Douglas County Board of Commissioners Procurement Department

8700 Hospital Drive Douglasville, GA 30134

INVITATION TO BID

COVER SHEET

SOLICITATION NUMBER: 26-015

SOLICITATION TITLE: PAVEMENT MARKINGS

ISSUE DATE: TUESDAY, May 12, 2026

PRE-SOLICITATION MEETING

N/A

QUESTION DEADLINE: Tuesday May 26, 2026, 4:00 PM EST https://www.bidnetdirect.com/georgia/douglascounty Please only enter one question per line #

PROPOSAL CLOSING DATE: Tuesday, June 16, 2026, 2:00 PM EST

The County reserves the right to modify or alter the following procurement schedule as needed.

Goods or services to be delivered to or performed at:

Douglasville, Georgia 30134

SINGLE POINT OF CONTACT (SPC) Anthony Q. Choice Director of Procurement

EMAIL ADDRESS: dcpurchasing@douglascountyga.gov

DOCUMENTS INCLUDED IN THIS PACKAGE: INVITATION TO BID

Douglas County Board of Commissioners promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

Douglas County reserves the right to cancel this RFP at any time and for any reason prior to the award of a contract by the Board of Commissioners.

mailto:dcpurchasing@douglascountyga.gov

OFFEROR’S RFP CHECKLIST

The 10 Most Critical Things to Keep in Mind When Responding to an RFP for the Douglas

County Board of Commissioners

1. _______ Read the entire document. Note critical items such as: mandatory requirements;

supplies/services required; submittal dates; funding amount and source; contract requirements (i.e., contract performance security, insurance requirements, performance and/or reporting requirements, etc.).

2. _______ Note the procurement officer's name, address, phone numbers and e-mail address. This is the only person you are allowed to communicate with regarding the RFP and is an excellent source of information for any questions you may have.

3. _______ Attend the pre-bid, proposal conference if one is offered. These conferences provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the County of any ambiguities, inconsistencies, or errors in the RFP.

4. _______ Take advantage of the “question and answer” period. Submit your questions online in BidNet by the advertised due date and view the answers given in the formal “addenda” issued for the RFP. All addenda issued for an RFP are available online in BidNet and will include all questions asked and answered concerning the RFP.

5. _______ Follow the format required in the RFP when preparing your response. Provide point-by-point responses to all sections in a clear and concise manner.

6. _______ Provide complete answers/descriptions. Read and answer all questions and requirements. Don’t assume the County or evaluation committee will know what your company’s capabilities are or what items/services you can provide, even if you have previously contracted with the County. The Proposals are evaluated based solely on the information and materials provided in your response.

7. _______ Check for RFP addenda. Before submitting your response, check online in BidNet for any addenda the County has issued. Submission of Bid acknowledges receipt of addendums however, recommended to include with bid submission signed copies.

8. _______ Review and read the RFP document again to make sure that you have addressed all requirements.

9. _______ Submit your response on time. Note all the dates and times listed in the RFP and be sure to submit all required items on time.

10. Late proposals responses are never accepted. Don’t wait till last minute to upload electronically in BidNet This checklist is provided for assistance only and should NOT be submitted with Offeror’s Response

Douglas County, GA

26-015 PAVEMENT MARKINGS

SCOPE

The Douglas County Board of Commissioners is seeking bids for pavement markings on various roads throughout Douglas County, Georgia. The initial term of this bid is from July thru December 2026 – then January 2027 for a one-year period, with options to renew for three (3) additional one-year terms.

The work covered by this Invitation will be scheduled and released as individual Purchase Orders by Douglas County staff. Each Purchase Order shall contain the road(s), including termini, length, and required striping components (centerline, edge lines, lane markings, etc.)

Bid prices shall be firm and valid for a 1-year period of an executed contract. Our intent is to solicit approximately 11.4 miles of roadway striping during term year one, excluding unforeseen challenges.

All bidders must be Pre-Qualified with the Georgia Department of Transportation (GDOT) and all subcontractors must be registered with GDOT. Bidders must remain qualified during the life of the agreement, including any renewal periods. Qualifications of the Bidder will be reviewed before the award of the contract. The County may consider award of the contract to other than the low bidder.

All bidders shall submit their sealed bid on the Unit Price Bid Form, attached to this document.

All Work shall be in accordance with current Georgia Department of Transportation (GDOT) and Manual on Uniform Traffic Control Devices (MUTCD) standards and specifications.

All equipment, labor, materials, mobilization, traffic control, and other costs to accomplish this work are to be incorporated in the overall bid price per unit. The Douglas County Department of Transportation will provide edge clipping services with prior coordination between Contractor and Douglas County Department of Transportation.

Contractor will have and maintain adequate insurance coverage to conduct striping work for Douglas County on the public roadway. Evidence of insurance shall be furnished to Douglas County prior to commencement of any work. Please see the attached General Conditions for minimum insurance requirements.

I. BACKGROUND

Douglas County is the only comprehensive government in Douglas County, providing all services to its citizens, including fire and emergency services, libraries, jail facilities, E-911, transportation planning, roadway signalization, signage and marking, vanpool and express bus service, informative and interactive website, a government access cable television channel, landfill and recycling programs, direct sponsorship and planning of events to bring our community together, and other traditional government services.

Located due west and 20 miles from Atlanta on Interstate 20, Douglas County is 200 square miles of gently rolling foothills of the Appalachian Piedmont bordered on the south by the Chattahoochee River, east by Cobb County, north by Paulding County, and west by Carroll County. The Dog River in the western portion of the County is the County’s potable water source (managed by the Douglasville-Douglas County Water and Sewer Authority, State-chartered).

Other waterways include Sweetwater Creek, Anneewakee Creek, and Gothard’s Creek.

Douglas County’s strategic location as the western gateway to Atlanta, and its proximity and ease of access to Atlanta’s Hartsfield-Jackson International Airport, make it the enviable place to live, work and play.

The County is managed by a five-member Board of Commissioners: A Chairman (full-time, four-year term) elected at large, and four District Commissioners (part-time, four-year terms).

II. RESTRICTIONS ON COMMUNCATION WITH STAFF

From the issue date of the solicitation and until a supplier is selected for contract award and the selection is made public, bidders are not allowed to communicate for any reason with members of the Board of Commissioners, Douglas County employees and/or contracted agents related to the solicitation except through the issuing officer (or his/her designee) named in the solicitation. Prohibited communication includes all contact or interaction, including but not limited to telephonic communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or otherwise. Exceptions to this restriction on communication include the following:

• Communication during pre-bid conference/meeting provided the issuing officer is present, or

• As necessary to perform under any existing contracts with the County, or

• With Douglas County pursuant to the protest process

A bidder’s violation of the restriction on communication can lead to disqualification of the supplier’s response from consideration for contract award and/or other disciplinary action such as suspension or debarment, which is attached to and part of this RFP, to be utilized in the design of the project.

III. SCHEDULE

The following schedule is supplied as a guideline rather than a set of absolute deadlines. The County reserves the right to modify or alter the schedule as needed.

Event Date & Time Issue ITB Tuesday, May 12, 2026 Questions Due Tuesday May 26, 2026, 4:00 PM, EDT Addendum/Responses to Questions (if necessary)

Wednesday, June 3, 2026, 5:00 PM, EDT

Deadline for submittal of RFP Tuesday, June 16, 2026, 2:00 PM, EDT

IV. QUESTIONS

Prospective Proposers must submit any questions regarding this solicitation Electronically in BidNet by the due date and time specified in the solicitation. Only questions submitted via BidNet will be accepted and addressed.

Responses to questions received during the solicitation time period are posted on the website at https://www.bidnetdirect.com/georgia/douglascounty in an addendum. Proposers who fail to report a known or suspected problem with this solicitation or who fail to seek clarification or correction of this solicitation do so at their own risk.

V. ADDENDUM

Any necessary additions or corrections will be made by addenda and issued electronically in BidNet. The Addendum will become part of the solicitation. Failure to acknowledge any addenda shall not relieve Bidders of compliance with the terms thereof. The County assumes no responsibility for oral instructions. All requests for clarification and additional information must be made in writing in Bidnet. Responses to questions will be posted as addenda in BidNet. It is the bidder’s responsibility to review BidNet periodically to determine if addenda have been prepared and posted.

The successful firm’s proposal and all the addenda will become a part of the agreement resulting from this document.

VI. PROSECUTION AND PROGRESS

All work shall commence within thirty (30) calendar days upon issuance of a Notice to Proceed (NTP) by the County’s DOT Project Manager. All work shall be completed within forty-five (45) days after it is began unless otherwise specified by the County.

All Temporary Pavement Markings must be installed on resurfaced roadways as determined by the County’s Project Manager. All temporary work shall begin within ten (10) calendar days after the receipt of a NTP and shall be completed within fifteen (15) calendar days.

Multiple Awards: The County reserves, in its sole discretion, the option to award multiple Bidders. The awards will be based on the bid in its entirety or by components.

Alternating Between Awarded Bidders: At the discretion of the DOT Director, alternating between awarded Bidders shall be based on scheduling availability and or performance-based activities.

VII. MINIMUM REQUIREMENTS

The Bidder shall install the necessary Pavement Markings for various locations throughout the County as defined in the purchase order(s).

All materials and installation practices shall meet all applicable American Society of Testing Materials (ASTM) specifications, the American Association of State Highway and Transportation Officials (AASHTO) guidelines; and except as noted, this project shall follow current Georgia Department of Transportation (GDOT) State of Georgia Standard Specification

– Construction of Transportation Systems latest Edition, Supplemental Specifications latest Edition and the current version of the applicable Special Provisions (Specifications), along with the GDOT English Standards and Details for the Construction of Roadways and Bridges.

All materials provided and installed must be from vendors on GDOT’s Qualified Products Lists.

Bidder shall furnish all traffic control devices and work zone traffic control measures must conform to all requirements within the Manual of Uniform Traffic Control Devices (MUTCD) and Federal Highway Administrations Manual. The Bidder shall be responsible for all traffic control to minimize tracking to assure pavement marking product is sufficiently hardened or dried and will not track when vehicles travel through materials.

VIII. BID SPECIFICATIONS

All new Raised Pavement Markers (RPM’s) installed shall be of the same brand and product model. Installation of RPM’s shall follow the guidelines provided in MUTCD.

The Bidder shall be liable for any damage claims arising from striping materials being collected onto private vehicles from non-hardened or non-dried materials.

The County may furnish pre-lining at locations where changes are needed and where striping is different from ordinary, as determined by Douglas County’s Traffic Operations Division Manager. The Bidder will be responsible for installing all pre-lining as necessary.

Water Blasting shall conform to GDOT specification 656.

IX BIDDER REQUIREMENTS

The Bidder shall provide all necessary materials required to meet the County’s Specifications for the products requested in this solicitation.

The Bidder shall replace all material at its expense if any material is found to be non-compliant with the Specifications; such costs shall include all transportation charges.

Any variations and/or exception to the specifications must be stated on the Exception Sheet.

The County reserves the right to accept or reject any materials that do not conform to the Specifications contained in this RFB.

The Bidder shall provide written certification that all required materials meet all specifications and performance requirements set forth in the RFB or resulting Contract.

GENERAL CONDITIONS

A. PURPOSE

The purpose and intention of this invitation to bid issued by the Douglas County Purchasing Department is to afford all suppliers an equal opportunity to bid on all operating supplies, services, equipment, maintenance and repairs that are listed in the accompanying documents.

B. SPECIFICATIONS

Whenever standard Douglas County specifications are specified in any invitation to bid, or request for proposal, all bidders must comply with these specifications.

Specifications other than standard specifications are to be considered as setting a standard of quality suitable to permit competition and at the same time protect the integrity of the purchasing process. It is the overall intent of the specifications to insure that the minimum needs of the County are met.

Brand or trade names used herein are intended to establish quality standards, and are not intended to limit or eliminate competition.

The County does reserve the right to specify that particular specifications be strictly adhered to, and brand or trade names not be substituted.

C. PURCHASING POLICY

All bidders are hereby put on notice that, in all purchasing and related activities, the Douglas County Purchasing Department shall pursue a policy of securing the greatest possible economy consistent with grades of quality of supplies and services that are adapted to the purpose for which they are required.

D. AWARD OF CONTRACT

The award of all contracts will be made in conformity with the above purchasing policy. Douglas County reserves the right to award items separately, grouped or on an “all or none” basis and to reject any or all bids and waive all informalities.

E. PRICING

All prices should be quoted in the unit of measure as required and shall be firm until bid is awarded unless otherwise specified.

F. CANCELLATION OF CONTRACT

In any of the following cases the Purchasing Department has the right to cancel any contract entered into under these Purchasing Rules and Regulations;

1. Breach of Contract;

2. In the event the contractor fails to furnish a satisfactory performance bond within the time specified, when such bond is required;

3. Failure of the contractor to make delivery within the time specified in the contract;

4. In the event any commodity of equipment is rejected for failure to meet specifications, non-conformity with sample or the items are not in good condition when delivered;

e Wherever the contractor is guilty of misrepresentation; i.e., misbranding of food or drugs;

f. Wherever the contract was obtained by fraud, collusion, conspiracy or other unlawful means, or the contract conflicts with any statutory and constitutional provision of the State of Georgia or the United States; or

g. Wherever Douglas County deems that a cancellation is in the best interest of the County provided that the Vendor be notified of such cancellation prior to production and/or shipment.

G. SUBSTITUTIONS

If bidding other than specified in the bid proposal, state brand, model number and submit illustrations and descriptive literature with bid in order that quality, suitability, and compliance with the specifications may be determined. Failure to do so may cause your bid to be disqualified.

H. QUANTITIES

Douglas County reserves the right to increase or decrease the quantity as necessary at the same prices and terms stated in sellers bid proposal.

I. DELIVERY

All deliveries shall be F.O.B. Douglas County Government Complex, Douglas County, Georgia. If the vendor fails to make delivery within a satisfactory time, Douglas County reserves the right to cancel the item and to purchase elsewhere charging the re-procurement costs, i.e., increase in price, cost of handling (if any), to the original vendor making the unsatisfactory, late or non-delivery cause for cancellation.

J. PAYMENT

Payments will not be made in advance. Partial payments will be made monthly following the invoicing of goods that were satisfactorily delivered and accepted by Douglas County.

Invoicing must be according to the unit prices submitted on the Bid Form. This supersedes any Payment/Unit Price included in the bid documents and specifications.

K. BID RESPONSE

Bids should be submitted on the forms provided for this purpose and should be filled out with ink or typewritten and signed in ink. Do not erase, correct, or white over any prices or figures necessary for the completion of this bid proposal. If any corrections are necessary, each one should be initialed. Failure to comply with these requirements may cause your bid to be disqualified.

L. LOCAL PREFERENCE

Douglas County Board of Commissioners has approved the utilization of a local county preference to the Douglas County Code of Ordinance. The local preference may be used and allows for a local firm to be awarded the bid when not the lowest bidder, if the lowest bid is within 3% of the local company’s bid amount, except for construction services, and road project expected to exceed $20,000, which will be subject to Georgia State law. If all bidders are local firms, this section does not apply.

M. CONTRACTUAL SERVICES

At the option of Douglas County and acceptance by the contractor this contract may be extended for two (2) additional twelve (12) month periods not to exceed 36 months at the same terms and prices.

N. INSURANCE

For general contracting exposure.

A) INSURANCE REQUIREMENTS

Contractor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property that may arise from or in connection with performance of the Work hereunder by the Contractor, his agents, representatives, employees, or subcontractors.

MINIMUM LIMITS OF INSURANCE

Contractor shall maintain limits no less than:

1. The Contractor and Subcontractors shall secure and maintain during the life of this contract Worker’s Compensation Insurance for all of their employees employed at the site of any Douglas County project, at statutory limits. The Employer’s Liability shall have limits not less than $500,000.

2. Comprehensive General Liability Insurance – shall be in limits no less than $1,000,000 combined single limit per occurrence for aggregate or property damage. Property damage insurance shall be in broad form including complete operations.

3. Automobile liability coverage for owned, non-owned and hired. Such insurance shall be in limits no less than $1,000,000 combined single limit per occurrence.

4. Professional liability shall be in limits no less than $2,000,000 each claim made, and annual aggregate of $3,000,000

B) OTHER INSURANCE PROVISIONS

1. General Liability, and Automobile Liability insurance

A. The Owner and its officers, officials, employees and volunteers are to be covered as additional insured’s with regards to any liability arising out of activities performed by or on behalf of the Contractor.

B. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Owner and its officers, officials employees or volunteers.

C. The Contractor is responsible for insuring its own property and equipment.

2. Workers' Compensation and Employers Liability Coverage. The insurer shall agree to waive all rights of subrogation against Douglas County and its officers, officials, employees and volunteers for losses arising from the work performed by the Contractor for the Owner.

3. All Coverages: Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after ninety (90) days' prior written notice by certified mail, return receipt requested, has been given to the Owner, Douglas County, Georgia, in care of the Douglas County Purchasing Department.

C) ACCEPTABILITY.

Insurance is to be placed with insurers with a Best's rating of no less than A:VIII, or otherwise acceptable to the Owner.

D) VERIFICATION OF COVERAGE.

Contractor shall furnish Douglas County with certificates of insurance and with original endorsements effecting coverage required by this clause.

These certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the Owner before any work commences. Douglas County further reserves the right to require complete, certified copies of all required insurance policies at any time.

E) SUBCONTRACTORS

Contractor shall include all subcontractors as insured under its insurance or shall ensure that subcontractors have met the insurance requirements of this agreement.

Douglas County may request evidence of subcontractor’s insurance at any time.

O. INDEMNIFICATION AND GENERAL CONSTRUCTION TERMS

The contractor hereby agrees to protect, defend, indemnify and hold the county and its merit and contract employees, agents and officers free and harmless from any and all loses, claims, liens, demands and causes of action of every kind and character including, but not limited to, the amounts of judgments, penalties, interests, court costs, legal fees and all other expenses incurred by the county arising in favor of any party.

Contractor agrees to investigate, handle, respond to, provide defense for and defend any such claims, demand or suit at the sole expense of the contractor. Contractor also agrees to bear all other costs and expenses related, thereto, even if the claim or claims alleged are groundless, false or fraudulent. This provision is not intended to create any cause of action in favor of any third party against contractor or the county or to enlarge in any way the contractor’s liability but is intended solely to provide indemnification of the county from liability for property damage, property loss, personal injury, bodily injury or death to the contractors, the contractor’s employees or any third persons or property arising from the contactor’s performance hereunder.

The contractor agrees to keep informed and comply with all Federal, State, and local laws, policies, regulations, ordinances and codes, but not limited to, the contractors duty to provide a safe work environment and road conditions for the contractor’s employees, subcontractors, county employees and third parties. This provision confers all safety responsibility, to include but not limited to, knowledge of the latest edition of the Manual on Uniform Traffic Control Devices (MUTCD), Standard Highway Signs (SHS), Utility Accommodation Policy and Standards Manual, safety management, human resource management, and traffic management as it relates to all methods and forms of employee hiring and retention, safety signage, fall prevention, warning devices, safety barricades, safety fencing, work zone flaggers, scaffolding, motorist and pedestrian road and sidewalk detour direction and all other regulated safety requirements for the duration of The Work as is necessary to provide for the health and safety of the Contractor’s employees, subcontractors, county employees, pedestrians, motorists and all third parties. Where and when applicable, warning devices shall be placed prior to the commencement of any road improvement work on any roads and shall remain in place until the conclusion of all Work.

BIDDER’S QUALIFICATION SHEET

COMPANY NAME:

NAME _____________________________________________TITLE

ADDRESS

CITY ST ZIP

PHONE FAX

E-MAIL

1. Number of years’ experience Bidder has providing products as per specifications.

2. Name and address of government agencies/companies in the past five (5) years that you have provided products as per specifications. Indicate date/year of contracts and person to contact for reference. Bidder must complete all information below.

REFERENCE ONE

Government/Company Name

Address

Contact Person and Title

Phone Fax

Contract Period Scope of Work

REFERENCE TWO

Government/Company Name

Address

Contact Person and Title

Phone Fax

Contract Period Scope of Work

BIDDER’S QUALIFICATION SHEET

Information of Person who prepared this form:

Printed Name Title

Signature Date

EXCEPTIONS TO SPECIFICATIONS SHEET

If there are any exception(s) or clarification(s) taken to the Specifications set forth in this ITB use this sheet and list the specification’s description and page number to which an exception is taken. ANY exception(s) to the ITB Specifications shall be explained in full.

Douglas County will determine the Bidder’s compliance with the bid requirements based on the information submitted and its exceptions to the Specifications. Attach additional pages if more space is needed.

Item Description and Page Number

Description of Exception

COMPANY INFORMATION

COMPANY NAME:

Physical Address:

Mailing Address (if different):

AUTHORIZED

INDIVIDUAL

Name:

Title:

Email Address:

Phone Number: Fax Number:

PROJECT CONTACT

PERSON

Name:

Title:

Email Address:

Phone number: Cell Number:

Conflict of Interest Statement

Except as may be identified and explained below, the undersigned hereby certifies that: (a) no member of the Board of Commissioners, elected, appointed, and employee of the Douglas County; (b) no elected, appointed, and employed official or employee of the State of Georgia and of a governing body, instrumentality, or political subdivision; (c) no relative of any persons described above; (d) no member of and delegate to the Congress of the United States has an interest whatsoever (regardless of how indirect and how remote that interest may be) in bidder’s organization and in the proceeds of a Contract and agreement which might be made between bidder and the Douglas County Board of Commissioners as a result of the, quote, or qualification statement accompanied by this certification.

The undersigned certifies that he/she is legally authorized by the bidder to make the above representation, and that the representation is true to the best of his/her knowledge and belief and without deliberate omission of any inquiry which would to the best of his/her belief tend to change the above representation. The undersigned understands that any representation made knowing it to be false may disqualify the bidder from being awarded the Contract and future work by Douglas County Board of Commissioners.

NOTE: THIS CERTIFICATION MUST BE SIGNED AND SUBMITTED WITH THIS BID.

EXCEPTIONS: (Please explain)

Date: _____________________________________________________________

Company Name: ____________________________________________________

Authorized Representative Name: _____________________________________

Title: ______________________________________________________________

Signature: __________________________________________________________

NON-COLLUSION AFFIDAVIT

The undersigned bidder or agent, being duly sworn on oath, says that he/she has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to include anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding.

He/She further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee gift, commission or thing of value on account of such sale.

OATH AND AFFIRMATION

I HEREBY AFFIRM UNDER THE PENALTIES FOR PERJURY THAT THE FACTS AND

INFORMATION CONTAINED IN THE FOREGOING BID FOR PUBLIC WORKS ARE

TRUE AND CORRECT.

Dated this _____________________day of, ______, ______

(Name of Organization)

(Title of Person Signing)

(Signature)

(Bid Number)

ACKNOWLEDGEMENT

STATE OF_________________________ )

COUNTY OF_______________________ )

Before me, a Notary Public, personally appeared the above named and swore that the statements contained in the foregoing document are true and correct.

Subscribed and sworn to me this_______ day of ________________,_________.

Notary Public Signature My Commission Expires:___________________________________________________