26_02 Video Recorder RFP.pdf
PDF 127 KB Posted
- Attached to
- Video Recorder Bid
- Solicitation number
- PE-71310-NONST-2026-000000010
- Issued by
- Georgia
About this file
This Request for Proposals is issued by Pierce County Schools, located in Georgia, to solicit proposals for replacing video recorder systems across five schools in the district. The project requires vendors to supply, install, and configure new exacqVision video recorders at Blackshear Elementary, Midway Elementary, Patterson Elementary, Pierce County Middle School, and Pierce County High School. Specific recorder models are designated for each school, with memory upgrade options available for two elementary schools. The vendor must also transfer existing cameras, licenses, users, maps, and views from legacy systems to the new recorders, and migrate Kantech EntraPass Corporate Edition access control settings from the high school recorder to individual school recorders. Proposals must be submitted in a sealed envelope marked "VIDEO RECORDER PROJECT" no later than March 4, 2026. A bid questions deadline of February 25, 2026, at 12:00 p.m. is established for vendor clarifications. The bid will be awarded on March 9, 2026, with a project completion deadline of June 30, 2026. Installation may commence upon purchase order issuance and must be scheduled in advance with the Technology Director; work causing access control downtime must occur after 3:30 p.m. or on school closure dates, including April 6-10, May 25, and all Fridays in June 2026.
Award determination is based on a weighted scoring formula: Cost of Services comprises 50 percent of the evaluation, Technical Components and Compatibility comprises 45 percent, and Georgia K-12 References and Previous Experience comprises 5 percent. The lowest-priced vendor meeting specifications receives the maximum 50 cost points, with other vendors receiving proportional points based on their price proximity to the lowest bid. Vendors must provide three references preferably from Georgia school districts, including organization names, project manager contact information, and scope descriptions. Proposals must include line item pricing with five-year cost projections for recurring expenses such as licenses or support, with separate totals per school and for all schools combined. Pierce County Schools reserves the right to reject any or all proposals and will make the final award determination based on the solution deemed most in the district's best interest. All vendor inquiries should be directed to David Pittman, Technology Director, with answers and clarifications posted as addenda to the district website.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 26_02 Access Control Door List.xlsx | XLSX spreadsheet | |
| 26_02 Systems.xlsx | XLSX spreadsheet |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Pierce County Schools Video Recorder Project Request for Proposals
Contact Information:
Pierce County Board of Education David Pittman, Technology Director 834 East Main Street P.O. Box 349 Blackshear, GA 31516 Phone: 912-449-2044 https://pierce.k12.ga.us
Vendors, Thank you for your interest in doing business with Pierce County Schools (PCS). The objective of this document is to solicit proposals to replace the video recorder(s) located at each school in the district.
All proposals must be received by the Pierce County Board of Education in a sealed envelope or package clearly marked “VIDEO RECORDER PROJECT” no later than March 4, 2026. You will find the requirements for the project below.
Sincerely, David Pittman http://www.pierce.k12.ga.us
Project Details
Vendor Responsibilities The vendor is responsible for the following:
● Supplying, installing, and configuring new video recorders to support the cameras and doors at five schools
● Transferring cameras, licenses, users, maps, and views from the old video recorders to the new
● Configuring access control management and user accounts, schedules, permissions, and other settings on the new video recorders to match current configuration
Current Video Recorder Information The file “26-02 Systems.csv” provides details on the current exacqVision video recorders located at each school. The video recorders in the CSV file should be replaced with the exacqVision video recorder models, or equivalent, in the table below. Memory upgrade options should also be included in the proposal as specified in the table below.
School Video Recorder Model Recorder Quantity Options
Blackshear Elementary IP01-48T-FAW 1
Midway Elementary IP01-12T-2AW 1 MEM-08G-1
Patterson Elementary IP01-12T-2AW 1 MEM-08G-1
Pierce County Middle IP01-48T-FAW 1
Pierce County High IP01-48T-R1XW 1
Kantech Access Control Kantech EntraPass Corporate Edition access control system is installed on one of the high school video recorders, PCHS-NVR-01. That server is currently used to manage access control for doors at all five schools. The list of doors and Kantech users can be found in the file “26-02 Access Control Door List.xlsx”. The school system intends to migrate the access control settings for each school to the video recorder located at that school in order to segment management.
Scheduling Installation may begin once a purchase order (PO) has been issued. Work may be performed at any time, including days when schools are closed. All work must be scheduled in advance with David Pittman. Any work that will cause downtime for access control should be done after 3:30 p.m. or on days that schools are closed. The schools will be closed on the following dates:
● April 6-10, 2026
● May 25, 2026
● Every Friday in June
Timeline The following timeline is subject to change by PCS.
Event Date and Time
Bid questions deadline February 25, 2026, 12:00 p.m.
Bid submission deadline March 4, 2026
Bid awarded March 9, 2026
Project completion deadline June 30, 2026
Invoice due June 30, 2026
Experience and References Vendors should provide three references, preferably from Georgia school districts. The name of the organization, project manager contact information, and general scope of services provided should be stated for each reference.
Proposal Information Please include line item pricing in the proposal. Proposals should include pricing for any recurring costs, such as licenses or support, for a five-year period, if applicable. Please provide a total cost per school and the total price for all schools. The last page of this RFP provides a form for providing the total proposal cost.
Bid Award Process The weighted factors contributing to the award are as follows:
Weighted Factor Breakdown:
FACTOR WEIGHT
Cost of Services 50 Technical Components & Compatibility 45 Georgia K12 References & Previous Experience 5
TOTAL 100
Point Award Process Points awarded for Cost of Services will not be subjective but will be based on a fixed formula. The formula for awarding points for the factor of cost will be:
Dollar amount of lowest priced vendor = LPV Dollar amount of other responding vendor = RV Each vendor’s Cost of Services points awarded = 50 * LPV / RV
Therefore, the lowest priced vendor that meets specifications will be awarded 50 points for the Cost of Services factor. All other vendors will be awarded points based on their proximity in price to the lowest priced vendor. Example: A vendor with a bid twice as expensive as the lowest priced vendor will mathematically receive 25 points.
The judge(s) will weigh all factors other than Cost of Services on a five-point scale, up to the maximum points available in each weighted factor. Example: for “Technical Components & Compatibility”, judge(s) will award either: 0, 5, 10, 15, ... or the maximum 45 points.
Award or Rejection of Vendor Proposals The final award will be made to the vendor offering the solution deemed to be in the best interest of PCS. PCS will be the sole judge in making such determination. PCS reserves the right to reject any or all proposals. Although cost is the primary evaluation factor, it will not be the sole factor considered.
The decision as to the acceptance of any proposal is final.
Communication For inquiries or clarification regarding this RFP, please contact David Pittman at dpittman@pierce.k12.ga.us. Any questions, answers, or clarification will be posted by addendum to the district website at https://pierce.k12.ga.us/alumnipublic/bid-opportunities. The addendum will be updated as questions are received. Vendors are responsible for reviewing the addendum.
mailto:dpittman@pierce.k12.ga.us https://www.pierce.k12.ga.us/alumnipublic/bid-opportunities
Pierce County Schools Proposal Form
Video Recorder Project
Vendors must include this “Proposal Form” in the proposal. The completed form should be the first page of the proposal. This form should include the total cost of all required components of the solution. Vendors should also provide their own cost allocation sheet that itemizes the cost of each individual component of the proposal.
Vendor Name:
Vendor Location (City, State):
Total Bid Amount for All Schools:
| Pierce County SchoolsVideo Recorder Project |
| Request for Proposals |
Video Recorder Project
File details come from the government source that posted it. Updated .