26_092 ITB CCP Overflow Parking Lot Bid Packe.pdf

INVITATION TO BID (ITB)

CAULEY CREEK PARK

CONSTRUCTION OF OVERFLOW

PARKING LOT

BID NUMBER 26-092

Release of Bid

March 6th, 2026

Bid Due Date

April 2nd, 2026 @ 2:00 PM ET

Questions must be asked electronically via BidNet:

Deadline for Questions

March 20th, 2026, 2:00 PM ET

Quotes, bids, and RFPs are electronically managed through the Georgia Purchasing Group by

BidNet, our online bidding/vendor registration system, on the City website:

https://www.johnscreekga.gov/Residents/Purchasing. To access the ITB document you must register with BidNet. Go to the City website above and click the link “register and view quote/bid/RFP opportunities”.

http://www.johnscreekga.gov/Residents/Purchasing http://www.johnscreekga.gov/Residents/Purchasing

PURPOSE, INTENT AND PROJECT DESCRIPTION

SCOPE OF WORK

The Contractor shall construct the project per:

• The Contract Documents, including but not limited to the scope of work and specifications;

• The Plans - drawings/details/specifications.

• Project Manual

• Purchase Order;

• Approved Schedule;

• City of Johns Creek ordinances and regulations;

• OSHA standards and guidelines;

• Any other applicable codes, laws and regulations, including but not limited to Section 45-10-20 through 45-10-28 of the Official Code of Georgia

Annotated, Title VI of the Civil Rights Act, Drug-Free Workplace Act, and all applicable requirements of the Americans with Disabilities Act of 1990

The contractor will be responsible for providing all labor, materials, and equipment necessary to perform the work. The contractor will be responsible for constructing all improvements shown on the plans unless specifically noted otherwise in the specifications/plans.

The contractor is responsible for inspecting the jobsite prior to submitting a bid. No change orders will be issued for differing site conditions. In case of discrepancies between the plans and specifications, the most stringent prevails.

The City reserves the right to award the two portions of the project (parking area and bioretention area) independently to separate bidders.

The successful bidder must have verifiable experience at construction of similar projects in accordance with these specifications. Bidder shall submit a minimum (3) references demonstrating experience completing projects of similar scope (please include contact email).

The City will inspect the work as it progresses in accordance with building permit requirements.

Contractor will be required to schedule those trade inspections with Community Development

Department Inspectors. Contractor can access through the CSS portal.

https://selfservice.johnscreekga.gov/EnerGov_Prod/SelfService#/home

BID QUESTIONS:

All questions related to the project and documents must be asked electronically through

BidNet. A formal response from the City will be made within 72 hours after the close of all questions submitted electronically via BidNet. Contact with City staff during the solicitation period is forbidden. Offerors may contact the procurement officer for any clarification on schedule and bid submissions at purchasing@johnscreekga.gov.

mailto:purchasing@johnscreekga.gov

PROCUREMENT SCHEDULE:

Bid Release March 6th, 2026

Deadline to Submit Questions March 20th, 2026, 2:00 PM ET

Deadline to Submit Bid April 2nd, 2026, 2:00 PM ET

Anticipated Work Session April 20th, 2026

Anticipated Council Meeting May 4th, 2026

Anticipated NTP May 2026

Completion Date November 2026

SPECIAL PROVISIONS

The following are special provisions prepared specifically for this contract and may conflict with parts of the standard specifications. If conflicts are evident, the special provisions shall take precedence over the standard specifications.

1. Contractor is to provide a list of all subcontractors with their bid, as well as key personnel intended to be working on the project.

2. Construction will be accomplished in an active park with all regular programs ongoing. The contractor is responsible for securing the project area and materials.

3. The project is expected to require the import of suitable fill. The City of Johns

Creek has adequate suitable fill for use by the contractor on site at Cauley Creek

Park at a location approximately 1200 FT southeast of the project site on the same property. The contractor will be responsible for the movement and placement of fill.

PROSECUTION AND PROGRESS

The Contractor will have (180) calendar days from issuance of Notice to Proceed to be substantially complete with the project. The Contractor will be considered substantially complete when all contract work except for punch list work has been completed and accepted.

The Contractor will mobilize with sufficient forces such that all construction identified as part of this contract shall be substantially completed by the completion date indicated above. Upon Notice of Award the Contractor will be required to submit a

Progress Schedule to the Capital Project Manager-Parks. The Contractor shall be assessed liquidated damages in the amount of $150.00 per calendar day for any work not completed by the deadline. Liquidated damages shall be deducted from the 10% retainage held by the City.

Normal workday for this project shall be 8:00 AM to 5:00 PM, and the normal work week shall be Monday through Friday. The City will consider extended workdays or work weeks upon written request. No work will be allowed on City holidays (a complete list can be found on the City website).

The Contractor shall not install lane closures or perform work or move equipment or materials on the traveled way that interferes with traffic flow between the hours of 6:00 am to 9:00 am and 4:00 pm to 7:00 pm (Monday through Friday), and 9:00 am to 1:00 pm on Saturday and Sundays.

The work will require the bidder to provide all labor, administrative forces, equipment, materials, and other incidental items to complete all required work. The City shall perform a Final Inspection upon notification from the contractor that all work is complete. A Punch List of found deficiencies will be submitted to the contractor upon completion of the Final Inspection. All repairs shall be completed by the Contractor at his expense prior to issuance of Final Acceptance.

The City will retain 10% of the fee due to the Contractor. The retainage will be paid as the final invoice after the project has been completed and accepted. All punch-list work must be completed before the release of any retainage.

PERMITS AND LICENSES

The Contractor shall procure all permits and licenses, pay all charges, taxes and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work. Any City permits will have fees waived. City permits may be obtained through the CSS Portal. https://selfservice.johnscreekga.gov/EnerGov_Prod/SelfService#/home

NOI Permits- Has been prepared by the Engineer of Record. Contractor shall submit and pay fee.

MATERIALS

Contractor will be responsible for quality control testing of materials incorporated into the project. All materials will meet appropriate specifications in the contract documents.

EXISTING CONDITIONS / DEVIATION OF QUANTITIES

All other work required by this ITB, plans, specs, standards, etc., but not specifically listed in the Bid Schedule, shall be considered “incidental work”. The bidder shall include the cost for all incidental work in the “Grading Complete” bid item. The contractor will notify the City in writing if quantities of contract items will exceed the plan. At no time will the contractor proceed with work outside the prescribed scope of services for which additional payment will be requested without the written authorization of the City.

All information given concerning existing conditions is for information purposes only. It is the

Contractors’ responsibility to inspect the project site to verify existing conditions prior to submitting their bid.

No adjustment will be made to the bid based on missing or inaccurate information on the plans.

Protection and Restoration of Property and Landscape The contractor shall use every precaution necessary to prevent damage or injury thereto, unless the removal, alteration, or destruction of such property is provided for under the contract.

When or where any direct or indirect damage or injury is done on account of any act, omission, neglect or misconduct in the execution of the work, or in consequence of the non-execution thereof by the contractor, he shall restore, at his/her own expense, such property to a condition similar or equal to that existing before such damage or injury was done, by repairing, rebuilding or otherwise restoring as may be directed, or she/he shall make good such damage or injury in an acceptable manner. The contractor shall correct all disturbed areas before the retainage will be released.

Safety

Beginning with mobilization and ending with acceptance of work, the contractor shall be responsible for providing a clean and safe work environment at the project site. The contractor shall comply with all OSHA regulations as they pertain to this project.

Miscellaneous

Appropriate levels of care will be employed by Contractor to restrict public access to uncured concrete. Concrete will be broom finished, edged and jointed.

The contractor shall saw cut as shown in the drawings to protect the remaining infrastructure.

INVOICING

The Contractor shall invoice monthly for work satisfactorily completed. Invoices and

Pay Applications need to be sent to the City’s Project Manager for approval.

REQUIRED BONDS

Bid Bond 5% of the proposed contract value.

Payment Bond 100% of contract value upon award of contract.

Performance Bond 100% of contract value upon award of contract

INSURANCE REQUIREMENTS

The Contractor shall, at its own cost and expense, obtain and maintain worker’s compensation and commercial general liability insurance coverage covering the period of this Agreement, such insurance to be obtained from a responsible insurance company legally licensed and authorized to transact business in the State of Georgia. The minimum limit for Worker’s Compensation Insurance shall be the statutory limit for such insurance. The minimum limits for commercial general liability insurance, which must include personal liability coverage will be $1,000,000 per person and $2,000,000 per occurrence for bodily injury and $500,000 per occurrence for property damage.

Contractor shall provide certificates of insurance evidencing the coverage requested herein before the execution of this Agreement, and at any time during the term of this

Agreement, upon the request of the City, Contractor shall provide proof sufficient to the satisfaction of the City that such insurance continues in force and effect.

The Certificate of Insurance shall have the City of Johns Creek 11360 Lakefield Drive, Johns Creek, GA 30097 as a plan holder and the COI shall have the additional insured box checked.

EXHIBIT B

COST PROPOSAL

Offerors shall enter their firm’s cost proposal plus add alternatives directly into

BidNet at the time of your bid submission.

EXHIBIT C.

REQUIRED FORMS AND DOCUMENTS

CITY OF JOHNS CREEK

PROPOSAL LETTER

We propose to furnish and deliver any and all of the deliverables and services named in the attached

Invitation to Bid (ITB) for which prices have been set. The price or prices offered herein shall apply for the period of time stated in the ITB.

It is understood and agreed that this proposal constitutes an offer, which when accepted in writing by Purchasing Office, City of Johns Creek, and subject to the terms and conditions of such acceptance, will constitute a valid and binding contract between the undersigned and the City of

Johns Creek.

It is understood and agreed that we have read the City's specifications shown or referenced in the

ITB and that this proposal is made in accordance with the provisions of such specifications. By our written signature on this proposal, we guarantee and certify that all items included in this proposal meet or exceed any and all such City specifications. We further agree, if awarded a contract, to deliver goods and services which meet or exceed the specifications. The City of Johns

Creek reserves the right to reject any or all submittals, waive technicalities, and informalities, and to make an award in the best interest of the city.

It is understood and agreed that this proposal shall be valid and held open for a period of Seventy

Five (75) days from proposal opening date.

PROPOSAL SIGNATURE AND CERTIFICATION

(Offeror to sign and return with proposal)

I certify that this proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the offeror. I further certify that the provisions of the Official Code of Georgia

Annotated, Sections 45-10-20 et. seq. have not been violated and will not be violated in any respect.

Authorized Signature Date

Print/Type Name

Print/Type Company Name Here

Purchasing Division

11360 Lakefield Drive | Johns Creek, GA 30097 | www.JohnsCreekGA.gov | 678-512-3200 http://www.johnscreekga.gov/

CITY OF JOHNS CREEK

DISCLOSURE FORM

This form is for disclosure of campaign contributions and family member relations with City of Johns

Creek officials/employees.

Please complete this form and return as part of your Quotes/RFP package when it is submitted.

Name of Offeror

Name and the official position of the Johns Creek Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.) Offeror(s) will list N/A-Not Applicable to the fields below, if applies:

List the dollar amount/value and description of each campaign contribution made over the past two

(2) years by the Applicant/Opponent to the named Johns Creek Official.

Amount/Value Description

Please list any family member that is currently (or has been employed within the last 12 months) by the City of Johns Creek and your relation:

IMMIGRATION AND SECURITY FORM

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with

O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Johns Creek has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of

1986 (IRCA), P.L. 989-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91. The [Contractor] further certifies that at the time of the execution of this contract, the [Contractor] employs employees.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the City of

Johns Creek, contractor will secure from such subcontractors(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Johns Creek at the time the subcontractor(s) is retained to perform such service.

Everify #

EEV / Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Date

(Contractor Name)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON

THIS DAY OF 201

Notary Public

My Commission Expires:

*As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the

“EEV/ Basic Pilot Program” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S.

Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

O.C.G.A. § 50-36-1(e)(2) Affidavit Verifying Lawful Presence in the United States

(Individual submitting proposal on behalf of firm or individual)

By executing this affidavit under oath, as an applicant for a(n) , as referenced in O.C.G.A. § 50-36-1, from the City of Johns Creek, a municipal corporation of the State of Georgia, the undersigned applicant verifies one of the following with respect to my application for a public benefit:

I am a United States citizen.

I am a legal permanent resident of the United States.

I am a qualified alien or non-immigrant under the Federal Immigration and Nationality Act with an alien number issued by the Department of Homeland Security or other federal immigration agency.

My alien number issued by the Department of Homeland Security or other federal immigration agency is: .

The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least one secure and verifiable document, as required by O.C.G.A. § 50-36- 1(e)(1), with this affidavit.

The secure and verifiable document provided with this affidavit can best be classified as:

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in this affidavit shall be guilty of a violation of O.C.G.A. § 16-10-20, and face criminal penalties as allowed by such criminal statute.

Executed in (city), (state).

Signature of Applicant

Printed Name of Applicant and Title

Subscribed and sworn to before me on this the day of , 20 .

(Clerk/Notary Public)

My commission expires:

CERTIFICATION ON SPONSER

DRUG-FREE WORKPLACE

I hereby certify I am a principle and duly authorized representative of , (“Contractor”), whose address is

, and I further certify that:

(1) The Provisions of Section 50−24−1 through 50−24−6 of the Official Code of Georgia Annotated, relating to the “Drug−Free Workplace Act” have been complied with in full; and

(2) A drug−free workplace will be provided for Contractor’s employees during the performance of the Agreement; and

(3) Each Subcontractor hired by Contractor shall be required to ensure that the subcontractor’s employees are provided a drug−free workplace. Contractor shall secure from the Subcontractor the following written certification: “As part of the subcontracting agreement with Contractor, certifies to Contractor that a drug−free workplace will be provided for the Subcontractor’s employees during the performance of this Agreement pursuant to paragraph (7) of subsection (b) of the Official Code of Georgia Annotated, Section 50−24−3”; and

(4) The Undersigned will not engage in unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the Agreement.

CONTRACTOR

Date: Signature:

Print Name: Title:

LIST OF SUBCONTRACTORS

I do , do not _, propose to subcontract some of the work on this project.

I propose to Subcontract work to the following subcontractors:

SUBCONTRACTOR WORK TO BE PERFORMED % OF THE

WORK

Company Name:

• Prime Contractor required to submit E-verify affidavit's for each Subcontractor performing services. Subcontractor Affidavit OCGA 13-10-91 form.

ITB 26-092 Firm

BID BOND

KNOW ALL MEN BY THESE PRESENTS, THAT

(Name of Contractor)_

(Address of Contractor) at

(Corporation, Partnership and or Individual) hereinafter called Principal, and

(Name of Surety)

(Address of Surety

A corporation of the State of , and a surety authorized by law to do business in the State of Georgia, hereinafter called Surety, are held and firmly bound unto

City of Johns Creek Georgia

(Name of Obligee)

10700 Abbotts Bridge Rd., Suite 190, Johns Creek, Georgia 30097

(Address of Obligee)

Hereinafter referred to as Obligee, in the penal sum of

Dollars ($ ) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

WHEREAS, the Principal is about to submit, or has submitted, to the City of Johns Creek, Georgia, a proposal for furnishing materials, labor and equipment for:

26-092 Cauley Creek Park Overflow Parking Lot

WHEREAS, the Principal desires to file this Bond in accordance with law in lieu of a certified

Bidder’s check otherwise required to accompany this Proposal.

NOW, THEREFORE, the conditions of this obligation are such that if the bid is accepted, the

Principal shall within ten days after receipt of notification of the acceptance execute a Contract in accordance with the Bid and upon the terms, conditions, and prices set forth in the form and manner required by the City of Johns Creek, Georgia, and execute a sufficient and satisfactory

Performance Bond and Payment Bond payable to the City of Johns Creek, Georgia, each in an amount of 100% of the total Contract Price, in form and with security satisfactory to said the City of Johns Creek, Georgia, and otherwise, to be and remain in full force and virtue in law; and the

Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to the City of Johns Creek, Georgia, upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages.

PROVIDED, FURTHER, that Principal and Surety agree and represent that this bond is executed pursuant, to and in accordance with the applicable provisions of the Official Code of Georgia

Annotated, as Amended, including, but not limited to, O.C.G.A. SS 13-10-1, et. Seg. And SS 36-

86-101, et. Seg. And is intended to be and shall be constructed as a bond in compliance with the requirements thereof.

Signed, sealed, and dated this day of A.D., 20

ATTEST:

(Principal Secretary) (Principal)

(SEAL) BY:

(Witness to Principal) (Address)

(Address)

(Surety)

ATTEST

BY:

(Attorney-in-Fact) and Resident Agent

(Attorney-in-Fact)

(Seal)

(Witness as to Surety)

Form W-9 (Rev. March 2024)

Request for Taxpayer Identification Number and Certification

Department of the Treasury Internal Revenue Service Go to www.irs.gov/FormW9 for instructions and the latest information.

Give form to the requester. Do not send to the IRS.

Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below.

P ri nt o r ty pe

S ee

S p ec if ic In st ru ct io n s on p ag e

3.

1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner’s name on line 1, and enter the business/disregarded entity’s name on line 2.)

2 Business name/disregarded entity name, if different from above.

3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check only one of the following seven boxes.

Individual/sole proprietor C corporation S corporation Partnership Trust/estate

LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) Note: Check the “LLC” box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate box for the tax classification of its owner.

Other (see instructions)

3b If on line 3a you checked “Partnership” or “Trust/estate,” or checked “LLC” and entered “P” as its tax classification, and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check this box if you have any foreign partners, owners, or beneficiaries. See instructions

4 Exemptions (codes apply only to certain entities, not individuals;

see instructions on page 3):

Exempt payee code (if any)

Exemption from Foreign Account Tax Compliance Act (FATCA) reporting code (if any)

(Applies to accounts maintained outside the United States.)

5 Address (number, street, and apt. or suite no.). See instructions.

6 City, state, and ZIP code

Requester’s name and address (optional)

7 List account number(s) here (optional)

Part I Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.

Note: If the account is in more than one name, see the instructions for line 1. See also What Name and Number To Give the Requester for guidelines on whose number to enter.

Social security number or Employer identification number

Part II Certification Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue

Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.

Sign Here

Signature of U.S. person Date

General Instructions Section references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.

What’s New Line 3a has been modified to clarify how a disregarded entity completes this line. An LLC that is a disregarded entity should check the appropriate box for the tax classification of its owner. Otherwise, it should check the “LLC” box and enter its appropriate tax classification.

New line 3b has been added to this form. A flow-through entity is required to complete this line to indicate that it has direct or indirect foreign partners, owners, or beneficiaries when it provides the Form W-9 to another flow-through entity in which it has an ownership interest. This change is intended to provide a flow-through entity with information regarding the status of its indirect foreign partners, owners, or beneficiaries, so that it can satisfy any applicable reporting requirements. For example, a partnership that has any indirect foreign partners may be required to complete Schedules K-2 and K-3. See the Partnership Instructions for Schedules K-2 and K-3 (Form 1065).

Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS is giving you this form because they

Cat. No. 10231X Form W-9 (Rev. 3-2024)

REFERENCES

REFERENCES: Please provide the City with three(3) clients of similar size and scope of work. You may submit your standard list of references as opposed to using this form, but you still need to complete and sign at the bottom.

REFERENCE # 1

Name of Entity/Firm:

Mailing Address:

City/State/Zip Code:

Contact Person Name:

Contact Phone Number and Email:

Date When Work Performed:

Description of Work Performed _

REFERENCE # 2

Description of Work Performed

REFERENCE # 3

Description of Work Performed

EXHIBIT D.

LOCATION MAP

Cauley Creek Park

Overflow Parking Lot Area

7255 Bell Road Johns Creek GA 30097