26_020 Questions and Answers.docx
DOCX document 18 KB Posted
- Attached to
- 26-020 ERATE RFP CABLING
- Solicitation number
- PE-67610-NONST-2026-000000084
- Issued by
- Henry County, Georgia
About this file
This is a Questions and Answers document for the Houston County School District (HCSD) in Georgia related to RFP 26-020, which concerns E-Rate cabling upgrades at two instructional facilities from Cat 5 to Cat 6a infrastructure. The project encompasses vendor-supplied Cat 6a patch cords with snagless boots in T568B format, vendor-built racks using existing onsite electronics, removal of legacy cabling quantities specified in the RFP, and repairs to any fixtures or materials damaged during installation. The vendor is responsible for purchasing and installing all new infrastructure components, including flexible sleeves for modular building connections where applicable. Work may be performed during nights and weekends, with project completion scheduled during the 2026-2027 school year. The contract term is one year from award through the end of the calendar year, with automatic renewal not to exceed 24 months total unless cancelled by HCSD. Students and staff will have limited presence during summer months, environmental controls will be reduced during evening hours, security alarms will be deactivated for night shifts, and no dedicated onsite contact will be available during off-hours, though contractor contact information for responsible parties will be provided for emergencies.
The document clarifies that the vendor is wholly responsible for all project-related damages and repairs to building finishes, ceiling tiles, and other fixtures, with the District bearing no responsibility for replacement materials or repair costs resulting from vendor activities. Only Cat 5 drops specified in the RFP documentation are to be removed, and legacy intercom wiring not within the project scope must remain untouched. No specific blackout dates exist between July 1 and July 31, and no known pathway obstructions or areas with limited access have been identified at the facilities.
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Other files
| File | Type | Posted |
|---|---|---|
| 26_020 PERDUE PRIMARY.pdf | ||
| 26_020 _ Cabling AWARD.xlsx | XLSX spreadsheet | |
| 26_020 LAKE JOY PRIMAY.pdf | ||
| 26_020 ERATE RFP CABLING.docx | DOCX document |
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Text version
26-020 QUESTION AND ANSWERS
1. Will the vendor be responsible for purchasing ceiling tiles for replacement or the school district? Yes
2. Will the vendor be responsible for repairing holes were faceplates and wall mounts are removed as part of replacing the existing infrastructure and cables? No Citation relevance
| 2.1.7 | Vendor shall assume all responsibility to repair or replace fixtures and/or materials damaged during its work on this project, including but not exclusively, ceiling grip and tiles, gypsum Districts, etc. Vendor shall be wholly financially responsible for damages realized by HCSD as a result of the Vendor’s activities. AND |
| 2.2.34 | Repair any damage to finishes that were caused by the Vendor during installation. |
| 3) | Clarification, will the patch cords be purchased for connection from current network equipment to the patch panels? Vendor supplies new 6a patch cords. |
Citation relevance
2.2.5 All category 6a patch cords shall be constructed with a snag less boots to T568B plug wiring format and will be 100% factory manufactured.
4) Is the vendor expected to purchase racks? Yes Citation relevance
2.2.11 Racks shall be built by the Vendor using existing electronics on site and new Cat 6a patch cables provided by the Vendor.
5) Clarification, Are there modular buildings currently? Yes, but not part of the scope.
Citation relevance
2.2.21 Flexible sleeve(s) shall be placed above the false ceiling to link buildings where construction is of modular building design (having air space between closely set buildings). The sleeves shall be large enough to adequately hold all cabling and provide extra room for future growth. The connection shall be weather tight.
6) Clarification, Does this mean the vendor will be on contract/retainer for work throughout the year? The contract is for this specific project.
7) Is there a specific completion date wanted as school starts back the first week of August? Completion date TBD. Will not be before school starts. Project will take place during the school year.
8) Will you have students and staff there during the month of July? Yes
9) Will you continue to have environmental controls (A/C) running during the installation? Environmental controls vary with the time of day.
10) Will we able to work nights and weekends? Yes.
11) Can the District provide a dedicated onsite contact available for emergency decisions during night and weekend shifts? No. Contact information will be shared with the contractors of the responsible parties to call in case of emergencies or if questions arise.
12) Are there any "Blackout Dates" between July 1st and July 31st (e.g., deep cleaning, floor waxing, or summer school) where specific wings will be inaccessible? Project will not be performed in July.
Citation relevance
| 2.2.31 | When required, Vendor shall remove, relocate, and extend existing installations to accommodate new construction. AND |
| 1.6 | Contract Term |
Code section 20-2-506 of the laws of the State of Georgia as of this date and as may be amended apply to this agreement. If it is determined that a contract is established for this project, for the duration of the contract term established through this RFP, contracts will automatically renew on January 1 of each year unless notified in writing by HCSD.
The initial contract term is one (1) year, or less, from contract award through the end of the current calendar year and will automatically renew not to exceed 2 years (24 months) unless cancelled as specified herein.
13) Should vendor remove all legacy cabling (CAT5, coax, abandoned fiber), or only the quantities listed in the RFP? Only quantities listed in the RFP.
1) Is there a specific completion date wanted as school starts back the first week of August? Project will be completed during school year of 26-27.
2) Will you have students and staff there during the month of July? Limited
3) Will you continue to have environmental controls (A/C) running during the installation? Environmental controls are reduced during the evenings.
4) Will we able to work nights and weekends? Yes
5) Can the District provide a dedicated onsite contact available for emergency decisions during night and weekend shifts? No. Contractor will have ability to contact individual during evening hours.
6) Are there any "Blackout Dates" between July 1st and July 31st (e.g., deep cleaning, floor waxing, or summer school) where specific wings will be inaccessible? No
7) Will security alarms be deactivated or will a security escort be provided for the duration of the night shifts? Alarms will be deactivated.
8) Should vendor remove all legacy cabling (CAT5, coax, abandoned fiber), or only the quantities listed in the RFP? Only CAT5 drops that.
9) Are there any systems (e.g., legacy intercom wiring) that must remain untouched even if abandoned? There is legacy intercom wiring that is not in the scope of the project.
10) Are there any known pathway obstructions or areas with limited access? No.
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