26-031EJ_Attendee_Report.pdf

This is a Bidders Conference Attendee Report for the City of Bradenton, Florida's Water Reclamation Facility and Collection System Facilities Plan procurement. The non-mandatory pre-proposal meeting was held on April 8, 2026, from 12:58 p.m. to 1:11 p.m., with fourteen attendees representing various organizations and city departments. The meeting attendees included representatives from the City of Bradenton's purchasing department (Erin Jones) and COB staff, along with external participants identified by name or device designation, including Caroline Dunkel, Gary Ferrante, Shannon Estep, and Kim Clayback. The conference provided an opportunity for prospective proposers to ask questions and clarify project requirements prior to the submission deadline of April 29, 2026, at 2:30 p.m. Short-listed proposers will present on May 27, 2026, with contract award anticipated on June 24, 2026. The consulting firm selected through this RFQ process will develop a comprehensive 20-year facilities plan addressing damage and disruptions caused by Hurricanes Helene and Milton, with final deliverables due by October 30, 2026.

The procurement does not identify any specific contract award value or budget range, indicating that award amounts will be determined through evaluation and negotiation with the highest-ranked proposer. Evaluation criteria consist of the ability of professional personnel (30 points), proposer's past performance and experience (35 points), and project approach including management techniques and public outreach strategy (35 points). No set-asides for disadvantaged enterprises or restricted organizational categories are identified. The project is funded through the Supplemental Agreement - Helene and Milton (SAHM) program, requiring consultants to comply with SAHM funding requirements and 2 CFR 200 federal regulations. Proposers must be registered with the Florida Department of Business and Professional Regulation, include at least one Professional Engineer licensed by the Florida Board of Professional Engineers, and carry workers' compensation insurance, commercial general liability insurance with minimum limits of $1,000,000 per occurrence, and professional liability insurance of $1,000,000.