26_014_LH NOAA Weather and Emergency Alert Ra.pdf

INVITATION FOR BID

FOR

NOAA Weather and Emergency Alert Radios

BID NUMBER: 26-014-LH

72678

MACON-BIBB COUNTY, GEORGIA

ISSUED: Enter September 10, 2025

BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, SEPTEMBER 25, 2025

Macon-Bibb County Procurement Department

700 Poplar Street

Suite 308 Macon-Bibb County City Hall

Macon, Georgia 31201

I. General

A. Invitation

1. Notice is hereby given that Macon-Bibb County will receive sealed bids (original and (1)

Flash drive) in the Macon-Bibb County Procurement Department, 700 Poplar Street, Suite 308, Macon, Georgia 31201, until 12:00 noon on September 25, 2025, for NOAA

Weather and Emergency Alert Radios for the Emergency Management Department for the Macon-Bibb County Government.

NO BIDS WILL BE ACCEPTED AFTER THE ABOVE TIME.

2. Bids will be publicly opened and read in the Board of Commissioner’s Conference Room on Thursday, September 25, 2025, starting at 2:00 p.m.

3. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use

M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Charise Stephens, Small

Business Affairs at (478) 300-2297 or cstephens@maconbibb.us .

B. Bid Documents

1. Bid documents may be examined and obtained on Macon-Bibb County website to be viewed and downloaded from one of the links included below:

Georgia Procurement Registry website http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

Sealed Bids

C. Question Deadline

Deadline for submitting questions is Tuesday, September 16, 2025, by 3:00 pm Questions to be submitted via email to Lhardwick@maconbibb.us

SEALED Bids shall be delivered or mailed to:

Macon-Bibb County Procurement Department

Attn; Laura Hardwick

700 Poplar Street

Suite 308

Macon, GA 31201

478-803-0550 lhardwick@maconbibb.us

Mark the outside of the envelope 26-014-LH NOAA Weather and Emergency Alert Radios mailto:cstephens@maconbibb.us http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100 http://www.maconbibb.us/purchasing mailto:Lhardwick@maconbibb.us mailto:lhardwick@maconbibb.us

D. Validity

1. No bid may be withdrawn for a period of sixty (60) days after time has been called on date of bid opening.

2. All prices shall be Delivered prices, FOB Destination, after deducting all non–applicable taxes, delivered to each requesting department or office. Vehicles shall be ready to use.

E. Forms

1. The enclosed Macon-Bibb County bid form shall be used; use of other documents may deem the bid non-responsive. Additionally, all submission documents should be completed and included with the bid; failure to include completed, signed, and notarized forms (as applicable) may deem the bid non-responsive.

F. Local Preference

1. Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid is within 5% (five percent) of the lowest responsive and responsible bid which conforms to the Invitation to Bid.

i. No consideration will be given any claim based on lack of knowledge of existing conditions, except where the Contract Documents make definite provisions for adjustment of cost or extension of time due to existing conditions that cannot be readily ascertained.

G. Insurance Requirements

All deductibles shall be paid for by the Bidder.

Required Insurance Coverages. The Bidder also agrees to purchase and have the authorized agent state on the insurance certificate that the Bidder has purchased the following types of insurance coverages, consistent with the policies and requirements of O.C.G.A. 50-21-37.

The minimum required coverages and liability limits are as follows:

Workers’ Compensation Insurance. The Bidder agrees to provide, at a minimum, Workers’

Compensation coverage in accordance with the statutory limits as established by the General

Assembly of the State of Georgia. A group insurer must submit a certificate of authority from the Insurance Commissioner approving the group insurance plan. A self-insurer must submit a certificate from the Georgia Board of Workers’ compensation stating the contractor qualifies to pay its own workers’ compensation claims.

Employers’ Liability Insurance. The Bidder shall also maintain Employer’s Liability

Insurance Coverage with limits of at least:

(i) Bodily Injury by Accident $1,000,000 each accident

(ii) Bodily Injury by Disease $1,000,000 each employee; and

(iii) Bodily Injury/Disease Aggregate $1,000,000 each accident

Commercial General Liability Insurance. The Bidder shall provide Commercial General

Liability Insurance (2001 ISO Occurrence Form or equivalent) that shall include, but need not be limited to, coverage for bodily injury and property damage arising from premises and operations liability, products and completed operations liability, personal injury liability and contractual liability. The CGL policy must include separate aggregate limits per Project and shall provide at a minimum the following limits:

Coverage Limits

1. Premises and Operations $1,000,000 per Occurrence

2. Products and completed $1,000,000 per Occurrence

Operations

3. Personal Injury $1,000,000 per Occurrence

4. Contractual $1,000,000 per Occurrence

5. General Aggregate $2,000,000 per Project

Additional Requirements for Commercial General Liability Insurance are as follows:

Commercial business Automobile Liability Insurance. The Bidder shall provide commercial business Automobile Liability Insurance that shall include coverage for bodily injury and property damage arising from the operation of any owned, non-owned, or hired automobile.

The commercial business Automobile Liability Insurance Policy shall provide not less than

$1,000,000 combined Single Limits for each accident.

Disposition of Insurance Documents. One original certificate of insurance with all endorsements attached must be deposited with Owner for each insurance policy required.

Failure of Insurers. The Bidder is responsible for any delay resulting from the failure of his insurance carriers to furnish proof of proper coverage in the prescribed form.

Additional Insured: Bidder shall add Owner as an additional insured and list bid name and number under the commercial general and automobile policies.

H. Instructions To Bidders

a. Definitions

1. Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in these specifications, it shall mean Macon-Bibb County, a political subdivision of the

State of Georgia acting through the Macon-Bibb County Board of

Commissioners.

2. Wherever the term “work” occurs in these specifications, it shall mean the work as defined herein, including, all labor, materials, equipment, transportation, and supervision necessary to complete the contract.

b. Related Documents

1. Attachment “A”

2. Bid Form

3. Bidder’s Qualification Form

4. Bidder MBE Plan Form

5. List of Sub-contractors

6. Financial & Legal Stability Statement

I. Reservations

1. Macon-Bibb County reserves full freedom (in addition to the right to reject any and all bids) in awarding bids to consider all available factors including, but not limited to, price, the provision of needed and unneeded features, usefulness to the using department and prior Macon-Bibb County experience. Hence, Macon-Bibb County may award bids to other than the lowest bidder if in the judgment of the Board of Commissioners the interest of the County will be best served by award to another. Any required information not submitted with bids shall deem bid nonresponsive.

2. Unless otherwise specified, manufacturer’s names, trade names, brand names, information and/or catalog numbers listed herein are intended only to identify the quality level desired. They are not intending to limit competition. The bidder may offer any equivalent product that meets or exceeds the specification. If bids are based on equivalent products, the bidder shall indicate on the bid form the alternate manufacturer’s name and catalog number and shall include complete descriptive literature and/or specifications along with proof that the proposed equivalent either meets or exceeds this specification.

The County reserves the right to be the sole judge of what is equal and acceptable. If a bidder fails to name a substitute, he shall furnish goods identical to the bid specifications.

II. Specification

1. Required product is Midland WR120 NOAA Weather Alert Radios. To include the

Midland Strobe Light Pillow Shaker Bundler-SBNDL.

2. Radios must be preprogrammed for Macon-Bibb County, Georgia.

3. Provide programming and operating instructions in English and Spanish at minimum

4. NOAA Radios must have a Macon-Bibb MBC Alert Logo added to the radios.

5. Radio to receive weather and hazard alert.

6. Alerts should have the ability to deliver loud tones, LED light, and display LCD messages.

7. Radios to function AC power with battery back-up. Three (3) batteries to be included with per radio (AA batteries)

8. Minimum 1 year warranty to be covered by the manufacturer that will include defects in materials and workmanship.

9. Quote must include shipping and freight costs to be sent to Macon, Ga.

ADDENDUM ACKNOWLEDGEMENT

Macon-Bibb County Board of Commissioners

Laura Hardwick, Director of Procurement

Macon-Bibb County, Procurement Dept.

700 Poplar Street

Suite 308

Macon, Georgia 31201

DATE: ___________________________________

Re: NOAA Weather and Emergency Alert Radios

Macon-Bibb County

Bibb County, Georgia

Dear Laura Hardwick,

1. We have examined the Specifications, related documents, and the site of the proposed Work, and are familiar with all the conditions surrounding this project, including the availability of materials and labor, and hereby bid to furnish all materials and labor, and to complete the project in accordance with the Contract Documents, within the time set forth herein, and at the prices stated below. These prices are to cover all expenses incurred in performing the Work required under these Specifications, of which this bid is part.

2. ADDENDUM RECEIPT:

a. We acknowledge our responsibility to ensure that all addenda have been received prior to the submission of a bid.

b. Bidder acknowledges receipt of the following addenda:

Addendum No. Dated _________________________

Addendum No. Dated__________________________

Addendum No. Dated__________________________

3. We agree to commence actual physical work on site, with adequate force and equipment within the timeframe presented in the specifications and to complete fully all work within the stated timeframe following notice to proceed.

4. We agree that this bid may not be revoked or withdrawn after the time set for the opening of the bids and shall remain open for acceptance for a period of sixty (60) days following such time.

5. Not Applicable. In case of written notification by mail, telegraph, or delivery of the acceptance of this bid within sixty (60) days after the time set for the opening of bids, the undersigned agrees to execute within ten (10) days a Contract for the Work for the below stated compensation and at the same time to furnish and deliver to the Owner a Performance Bond and a Payment Bond, both in an amount equal to one-hundred-percent (100%) of the Contract Sum.

6. Not Applicable. Enclosed herewith is a Bid Bond in the amount of five percent (5%) of the total base bid. We agree that the above stated amount is the proper measure of liquidated damages that the Owner will sustain by the failure of the undersigned to execute the Contract and to furnish the

Performance Bond and the Payment Bond.

7. If this bid is accepted within sixty (60) days after the date set for the opening of bids and we fail to execute the Contract within ten (10) days after written notice of such acceptance or if we fail to furnish both a Performance Bond and a Payment Bond, the obligation of the bond will remain in full force and affect and the money payable thereon shall be paid into the funds of the Owner as liquidated damages for such failure; otherwise, the obligation of the bond will be null and void.

8. We hereby certify that we have not, nor have any member of the firm(s) or corporation(s), either directly or indirectly, entered into any agreement, participated in any collusion, nor otherwise taken any action in restraint of free competitive bid in connection with this submitted bid.

9. We understand the total bid price listed below to be inclusive of all materials, labor, equipment, and other provisions necessary to provide the services in accordance with the associated specification.

Respectfully Submitted, Authorized Signature: ________________________________________

Dated: ________________________________________

Name: ________________________________________

Title:

Bid Price Form

For

NOAA Weather and Emergency Alert Radios

COST BREAKDOWN

Item Description Quantity Unit Cost

(each)

Total

1 Midland WR 120 NOAA

Weather and Emergency Alert

Radios -WR120

2 Midland Strobe Light Pillow

Shaker Bundle-SBNDL

Total Bid Price: $______________________________

Delivery Time frame____________________________

I certify that my bid meets these minimum specifications. This bid shall be valid and may not be withdrawn for a period of ninety (90) calendar days after the scheduled closing time for receiving bids.

Printed Name: ___________________________________________ Signature: ______________________________________________ Date: __________________________________________________