26-108_IFB.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF MOTOR VEHICLES

ADMINISTRATIVE SERVICES DIVISION

P.O. BOX 932382

SACRAMENTO, CA 94232-3820

California Relay Telephone Service for the deaf or hard of hearing from TDD Phones: 1-800-735-2929; from Voice Phones: 1-800-735-2922

ADM 668 (REV. 1/2019) DMVWeb A Public Service Agency

26-108

INVITATION FOR BID

Notice to Prospective Bidders

August 20, 2026

You are invited to review and respond to this Invitation for Bid (IFB) entitled 26-108 – Parking Lot Repairs, Removal and Replacement of Asphalt, and Stripping Services at the Long Beach DMV Field Office. This IFB is advertised in the California State Contracts Register through Cal eProcure at:

http://www.caleprocure.ca.gov or http://www.dgs.ca.gov

Please note that you must register with Cal eProcure in order to download IFB packages and any other provided documents from the Cal eProcure website.

Bidders are advised to check the Cal eProcure website for addendums, modifications, and updates to the bid documents. The Department of Motor Vehicles (DMV) is not responsible for failure of the prospective bidder to check for any bid document updates, changes, or answers to questions posted on Cal eProcure. Failure to periodically check the website will be at the bidder's sole risk.

In submitting your bid, you must comply with the instructions found herein. Your bid must be submitted via email (the DMV will not accept a mailed or hand-delivered bid).

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site:

http://www.dgs.ca.gov

In the opinion of the DMV, this IFB package is complete and without need of explanation. The contact person for this IFB is:

Troy Larsen Department of Motor Vehicles

Phone: (916) 818-2858 Email: troy.larsen@dmv.ca.gov

Please note that no verbal information given will be binding upon the state unless such information is issued in writing as an official addendum.

Troy Larsen Contract Administrator http://www.dgs.ca.gov/

TABLE OF CONTENTS

SECTION

BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

2. Bidder Qualifications

3. Prevailing Wage

4. Pre-Approved Equal Manufacturers/Brands

5. Schedule of Events

6. Mandatory Pre-Bid Conference

7. Written Questions

8. Submission of Bid

9. Bid Opening

10. Disposition of Bids

11. Evaluation and Selection

12. Notice of Contract Award

13. Standard Conditions of Service

14. Required Documents (Awarded Contractor)

15. Bid Preference(s)

16. Bid Incentive(s)

17. Generative Artificial Intelligence (GenAI)

STANDARD AGREEMENT FORM (SAMPLE)

EXHIBIT A – Scope of Work EXHIBIT B – Budget Detail and Payment Provisions EXHIBIT C – General Terms and Conditions EXHIBIT D – Special Terms and Conditions EXHIBIT E – Additional Provisions EXHIBIT F – Noncollusion Declaration EXHIBIT G – Standard California Nondiscrimination Construction Contract EXHIBIT H – Drawing(s) APPENDIX A The United States Department of Transportation Standard Title VI/Non-Discrimination

Assurances DOT Order No. 1050.2A APPENDIX E The United States Department of Transportation Standard Title VI/Non-Discrimination

Assurances DOT Order No. 1050.2A

REQUIRED BID DOCUMENTS CHECKLIST

ATTACHMENT 1 – Bid/Bidder Certification Sheet

ATTACHMENT 2 – Cost Sheet

ATTACHMENT 3 – Payee Data Record

ATTACHMENT 4 – Bidder Declaration & Subcontractor/Supplier List

ATTACHMENT 5 – Darfur Contracting Act

ATTACHMENT 6 – California Disabled Veteran Business Enterprise Participation Requirement and Incentive

ATTACHMENT 7 – California Civil Rights Laws Certification

The remainder of this page is intentionally left blank.

1. Purpose and Description of Services

A. Parking lot repair, seal and stripe services at the Long Beach DMV field office. Term: Sixty (60) calendar days within a term of twelve (12) months (see Schedule of Events for proposed start date of contract). See Exhibit A, Scope of Work, for a complete description of services.

2. Bidder Qualifications

A. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, the bidder represents that it is not a target of Economic Sanctions. Should the State determine, at any time prior to the execution of a contract, that the bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the bidder’s bid by the DMV.

B. The bidder shall possess a valid C-12 contractor license issued by the California Department of Consumer Affairs, Contractors State License Board (CSLB). All subcontractors that the bidder intends to utilize to perform work under the contract shall possess all applicable contractor licenses for the work they shall perform under the contract. The bidder’s contractor license number shall be indicated on the Bid/Bidder Certification Sheet (Attachment 1). The names of all subcontractors that the bidder intends to utilize and their contractor license number (if applicable) shall be indicated on the Bidder Declaration & Subcontractor/Supplier List (Attachment 4). All bidder and subcontractor contractor licenses shall be in good standing from the time of the bid opening through the term of the contract.

3. Prevailing Wage

A. In accordance with the provisions of Labor Code Sections 1770 - 1776, the bidder and their proposed subcontractor(s) shall adhere to the payment of prevailing wages as determined by the California Department of Industrial Relations (DIR) if the bidder’s total bid amount exceeds $1,000.00. The prevailing wage rate determinations can be downloaded from the DIR’s internet website at: http://www.dir.ca.gov. Copies of the DIR’s downloadable prevailing wage rate determinations are also on file at DMV Headquarters, and are available to any interested party on request. Additional questions regarding prevailing wage determinations shall be referred to the DIR’s Division of Labor Statistics and Research, Prevailing Wage Unit, at:

http://www.dir.ca.gov.

B. In the event the bidder’s total bid amount exceeds $25,000.00, the bidder and all subcontractors that the bidder intends to utilize to perform work under the contract, shall be a registered public works contractor with the DIR. The bidder shall provide proof of DIR registration for the bidder and all subcontractors that the bidder intends to utilize to perform wofrk under the contract with their bid. All bidder and subcontractor public works contractor registrations with the DIR shall be active from the time of the bid opening through the term of the contract, and shall remain active following the term of the contract until all certified payroll records in connection with the contract have been submitted to the DIR Labor Commissioner.

4. Pre-Approved Equal Manufacturers/Brands

A. For all materials, products, and/or items identified in Exhibit A, Scope of Work, that allow for a pre-approved equal manufacturer/brand, a bidder may submit a maximum of one (1) alternative manufacturer/brand per material/product/item identified for the DMV’s consideration. The bidder shall email alternative manufacturer/brand requests to the contact person identified on the cover page of this IFB no later than the date and time specified in the Schedule of Events for submitting written questions regarding this IFB. The DMV’s consideration of any alternative http://www.dir.ca.gov/ manufacturer/brand shall not be deemed as advance acceptance by the DMV. The DMV shall be the sole judge whether or not an alternative manufacturer/brand is considered equal, and may reject any submittal it deems inappropriate. The DMV’s decision shall be final.

5. Schedule of Events

Event Date Time

(1). IFB available to prospective bidders: 8/20/2026 N/A

(2). Mandatory pre-bid conference:

(Note: See additional info in Section 6.)

9/2/2026 11:00 a.m.

(3). Written questions regarding IFB are due by:

(Note: See additional info in Section 7.)

9/7/2026 5:00 p.m.

(4). Written responses to questions released by: 9/11/2026 5:00 p.m.

(5). Final date for bid submission:

(Note: See additional info in Section 8.)

9/18/2026 11:59 p.m.

(6). Date of bid opening:

(Note: See additional info in Section 9.)

9/21/2026 1:00 p.m.

(7). Proposed start date of contract: 11/1/2026 or upon contract approval

N/A

6. Mandatory Pre-Bid Conference

A. A mandatory pre-bid conference is scheduled at Long Beach DMV Field Office (please meet at the flagpole), 3700 East Willow Street, Long Beach, CA 90815, for the purpose of discussing concerns regarding this IFB.

B. Potential bidders must be present at the designated meeting location notated above, at the time specified in the Schedule of Events. Potential bidders who are not at the designated meeting location at the specified time shall not be allowed to participate in the pre-bid conference.

C. Potential bidders must be present at the meeting location notated above, at the time specified in the Schedule Events, to sign in on the pre-bid conference sign in sheet at the mandatory pre-bid conference in order to be eligible to submit a bid. Signing in on the pre-bid conference sign in sheet shall be the only acceptable proof that a potential bidder attended the pre-bid conference.

Signing in on a building security/visitor log, providing a business card, or providing any other type of proof shall not be considered as acceptable proof of attending the pre-bid conference. If a bid is submitted by a potential bidder who failed to sign in on the pre-bid conference sign in sheet, the bid shall remain unopened and be returned to the bidder.

D. In the event a potential bidder is unable to attend the mandatory pre-bid conference, an authorized representative may attend on their behalf. The representative may only sign in for one (1) company. Subcontractors may not represent a potential bidder at a mandatory pre-bid conference. No bid shall be accepted unless the potential bidder or their authorized representative signed in on the pre-bid conference sign in sheet at the mandatory pre-bid conference.

E. Potential bidders who need assistance to attend the pre-bid conference due to a physical impairment, a reasonable accommodation shall be provided by the DMV upon request. The potential bidder must contact the contact person indicated on the cover page of this IFB package no less than five (5) DMV business days prior to the scheduled date and time of the pre-bid conference to arrange for a reasonable accommodation.

7. Written Questions

A. Submit all written questions via email to the contact person indicated on the cover page of this IFB package no later than the date and time specified in the Schedule of Events. Written responses to IFB questions will be released by the date and time specified in the Schedule of Events and viewable in the online project advertisement in Cal eProcure at:

http:/www.caleprocure.ca.gov.

8. Submission of Bid

A. Bids must be received via email no later than the date specified in the Schedule of Events. The DMV will not accept any bids that are mailed or hand-delivered.

(1). Bids shall be emailed in non-fillable PDF format (one [1] file that includes all required bid documents) to DMVBIDS@dmv.ca.gov. Only bids sent to this email will be considered.

Bids that contain any bid information in the body of the email may be rejected. Bids shall be sent to the email address listed above and contain the following information in the Subject Line only:

a. Bid # 26-108 for TROY LARSEN for PARKING LOT REPAIR FOR DMV LONG BEACH Due: 9/18/2026 by 11:59 p.m.

1. Bids may be deemed non-responsive if the subject line does not contain the above information.

(2). Emails shall not exceed one hundred (100) megabytes (MB) in size.

(3). Emailed bids will not be opened until after the date specified in the Schedule of Events.

(4). Bidders that send bid submission emails that are successfully received by the DMV at the above email address will receive an automated confirmation of bid received email response (the response will only acknowledge the receipt of an email and not identify the bid number or service/project description). In the event a bidder does not receive an automated confirmation of bid received email response after sending a bid submission email to the above email address, the bidder shall be responsible for confirming the DMV’s receipt of their bid with the contact person indicated on the cover page of this IFB package.

B. Bids must be received by the DMV no later than the specified in the Schedule of Events. Any bid received after the specified due date shall be rejected.

C. Bids shall include all required bid documents identified in the Required Bid Documents Checklist. Only submit the required bid documents with your bid, not the entire IFB package. Bids not including the required bid documents shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

D. Bidders are responsible for ensuring the accessibility and legibility of the submitted documents.

Bids that are not accessible or legible may be rejected.

E. All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm.

F. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications shall not be considered and shall cause a bid to be rejected.

mailto:DMVBIDS@dmv.ca.gov

G. Costs for developing bids in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the DMV.

H. An individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet (Attachment 1). The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

I. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, shall not be considered.

J. A bidder may withdraw their bid by submitting a written withdrawal request to the DMV, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

K. The DMV may modify this IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

L. Bidders are cautioned to not rely on the DMV during the evaluation to discover and report to the bidder any defects and errors in the submitted documents. Bidders, before submitting their documents, should carefully proof them for errors and adherence to the IFB requirements.

M. Where applicable, bidders should carefully examine work sites and specifications. Bidders shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount shall be made due to a lack of careful examination of work sites and specifications.

N. All documents submitted in response to this solicitation will become the property of the State of California and may be subject to the California Public Records Act (Government Code section 6250 et seq.). This includes any contact information within the documents, including that of references. Additionally, to the extent that a bidder believes its bid contains trade secret or proprietary information intended to be confidential, it is the bidder’s responsibility to identify and redact such information. A separate redacted copy of the bid must be submitted along with the original unredacted bid, and it will be the bidder’s responsibility to defend any redactions should a requester dispute them under the Public Records Act. In the absence of a pre-redacted bid, the DMV will treat the entire bid as a public record, except any information the DMV is required to redact under California law.

9. Bid Opening

A. If you plan to attend the public bid opening, you must email the contact person indicated on the cover page of this IFB no less than 24 hours prior to the bid opening date and time. The contact person will email the bid opening information, held virtually through Microsoft Teams.

10. Disposition of Bids

A. All documents submitted in response to this IFB shall become the property of the State of California, and shall be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.). However, the contents of all proposals, draft bids, correspondence, agenda, memoranda, working papers, or any other medium which discloses any aspect of a bidder's bid, shall be held in the strictest confidence until notice of award is released. The content of all working papers and discussions relating to a bid shall be held in confidence indefinitely, unless the public's interest is best served by an item’s disclosure because of its direct pertinence to a decision, agreement, or evaluation of a bid.

11. Evaluation and Selection

A. Each bid shall be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

B. The DMV shall put each bid through a process of evaluation to determine its responsiveness to the DMV's needs.

C. A bidder may be deemed not responsible and their bid may be rejected if they have previously been terminated for cause/breach for the same or similar services at the location designated in this IFB.

D. All bids may be rejected whenever the DMV determines that the cost is not reasonable or otherwise in the best interest of the DMV. There is no requirement to award a contract if, in the opinion of the DMV, no bids were received containing a reasonable contract price or if there is another business-based reason not to make an award.

E. Following the time of the bid opening, and prior to award of the contract, the DMV reserves the right to request that any bidder submit substantiation data to verify that the materials, products, items, and equipment to be incorporated into the work by the bidder shall equal or exceed the class or quality of the materials, products, items, and equipment that are designated within Exhibit A. When requested by the DMV, a bidder shall provide the DMV with all requested substantiation data within two (2) calendar days following DMV’s request. The DMV reserves the right to reject any bidder proposed materials, products, items, and equipment that the DMV has determined does not equal or exceed the class or quality of the materials, products, items, and equipment that are designated in Exhibit A.

F. Bids that contain false or misleading statements, or which provide references that do not support an attribute or condition claimed by the bidder, may be rejected. If, in the opinion of the DMV, such information was intended to mislead the DMV in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it shall be the basis for rejection of the bid.

G. A bid may be rejected if it is conditional or incomplete. The DMV may reject any or all bids and may waive any immaterial deviation in a bid. The DMV's waiver of immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the contract.

H. A bid may be rejected if it contains any alterations of form or other irregularities of any kind. The DMV does not accept alternate contract language from prospective contractors. Bids with such language shall be considered a counter proposal and shall be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. The GTC may be viewed on the internet at:

http://www.dgs.ca.gov.

I. The final selection shall be made on the basis of the lowest responsible responsive bid. In the event there is tie, each of the tied bidders shall be contacted by the contact person indicated on the cover page of this IFB regarding a date and time for a flip of a coin. The bidder whose bid was received first shall make the call. Bidders or their authorized representative(s) are allowed to be present for the flip of the coin.

12. Notice of Contract Award

A. The DMV shall email or mail bidding contractors a written notice of contract award.

13. Standard Conditions of Service

A. Following the release of the written notice of contract award, the DMV shall email or mail the awarded contractor a prepared contract for signature that includes a cover letter instructing the awarded contractor on how to proceed. The cover letter may request that additional information and/or required documents be provided by the awarded contractor before the contract can be fully executed.

B. Services shall be available on the expressed date set by the DMV and the awarded contractor after all approvals have been obtained and the contract is fully executed.

C. All performance under the contract shall be completed on or before the termination date of the contract.

D. No oral understanding or agreement shall be binding on either party.

14. Required Documents (Awarded Contractor)

A. Prior to approval of the contract, unless otherwise specified below, the awarded contractor shall provide the DMV with all of the following required documents within ten (10) calendar days after the contract has been forwarded to the awarded contractor for signature. If the awarded contractor fails to provide the DMV with all of the following required documents within the above specified number of calendar days after the contract has been forwarded to the awarded contractor for signature, the DMV may deem the awarded contractor as non-responsive and may rescind the contract award:

(1). Contractor Certification Clauses

a. The awarded contractor shall sign and submit to the DMV, page one (1) of the Contractor Certification Clauses (CCC) which can be found on the Internet at:

http://www.dgs.ca.gov.

(2). Insurance Requirements

a. When requested by the DMV, the awarded contractor shall provide the DMV with all of the following certificate(s) of insurance (Note: The DMV shall not be responsible for any premiums or assessments on insurance policies):

1. Commercial General Liability

A. Coverage shall provide limits of not less than $1,000,000.00 per occurrence for bodily injury and property damage liability combined. The policy shall include coverage for liabilities arising out of premises operations, independent contractors, products/completed operations, personal and advertising injury and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability.

B. The insurance policy shall include the following additional insured endorsement that shall be under form acceptable to DGS, Office of Risk and Insurance Management (ORIM):

(1). The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California.

2. Worker’s Compensation

A. Employer liability limits of not less than $1,000,000.00 are required if the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California. The awarded contractor shall maintain statutory workers compensation and employer’s liability coverage for all of its employees who will be engaged in the performance of the contract. If the awarded contractor does not employ any person, in any manner, so as to not become subject to the Workers’ Compensation laws of California, the awarded contractor shall contact the DMV Contract Administrator to request a Workers’ Compensation Exemption Certification form. This form shall be completed by the awarded contractor and submitted to the DMV prior to approval of the contract.

B. The awarded contractor’s workers compensation insurance policy shall be endorsed with a waiver of subrogation in favor of the State of California in the event the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California.

(3). Payment Bond

a. Per Public Contract Code Section 7103, the awarded contractor shall provide a payment bond equal to one-hundred-percent (100%) of the total amount payable under the contract if the awarded contractor’s total bid amount exceeds $25,000.00. The payment bond must be printed on Standard Form 807 (STD 807), and must include the contract number and the description of work to be performed under the contract. The payment bond must be executed by the Contractor and a corporate surety authorized to transact a general surety business in the State of California.

15. Bid Preference(s)

A. The following preferences are applicable to this IFB:

(1). Small Business Enterprise (SBE) Preference

a. SBE Program info can be found at the following internet web site:

http://www.dgs.ca.gov.

(2). Non-Small Business (Non-SB) Preference

a. Non-SB preference info can be found at the following internet web site:

http://www.dgs.ca.gov (Note: Non-SB Preference cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

The remainder of this page is intentionally lefty blank.

16. Bid Incentive(s)

A. The following incentive is applicable to this IFB:

(1). Disabled Veteran Business Enterprise (DVBE) Participation Incentive

a. See Attachment 6 for DVBE Participation Incentive information (Note: DVBE Participation Incentive cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

17. Generative Artificial Intelligence (GenAI)

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such nondisclosure.

D. Upon notification by a Bidder of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

DO NOT COMPLETE OR SUBMIT WITH YOUR BID!

EXHIBIT A

SCOPE OF WORK

1. Contractor’s Full Business Name (to be completed by the DMV), hereinafter referred to as the Contractor, agrees to provide the Department of Motor Vehicles (DMV) all labor, tools, materials, equipment, and travel necessary to perform parking lot repairs, removal and replacement of asphalt, and stripping services at the Long Beach DMV field office for the term of this Agreement. The Contractor is responsible for field verifying all dimensions and existing site conditions pertinent to this Agreement.

2. The services shall be performed at: 3700 East Willow Street, Long Beach, CA 90815

3. Commencement of Work

A. The Contractor shall commence work under this Agreement on the specified start date provided by the DMV Project Manager following the execution of this Agreement by the state. The DMV Project Manager shall provide the Contractor with written notification of the start date prior to the Contractor commencing work under this Agreement.

B. The Contractor shall complete all work under this Agreement within sixty (60) calendar day(s) from the specified start date provided by the DMV Project Manager, no later than the expiration date of this Agreement.

4. The services shall be performed after DMV business hours and on weekends, unless prior approval is obtained from the DMV Project Manager. All work dates and times must be approved by the DMV Project Manager before work is performed.

5. The Project Managers during the term of this Agreement shall be:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

6. Any questions or issues regarding the management of this Agreement shall be directed to the following Contract Coordinators:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Address:

TBD Address:

TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

7. In the event of any changes to the name, address, and/or contact information for the Project Managers and/or Contract Coordinators identified in this Exhibit, the party making the changes shall notify the other party in writing.

8. Detailed description of work to be performed and duties of all parties:

A. GENERAL

(1). SUMMARY OF WORK

a. The Contractor shall remove and replace approximately 60,000 square feet (SF) of asphalt at two inches (2”) depth and replace with two inches (2”) of compacted asphalt. The entire area to be removed shall receive tack coat before the new asphalt is installed. The Contractor shall verify all measurements, dimensions and conditions.

b. The Contractor shall cold plane grind asphalt at a depth of two inches (2”) and provide compact asphalt overlay.

c. The Contractor shall apply two (2) or more coats of asphalt seal covering a minimum of thirty (30) days after asphalt installation.

d. The Contractor shall provide and install thirty-four (34) new concrete wheel stops.

e. The Contractor shall repaint existing painted curbs, arrows and symbols, and shall include motorcycle test pattern and all directional arrows and curbing throughout the parking lot.

f. The contractor shall install new parking lot signs.

g. The Contractor shall stripe the entire parking lot.

(2). REPAIRS NOT SPECIFIED

a. In the event the Contractor discovers the need for major and/or minor repairs not specified within this Exhibit, the Contractor shall immediately inform the DMV Project Manager. The DMV Project Manager shall determine the next course of action. All major and minor repairs not specified within this Exhibit shall be performed by a vendor of the DMV’s choice under a separate agreement.

(3). SITE CONDITIONS

a. The Contractor shall visit the job site and become familiar with the existing conditions. The Contractor shall be responsible for knowledge of the site conditions.

b. Information on any applicable drawings provided is approximate only. Minor deviations found necessary during the progress of construction to conform to actual locations shall be made by the Contractor at no additional cost to the

DMV.

(4). DISCREPANCIES

a. Should there arise any error, discrepancies, or doubt as to the intent and purpose of this scope of work, the Contractor shall immediately contact the DMV Project Manager for further instructions before proceeding.

(5). DESIGN CHANGES

a. All items relating to colors, textures, finishes, or otherwise pertaining to the designed appearance, shall not be changed by the Contractor unless approved by the DMV Project Manager.

(6). EQUIPMENT

a. All Contractor methods employed in the performance of work, and all Contractor equipment, tools, and machinery used for handling materials and executing any part of the work, shall be approved by the DMV Project Manager before work is commenced by the Contractor.

B. SPECIFICATIONS FOR ASPHALT REMOVAL AND REPLACEMENT/OVERLAY

(1). TABLE OF QUANTITIES

ITEM ESTIMATED QUANTITY

Removal and Replacement of Asphalt Approximately 60,000 Square Feet

(2). EXECUTION

a. Work consists of removing all wheel stops, wedge cutting at around all existing concrete gutters, flow lines, drains, ramps, and utility access covers, cleaning the parking lot, applying a prime coat and/or tack coat, and a two-inch (2”) compacted finish asphalt overlay and interim striping. After a minimum of thirty

(30) days, the Contractor shall apply asphalt seal (two coats) and final striping (two coats) according to specifications.

b. Asphalt shall be cold plane ground at a depth of two inches (2”), or a depth sufficient to remove damaged asphalt. All resulting excavation materials shall be removed from the premises by the Contractor.

c. Asphalt shall be Forta-Fi (or approved equal) fiber reinforced ½ inch (.5”) fine.

Asphalt weight tickets shall be verified with the DMV Project Manager.

d. Clean pavement surface of dirt and loose material immediately before applying tack coat. Apply tack coat of SS-1H of CSS-1H at .10 gallons per square yard asphalt emulsion (hand spread). Protect all curbs, buildings, poles, signs, etc., from over splash.

e. Hand spread asphalt or use machine in area using 20 maximum aggregate, State specifications of proper temperature for asphalt concrete. Feather edges, raking out the coarser aggregate at the feather edges, and remove from premises.

f. Compact pavement using tandem roller developing compression of 250 to 350 pounds of 95% of paving mixtures. Completed surface shall be thoroughly compacted, smooth, true to grade and cross section, free from ruts, humps, depression, or irregularities.

g. Areas that have been softened by petroleum derivatives or have failed due to any other cause shall either be removed to the full depth of damage and replaced or patched with AR-8000 hot mix asphalt as marked on the plans, noted at the job walk through or marked on the surface. New asphalt should be allowed to cure a minimum of four (4) weeks before application of seal coat. The entire area to receive seal coat shall be cleansed with a power broom, or a complete wash down with high pressure water, if necessary.

h. The Contractor shall obtain approval from the DMV Project Manager prior to seal coating. Seal coat emulsion shall not be applied to newly constructed asphalt surfaces until asphalt has cured. When detergents are used for cleaning the pavement surface, the pavement shall be thoroughly rinsed with water before application of the seal emulsion.

(3). PAVEMENT CLEANING FOR OVERLAY PLACEMENT

a. Clean remaining asphalt surface to be overlaid of all loose dirt, dust, sand, and other foreign matter such as rubber and mud by power sweeping prior to asphalt overlay application; and also abrade slick areas. Clean pavement of gasoline, oil, and grease with detergent solution and flush thoroughly to remove cleaning agent. Clean out cracks with gouge type tools, stiff broom brushing, compressed air or combination thereof. Cleaned surfaces must be accepted by DMV Project Manager.

(4). PRIME AND TACK COATS

a. Apply prime coat of liquid asphalt SC 250 or SC 70 to aggregate base and apply tack coat of asphalt emulsion SS1h in areas to be resurfaced.

b. Immediately before applying prime coat or tack coat, clean area to be surfaced, remove loose material with power brooms, supplemented, if necessary, by a hand broom.

c. Apply prime coat at rate of 0.20 to 0.50 gallon per square yard. Apply asphalt tack coat at 0.02 to 0.10 gallon per square yard.

(5). SPREADING ASPHALT

a. General: Place new hot asphalt on prepared aggregate base and prepared fabric, unless otherwise indicated.

b. Temperature: Spread hot asphalt at a temperature between 250- and 300-degrees F. Breakdown compacting shall be completed before temperature of mix drops below 200 degrees F. The placement of asphalt concrete shall be performed only when the ambient temperature is above 50 degrees F and rising.

c. Spreading Over Existing Surfacing: Spread surface course mixture to level irregularities, dips, depressions, sag and excessive crown, providing a smooth base of uniform cross section for subsequent layers of surfacing.

d. Spreading Equipment: Except as specified above for leveling, depressions, etc., spread layers with a self-propelled mechanical spreading and finishing asphalt paver operated to ensure continuous and uniform movement of paver. Asphalt paver shall operate independently of haul vehicle being unloaded. Hand spreading and tamping will be permitted in inaccessible areas.

e. Spreading Thickness: Spread and compact asphalt concrete in layers of not more than 0.17 feet in compacted thickness. Avoid segregation, providing surfacing free from lumps or pockets of coarse or fine material.

f. Width of Spread: Provide for offsetting of longitudinal joints in the several courses. Offset shall be at least 6 inches. First lane placed shall be true to line and grade and have near-vertical face. Before compaction, butt unsupported edge and slightly elevate with tamping tool. Position paver for second lane so that material overlaps edge of previously placed lane 1 inch. Remove and waste coarse aggregate in material overlapping cold joint.

(6). COMPACTING

a. Rollers: Use tandem or 3-wheel rollers that develop compression of 250 to 350 pound per lineal inch of roller width.

b. Initial or Breakdown Rolling: One complete coverage of asphalt concrete.

Commence rolling at lower edges and progress toward highest portion. Do not roll center first under any circumstances. Perform rolling with drive wheel of tandem roller forward with respect to direction of spreading operations, unless otherwise indicated.

c. Additional Rolling: Three complete coverage’s following initial rolling while temperature of mixture is at least 150 degrees F.

d. Compaction: Compaction after rolling shall be a minimum of 95 percent of the density obtained with the California Kneading Compactor Test Method No. Calif.

304. Field density may be determined by utilizing properly calibrated nuclear asphalt testing device.

(7). WHEEL STOPS

a. Remove all existing wheel stops prior to asphalt overlay.

b. After completion of asphalt replacement, replace and secure all wheel stops with both 1/2-inch rebar and epoxy adhesive.

c. Paint all wheel stops installed in the ADA spaces blue, and yellow for reserved stalls.

d. Install extension rings/boxes to all utility access boxes to ensure positive drainage to the parking lot drains.

(8). INTERIM STRIPING

a. Apply one coat of temporary striping to include parking stalls, handicap stalls and symbols, motorcycle test pattern and directional arrows.

C. SPECIFICATIONS FOR ASPHALT SEAL COATINGS

(1). TABLE OF QUANTITIES

ITEM ESTIMATED QUANTITY

Asphalt Seal Coating Approximately 60,000 Square Feet

(2). EXECUTION

a. Weather Limitations

1. Unless otherwise directed by the DMV Project Manager, the Contractor shall not apply seal coat emulsion when the weather is foggy, when rain threatens, or when the atmospheric temperature is above 90 degrees unless the pavement is pre-wetted (no standing water) prior to seal being applied.

b. Equipment

1. The Contractor shall utilize portable power mixer or a tank-type power mixer equipment for mixing and agitating. A portable mixer for use in drums shall have sufficient power, and the impeller blades shall be shaped to thoroughly mix and pull the material upward from the bottom of the drum. Mixing in tanks may be done in round-bottom tanks equipped with a power driven mixer of sufficient capacity to maintain the mineral content of the emulsion in complete suspension.

2. The Contractor shall apply mixture by the combined or individual use of squeegees. Utilize related hand tools in areas where machines cannot be used. Maintain careful applications near concrete to assure seal coverings do not spill over to concrete surfaces.

3. Before application, proportion materials accurately and mix utilizing suitable mixing equipment. Charge emulsion and then water into the mixer and blend to a desired consistency. Slowly add aggregate at a uniform rate while the mixing is continued, followed by adding the latex rubber.

4. The Contractor shall apply seal coat by hand method using rubber squeegees for spreading, by spreader boxes, by distributor equipment as specified, or by any other suitable method approved by the DMV Project Manager. Apply seal coat at a uniform rate to provide the desired amount. Take care not to overload the box with seal coat, but maintain a sufficient quantity to supply a feed against the full width of the squeegee.

c. Surface Preparation

1. The Contractor shall clean surface to be sealed of all loose dirt, dust, sand, and other foreign matter by power sweeping or a complete wash down with high pressure water, if necessary.

2. The Contractor shall clean oil spots by scraping, burning, or the use of detergent or a combination of these methods if necessary. After the oil spot is cleaned, prime oil spot area with a shellac type material that will not allow pavement surface to bleed through the sealer or cause peeling.

Prior to applying oil spot prime material, broadcast drying sand to the surface area containing the primer.

d. Asphalt Sealer

1. Asphalt Emulsion

A. The asphalt emulsion shall be Western Colloid Park #302, Reed & Graham “OverKote”, Industrial Asphalt “Huntseal”, Seal-Master of CA “Walkmaster”, Tri-American, or equal asphalt emulsion product approved by the DMV Project Manager.

2. Table of Specifications

SPECIFICATION MIN TYPICAL MAX TEST

METHOD

Cone Penetration @77 FDMN 340 430 ASTM D217

Nonvolatile Residue 60 70 H20 by Evaporation @ 325 F 40 30 % Residue Soluble in Trichlorethylene 25 35 Viscosity @ 15% Dilution 97 KU Viscosity @ 20% Dilution 86 KU Viscosity @ 22.5% Dilution 82 KU WTAT @ 22.5% Dilution 29.5 g/ft. 2 Color as Received Brown Colored Cured Film Black Weight per Gallon 10.4

3. Manufacturer’s Representative

A. Prior to starting work, the Contractor shall provide to the DMV Project Manager, the name, address, and telephone number of a representative from the emulsion materials manufacturer that the Contractor intends to utilize.

4. Asphalt Prime Coat (when applicable)

A. The asphalt emulsion prime coat shall meet the specifications as set out in Section 94 Asphalt Emulsion SS-1H in the Highway Design Manual (HDM) for the State of California, Department of Transportation, available from the Caltrans Publications Unit.

5. Sand Aggregate

A. The sand aggregate shall either be a natural or a manufactured product, and shall be composed of clean, hard, durable, uncoated particles that are free from lumps of clay and all organic matter.

The aggregate must be washed silica sand meeting the gradation below when tested in accordance with ASTM C136.

B. U.S. Sieve Size (Square Openings) Percentage by Weight Passing Sieves:

#30 MESH

20 100 30 90-96 40 23-38 50 0-6

100 0 200 0

Average graduation within 4%

6. Latex Rubber

A. The latex rubber shall be Western Colloid POLY TOUGH #604 A/S or equal latex rubber product approved by the DMV Project Manager.

7. Type

A. Tripolymer Aqueous Emulsion Styrene-Butadiene-Acrylate:

SPECIFICATION MIN MAX

Lb.’s Per Gallon @ 77 F 8.2 8.4 Specific Gravity @ 77 F .99 1.10 % Non-Volative 58% 60% Viscosity @ 77 F 57 KU 62 KU

8. Preparing Slurry Seal with Sand and Latex

GALLONS OF

ASPHALT

EMULSION

GALLONS OF

WATER

POUNDS OF

SAND

GALLONS OF

RUBBER LATEX

TOTAL

GALLONS

100 20 Max* 300 3 146

*20 gallons of water is maximum, dilute to application consistency.

9. Preparing Slurry Seal with Latex Rubber

GALLONS OF

ASPHALT

EMULSION

GALLONS OF

WATER

POUNDS OF

SAND

GALLONS OF

RUBBER LATEX

TOTAL

GALLONS

100 20 Max* 0 3 123

*20 gallons of water is maximum, dilute to application consistency.

10. Mixing

A. After all the materials are in the mixer, mix continuously for approximately five (5) minutes or longer, if necessary. Produce a smooth free flowing homogeneous mixture of uniform consistency.

Slow mixing shall be continuous from the time the bitumen is placed into the mixer until the seal coat is applied by distributor truck or poured into the spreading equipment. During the entire mixing process, breaking, segregating, hardening of the emulsion, balling, lumping, or swelling of the aggregate shall not be permitted.

11. Curing

A. Cure each application sufficiently so that the materials will not adhere to and be picked up by the tires of seal coat vehicles before the next coat is applied. The curing period shall be no less than two (2) hours. Any pinholes or unsealed areas and any accumulation of overlap seal coat material shall be repaired as directed by the DMV Project Manager prior to each subsequent application.

12. Handling and Cleaning

A. Continuously circulate or agitate mixture from the time it has been mixed until its application on the pavement surface. Maintain distributor/applicator, pumps, and all tools in satisfactory working condition. Clean spray bar nozzles, pumps, or other equipment with water, or if dried, cleaning solvent.

13. Upon completion of seal coating work, exclude all traffic from the work area for a minimum of eight (8) hours. Setup barricades, flasher lights, warning signs, and traffic direction signage around all work areas to allow sufficient drying time. Do not open work area to traffic until all sealer has thoroughly dried.

D. SPECIFICATIONS FOR ASPHALT SURFACE MARKING

(1). TABLE OF QUANTITIES

ITEM ESTIMATED QUANTITY

Line Striping, curbs, outlines, hatches and arrows, to match existing Approximately 30,000 Lineal Feet

Designated Disabled Parking Stalls (Per Title 24 ADA Specifications) Six (6) Locations

(2). EXECUTION

a. The Contractor to repaint existing painted curbs, arrows and symbols with same original colors and re-stripe per specification all existing spaces and lines with matching original colors or colors to meet Title 24 of the 2025 CBC. The Contractor shall include the motorcycle test pattern, and all required directional arrows and curbing throughout the parking lot.

b. The Contractor shall stripe entire parking lot after asphalt overlay, and Contractor to stripe entire parking lot again two (2) times after seal coat is performed.

c. The Contractor shall add the glass beads to the first coat while it is still wet and then paint a second coat to encapsulate the glass beads to help prevent slipping.

d. The Contractor shall install two (2) new “End of Drive Test” signs on existing posts in the concrete sidewalk, style and color to match existing signage. The Contractor shall replace six (6) ADA signs with new. Signs shall have International Symbol of Accessibility and the legally mandated “Minimum Fine $250” warning. The Contractor shall provide shop drawings of all signage for the DMV’s review.

e. Cleaning: Sweep surface with power broom supplemented by hand to eliminate loose material and dirt. Following cleaning, obtain approval from the DMV Project Manager prior to commencing marking work.

f. Paint System: Utilize traffic line paint with latex emulsion water base that is factory mixed, quick drying, and non-bleeding.

g. Striping: Paint with mechanical equipment providing uniform straight edges true to line. Apply two (2) separate coats of undiluted paint at 328 feet per gallon for four inch (4") stripes. Finish coat shall be free from light spots, discoloration, bleeding, or curling. Allow drying as recommended by the paint manufacturer.

h. Traffic Control Pavement Marking: Match existing paint on concrete curbs and asphalt directional arrows using same as existing colors. Utilize latex emulsion water base paint meeting State of California specifications. Paint arrows and other traffic symbols using standard specification. Paint arrows and other traffic systems using standard Caltrans stencils, and mark lettering with stencils.

Incorporate glass beads into all arrows and motorcycle skill test areas to improve longevity per Caltrans specification number 8010-21C-22 - Type II, available from the Caltrans Publication Unit.

i. Apply two (2) coats of paint to all existing painted areas and double line parking stalls with half circles connecting each line at the approach end or as single line, if existing.

j. Upon completion of line striping work, exclude all traffic from the work area for a minimum of eight (8) hours. Set up barricades, flasher lights, warning signs, and traffic direction signage around all work areas to allow sufficient drying time. Do not open work area to traffic until all striping has thoroughly dried.

(3). ATTENTION

a. CAUTION: Upon completion of seal coating and line striping, all traffic shall be excluded from the area for a minimum of eight (8) hours.

Barricade all areas to allow sufficient drying time. DO NOT OPEN TO

TRAFFIC UNTIL SEALER AND STRIPING IS THOROUGHLY DRIED.

b. The Contractor shall be held responsible for barricades and warning signs.

(4). OPERATIONS

a. Patching and skin patching may only be accomplished at a time designated by the DMV Project Manager. Work will be done in a manner to minimize interference with the operation of the facility. The Contractor shall place necessary barricades, flasher lights, and signs to direct traffic around the work and provide warning of excavations.

b. All seal coat and traffic control pavement marking work is to be performed

AFTER DMV BUSINESS HOURS AND/OR ON WEEKENDS AND HOLIDAYS

ONLY. Work done on weekdays must have prior approval by the DMV Project Manager. The intent of this item is to accomplish the work with the least disruption to the public.

E. SPECIFICATIONS FOR REMOVING AND REPLACING WHEEL STOPS

(1). TABLE OF QUANTITIES

ITEM ESTIMATED QUANTITY

Wheel Stops To Remove And Replace Thirty-Four (34)

(2). EXECUTION

a. The Contractor shall remove and replace all wheel stops (approximately thirty-four [34] per specifications).

b. Precast, steel-reinforced, air-entrained concrete, 4000-psi minimum compressive strength, four and a half to…