CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF MOTOR VEHICLES

ADMINISTRATIVE SERVICES DIVISION

P.O. BOX 932382

SACRAMENTO, CA 94232-3820

California Relay Telephone Service for the deaf or hard of hearing from TDD Phones: 1-800-735-2929; from Voice Phones: 1-800-735-2922

ADM 668 (REV. 1/2019) DMVWeb A Public Service Agency

26-057

INVITATION FOR BID

Notice to Prospective Bidders

April 29, 2026

You are invited to review and respond to this Invitation for Bid (IFB) entitled 26-057 – Commercial Driver License (CDL) Basic Skills Test Training for Employer Testing Program (ETP) Examiners in Southern California. This IFB is advertised in the California State Contracts Register through Cal eProcure at:

http://www.caleprocure.ca.gov or http://www.dgs.ca.gov

Please note that you must register with Cal eProcure in order to download IFB packages and any other provided documents from the Cal eProcure website.

Bidders are advised to check the Cal eProcure website for addendums, modifications, and updates to the bid documents. The Department of Motor Vehicles (DMV) is not responsible for failure of the prospective bidder to check for any bid document updates, changes, or answers to questions posted on Cal eProcure. Failure to periodically check the website will be at the bidder's sole risk.

In submitting your bid, you must comply with the instructions found herein. Your bid must be submitted via email (the DMV will not accept a mailed or hand-delivered bid).

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site:

http://www.dgs.ca.gov

In the opinion of the DMV, this IFB package is complete and without need of explanation. The contact person for this IFB is:

Anne Mearlon Department of Motor Vehicles

Phone: (916) 818-2849 Email: anne.mearlon@dmv.ca.gov

Please note that no verbal information given will be binding upon the state unless such information is issued in writing as an official addendum.

ANNE MEARLON

Contract Administrator http://www.dgs.ca.gov/

TABLE OF CONTENTS

SECTION

➢ BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

2. Bidder Qualifications

3. Schedule of Events

4. Written Questions

5. Submission of Bid

6. Bid Opening

7. Disposition of Bids

8. Evaluation and Selection

9. Notice of Intent to Award Contract

10. Protest

11. Notice of Contract Award

12. Standard Conditions of Service

13. Required Documents (Awarded Contractor)

14. Bid Preference(s)

15. Bid Incentive(s)

16. Generative Artificial Intelligence (GenAI)

➢ STANDARD AGREEMENT FORM (SAMPLE)

➢ EXHIBIT A – Scope of Work

➢ EXHIBIT B – Budget Detail and Payment Provisions

➢ EXHIBIT C – General Terms and Conditions

➢ EXHIBIT D – Special Terms and Conditions

➢ EXHIBIT E – Additional Provisions

➢ APPENDIX A The United States Department of Transportation Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A

➢ APPENDIX E The United States Department of Transportation Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A

➢ REQUIRED BID DOCUMENTS CHECKLIST

➢ ATTACHMENT 1 – Bid/Bidder Certification Sheet

➢ ATTACHMENT 2 – Cost Sheet

➢ ATTACHMENT 3 – Payee Data Record

➢ ATTACHMENT 4 – Bidder Declaration & Subcontractor/Supplier List

➢ ATTACHMENT 5 – Darfur Contracting Act

➢ ATTACHMENT 6 – California Disabled Veteran Business Enterprise Participation Requirement and Incentive

➢ ATTACHMENT 7 – California Civil Rights Laws Certification

BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

A. Commercial Driver License (CDL) basic skills test training for Employer Testing Program (ETP) examiners in Southern California. Term: Twenty-Four (24) months with a DMV option to extend for twelve (12) months additional (see Schedule of Events for proposed start date of contract). See Exhibit A, Scope of Work, for a complete description of services.

2. Bidder Qualifications

A. Three (3) years of verifiable experience training commercial drivers is required of any participating instructor.

B. Bidder must provide verifiable resumes for all instructors that include educational background, certificates of completion, diplomas, and length of experience teaching prior to the Contract being fully executed.

C. Training instructors must possess a valid Class A combination vehicle license issued by the California Department of Motor Vehicles (DMV) with a passenger endorsement.

D. The training must be provided at the Contractor’s training facility. The Contractor’s training facility must be within an eighty (80) mile radius of the following DMV locations:

(1). Fontana Commercial Drive Test Center (CDTC): 10207 Poplar Avenue, Fontana, CA 92335

OR

(2). Gardena Commercial Drive Test Center (CDTC): 14825 Avalon Blvd., Gardena, CA 90248

E. All instructors are subject to approval by both the DMV Project Manager and the Contractor prior to award of the Agreement, and no less than five (5) business days prior to the scheduled start date of a training class.

F. All Contractor Instructors who meet the resume and proof of experience requirements are required to attend a training overview conducted by the Department’s Training Branch prior to commencement of any training.

G. The training site is subject to approval by DMV’s Project Manager prior to award of the contract and no less than five (5) business days prior to the scheduled start date of a training class.

H. Refer to required bid documents checklist.

I. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, the bidder represents that it is not a target of Economic Sanctions. Should the State determine, at any time prior to the execution of a contract, that the bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the bidder’s bid by the DMV.

3. Schedule of Events

Event Date Time

(1). IFB available to prospective bidders: 4/29/2026 N/A

(2). Written questions regarding IFB are due by:

(Note: See additional info in Section 4.)

5/14/2026 4:00 pm

(3). Written responses to questions released by: 5/18/2026 4”00 pm

(4). Final date for bid submission:

(Note: See additional info in Section 5.)

5/21/2026 5:00 pm

(5). Date of bid opening:

(Note: See additional info in Section 6.)

5/22/2026 9:00 am

(6). Proposed start date of contract: 7/1/2026 or upon contract approval

N/A

4. Written Questions

A. Submit all written questions via email to the contact person indicated on the cover page of this IFB package no later than the date and time specified in the Schedule of Events. Written responses to IFB questions will be released by the date and time specified in the Schedule of Events and viewable in the online project advertisement in Cal eProcure at:

http:/www.caleprocure.ca.gov.

5. Submission of Bid

A. Bids must be received via email no later than the date specified in the Schedule of Events. The DMV will not accept any bids that are mailed or hand-delivered.

(1). Bids shall be emailed in non-fillable PDF format (one [1] file that includes all required bid documents) to DMVBIDS@dmv.ca.gov. Only bids sent to this email will be considered.

Bids that contain any bid information in the body of the email may be rejected. Bids shall be sent to the email address listed above and contain the following information in the Subject Line only:

a. Bid # 26-057 for ANNE MEARLON for CDL SKILLS TEST TRAINING FOR ETP EXAMINERS in SOUTHERN CA, Due: MAY 22, 2026

1. Bids may be deemed non-responsive if the subject line does not contain the above information.

(2). Emails shall not exceed one hundred (100) megabytes (MB) in size.

(3). Emailed bids will not be opened until after the date specified in the Schedule of Events.

(4). Bidders that send bid submission emails that are successfully received by the DMV at the above email address will receive an automated confirmation of bid received email response (the response will only acknowledge the receipt of an email and not identify the bid number or service/project description). In the event a bidder does not receive an automated confirmation of bid received email response after sending a bid submission email to the above email address, the bidder shall be responsible for confirming the DMV’s receipt of their bid with the contact person indicated on the cover page of this IFB package.

mailto:DMVBIDS@dmv.ca.gov

B. Bids must be received by the DMV no later than the date specified in the Schedule of Events.

Any bid received after the specified due date shall be rejected.

C. Bids shall include all required bid documents identified in the Required Bid Documents Checklist. Only submit the required bid documents with your bid, not the entire IFB package. Bids not including the required bid documents shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

D. Bidders are responsible for ensuring the accessibility and legibility of the submitted documents.

Bids that are not accessible or legible may be rejected.

E. All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm.

F. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications shall not be considered and shall cause a bid to be rejected.

G. Costs for developing bids in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the DMV.

H. An individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet (Attachment 1). The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

I. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, shall not be considered.

J. A bidder may withdraw their bid by submitting a written withdrawal request to the DMV, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

K. The DMV may modify this IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

L. Bidders are cautioned to not rely on the DMV during the evaluation to discover and report to the bidder any defects and errors in the submitted documents. Bidders, before submitting their documents, should carefully proof them for errors and adherence to the IFB requirements.

M. Where applicable, bidders should carefully examine work sites and specifications. Bidders shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount shall be made due to a lack of careful examination of work sites and specifications.

N. All documents submitted in response to this solicitation will become the property of the State of California and may be subject to the California Public Records Act (Government Code section 6250 et seq.). This includes any contact information within the documents, including that of references. Additionally, to the extent that a bidder believes its bid contains trade secret or proprietary information intended to be confidential, it is the bidder’s responsibility to identify and redact such information. A separate redacted copy of the bid must be submitted along with the original unredacted bid, and it will be the bidder’s responsibility to defend any redactions should a requester dispute them under the Public Records Act. In the absence of a pre-redacted bid, the DMV will treat the entire bid as a public record, except any information the DMV is required to redact under California law.

6. Bid Opening

A. If you plan to attend the public bid opening, you must email the contact person indicated on the cover page of this IFB no less than 24 hours prior to the bid opening date and time. The contact person will email the bid opening information, held virtually through Microsoft Teams.

7. Disposition of Bids

A. All documents submitted in response to this IFB shall become the property of the State of California, and shall be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.). However, the contents of all proposals, draft bids, correspondence, agenda, memoranda, working papers, or any other medium which discloses any aspect of a bidder's bid, shall be held in the strictest confidence until notice of award is released. The content of all working papers and discussions relating to a bid shall be held in confidence indefinitely, unless the public's interest is best served by an item’s disclosure because of its direct pertinence to a decision, agreement, or evaluation of a bid.

8. Evaluation and Selection

A. Each bid shall be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

B. The DMV shall put each bid through a process of evaluation to determine its responsiveness to the DMV's needs.

C. A bidder may be deemed not responsible and their bid may be rejected if they have previously been terminated for cause/breach for the same or similar services at the location designated in this IFB.

D. All bids may be rejected whenever the DMV determines that the cost is not reasonable or otherwise in the best interest of the DMV. There is no requirement to award a contract if, in the opinion of the DMV, no bids were received containing a reasonable contract price or if there is another business-based reason not to make an award.

E. Bids that contain false or misleading statements, or which provide references that do not support an attribute or condition claimed by the bidder, may be rejected. If, in the opinion of the DMV, such information was intended to mislead the DMV in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it shall be the basis for rejection of the bid.

F. A bid may be rejected if it is conditional or incomplete. The DMV may reject any or all bids and may waive any immaterial deviation in a bid. The DMV's waiver of immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the contract.

G. A bid may be rejected if it contains any alterations of form or other irregularities of any kind.

The DMV does not accept alternate contract language from prospective contractors. Bids with such language shall be considered a counter proposal and shall be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. The GTC may be viewed on the internet at: http://www.dgs.ca.gov.

H. The final selection shall be made on the basis of the lowest responsible responsive bid. In the event there is tie, each of the tied bidders shall be contacted by the contact person indicated on the cover page of this IFB regarding a date and time for a flip of a coin. The bidder whose bid was received first shall make the call. Bidders or their authorized representative(s) are allowed to be present for the flip of the coin.

9. Notice of Intent to Award Contract

A. Upon written request by any bidder via email prior to the date of bid opening specified in the Schedule of Events, the DMV shall email bidders and post in a public accessible place, a written notice of intent to award contract no less than five (5) DMV business days prior to awarding the contract. All written requests must be submitted to and received by the contact person indicated on the cover page of this IFB prior to the date of bid opening.

B. Whenever a contract is awarded under a procedure which provides for competitive bidding, but the contract is not to be awarded to the lowest bidder, the DMV shall:

(1). Notify the lowest bidder in writing by email no less than five (5) DMV business days prior to the award of the contract.

10. Protest

A. If any bidder, prior to the award of the contract, files an initial protest with the DMV and the Department of General Services (DGS) on the grounds that the protesting bidder is the lowest responsive responsible bidder, the contract shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

B. Within five (5) calendar days after filing an initial protest with the DMV and DGS, the protesting bidder shall file a full and complete written statement with the DMV and DGS specifying the grounds for the protest, including: the IFB number, the name of the State agency involved, and the agency contract person. Protestants should also include their fax number if they have one.

C. A written protest must be sent by email to the DGS, Office of Legal Services (OLS) at OLSProtests@dgs.ca.gov, as well as the Contract Administrator listed on the cover letter of this

IFB.

11. Notice of Contract Award

A. The DMV shall email, fax, or mail bidding contractors a written notice of contract award.

12. Standard Conditions of Service

A. Following the release of the written notice of contract award, the DMV shall email, fax, or mail the awarded contractor a prepared contract for signature that includes a cover letter instructing the awarded contractor on how to proceed. The cover letter may request that additional information and/or required documents be provided by the awarded contractor before the contract can be fully executed.

B. Services shall be available on the expressed date set by the DMV after all approvals have been obtained and the contract is fully executed.

C. All performance under the contract shall be completed on or before the termination date of the contract.

D. No oral understanding or agreement shall be binding on either party.

13. Required Documents (Awarded Contractor)

A. Prior to approval of the contract, unless otherwise specified below, the awarded contractor shall provide the DMV with all of the following required documents within ten (10) calendar days after the contract has been forwarded to the awarded contractor for signature. If the awarded contractor fails to provide the DMV with all of the following required documents within the above specified number of calendar days after the contract has been forwarded to the awarded mailto:OLSProtests@dgs.ca.gov contractor for signature, the DMV may deem the awarded contractor as non-responsive and may rescind the contract award:

(1). Contractor Certification Clauses

a. The awarded contractor shall sign and submit to the DMV, page one (1) of the Contractor Certification Clauses (CCC) which can be found on the Internet at:

http://www.dgs.ca.gov.

(2). Insurance Requirements

a. When requested by the DMV, the awarded contractor shall provide the DMV with all of the following certificate(s) of insurance (Note: The DMV shall not be responsible for any premiums or assessments on insurance policies):

1. Commercial General Liability

A. Coverage shall provide limits of not less than $1,000,000.00 per occurrence for bodily injury and property damage liability combined. The policy shall include coverage for liabilities arising out of premises operations, independent contractors, products/completed operations, personal and advertising injury and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability.

B. The insurance policy shall include the following additional insured endorsement that shall be under form acceptable to DGS, Office of Risk and Insurance Management (ORIM):

(1). The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California.

2. Worker’s Compensation

A. Employer liability limits of not less than $1,000,000.00 are required if the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California. The awarded contractor shall maintain statutory workers compensation and employer’s liability coverage for all of its employees who will be engaged in the performance of the contract. If the awarded contractor does not employ any person, in any manner, so as to not become subject to the Workers’ Compensation laws of California, the awarded contractor shall contact the DMV Contract Administrator to request a Workers’ Compensation Exemption Certification form. This form shall be completed by the awarded contractor and submitted to the DMV prior to approval of the contract.

14. Bid Preference(s)

A. The following preferences are applicable to this IFB:

(1). Small Business Enterprise (SBE) Preference

a. SBE Preference information can be found at the following internet web site:

http://www.dgs.ca.gov.

(2). Non-Small Business (Non-SB) Preference

a. Non-SB preference information can be found at the following internet web site:

http://www.dgs.ca.gov (Note: Non-SB Preference cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

15. Bid Incentive(s)

A. The following incentive is applicable to this IFB:

(1). Disabled Veteran Business Enterprise (DVBE) Participation Incentive

a. See Attachment 6 for DVBE Participation Incentive information (Note: DVBE Participation Incentive cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

16. Generative Artificial Intelligence (GenAI)

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such nondisclosure.

D. Upon notification by a Bidder of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

The remainder of this page is intentionally left blank.

DO NOT COMPLETE OR SUBMIT WITH YOUR BID!

EXHIBIT A

SCOPE OF WORK

1. Contractor’s Full Business Name (to be completed by the DMV), hereinafter referred to as the Contractor, agrees to provide the Department of Motor Vehicles (DMV) all labor, tools, materials, equipment, and travel necessary to perform Commercial Driver License (CDL) skills test administration training based on skills testing models from both the 2019 and the 2023 California CDL Examiner Manual for the term of this Agreement. This training is for private industry commercial skills test examiners employed by companies participating in the Employer Testing Program (ETP) licensed through DMV’s Occupational Licensing (OL) division in Southern California.

2. The training must be provided at the Contractor’s training facility located at ______ (to be completed by the DMV). The Contractor’s facility must be located within an eighty (80) mile radius of either:

(1). Fontana Commercial Drive Test Center (CDTC): 10207 Poplar Avenue, Fontana, CA 92335

OR

(2). Gardena Commercial Drive Test Center (CDTC): 14825 Avalon Blvd., Gardena, CA 90248

3. Commencement of Work

A. The Contractor shall commence work under this Agreement on the specified start date provided by the DMV Project Manager following the execution of this Agreement by the State. The DMV Project Manager shall provide the Contractor with written notification of the start date prior to the Contractor commencing work under this Agreement.

4. The Th Contractor’s training facility shall be available Monday through Friday, 7:30 a.m. to 5:30 p.m., excluding state holidays as indicated on the DMV’s website:

http://www.dmv.ca.gov/portal/dmv/dmv/offices. The training services shall be performed Monday through Friday, 8:00 a.m. to 5:00 p.m., as scheduled by the DMV Project Manager.

5. The Project Managers during the term of this Agreement shall be:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

6. Any questions or issues regarding the management of this Agreement shall be directed to the following Contract Coordinators:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Address: TBD Address: TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD http://www.dmv.ca.gov/portal/dmv/dmv/offices

7. In the event of any changes to the name, address, and/or contact information for the Project Managers and/or Coordinators identified in this Exhibit, the party making the changes shall notify the other party in writing.

8. Detailed description of work to be performed and duties of all parties:

A. GENERAL INFORMATION

(1). In accordance with the Commercial Motor Vehicle Safety Act of 1986, the Federal Motor Carrier Safety Administration issued guidelines to establish minimum standards for state testing and licensing of commercial motor vehicle drivers. To comply with these guidelines, the DMV has developed one (1) training program for ETP Examiners who test commercial drivers.

B. TRAINING PROGRAM

(1). The training program is as follows:

a. Four (4) day training program designed for new examiners and examiners in need of refresher or recertification training.

b. Currently, the training program utilizes the Skills Pad Layout as defined in the 2019 CDL Examiner Manual. However, the training program may change during the term of this Agreement to include the Skills Pad Layout as defined in the 2023 CDL Examiner Manual. Therefore, the Contractor must be prepared to provide either layout. Both layouts are included within this Exhibit.

c. The above course is subject to change by mutual agreement between the Contractor and the DMV Project Manager. The changes shall be made in writing via email within twenty-four (24) hours at no additional cost to the DMV.

C. CONTRACTOR REQUIREMENTS

(1). The Contractor’s training facility must be located within an eighty (80) mile radius of either:

a. Fontana Commercial Drive Test Center (CDTC): 10207 Poplar Avenue, Fontana, CA 92335

OR

b. Gardena Commercial Drive Test Center (CDTC): 14825 Avalon Blvd., Gardena, CA 90248.

(2). A classroom shall be available daily from 7:30AM to 5:30PM for each specified training program.

(3). Classrooms shall be equipped with computer access, internet connectivity via WIFI, a PowerPoint type projector (or 55-inch monitor or larger) that shall allow HDMI connectivity, whiteboard, desks/tables to accommodate no less than 12 adults, and a storage area for the DMV CDL supplies.

(4). Two (2) Contractor instructors shall be available for eight (8) hours of uninterrupted daily instruction (from 8:00AM to 5:00PM) for each specified training program. If less than eight (8) hours of Contractor instruction occurs due to a Contractor vehicle or the Contractor’s instructors being unavailable, the result shall be non-payment for the day.

(5). The Contractor’s instructors must hold valid commercial driver’s licenses. At a minimum, for each required training day, the Contractor will provide two (2) instructors who, between them, are qualified to operate the following vehicles:

a. Class A vehicle with manual transmission, airbrakes, and fifth wheel coupling system.

b. Class B passenger vehicle with air brakes.

(6). All Contractor instructors are required to submit verifiable resumes that include educational background/certificates of completion/diplomas and length of experience as a driver and/or instructor. A minimum of three (3) years of verifiable experience as a commercial driver or a minimum of one (1) year as a commercial driver instructor is required of any participating instructor. Subsequent resumes shall be submitted no less than five (5) DMV business days prior to the scheduled start date of any training class.

All drivers are subject to approval by the DMV Project Manager prior to any training being conducted.

(7). All Contractor instructors must successfully pass a commercial skills test conducted by a DMV Instructor. The skills test will match the Contractor instructor’s license class, endorsements, and restrictions, and will include a full vehicle inspection (including all air brake system checks), Basic Control Skills Test (both 2019 Legacy and 2023 Modernized), and a road test in a commercial vehicle representative of the instructor’s license class, including any endorsements or restrictions.

(8). All Contractor instructors who meet the DMV’s training requirements are required to attend a training overview conducted by the DMVs Learning and Development Branch and shall demonstrate the proficient use of supplied lesson plan prior to any training commencing.

(9). The vehicle types listed below shall be provided (owned, leased, or rented) by the Contractor and shall be available for the vehicle inspections, basic control skills, and road tests (hands-on vehicle demonstrations) for each specified training program.

These vehicles shall be operational and meet Federal safety standards. Any bus or van used during training shall meet safety standards for passenger-carrying vehicles.

Replacement vehicles shall be made available within two (2) hours upon discovery if any vehicle is found to be deficient in any of the above requirements.

a. One (1) conventional tractor, which can be coupled and uncoupled, with a Gross Combination Weight Rating (GCWR) of 26,001 lbs. or greater. The tractor shall be equipped with a manual transmission (minimum of eight [8] gears forward), fifth wheel coupling system, and an airbrake system. The tractor shall be equipped with a bench seat in the sleeper area that accommodates at least four

(4) examiners. If the vehicle does not currently have a bench seat in the sleeper area, it must be retrofitted within thirty (30) calendar days.

b. A bus with a Gross Vehicle Weight Rating (GVWR) of 26,001 lbs. or greater equipped with an airbrake system and seating to accommodate at least 16 passengers.

c. A Class B 2-axle or 3-axle vehicle with a GVWR of 26,001 lbs. or greater.

d. One (1) semi-trailer, which can be coupled and uncoupled with a conventional tractor, with a GVWR of 10,001 lbs. or greater.

1. A trailer with adjustable tandem axles for observation and/or demonstration for pre-trip is optional.

e. One (1) dead axle used for demonstration of function and identification of parts for airbrake and axle items (optional).

f. A selection of individual commercial vehicle parts displayed and available for identification and functionality purposes in classroom or other appropriate area.

g. An unobstructed area that allows for two (2) commercial vehicles to be used to demonstrate two (2) Basic Control Skill (BCS) exercises simultaneously. The BCS area shall be used solely for BCS demonstrations and practice BCS testing, shall not have interference from outside traffic, shall take place on private property (owned, leased, or rented), and if applicable, shall have an agreement by the property owner for BCS testing use. The area shall be within a 10-minute drive time from the Contractor’s classroom facilities. The area shall be safe and free of debris and shall have a toilet and hand-washing facility for the trainees (portable or otherwise). Each skill exercise shall be delineated by painted lines or a minimum of eight (8) cones and/or delineators for Legacy testing and 17 cones and/or delineators for 2023 BCS Modernization. This area shall be set up by the Contractor’s instructors prior to each training session.

h. The BCS area must be able to accommodate two (2) different BCS test layouts:

the traditional or “Legacy” layout as defined in the 2019 California CDL Examiner Manual and the “Modernized” layout as defined in the 2023 California CDL Examiner Manual. Layout dimensions are provided within this Exhibit.

i. An optional driving area for the trainees that is not affected by or encroaching on the skills area mentioned in the section above. The driving area shall allow for the trainees to shift gears up and down, to build consistent speeds of at least 30 m.p.h., and make both left and right turns.

j. The BCS and driving areas are subject to inspection and approval by the DMV Project Manager no less than five (5) DMV business days prior to any training being conducted.

D. 4-DAY TRAINING PROGRAM DESIGNED FOR EXPERIENCED EXAMINERS

(1). Training Program Requirements

a. In the 4-day training program, the Contractor and the DMV shall train ETP Examiners based on the federal mandates identified in the class outline, located within this section.

b. The Contractor shall provide classroom facilities for two (2) days of the 4-day training sessions. The classroom will be used by the DMV’s instructors for conducting training at their discretion during the two (2) designated days of the training program.

c. The Contractor shall provide two (2) instructors for two (2) days (days 3 and 4) of each 4-day training session. The DMV shall provide two (2) instructors for each 4-day training session. The DMV shall have the option of changing the Contractor’s training days due to inclement weather or with a verbal agreement by both the Contractor and DMV instructors at no additional cost to the DMV.

The DMVs instructors shall conduct the first two (2) days of training online for each of the 4-day training sessions.

1. Days 3 and 4 shall be conducted at the Contractor’s facility utilizing the Contractor’s instructors.

d. The Contractor shall provide one (1) Class A combination vehicle and one (1) Class B bus for the purpose of vehicle inspection demonstration during days 3 and 4 of the 4-day training session.

e. The Contractor shall provide the vehicle types identified in the “CONTRACTOR REQUIREMENTS” section of this Exhibit for pre-trip inspection and basic control skills (hands-on vehicle demonstrations). All vehicles shall be made available for instruction on days 3 and 4 from 8:00AM to 5:00PM.

f. The DMV shall furnish course materials and present classroom segments on vehicle operations. Demonstrations with various commercial vehicles shall be the responsibility of the Contractor at the Contractor’s training site.

(2). Training Objectives (4-Day Course for ETP Examiners)

a. At the conclusion of the 4-day training session, participants must successfully demonstrate the ability to:

1. Administer a complete vehicle inspection based on the California CDL Examiner Manual.

2. Administer a basic control skills test based on the California CDL Examiner Manual.

3. Properly score a road test based on the California CDL Examiner Manual.

(3). Class Outline (4-Day Course for ETP Examiners)

a. Online self-paced, prior to Webinar attendance

1. Modules cover in-depth individual changes and updates to the program along with knowledge assessments.

A. Resources

B. CDLEM

C. Vehicle Inspection

D. Basic Control Skills

E. Road Test

2. Day One: Live Webinar (No Contractor’s Requirements)

A. Welcome and Housekeeping

B. Introductions

C. Overview of training schedule

D. Resources (digital and physical)

E. Introduction: Program Overview and history

F. Classifications, Endorsements, and Restrictions

G. Vehicle Inspection Test: In-Depth review of procedures

H. Air Brakes

3. Day Two: Live Webinar (No Contractor’s Requirements)

A. Basic Control Skills Test: In-Depth review of procedures

B. Road Test Scoring Criteria

C. Open Q&A regarding all CDL procedures

D. Wrap-up

4. Day Three: Vehicle Inspection Demonstrations (at Contractor’s Location)

A. Classroom (2 hours)

(1). Housekeeping (facility)

(2). Brief Introductions

(3). VI instructions

(4). Clipboard criteria

(5). Air Brakes Review. Q&A

(6). Basic Control Skills Review Q&A

B. Outside Exercises with Vehicles: (5 hours)

(1). In small groups, cover VI criteria with vehicles. Ensure groups have opportunity for Class A and Class B Passenger Vehicles.

(2). Basic Control Skills Mock Tests: Ensure groups change between vehicle types and score within guidelines to certify.

5. Day Four: Vehicle Inspect Certification and Road Tests (at Contractor’s Location)

A. Vehicle Inspection Certification: (2 hours)

(1). In small groups, conduct mock tests with contractor instructors acting as applicants.

(2). Students act as the Examiner.

(3). Group score must be within guidelines to certify.

B. Road Tests in Vehicles: (5 hours)

(1). Drivers act as applicants.

(2). Drivers will drive on a predetermined drive test route developed previously by DMV Instructors.

(3). DMV Instructor gives road test directions.

(4). Groups must score within guidelines to certify.

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APPENDIX A – 2019 LEGACY BCS EXERCISE DIAGRAMS

Straight Line Backing

Offset Backing

Dimensions

12 ft

Minimum

40 ft

12 inches or width of cone base

100 ft Class B

140 ft Class A

12 ft

33’

33’

Conventional Parallel Park

Sight-side Parallel Park

Dimensions

Minimum of 225 f

1 ft intervals

Length of Vehicle plus fifteen feet 12 ft

Minimum of 225ft

900 Alley Dock

Dimensions for a 900 Alley Dock

*40’ is suggested as ideal. However, if space for a 40’ dock is not available, the dock may be adjusted to less than 40’ but no less than 20’

Sample Carousel Layout and Dimensions

Note: Other configurations may be used.

P arallel P arks

O ffset B ackin g 130 ft

90° Alley Dock

240 ft

Permanent Cones Floating Cones

Offset Backing Boundaries

Backing Lane (100 ft)

P arallel P arks

O ffset B ackin g

90° Alley Dock Outer Boundaries ft

90° Alley Dock

240 ft

Permanent Cones Floating Cones

Offset Backing Boundaries

APPENDIX B – 2023 MODERNIZED BCS TEST EXERCISE DIAGRAMS

EXERCISE 1 – FORWARD STOP

EXERCISE 2 – STRAIGHT-LINE BACKING

EXERCISE 3 – FORWARD OFFSET TRACKING

EXERCISE 4 – REVERSE OFFSET BACKING

CONE PLACEMENT DIMENSIONS

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoice and Payment

A. For services rendered as required under this Agreement, and upon receipt and approval of the invoice(s) and any associated timesheets, status reports, or any other required documentation of work completed, the DMV agrees to compensate the Contractor in accordance with the rate(s) in the table below, all taxes included, in arrears. The total compensation for all services performed under this Agreement shall not exceed $____ (to be completed by the DMV). The DMV does not guarantee a minimum or maximum use of this Agreement.

ITEM # DESCRIPTION

UNIT COST PER

COURSE

(For Up To 8 Trainees)

ESTIMATED

NUMBER OF

COURSES

A1 Four (4) Day Training Program Designed for ETP Examiners (Up To 8 Trainees)

$TBD 24

B. Invoice(s) should include all of the following:

(1). Contractor’s name as indicated within this Agreement, address, telephone number, and email address.

(2). Name, address, and telephone number of the DMV representative or office indicated within this Agreement to whom the invoice is being mailed or delivered.

(3). Date the invoice was prepared.

(4). Period of time covered by the invoice.

(5). This Agreement number.

(6). Office name and address where services were provided.

(7). Brief description of the type of services for which the DMV is being billed.

(8). Total number of days in the billing period that the Contractor was required to perform services.

C. If this Agreement requires the Contractor to provide time sheets, status reports, payroll information, or other documentation of work done, the Contractor shall not submit an invoice and the State shall not be liable for payment while the Contractor has failed to provide the time sheets, status reports, or other documentation of work for the segment of work covered by the invoice.

D. The Contractor’s invoice(s) shall be emailed to: acct_inv@dmv.ca.gov

2. Travel Reimbursement

A. The DMV shall not reimburse the Contractor for travel costs.

mailto:ACCT_INV@dmv.ca.gov

EXHIBIT B

3. Budget Contingency Clause

A. The parties mutually agree that if the Budget Act of the current year or any subsequent year covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the Contractor or furnish any other consideration under this Agreement, and the Contractor shall not be obligated to perform further services under this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to the Contractor to reflect the reduced amount.

4. Prompt Payment Clause

A. Payment shall be made in accordance with and within the time specified in the California Prompt Payment Act (Government Code Chapter 4.5, commencing with Section 927).

5. Withholding Amounts Owed From Amounts Due

A. In addition to any other remedy available under this Agreement or applicable law, the DMV may dispute an invoice or invoices submitted by the Contractor and withhold amounts owed by the Contractor to the DMV under this Agreement, including but not limited to amounts owed for breach, amounts owed as liquidated damages, and amounts owed due to overpayments from amounts claimed by the Contractor on invoices submitted to the DMV and otherwise owed by the DMV to the Contractor under this Agreement.

EXHIBIT C

GENERAL TERMS AND CONDITIONS

1. The General Terms and Conditions (GTC) shall be incorporated into the final agreement by reference on the Standard Agreement form (STD 213). The GTC may be viewed on the internet at:

http://www.dgs.ca.gov. (Please note that this page will not be included in the final contract.)

EXHIBIT D

SPECIAL TERMS AND CONDITIONS

1. Force Majeure

A. Circumstances beyond the control of the Contractor or the DMV may excuse the performance of the terms of this Agreement and prevent the other party from seeking any related damages.

These circumstances include acts of war, terrorism, civil war, revolution, or rebellion, epidemics or pandemics, strikes or industrial disputes, government orders or laws, and natural disasters such as earthquake, flood, or fire (excluding weather conditions), and any other extraordinary events or circumstances that prevent or delay the performance of a party and that are not within the control of the that party or avoidable by the exercise of due care.

B. If either party seeks to invoke force majeure to excuse or delay the performance of the terms of this Agreement, that party must immediately notify the other party. The invoking party must provide full details regarding the force majeure event, including the reason(s) the event is preventing or delaying performance, and the expected time frame for performance to be resumed. The invoking party must make reasonable efforts to mitigate damages and force majeure effects and must make reasonable efforts to fulfill its obligations under this Agreement.

Upon completion of the force majeure event, the invoking party must resume performance under this Agreement as soon as practicable.

C. The Contactor is not entitled to payment for services not rendered during a force majeure event and is not entitled to recover costs, losses, or expenses from the DMV as result of the force majeure event. The DMV is not entitled to the cost of replacement services in the event of force majeure.

2. Termination

A. The Contractor understands that in the event this Agreement is terminated for cause/breach, in future bid solicitations for the same or similar services at the location designated in this Agreement, the DMV may reject the Contractor’s bid as a non-responsible bid.

B. The DMV may terminate this Agreement for any of the following reasons:

(1). The Contractor fails to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination, the DMV may proceed with the work in any manner deemed proper by the DMV. All costs to the DMV shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.

(2). When termination is in the best interest of the DMV.

C. The DMV may recover costs and damages from the Contractor that include, but are not limited to, the following:

(1). The cost of rebidding the work.

(2). The additional cost of obtaining required work from an alternate source less the amount the DMV would have paid the Contractor to perform the required work.

(3). Damages incurred as a result of going without required work in the event that the required work cannot be obtained from an alternate source due to time constraints.

(4). Damages incurred as a result of delays in completing work.

D. In the event that the DMV terminates this Agreement in the best interest of the DMV, such termination is subject to thirty (30) calendar days written notice to the Contractor.

E. Termination of this Agreement shall be effected by delivery of a notice of termination to the Contractor specifying whether termination is for breach of this Agreement by the Contractor or for the best interest of the DMV. The notice of termination shall specify the date upon which such termination becomes effective. Unless otherwise directed by the DMV Project Manager, the Contractor shall perform the following as directed by the DMV Project Manager after receipt of the notice of termination:

(1). Stop work under this Agreement on the date and to the extent specified in the notice of termination.

OR

(2). Complete the work in process as directed by the DMV Project Manager.

3. Liquidated Damages

A. The parties agree that it will be impractical and extremely difficult to ascertain and determine the actual damages sustained by the DMV in the event that the DMV is required to re-bid the work, go without the required work, or experience delays in receiving completed work. Therefore:

(1). In the event that the DMV terminates this Agreement due to Contractor breach, the DMV shall be entitled to $500.00 as liquidated damages to cover the administrative costs for rebidding the work.

4. Incorporation by Reference

A. The DMV solicitation and all required documents and quotations submitted by the Contractor, pursuant to and prior to execution of this Agreement, are incorporated by reference and made a part of this Agreement. In the event of a conflict between the Agreement language and the language of any document(s) so incorporated, the Agreement language shall prevail.

5. Contractor Name Change and Assignment

A. Name Change

(1). An amendment to this Agreement is required to change the Contractor’s name as specified in this Agreement. Upon receipt of legal documentation of a name change, the DMV shall process a formal written amendment to this Agreement to change the Contractor’s name. Invoices for work/services performed prior to execution of a written amendment to this Agreement for a name change must be submitted under the Contractor’s name as currently specified in this Agreement in order to be paid.

B. Assignment

(1). This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the DMV in the form of an approved written amendment to this Agreement. Upon receipt of official documentation justifying an assignment (e.g.

certified filing from the California Secretary of State, sales agreement signed by both parties, Notice of Assignment signed by both parties), the DMV may process a formal written amendment to assign this Agreement. The Contractor must continue to provide all work/services required under this Agreement prior to execution of a written amendment to this Agreement for an assignment. Invoices for services performed prior to execution of a written amendment to this Agreement for an assignment must be submitted under the assigning Contractor’s name as currently specified in this Agreement in order to be paid.

6. Availability of Funds

A. This Agreement is subject to any restrictions, limitations, or conditions enacted by the Legislature which may affect the provisions, terms, or funding of this Agreement in any manner.

7. State Holidays and Furlough Days

A. The DMV observes the state holidays identified at website: http://www.calhr.ca.gov. Offices will be closed if any holiday falls on or is observed on a weekday, unless otherwise stated.

B. In the event that furlough days are implemented, changed, or cancelled at any time throughout the term of this Agreement, the DMV shall notify the Contractor in writing.

8. Multiple Contractors

A. The DMV may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with other contractors and State employees.

9. Subcontractors

A. The Contractor shall not utilize subcontractors to provide training services during the term of this Agreement.

10. Jurisdiction and Venue

A. Any civil action that arises out of or relates to this Agreement shall be brought in a court of competent jurisdiction of…