carry out the work in accordance with the Contract Documents or fails to perform a provision of the Contract, the Owner, after seven days written notice to the Contractor and without prejudice to any other remedy the Owner may have, may make good such deficiencies and may deduct the cost thereof, including compensation for the Engineer’s services and expenses made necessary thereby, from the payment then or thereafter due the Contractor. Alternatively, at the Owner’s option, and upon certification by the Engineer that sufficient cause exists to justify such action, the Owner may terminate the Contract and take possession of the site and of all materials, equipment, tools, and construction equipment and machinery thereon owned by the Contractor and may finish the Work by whatever method the Owner may deem expedient. It the unpaid balance of the Contract Sum exceeds costs of finishing the Work, including compensation for the Engineer’s services and expenses made necessary thereby, such excess shall be paid to the Contractor, but if such costs exceed such unpaid balance, the Contractor shall pay the difference to the Owner.

26-11 14

SPECIAL CONDITIONS SC-1

SPECIAL CONDITIONS

1. Contract Documents and Working Drawings:

The work is shown on the attached appendices, if any, or the accompanying Contract Drawings. Such additional working drawings as are required because of changes or to provide greater detail will be provided by the Engineer.

2. Planimeter:

The use of the planimeter shall be considered satisfactory for estimating quantities where geometric and analytic methods would be comparatively laborious.

3. Soil and Groundwater Conditions:

The Town assumes no responsibility whatsoever with respect to ascertaining for the Contractor such facts concerning physical characteristics at the site of the project. The Contractor agrees that he will make no claim for and has no right to additional payment or extension of time for completion of the work, or any other concession because of any interpretations or misunderstanding on his part of this Contract, or because of any failure on his part to fully acquaint himself with all conditions relating to the work.

4. Existing Structures:

All known surface structures immediately adjacent to the work, are shown on the Plans. This information is shown for the convenience of the contractor in accordance with the best information available, but is not guaranteed to be correct or complete. Underground structures in the path of the project are not shown. The Contractor shall explore the route ahead of trenching and shall uncover all known obstructing pipes sufficiently to determine their location.

Necessary changes in location may be made by the Engineer to avoid unanticipated obstruction.

The Contractor shall, at his own expense, sustain in their places and protect from direct or indirect injury all utilities, pipes, poles, conduits, walls, buildings, and other structures, utilities, and property in the vicinity of his work. Such sustaining and protecting shall be done carefully by the Contractor and as required by the party owning or controlling the structure. Before proceeding with such work, the Contractor shall satisfy the Engineer that the methods and procedures to be used have been approved by the party owning said structure.

The Contractor shall take all risks attending the presence or proximity of pipes, poles, conduits, walls, buildings, wires, or other structures, utilities, and property in the vicinity of his work, and he shall be responsible for all damage and assume all expense for direct or indirect injury caused by his work to any of them or to any person or property by reason of injury to them.

26-11 15

SPECIAL CONDITIONS SC-2

The Contractor must notify “Call Before You Dig” at 1-800-922-4455 prior to start of construction.

5. Dust Control:

The Contractor shall take all necessary precautions to prevent and abate nuisance caused by dust arising from his operation, by the application of water spray.

6. Sedimentation and Erosion Control:

The Contractor shall control sedimentation and erosion in accordance with the publication entitled, “Erosion and Sedimentation Control Handbook,” latest edition, U. S. Department of Agriculture, Soil Conservation Service, Storrs, Connecticut, and as approved by the Engineer.

7. Payment for Miscellaneous Work:

No direct or separate payment will be made for furnishing and providing miscellaneous temporary works, plant and services, including Contractor’s office, sanitary requirements, water supply, power, tools, equipment, lighting, telephone systems, store houses, store yards, safety devices, and watchmen, or other items specified under these special conditions. Compensation for all such services and materials shall be considered as having been included in the prices stipulated for the Items of the Contract.

8. Clean-up of Site:

During the progress of the work, the Contractor shall keep the site in a generally neat condition. Lunch papers, bottles, lumber cut-offs, drinking cups, and like rubbish shall be removed from the site daily. The work shall be cleaned up as the various portions of the project are completed.

Upon completion of the work and before acceptance and final payment will be made, the Contractor shall, except as otherwise expressly directed or permitted in writing, clean and remove from the site all surplus and discarded materials, rubbish, and temporary structures. He shall restore in an acceptable manner all property, both public and private, which has been damaged during the prosecution of the work, and leave the whole in a neat and presentable condition. He shall also remove all plant, surplus, and waste materials from the site.

9. Emergency Work:

The Contractor shall file with the Engineer a telephone number of a person authorized by him who may he contacted regarding emergency work at the job site that may be required during non-working hours for reasons of public safety.

The person shall be readily available and have full authority to deal with any emergency that may occur.

26-11 16

SPECIAL CONDITIONS SC-3

10. Work in Bad Weather:

During freezing, stormy, or inclement weather, no work shall be done except that which can be done satisfactory and in a manner as to secure first-class construction throughout.

11. Night, Saturday, and Sunday Work:

Unless otherwise permitted or stipulated under a State or Town encroachment permit, no work shall be done between the hours of 6:00 p.m. and 7:00 am, nor on Saturday or Sunday, except as necessary for the proper care and protection of the work already performed. If it shall become absolutely necessary to perform work at night or on Saturday or Sunday, the Engineer shall be informed at least twenty-four (24) hours in advance of the beginning of performance or such work. Only such work shall be done at night as can be done satisfactorily and in a first-class manner. Good light and other necessary facilities for performing and inspecting the work shall be provided and maintained at all points where such work is being done.

12. Explosives and Blasting:

Explosives for blasting shall be stored, handled, and used in accordance with the laws, ordinances, and regulations of the State of Connecticut, all local regulations, and with such additional regulations as the Engineer may require.

Blasting shall be conducted so as not to endanger persons or property and, unless otherwise permitted, shall be covered or otherwise satisfactorily confined.

The Contractor shall be responsible and shall make good any damage of whatever nature caused by blasting or accidental explosions. It shall be the Contractor’s responsibility to obtain all required permits for blasting.

13. Traffic Control:

The Contractor shall maintain traffic during the progress of the work.

Barricades, flagmen, uniformed police officers on any other type of traffic control necessary to ensure the safety of the public shall be utilized by the Contractor.

All methods of traffic control are subject to the approval of the Chief of Police who may direct other methods to be employed. No direct payment for traffic control will be made. It is the Contractor’s responsibility to schedule all uniformed police officers as may be required. Payment for all traffic control other than uniformed police officers shall be covered under the various items of these specifications.

14. Material Disposal:

The Contractor shall be responsible for the disposal of all construction debris generated by the project. The Town cannot accept the disposal of any material at this time.

15. Wage Rates:

This project IS NOT subject to prevailing wage rates.

26-11 17

SPECIAL CONDITIONS SC-4

16. State of Connecticut SBE/MBE Set Aside Requirements:

This project is not subject to the State of Connecticut SBE/MBE set aside requirements.

17. Permits:

It is the Contractor’s responsibility to obtain all necessary building or construction permits, including those that may be required from either the Town of Ridgefield or the State of Connecticut, prior to the start of construction. All work shall be completed in compliance with the latest edition of the prevailing fire prevention and building codes in effect in the State of Connecticut or the State of Connecticut department of Transportation Standard Specifications, latest edition, as applicable.

18. Concrete Testing:

Concrete testing is required.

19. Materials:

Materials normally delivered labeled shall be received with manufacturer’s original label and instruction, or else shall be subject to rejection. Materials shall be stored under adequately clean and dry condition, and all work shall be preformed according to the best practice of the trades. Manufacturer’s specifications and instructions for products specified herein or approved equals, become part of these specifications and all such instructions are to be followed accordingly.

20. Lines and Grades:

It is the intent of these plans and specifications to illustrate the approximate location of the proposed sidewalk. It is the Contractor’s responsibility to locate in the field the project’s location according to the constraints as shown on the plans or listed under these specifications.

21. Accommodation of Traffic:

During the progress of the work, all roads shall be kept open for the passage of traffic and pedestrians and shall not be unnecessarily obstructed unless authorized by the authority having jurisdiction over same. Driveways, sidewalks and crossings shall be closed as short a time as possible while pipe is being placed, and passage shall be restored as soon as possible thereafter by properly placed backfill or approved bridging. The Contractor shall take such measures at his own expense as may be necessary to keep the roads open for traffic, and

26-11 18

SPECIAL CONDITIONS SC-5

shall give advance notice to the Department of Transportation (D.O.T.), town public works department, local police and state police as required.

Warning signs shall be provided along all roads where work is in progress. The Contractor shall notify and make all arrangements with the D.O.T., town public works department, local police and state police for direction of traffic past the equipment, machinery, or construction operations. Barricades and lights shall be provided to protect traffic. Where trenches have been cut in road shoulders on which traffic may pass at times, warning signs shall be placed at frequent intervals and maintained until the shoulder is safe for travel. All such work and operations shall be in accordance with the requirements of the D.O.T., public works department, local police and state police.

Should the Contractor or his employees neglect to set out and maintain barricades or lights, as required in these Specifications, the Engineer may immediately and without notice, arrange for furnishing, installing and maintaining barricades or lights, and any other precaution deemed necessary. The cost thereof shall be borne by the Contractor and may be deducted from any amount due or to become due to the Contractor under this Contract.

The Contractor shall be held responsible for any damages that may have to be paid as a consequence of the Contractor's failure to protect the public.

26-11 19

SUPPLEMENTAL INFORMATION FOR BIDDERS SIB-1

Supplemental Information for Bidders and General Contract Provisions

1. PREPARATION OF PROPOSALS

Proposals must be made upon forms contained herein or as directed elsewhere. The blank spaces in the Proposal must be filled in correctly where indicated. The Bidder must state the prices for which he proposes to do each item of the work contemplated. In case of discrepancy where both words and the numerals are requested, the words shall govern.

Ditto marks are not considered writing or printing and shall not be used. The Bidder shall sign his Proposal correctly. If the Proposal is made by an individual, his name, post office addresses and telephone number must be shown. If made by a firm, partnership, or corporation, the Proposal must be signed by an official of the firm, partnership, or corporation authorized to sign contracts, and must show the post office address and telephone number of the firm, partnership, or corporation. Failure to do so may disqualify the bid.

Each bid must be submitted in a sealed envelope bearing on the outside the name of the Bidder, post office address, bid number, and name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to: The Purchasing Director, Town Hall, 400 Main Street, Ridgefield, CT 06877.

All information shall be entered in ink or by typewriter. Mistakes may be crossed out and corrections inserted before submission of your bid. The person signing the bid shall initial corrections in ink.

Corrections and/or modifications received after the closing time specified will not be accepted.

2. SUBMISSION OF PROPOSALS

Descriptive literature containing complete specifications must accompany each bid. If a bidder wishes to furnish additional information, more sheets may be added.

3. INCURRING COSTS

The Town of Ridgefield is not liable for any cost incurred for the preparation of proposals or submission of samples by the firms submitting proposals for the work requested in this bid document or request for proposals.

4. FAMILIARITY WITH THE WORK

Each bidder is considered to have examined the work to fully acquaint him with the exact existing conditions relating to the work and has fully informed himself as to the work involved and the difficulties and restrictions attending the performance of this bid. The submission of a bid will be considered as conclusive evidence that the bidder has made such examination.

26-11 20

SUPPLEMENTAL INFORMATION FOR BIDDERS SIB-2

5. CONSIDERATION OF PRIOR SERVICE

Previous performance, quality of service and merchandise will be considered.

6. ADDENDA AND INTERPRETATIONS & ALTERNATE PROPOSALS

At the time of the opening of bids each bidder will be presumed to have inspected the work and to have read and to be thoroughly familiar with all of the Contract Documents (including all addenda). The failure or omission of any bidder to receive or examine any form, instruction or document shall in no way relieve any bidder from any obligation in respect to his bid.

If any person contemplating submitting a proposal is in doubt as to the true meaning of any part of these specifications, he may submit a written request for an interpretation to the Purchasing Director. No interpretations as to the meaning of the plans, specifications or other Contract Documents will be made to any bidder orally. Every request for such interpretation should be in writing addressed to the Town of Ridgefield, Purchasing Director, 400 Main Street, Ridgefield, Connecticut 06877, and to be given consideration, must be received at least five (5) days prior to the date fixed for the opening of Bids. Any and all such interpretations and any supplementary instructions will be in the form of written Addenda to the Specifications which, if issued, will be mailed by Registered Mail with Return Receipt Requested to all prospective bidders at the respective addresses furnished for such purposes, not later than three (3) days prior to the date fixed for the opening of bids. Failure of any bidder to receive any such Addendum or interpretations shall not relieve any bidder from any obligations under his bid as submitted. All Addenda so issued shall become part of the Contract Documents. Oral explanations will not be binding on the Town.

The specifications listed are to be interpreted as meaning the minimum acceptable by the Town of Ridgefield. Bidders are requested to submit quotations on the basis of these specifications. Alternative bids providing a broader scope and/or services than requested in these specifications may receive consideration providing such equipment and/or service is clearly explained. Any exceptions to the specifications requested herein must be clearly noted in writing and are to be included as a part of your bid proposal. If none are included it will be assumed that there are none.

Definition of the word "complete" means that each unit of the equipment proposed shall include all appurtenances, fasteners, parts, accessories, and services ordinarily catalogued.

An item equal to that named or described in the specifications may be furnished by the Bidder, except where expressly noted as “no substitutions.” The naming of any commercial name, trademark, or other identification shall not be construed to exclude any item of any manufacturer not mentioned by name, nor limit competition, but shall establish a standard of equality only. An item shall be considered equal to the item so

26-11 21

SUPPLEMENTAL INFORMATION FOR BIDDERS SIB-3

named or described if:

a. It is at least equal in quality, durability, appearance, strength and design.

b. It will perform at least equally the function imposed by the design for the work being contracted for or the material being purchased.

c. It conforms substantially, even with deviations, to the detailed requirements for the item in the specifications.

The Bidder shall hold the Town of Ridgefield, its officers, agents, servants, and employees, harmless from liability of any nature or kind because of use of any copyrighted or uncopyrighted compositions, secret process, patented or unpatented inventions, articles or appliances furnished or used under this bid, and agrees to defend, at his own expense, any and all actions brought against the Town of Ridgefield or himself because of the unauthorized use of such articles.

7. QUOTATION LIMITATION

Bidders shall offer only ONE ITEM AND PRICE for each line item bid. If an or-equal item is to be bid, the bidder is to select the brand and model that meets or exceeds the specified item, and submit his bid for that item.

8. ESTIMATE OF WORK

For bidding purposes, the work has been subdivided into unit price items. The quantities shown are to be considered as approximate only. The Purchasing Agent does not expressly or by implication agree that the actual quantity will correspond therewith, but reserves the right to increase or decrease the amount of any item or portion of the work as deemed necessary.

9. SAMPLES

Samples of articles, when required shall be furnished free of cost of any sort to the Town of Ridgefield. Samples received may be retained by the Town for future comparison.

Samples which are not destroyed by testing, or which are not retained for future comparison will be returned upon request at the bidder's expense.

10. WITHDRAWAL OF BID

Bidders may withdraw their proposals at any time prior to the bid date. No agent/broker shall withdraw or cancel their proposal for a period of sixty (60) days after the bid closing date. The successful agent/broker shall not withdraw, cancel or modify their proposal.

11. POWER OF ATTORNEY

Attorneys-in-fact who sign contract bonds must file, with each bond, a certified and effectively dated copy of their power of attorney.

26-11 22

SUPPLEMENTAL INFORMATION FOR BIDDERS SIB-4

12. SUBCONTRACTORS

Each bidder contemplating the use of any subcontractor shall submit a list of subcontractors as listed on the Bid Form. The apparent low bidder shall file with the Town of Ridgefield, within five (5) days after the date of bid opening, a complete list of the names and addresses of competent, responsible and qualified subcontractors who are actually to perform major portions of the work. This in no way restricts or limits the requirement that all subcontractors must be approved by the Town. Subcontractors listed on the Bid Form or those previously approved may not be changed without the approval of the Town of Ridgefield. Local subcontractors, material suppliers, and labor in the Town of Ridgefield should be considered and sought insofar, as is practical in the performance of this project.

13. QUALIFICATION OF BIDDER

In determining the qualifications of a bidder, the Town may consider his record in the performance of any contracts for similar work into which he may have previously entered; and the Town expressly reserves the right to reject the bid of such bidder if such record discloses that such bidder, in the opinion of the Town, has not properly performed such contracts or has habitually, and without just cause, neglected the payment of bills or has otherwise disregarded his obligations to subcontractors, suppliers, state or local codes, men or employees of subcontractors. The Town may make such investigation as he deems necessary to determine the ability of the bidder to perform the work and the bidder shall furnish to the Town all such information and data for this purpose as the Town may request. The Town reserves the right to reject any bid if the evidence submitted by or the investigation of such bidder fails to satisfy the Town that such bidder is properly qualified, or that such bidder misrepresented material facts in the bid documents.

14. DISQUALIFICATION OF BIDDERS

More than one proposal from an individual, firm, partnership, corporation, or an association under the same or different names will not be considered. Reasonable grounds for believing that any Bidder is interested in more than one proposal for the work contemplated will cause the rejection of all proposals in which such Bidder is interested.

Any or all proposals in which such Bidder is interested will be rejected if there is reason for believing that collusion exists among the Bidders and all participants in such collusion will not be considered in future proposals for the same work. Proposals in which the prices are obviously unbalanced may be rejected. No Contract will be awarded except to competent Bidders capable of performing the class of work contemplated.

15. DELIVERY

Inasmuch as this work concerns a needed public improvement, the provisions of this bid relating to the time of delivery, performance and completion of the work are of the essence…