MACON-BIBB COUNTY, GEORGIA

Request for Professional Services (RPS)

FOR

Juvenile Justice Incentive Grant Program Functional Family Therapy Services

26-044-LH

MACON-BIBB COUNTY

ISSUE DATE: 5/1/26

DUE DATE 5/28/26

MBE/WBE/DBE Participation: Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE sub-consultants where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Cherise Stephens, Small Business Affairs at (478) 300-2297 or csthepens@maconbibb.us

GENERAL

A. Invitation

Notice is hereby given that Macon-Bibb County will receive responses to the Request for Professional Services (original plus 5 copies & Flash Drive) in the Procurement Department, 700 Poplar Street Suite 308, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday, May 28, 2026, for Juvenile Justice Incentive Grant Services Functional Family Therapy Services for Macon- Bibb County.

NO LATE RESPONSES WILL BE CONSIDERED

The names of responding firms will be publicly read on Thursday, May 28, 2026, at 2:00 P.M. in the Macon- Bibb County Procurement Department Conference Room, located on the 700 Poplar Street, Suite 308, Macon Georgia 31201.

B. Definitions

Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in this document, it shall mean Macon- Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of Commissioners. Wherever the term “FFT” refers to Functional Family Therapy.

C. Solicitation Documents

1. Bid documents may be examined and obtained on Macon-Bibb County website to be viewed and downloaded from one of the links included below:

Georgia Procurement Registry website http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100 Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

2. Do not edit any other required documents (Attachment A).

D. Insurance Requirements

Insurance coverage shall be carried with an insurance company licensed to do business in the State of Georgia.

All coverage should be written with insurance companies with a Best Rating of A or better. Insurance shall be obtained prior to commencement of work and shall remain in force throughout the period of the contract.

Macon-Bibb County shall be named as additional insured on the policy.

Workers’ Compensation: Statutory Errors and Omission: $1,000,000 General Liability: $1,000,000

E. Submittals

Responses must be sealed and identified on the outside of the package as and delivered to

26-044-LH

Juvenile Justice Incentive Grant Program Functional Family Therapy Services” Macon-Bibb County Procurement Department

700 Poplar Street Suite 308

Macon, Georgia 31201 Telephone: (478) 803-0550 http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100 http://www.maconbibb.us/purchasing

Submissions may not be withdrawn for a period of one hundred and twenty (120) days after the deadline for closing. Macon- Bibb reserves the right to reject any and all submissions and to waive technicalities and formalities. Respondents shall carefully read the information contained herein and submit a complete response to all requirements and questions as directed. Submittals and any other information submitted in response to the RPS shall become the property of Macon-Bibb County.

F. Responsiveness

To be considered “responsive” the submission should include completed copies of the following documents:

• Price Proposal Form

• Proposer Qualification Form

• List of Sub-Consultants

• Minority Participation Goal

• Financial & Legal Stability Statement

• Georgia Security and Immigration Compliance Act (E-Verify) Affidavit

• Non-Collusion Affidavit

G. Responsibility

To be considered “responsible” the submitting firm must meet the following minimum qualifications:

• 5-10 years of experience overseeing/managing operations for a statewide implementation of Evidence-based program Functional Family Therapy (FFT) program.

• 5-10 years demonstrated experience monitoring and managing the fidelity of evidence based

Functional Family Therapy (FFT) program in a statewide project.

• 5-10 years demonstrated experience coordinating training, coaching, certification and technical assistance for evidence based Functional Family Therapy (FFT) program in a statewide project.

• 5-10 years demonstrated capability in the development of data management and outcome of evidence based on Functional Family Therapy (FFT) program being delivered.

• Licensed to do business in the State of Georgia

Financially and legally responsible to perform the services included herein.

H. Reservation Macon-Bibb County will not provide compensation to Respondents for any expenses incurred by the Respondent(s) for submittal preparation or for any demonstrations that may be made, unless otherwise expressly stated or required by law.

Each submission should be prepared simply and economically, providing a straightforward, concise description of your firm’s ability to meet the requirements of this RPS. Emphasis should be on completeness, clarity of content, responsiveness to the requirements, and an understanding of the Owner’s needs.

Macon-Bibb County makes no guarantee that an award will be made as a result of this RPS and reserves the right to accept or reject any or all submittals, with or without cause, waive any formalities or minor technical inconsistencies, or delete any item/requirement from this RPS or contract when deemed to be in the Owner’s best interest.

Macon-Bibb County will consider only representations made within the submission in response to this RPS.

Owner will not be bound to act by any previous knowledge, communication, or submission by the firms other than this RPS.

The implementation of this program is subject to and will ONLY be possible if Macon-Bibb County is awarded a Juvenile Justice Incentive Grant or other Accountability Court grant funding for the continuation of its Juvenile Justice Program Each Year as follows:

a) Year 1: July 1, 2026, and end June 30, 2027

b) Year 2: July 1, 2027, and end June 30, 2028

c) Year 3: July 1, 2028, and end June 30, 2029

The Program anticipated implementation shall begin and end as follows:

a) Year 1: July 1, 2026, and end June 30, 2027

b) Year 2: July 1, 2027, and end June 30, 2028

c) Year 3: July 1, 2028, and end June 30, 2029

Failure to comply with the requirements contained herein may result in the submission being deemed “non-responsive” or “non-responsible”. Non-responsive submissions will not be reviewed for potential awards.

The implementation of this program will only be possible if Macon-Bibb County is awarded said Grant funds

I. Local Preference

1. Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid is within 5% (five percent) of the lowest responsive and responsible bid which conforms to the Invitation to Bid.

J. BACKGROUND

The Court/Department seeks proposals from qualified non-profit, for profit, and governmental Management Entities to develop, manage and ensure fidelity of delivery of an evidence-based continuum of care within Macon-Bibb County specific to Functional Family Therapy (FFT). This continuum of care will reduce recidivism by addressing the criminogenic needs of youth under the custody and/or supervision of the Juvenile Court and by strengthening family support. FFT is a culturally sensitive clinical prevention and intervention program that encompasses the family unit in addressing multi-layered issues of the high-risk youth. FFT is flexible in structure and concentrates on increasing protective factors in order to decrease risk factors of the adolescent. Therapeutic work concentrates on intrafamily and extra family capabilities (i.e., values, resources, communication, sources of resistance) in order to reduce problem behaviors found among family relational patters. FFT focuses on a change of behavior within the individual through skill training among family members, parenting, problem-solving and conflict management. FFT has proven to be effective in reducing antisocial behavior among diverse populations of serious and chronic juvenile offenders. The usual duration of FFT treatment is up to thirty (30) sessions (for high-needs family units) over the course of three (3) months to six (6) months.

K. SCOPE OF SERVICES

The purpose of the proposed project is to provide effective, evidence-based, community-based alternatives to incarceration for youth involved in the juvenile justice system. Youth who are referred to this project will be identified as being at moderate or high risk of recidivism: being at high risk of violating their probation: or being at high risk of placement in a residential program and/or at risk for detention at RYDC/YDC or commitment to the Department of Juvenile Justice. Services shall address the youth’s behavior or actions that have contributed to the violation of their probation of that have placed the youth at high risk of out-of-home placement. Such services shall be delivered in the community where the youth reside, thus permitting the youth to continue living at home and fulfilling any court- ordered sanctions.

Scope of Services includes:

• Development and confirmation of a program budget in coordination with County and in compliance with County requirement.

• Preparation of requests for proposals for any proposed subcontracted direct therapeutic service providers to be incorporated into the program.

• Presentation of received bids of proposals for approval of the County prior to selection.

• Subcontract with and management of any approved direct service provider in accordance with Federal, State and /or County procurement and fiscal management guidelines as appropriate or as may be particularly required under any grant terms and conditions.

• Responsibility or monitoring and ensuring compliance with fidelity of service delivered by to program participants (including any services delivered or implemented by any subcontracted direct service providers)

• Coordination with model dissemination organizations, including arranging for licensure of selected providers, training for front-line staff and supervisors, and ongoing consultation with provider agencies to ensure fidelity to proven program models.

• Responsibility for the oversight of all therapeutic program reporting requirements: ensuring the proper collection of data and responsibility for ensuring that reporting of program outcomes, including monthly reporting for grant requirements, are complete accurately and timely.

• Attending regular (i.e., monthly, quarterly, and annual) reporting on key performance indicators.

• Collaboration with referral agencies and Juvenile court to ensure high utilization of program.

• Engage in appropriate stakeholder communications and education to ensure sustainability of funding and effort.

• Ensure (and/or provide that) all therapists, supervisors and facilitators receive initial and ongoing training in the program model from an appropriate national dissemination organization to ensure model adherence.

• Breakage of all required training for all selected service providers

• Provide such additional provider readiness, technical assistance, and support activities to ensure provider effectiveness.

• Provide a clinical team of up to 4 clinicians who shall work together by regularly staffing cases, attending follow-up training, and participating in ongoing telephone supervision.

Target Population

The Target population ranges from at-risk preadolescents to youth with very serious problems such as conduct disorder, violent acting-out, and substance abuse. FFT is conducted as a home-based intervention and is applied to a wide range of problem youth and their families in various multi-ethnic, multicultural contexts.

FFT targets DJJ/Court-referred youth aged 11-18; younger siblings of referred adolescents will become part of the intervention process.

Intervention ranges, on average, from 8 to 12 one-hour sessions for mild cases and up to 30 sessions of direct service for more difficult situations. Sessions are spread over a 3-month to 6-month period.

The FFT provider shall serve at least 73 youth during each grant cycle, subject to change based on grant amount awarded.

All youth receiving services under this Program MUST score a medium to high on the Pre-Disposition Risk Assessment (PDRA) and is appropriate to the FFT program.

L. SUBMITTAL FORMAT AND REQUIREMENTS

Submissions must be limited to a total of twenty (20) pages and must be organized in a manner to display the required information in easily accessible labelled tabs:

Service Provided Background

Letter of Interest History of the Consultant (including years in business) Contact information (including address(es), telephone/Fax numbers, email, etc.

Structure of the firm (include principal(s), project team, if applicable)

Experience

Resume(s) of key personnel Level of experience of facilitators (include resumes, certifications, etc.)

Reference list of customers to whom similar services have been supplied.

History/experience of implementation of program; (i.e., months/dates of program implementation; location of implementation; successes)

Service Provision Approach Proposed program to be implemented.

Address how expected program implementation will directly affect the goals/objectives of the proposed pilot program. (Refer to Scope of Services for the Goals and Objectives.)

Project Timeline Proposed schedule of service delivery Provide a project schedule outlining each identified deliverable

Budget

• Please present budget for direct services per juvenile. This grant will not allow for indirect services, such as rent, food, transportation, staff training and /or administrative costs.

Required Submission Documents

Attachment A – Does not count against 50-page limit.

Submissions must be limited to a total of twenty (20) pages and must be organized in a manner to display the required information in easily accessible labelled tabs:

M. SCORING (total possible number of points = 100)

Qualification of the Organization– Maximum 20points Qualification of the Lead Professional – Maximum 20 Points Experience of the Organization – Maximum 10 Points Experience of the Lead Professional – Maximum 10 Points Description of How the Organization will Maximum 25 Points address, incorporate and coordinate all of the Scope of Work

Price Maximum 15 Points

Scoring will be performed by a team of reviewers utilizing the Point Allocation Guidelines.

O. AWARD BASIS

Awards will be recommended to the respondent with the highest number of points.

Addendum Acknowledgement

Macon-Bibb County Board of Commissioners Laura Hardwick- Director of Procurement Macon-Bibb County, Procurement Dept.

700 Poplar Street Suite 308 Macon, Georgia 31201

DATE: ___________________________________

Juvenile Justice Incentive Grant Program Functional Family Therapy Services Macon-Bibb County Bibb County, Georgia

Dear Laura Hardwick:

1. We have examined the Specifications, related documents, and the site of the proposed Work, and are familiar with all the conditions surrounding this project, including the availability of materials and labor, and hereby bid to furnish all materials and labor, and to complete the project in accordance with the Contract Documents, within the time set forth herein, and at the prices stated below. These prices are to cover all expenses incurred in performing the Work required under these Specifications, of which this bid is part.

2. ADDENDUM RECEIPT:

a. We acknowledge our responsibility to ensure that all addenda have been received prior to the submission of a bid.

b. Bidder acknowledges receipt of the following addenda:

Addendum No. Dated _________________________

Addendum No. Dated__________________________

Addendum No. Dated__________________________

3. We agree to commence actual physical work on site, with adequate force and equipment within the timeframe presented in the specifications and to complete fully all work within the stated timeframe following notice to proceed.

4. We agree that this bid may not be revoked or withdrawn after the time set for the opening of bids and shall remain open for acceptance for a period of sixty (60) days following such time.

5. In case of written notification by mail, telegraph, or delivery of the acceptance of this bid within sixty (60) days after the time set for the opening of bids, the undersigned agrees to execute within ten (10) days a Contract for the Work for the below stated compensation and at the same time to furnish and deliver to the Owner a Performance Bond and a Payment Bond, both in an amount equal to one-hundred-percent (100%) of the Contract Sum.

6. Enclosed herewith is a Bid Bond in the amount of five percent (5%) of the total base bid. We agree that the above stated amount is the proper measure of liquidated damages that the Owner will sustain by the failure of the undersigned to execute the Contract and to furnish the Performance Bond and the Payment Bond.

BID FORM

Juvenile Justice Incentive Grant Program

Functional Family Therapy Services

26-045-LH

Total Bid Price $

I certify that my bid meets these minimum specifications. This bid shall be valid and may not be withdrawn for a period of sixty (60) calendar days after the scheduled closing time for receiving bids.

Total Bid price based on Award of Grant Fund.

Respectfully Submitted, Authorized Signature: _________________________ Dated: _____________________

Typed Name: _______________________Title: _____________________________

4. We agree that this bid may not be revoked or withdrawn after the time set for the opening of bids and shall remain open for acceptance for a period of sixty (60) days following such time.