BOARD OF TRUSTEES OF

COMMUNITY COLLEGE OF

BALTIMORE COUNTY, MARYLAND

INVITATION FOR BIDS #26-009-P

FOR

Athletic Motor Coach Transportation

SIGNIFICANT MILESTONES TIME: DATE

Issue Date Thursday, February 26, 2026

Deadline for Questions 4:00 PM ET Tuesday, March 3, 2026

Bids Due 4:00 PM ET Wednesday, March 18, 2026

Award Date TBD Estimated date September 1, MINORITY BUSINESSES ARE ENCOURAGED TO RESPOND TO THIS SOLICITATION

COMMUNITY COLLEGE OF BALTIMORE COUNTY

IFB No. 26-009-P

1. GENERAL INFORMATION

2. STANDARD TERMS AND CONDITIONS

3. GENERAL INFORMATION FOR BIDDERS

4. INFORMATION REQUIRED IN BIDS

5. REQUIREMENTS AND SPECIFICATIONS

APPENDIX A

1. BID FORM

2. REFERENCES

3. BID/PROPOSAL AFFIDAVIT

4. SAMPLE CONTRACT & CONTRACT AFFIDAVIT

5. INTERCOLLEGIATE ATHLETICS BID GRID

SECTION 1

GENERAL INFORMATION

A. BID SUMMARY/OBJECTIVE

The Community College of Baltimore County (CCBC) is soliciting sealed bids from qualified vendors to establish a contract to acquire Athletic Motor Coach Transportation services as detailed in this solicitation.

CCBC consists of three campuses and three extension centers under the administration of a President:

Catonsville, 800 South Rolling Road, Baltimore, MD 21228; Dundalk, 7200 Sollers Point Road, Baltimore, MD 21222; Essex, 7201 Rossville Boulevard, Baltimore, MD 21237; Hunt Valley Center, 11101 McCormick Road, Hunt Valley, MD 21031; Owings Mills Center, 10300 Grand Central Avenue, Owings Mills, MD 21117; and the Randallstown Center, 3637 Offutt Road, Randallstown, MD 21133.

The specifications, terms and exhibits of this Bid will become Exhibit "A" of the awarded resulting from this solicitation, with the terms and conditions of the standard contract of the Community College of Baltimore County, Baltimore County, Maryland.

B. SOLE POINT OF CONTACT

The sole point of contact at CCBC for purposes of this Solicitation is the Procurement Officer, Binoj Philip.

Questions concerning any aspect of this bid must be directed to the Procurement Officer at email bphilip@ccbcmd.edu. Only information communicated by the Procurement Officer shall be deemed the official position of the College. No college employee, official, or representative has the authority to change the requirements of this solicitation except the Procurement Officer and the Purchasing Director. Any attempts to circumvent this procedure in any manner may be grounds for disqualification of the bidder(s) from the procurement process.

C. SUBMISSION OF BIDS

Bid documents must be electronically submitted via email to the Procurement Officer, Binoj Philip at bphilip@ccbcmd.edu. no later than 4:00 PM ET, Wednesday March 18, 2026. Hard copies of bid documents are not acceptable for responses to this bid.

D. DELIVERY OF BIDS

Bid documents must be electronically submitted to the Procurement Officer, Binoj Philip via email to bphilip@ccbcmd.edu. Hard copies of bid documents are not acceptable for responses to this bid.

E. QUESTIONS AND INQUIRIES

Questions and inquiries shall be directed in writing via email to: Binoj Philip at bphilip@ccbcmd.edu, the Procurement Officer, by 4:00 PM ET, Tuesday, March 3, 2026. Any questions received after this date and time will not be answered. Any clarifications or changes to this Bid will be through an Addendum, posted on eMaryland Marketplace Advantage (eMMA).

F. IFB ADDENDA POSTED ON EMARYLAND MARKETPLACE ADVANTAGE

mailto:bphilip@ccbcmd.edu

Any clarifications or changes to the IFB document or process and responses to Bidder submitted questions will be posted as an addendum on eMaryland Marketplace Advantage (eMMA).

G. DURATION OF BIDS

Bids are to be held valid for 180 days following the bid due date. This period may be extended by a mutual written agreement between the bidder and CCBC.

H. EQUAL EMPLOYMENT OPPORTUNITY

The selected bidder (contractor) will not discriminate against any employee or applicant for employment because of race, color, religion, national origin or sex. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, national origin or sex.

I. EVALUATION OF BIDS

A contract will be awarded to the responsible bidder with the lowest responsive bid with consideration being given to time required for delivery, purpose for which intended, quality of product proposed, competence and responsibility of the bidder, and the ability of the bidder to perform the contract satisfactorily. The calculation of the lowest bid is based on the base bid.

J. ACCEPTABLE AND UNACCEPTABLE BIDS

CCBC reserves the right to reject any or all bids received. Altering the Bid Form will deem your bid non- responsive and disqualify the bid from further consideration. Bidders judged by CCBC not to be responsible shall be so notified.

K. PRICE ADJUSTMENT

• Price decreases are acceptable at any time, need not be verifiable, and are required should the contractor experience a decrease in costs associated with the execution of the contract.

L. BASIS FOR AWARD

Award shall be made to the responsible bidder with the lowest responsive bid and is in the best interest of CCBC. Any errors in computation shall be corrected by CCBC after bid opening and before any award is made.

CCBC reserves the right to reject all bids, in whole or in part, received as a result of this solicitation, to waive minor irregularities, to negotiate in any manner necessary to best serve the interest of CCBC.

Further, CCBC reserves the right to make a whole award, multiple awards, a partial award, or no award at all.

M. FORMATION OF AGREEMENT/CONTRACT WITH SUCCESSFUL BIDDER

The contract to be entered into as a result of this Bid (the “Contract”) shall be (a) by and between the successful bidder and the Board of Trustees of The Community College of Baltimore County, (b) include the conditions of the contract set forth in this Bid, and (c) shall incorporate the provisions of this Invitation for Bid, including any amendments or changes. In the event of a conflict between the terms of this Bid and the contract, the terms of the contract shall govern.

N. CLOSING OF COLLEGE

Information regarding College closings or delayed openings may be obtained by contacting the CCBC weather line on 443-840-3700 or at www.ccbcmd.edu. In the event that the College is closed, responses will be due on the next day the college is officially open, at the same time. In the event the College has a delayed opening on the bid due date, the response date and time will not change.

O. CCBC SMOKING AND TOBACCO FREE POLICY

The core of each campus of the Community College of Baltimore County is designated as a smoke and tobacco- free environment. Therefore, smoking and the use of tobacco products are prohibited in or on any CCBC campus, except for areas specifically designated as “smoking areas” on campus perimeters or in private automobiles in designated parking lots. This Smoke and Tobacco-Free Policy applies to all facilities and to all events taking place on college property. It applies equally to members of the college community and visitors to the campuses, including but not limited to students, faculty, staff, parents, visitors, contractors, and vendors.

P. AMERICAN DISABILITIES ACT

The Office of Purchasing routinely opens all sealed bids in a public setting identified within the language of each specification. If a prospective bidder has special needs, the bidder shall contact the Office of Purchasing at least seventy-two (72) hours in advance of the published bid opening date and time to arrange for such services. The Office of Purchasing is accessible to the disabled.

Q. EMPLOYMENT OF SEX OFFENDERS

The State of Maryland requires certain sex offenders to register with the State and with the local law enforcement agency in the county in which they will reside, work, or attend school. CCBC is also subject to a few Federal laws requiring disclosure of registered sex offenders enrolled or employed at institutions of higher education. Additionally, the College provides several programs throughout the main campus that involve minor children, including the Children’s Learning Center, Children’s Playhouse of Maryland theatre and camps. As a result, if a sex offender, as determined by the definitions contained in the Criminal Law Article of the Annotated Code of Maryland, is employed by the awarded bidder, the awarded bidder is prohibited from assigning that employee to perform any type of service at any of the college campus locations. Violation of this provision may result in Termination for Cause of the contract.

R. PARKING

All vehicles parked on CCBC property must strictly observe CCBC parking regulations. Parking on sidewalks or unpaved areas is always prohibited. All fines for parking or other vehicle violations are the responsibility of the Contractor. This applies to vendors, salespeople, company vehicles, and Contractor employees’ personal vehicles. Refer to the CCBC website on www.ccbcmd.edu for a campus map for parking areas; park in areas marked with white stripes only.

END OF SECTION 1

http://www.ccbcmd.edu/ http://www.ccbcmd.edu/

SECTION 2

STANDARD TERMS AND CONDITIONS OF CONTRACT

The contractor shall perform the services and/or provide the products as outlined hereto.

The Contractor’s services/products will be provided in a manner that is satisfactory to CCBC in its sole discretion.

A. CONTRACTOR'S REPRESENTATIONS

The Contractor hereby represents the following:

1. The Contractor is an organization, duly formed and validly existing under the laws of the State of its formation and is qualified to do business and is in good standing in the State of Maryland.

2. The Contractor has the power and authority to satisfy the specifications of this Bid and has taken all necessary action to authorize the execution, delivery and performance required under the contract.

3. The person executing this Contract for the Contractor warrants that he/she is duly authorized by the

Contractor to execute this Contract on the Contractor's behalf.

4. The services/goods to be provided under the contract shall be provided competently and with due care, and in accordance with all applicable laws, codes, ordinances and regulations; and/or the goods to be delivered shall comply with the implied warranties of merchantability and fitness for use, and all express warranties created by this Agreement.

5. The Contractor has obtained and shall continue to maintain, at its own cost, such licenses and certifications as are necessary to provide the services rendered under this Agreement and shall present such licenses to CCBC upon its request for the same.

B. TERMINATION FOR CONVENIENCE

CCBC may terminate the contract, without cause, by providing written notice thereof to the Contractor at least 30 days prior to the intended date of termination, which shall be set forth in the written notice, at the addresses set forth above, or at such other addresses as may be later designated by the parties in writing. In the event of termination without cause, the Contractor shall be paid for services rendered in a manner satisfactory to CCBC through the date of receipt set forth in the written termination. The absence of a reciprocal right of termination by the contractor shall not render the contract illusory or unenforceable.

C. INSURANCE

The successful bidder shall be required to maintain the insurance coverages set forth herein, while this Contract is in force, and provide documentation of such insurance in a form satisfactory to CCBC. The Contractor shall be required to carry professional liability or errors and omissions insurance while this Contract is in force and provide evidence of such insurance at the request of CCBC in a form satisfactory to CCBC. Specific insurance requirements are set forth in paragraph 3.O.

D. DEFAULT

The term "Default" as used in this Bid and the contract shall mean the occurrence or happening, from time to time, of any one or more of the following:

1. Representations and Warranties.

Any representation or warranty, expressed or implied, contained in this Bid or the contract shall prove at any time to be incorrect or misleading in any material respect either on the date when made or on the date when reaffirmed.

2. Compliance with Covenants and Conditions.

Contractor shall fail to comply with the terms of any covenant, condition, agreement or any express or implied warranty contained in this Bid or the contract.

3. Progress of Eligible Activities.

Progress of Services and/or Delivery of Goods is not being made in good faith and in a manner acceptable to CCBC.

4. Conditions Precedent to Any Disbursement.

Contractor shall be unable to satisfy any condition precedent to its right to receive a disbursement.

E. REMEDIES FOR DEFAULT

1. CCBC shall have the right upon the happening of any Default, without providing notice to the Contractor:

a. To terminate the contract immediately, in whole or in part, and, in addition to any other available rights or remedies;

b. To suspend the Contractor's authority to receive any undisbursed funds; and/or

c. To proceed at any time or from time to time to protect and enforce all rights and remedies available to CCBC, by suit or any other appropriate proceedings, whether for specific performance of any covenant, term or condition set forth in the contract, or for damages or other relief or proceed to take any action authorized or permitted under applicable law or regulations.

2. Upon termination of the contract for default, CCBC may pay the Contractor for satisfactory performance of the services and/or delivery of the goods, less the amount of damages caused by the default, all as determined by CCBC in its sole discretion. If the damages exceed compensation, CCBC may pursue all remedies available under the Bid and the contract as well as any remedies at law or in equity.

F. REMEDIES CUMULATIVE AND CONCURRENT

No remedy herein conferred upon or reserved to CCBC is intended to be exclusive of any other remedies provided for in this Bid or the contract, and each such remedy shall be cumulative, and shall be in addition to every other remedy given hereunder, or under the contract, now or hereafter existing at law or in equity or by statute. Every right, power and remedy given to CCBC shall be concurrent and may be pursued separately, successively or together against the Contractor, and every right, power and remedy given to CCBC may be exercised from time to time as often as may be deemed expedient by CCBC.

G. CONFIDENTIAL INFORMATION

The term "confidential information" shall include all non-public documentation and information disclosed to the Contractor during its performance of duties hereunder with respect to the past, present and future CCBC business, services and clients. The Contractor hereby agrees to maintain all such confidential information in trust and confidence and agrees that it will not disclose such information to any person, firm, corporation or entity during or after the terms of the contract, except with the express consent of CCBC.

H. CONFLICT OF INTEREST

The Contractor represents and warrants that there exists no actual or potential conflict of interest between its performance under this Bid or the contract and its engagement or involvement in any other personal or professional activities. In the event such conflict or potential conflict arises during the term of the contract, or any extension thereof, the Contractor shall immediately advise CCBC thereof.

I. ASSIGNMENT AND INTERGOVERNMENTAL COOPERATIVE PURCHASE

Neither CCBC nor the Contractor shall assign, sublet or transfer its interest or obligations under this Bid or the contract to any third party, without the written consent of the other. Nothing herein shall be construed to create any personal or individual liability upon any employee, officer or elected official of CCBC, nor shall this Bid or the contract be construed to create any rights hereunder in any person or entity other than the parties of the contract. Where this contract is a pricing agreement or an indefinite delivery contract, pricing will be extended to the other state and local governmental agencies unless the Contractor specifically prohibits such arrangements in his bid.

J. DELEGATION OF DUTIES

The Contractor shall not delegate his duties under this Bid or the contract without the prior written consent of CCBC, which consent shall not be unreasonably withheld.

K. INDEMNIFICATION

The Contractor shall indemnify and hold harmless CCBC, its Board of Trustees, its employees, agents and officials, from any and all claims, suits, or demands including attorney fees which may be made against CCBC resulting from any act or omission committed in the performance of the duties imposed upon and performed under the terms of this Contract by the Contractor or anyone under contract to the Contractor to perform duties under this Contractor. The Contractor shall not be responsible for acts of gross negligence or willful misconduct committed by CCBC, its Board of Trustees, employees, agents and officials.

L. INTEGRATION

The contract sets forth the entire agreement between the parties relative to the subject matter hereof. No representation, promise or condition, whether oral or written, not incorporated herein shall be binding upon either party to the contract. No waiver, modification or amendment of the terms of this Bid and the contract shall be effective unless made in writing and signed by an authorized representative(s) of the party sought to be bound thereby.

M. FEE PROHIBITION

The Contractor warrants and represents that it has not employed or engaged any person or entity to solicit or secure the contract, and that it has not paid, or agreed to pay any person or entity a fee or any other consideration contingent on the making of the contract. If any suit, claim, or demand shall arise concerning such a fee, the Contractor agrees to indemnify and hold harmless CCBC, its employees, agents and officials, from all such claims, suits or demands.

N. NO PARTNERSHIP

Nothing contained in the contract shall be construed in any manner to create any relationship between the Contractor and CCBC other than expressly specified herein and the Contractor and CCBC shall not be considered partners or co-ventures for any purpose on account of the contract.

O. WAIVER OF JURY TRIAL

The Contractor and CCBC hereby waive trial by jury in any action or proceeding to which CCBC and/or the contractor are parties arising out of or in any way pertaining to this Bid and the contract. It is agreed and understood that this waiver constitutes a waiver of trial by jury of all claims against all parties to such actions or proceedings, including claims against parties who are not parties to the contact. This waiver is knowingly, willingly and voluntarily made by CCBC and the contractor and CCBC and the contractor hereby represented and warrant that no representations of fact or opinion have been made by an individual to reduce this waiver of trial by jury or to in anyway modify or nullify its effect. CCBC and the contractor further represent and warrant that they have been represented in the signing of the contract and in the making of this waiver by legal counsel, selected of their own free will, and that they had the opportunity to discuss this waiver with counsel.

P. GOVERNING LAW

The contract shall be governed and construed in accordance with the Maryland law.

Q. MEDIATION AND ARBITRATION

Except for the right of Contractor to bring suit on an open account for simple monies due Contractor, any dispute arising under this Agreement shall be resolved through a mediation- arbitration approach.

The parties agree to select a mutually agreeable, neutral third party to help them mediate any dispute that arises under the terms of this Agreement. If mediation is unsuccessful, the parties agree that the dispute shall be decided by binding arbitration under the rules of the American Arbitration Association. The decision of the arbitrators shall be final and binding on the parties and may be entered and enforced in any court of competent jurisdiction by either party. Costs and fees associated with mediation shall be shared equally unless otherwise agreed, in writing, by the parties. CCBC’s obligation to pay a share of the costs and fees associated with mediation is subject to the availability of adequate funds that can be used to pay such costs and fees.

R. SEVERABILITY

If any of the provisions in the contract are declared by a court or other lawful authority to be unenforceable or invalid for any reason, the remaining provisions hereof shall not be affected thereby and shall remain enforceable to the full extent permitted by law.

S. TIME IS OF THE ESSENCE

Time is of the essence with respect to performance of the terms and conditions of this Bid and the contract.

T. FUNDING

The failure of CCBC to appropriate sufficient funds in any future fiscal year to provide funds for the contract shall entitle CCBC to terminate this Contract without prior notice to the Contractor.

U. COUNTERPARTS

The contract may be executed in any number of counterparts and by different parties hereto in separate counterparts, each of which when so executed and delivered shall be deemed to be an original and all of which taken together shall constitute but one and the same instrument.

END OF SECTION 2

SECTION 3

GENERAL INFORMATION FOR BIDDERS

A. GENERAL INFORMATION FOR BIDDERS

1. Bids will be received for items/services specified herein or attached hereto under the terms and conditions of this Bid and general specifications as attached.

2. Bids must be made in the official name of the firm or individual under which business is conducted showing an official business address and signed by a duly authorized person. Bids signed by an agent of the corporation must be accompanied by evidence of the authority of his/her authority. Acquisitions from a business in which a CCBC employee has an interest are prohibited. Interest is deemed present if the employee and/or the spouse or minor children’s own assets are in the offeror’s business. A copy of the Conflict-of-Interest Statement is in the Project Bid Forms Section. An exception may be requested. Such a request must include full disclosure of the circumstances of the request.

3. Business organizations must indicate the place and date of formation, and of its good standing authorized to do business in the State of Maryland. Each bidder must furnish all information required by this Bid.

Erasures or other changes must be initialed by the person signing the bid.

4. This Bid creates no obligation on the part of CCBC to award a contract or to compensate bidders for bid preparation expenses. CCBC reserves the right to reject all bids, in whole or in part, received as a result of this Bid, to waive minor irregularities, to negotiate in any manner necessary to best serve the interest of CCBC. Further CCBC reserves the right to make a whole award, multiple awards, a partial award, or no award at all.

5. Once a contract is awarded, the bidder may not subcontract or assign, in whole or in part, any portion of this contract without the prior written permission of the Director of Purchasing.

6. CCBC reserves the right to award a contract based upon the proposals received without further negotiations.

Bidders should, therefore, not rely on having a chance to negotiate any change to this bid.

7. Before the award of a contract, CCBC may require a bidder to submit evidence of any information related to the financial, technical, and other qualifications and abilities of the bidder.

B. ADDENDA

CCBC reserves the right to amend this Bid at any time prior to the bid due date. Any necessary additions or corrections to this Bid will be issued in Addenda and shall become part of the solicitation document. All Addenda shall be posted on eMaryland Marketplace Advantage. The addenda shall be acknowledged on the Bid Form.

Failure to acknowledge the addenda shall not relieve bidders of compliance with the terms thereof. CCBC assumes no responsibility for oral instructions.

C. CANCELLATION

The Community College of Baltimore County may cancel this Bid, in whole or part, at any time before the opening of the bids.

D. INCURRED EXPENSES

CCBC will not be responsible for any costs incurred by any bidder in preparing and submitting a bid and/or product demonstrations.

E. ACCEPTANCE OF TERMS AND CONDITIONS

By submitting a proposal in response to the Bid, the Bidder accepts the terms and conditions set forth in this Bid.

F. PROCUREMENT REGULATIONS

Sections 16-311 through 16-314 of the Education Article, Annotated Code of Maryland, as amended (the State Code), shall govern this Bid and any resulting contract.

G. HARASSMENT POLICY

The Contractor has the responsibility of ensuring that his/her employees, and any subcontractors' personnel, conduct themselves in a manner consistent with an academic working and learning environment, including, but not limited to prohibiting any form of sexual harassment by its employees or employees of any subcontractor.

H. ECONOMY OF PREPARATION

Bids should be prepared simply and economically, providing a straightforward, concise description of the bidder's bid to meet the requirements of the Bid.

I. EVALUATION IN ACCORDANCE WITH SPECIFICATIONS

Bidders are urged to read the specifications very carefully and to submit their questions, in writing, either at the pre-bid conference or by the Question and Inquiry due date. Misinterpretation of specifications by the bidder shall not relieve the bidder(s) of responsibility to perform.

J. BIDDER'S STATEMENT OF QUALIFICATIONS

The Community College of Baltimore County may contact references, as it deems necessary, to determine the ability of the bidder to meet all terms of the stated specifications. The bidder must supply, as part of the bid, a listing of no less than three client references, from educational institutions, for which a delivery of equivalent size and complexity has been performed in the last year, and which are similar to those requested in this Bid.

References should include the name of the reference and the address and phone number of individuals who can be contacted for the reference.

In instances where the bidder is unable to provide the above information as specified because of the unique nature or characteristics of their operation, the bidder must provide equivalent reference information, which can verify for CCBC, in its sole determination, the bidder's ability to provide the services required under the contract.

CCBC also reserves the right to request any other information it deems necessary to determine if the bid is both responsive and that the bidder is responsible and fully qualified to provide the services as specified. This may include, but is not limited to requesting additional information regarding the bidder's financial stability, e.g., audited financial statements or balance sheets; contacting a bidder to further clarify information included in a bid; requesting additional reference information; requesting submission of additional copies of licenses or permits to provide required services, etc.

K. EVIDENCE OF RESPONSIBILITY

Prior to the award of a contract, pursuant to this Bid, the Director of Purchasing may require a bidder to submit such additional information bearing upon the bidder's ability to perform the contract as the Director of Purchasing deems appropriate. The Director of Purchasing may also consider any information otherwise available concerning the financial, technical and other qualifications of the bidder.

L. CONFIDENTIALITY

Bidders must specifically identify those portions of their bid, if any, which they deem to contain confidential, propriety information of trade secrets and must provide justification why such material should not, upon request, be disclosed pursuant to the Access to Public Records Act, State Government Article, Sections 10-611 through 10-628 of the State Code.

M. ARREARAGE

By submitting a response to this solicitation, a bidder shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing the State of Maryland and Baltimore County, including the payment of taxes and employee benefits and that it shall not become so in arrears during the term of the contract if selected for contract award.

N. TAXES

CCBC is exempt from Federal Excise Taxes and Maryland State Sales and use Taxes. CCBC's tax exemption does not extend to the successful bidder. Each bidder must determine its own tax status.

O. INDEMNITY AND INSURANCE

The successful bidder shall indemnify and save and hold harmless the Board of Trustees of CCBC, their agents, directors, employees, and officials against any or all loss, cost, damage, claim, expense or liability whatsoever including reasonable attorney fees that are the result of the contractor's acts or omissions under the contract.

The indemnification obligation of the contractor shall include but not be limited to injuries to individuals and the property of individuals who are not party to the contract. The contractor's indemnification obligation shall cover the acts or omissions of any subcontractors hired by the contractor. The contractor's indemnification obligation shall survive termination of the contract for any reason.

The successful bidder shall secure, pay the premiums for, and keep in force until the expiration of this contract, and any renewal thereof, adequate insurance as provided below, such insurance to specifically include liability assumed by the contractor under this contract.

a. Workmen's Compensation Insurance as required by laws of the State of Maryland.

b. Comprehensive General Liability Insurance with limits of not less than:

Bodily Injury: $1,000,000 each occurrence; $1,000,000 aggregate Property Damage $ 100,000 each occurrence; $ 250,000 aggregate

c. If automotive equipment is used in the operation, Comprehensive Automobile Liability

Insurance with limits of not less than:

Bodily Injury: $ 300,000 each person; $1,000,000 each occurrence Property Damage $ 100,000 each occurrence.

Each of the above policies with the exception of Workmen's Compensation shall (a) include CCBC as an additional insured, as respects operations under the Contract; (b) cover the premises occupied by the Contractor;

and (c) shall cover and not exclude contractor's liability for injury to the property of the College and to the persons or property of employees, students, faculty members, agents, officers, trustees and guests of the College.

Each policy of insurance shall contain the following endorsement: "It is understood and agreed that the Insurance Company shall notify the College in writing, 30 days in advance of the effective date of any reduction in the dollar amount of coverage, notice of non-renewal, termination or cancellation of this policy". Certificates of Insurance evidencing each of the above coverages shall be delivered to the College within 15 days following the date of notice of contract award. Such certificates shall also include:

a. The College as additional insured

b. The requirements for advance notice of reduction in the dollar amount of insurance, non-renewal, termination, cancellation of, or change in coverage.

The insurance companies providing the above coverages must be satisfactory to the College. The College and the contractor hereby waive any right of recovery from each other for loss caused by Acts of God defined in their respective fire, extended coverage, and sprinkler leakage insurance policies.

The successful bidder shall not allow any liens filed against CCBC or the property of CCBC by a person or firm for any reason arising out of the furnishing of services or materials by the contractor. Any lien filed against CCBC or its property shall be disposed of within 30 days of its filing. Failure of the contractor to dispose of such liens within the 30-day period shall constitute default.

The actions of a contractor with third parties are not binding upon CCBC. The contractor is not a division of

CCBC.

END OF SECTION 3

SECTION 4

INFORMATION REQUIRED IN BIDS

A. BID SUBMITTAL

To be considered for contract award, the bidder must submit bid documents electronically to the Procurement Officer, Binoj Philip at bphilip@ccbcmd.edu by the date and time indicated in the cover page of this IFB.

B. CONFLICT OF INTEREST STATEMENT

Acquisitions from a business in which a CCBC employee has an interest are prohibited. Interest is deemed present if the employee and/or the spouse or minor children own assets in the bidder’s business. A copy of the Conflict-of-Interest Statement is available upon request. An exception may be requested. Such a request must include full disclosure of the circumstances of the request.

End of Section 4.

SECTION 5

REQUIREMENTS & SPECIFICATIONS

I. GENERAL REQUIREMENTS

CCBC is seeking a vendor to provide athletic motor coach transportation.

CCBC Athletics sponsors twenty-one (21) intercollegiate athletic teams. When a college fleet van is not available, CCBC requires motor coach transportation. CCBC requires motor coach transportation for all out-of-state trips, for locations more than 60 miles one-way, and large team travel for travel parties over twenty-one (21).

CCBC Athletics travel by motor coach to Maryland community colleges, four-year colleges and universities. CCBC Athletics regularly travels by motor coach to National Junior College Athletic Association (NJCAA) member schools in Delaware, Florida, Georgia, Illinois, Indiana, Massachusetts, Michigan, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Virginia, Washington, D.C., and West Virginia.

CCBC Athletics expects to contract 80-100 motor-coaches annually. CCBC Athletics has provided a detailed appendix for information purposes only. It is not intended to represent the annual schedule.

Only those passengers approved by CCBC shall be allowed to travel on the motor coach.

II. SPECIFICATIONS

To be eligible to respond to this solicitation, the bidder must be regularly engaged in the business of, and have prior successful experience in providing athletic transportation during the past five

(5) years. Bidder’s fleet should consist of fifty-five passenger coach buses and twenty-four passenger minibuses.

All motor coaches utilized under this contract shall be no more than 15 model years old and in good working condition.

The motor coach carrier will secure and protect their company and CCBC from any liability, loss, or damage to property, and any injury, including death to any person or property, in the performance of services required by the contract.

The contractor shall have all appropriate licenses to operate both Intra-State and Inter-State and be in full compliance with all existing local, state and federal regulations. Submit a copy of the most recent inspection certificate for each coach proposed.

All motor coaches employed under this contract will be no more than 15 model years old and in good working condition. Each motor coach shall have a public address system, first aid equipment, fire extinguishers, escape doors or windows, etc. and equipped with the following amenities:

a. Over-head and under-vehicle luggage/ equipment storage

b. Working air conditioning/heating/temperature control

c. Nighttime individual lighting for reading

d. Working bathroom facilities (55 Passenger buses)

e. Functioning video entertainment systems

f. Reclining seats

g. Wi-Fi capability with electric outlets

Scheduling CCBC requires athletic transportation from three campuses with the following maximum travel squads. When games are scheduled consecutively at a single site and when total travel size is 55 passengers or less, teams travel together.

CCBC Catonsville - 10 Teams Baseball - Men (40) Basketball - Men (24) Basketball - Women (24) Cross Country - Men and Women Combined (20) Soccer- Men (35) Soccer - Women (35) Softball - Women (24) Track and Field - Men and Women Combined (24)

CCBC Dundalk – 2 Teams

Basketball - Men’s (24)

CCBC Essex – 9 Teams

Basketball - Women (24) Cross Country - Men and Women Combined (20) Lacrosse - Men (50) Soccer - Men (35) Soccer - Women (35) Track and Field - Men and Women Combined (24)

CCBC will provide 90% of the transportation request by season – 90 days in advance of first seasonal use according to the following schedule:

Fall Sports (8 teams): Cross Country, Soccer May 20 Winter Sports (4 teams): Basketball July 10 Spring Sports (9 teams): Baseball, Lacrosse, Softball, Track and Field November 10

The successful offeror shall communicate with the CCBC Athletics staff. The college will provide a contact list, by campus, to include the contact name, title, telephone number and email address. This list will include the Director of College Athletics, Assistant Directors of College Athletics (3), and Administrative Assistants for Athletics (3) only.

CCBC shall provide the successful contractor with an itinerary for each trip three (3) business days in advance. The itinerary shall be emailed.

Coaches/buses shall be cleaned, bathroom sanitized, inspected, and mechanically serviced before each use by the College. At a minimum, buses should be free of trash and debris and broom swept prior to arriving at CCBC.

The contractor shall have no less than ten (10) of the specified vehicles to be used for service internal to their company fleet, with the availability of at least ten (10) of the specified vehicles to accommodate scheduling changes.

The contractor shall have 45 minutes in which to replace a motor coach found by CCBC’s person in charge to be unacceptable in accordance to these equipment specifications or safety issues. If safety is not an issue, and the vehicle does not meet the requirement of this section, CCBC may apply penalties in accordance with this bid specification.

CCBC reserves the right to cancel a scheduled motor coach in writing without incurring any costs 16 hours prior to departure time. Departure times and dates are subject to change. These may be impacted by the weather.

Each motor coach must be fully fueled immediately prior to all departures. Prior to re-boarding for the commencement of the return trip, each motor coach must be refueled to avoid stopping in route.

Driver Requirements

CCBC reserves the right to approve/disapprove all drivers, request copies of driving records for any driver provided, and/or to refuse any drivers proposed or provided by the contractor.

Motor coach drivers will be fully trained, qualified, and have at minimum two years’ experience in driving similar vehicles that they will operate for the requested charter.

All drivers will be properly licensed for the equipment being utilized.

All drivers will be familiar with the rules and laws pertaining to the equipment being operated.

Since a driver can be expected to be on the job 24/7, the use of alcohol by the driver during the trip duration is prohibited. The use of any other controlled substance by the driver must be prescribed by a medical doctor. The use of such controlled substances must not interfere with the driver’s ability to safely operate a motor vehicle as determined by a medical doctor.

Smoking by the driver while preparing for transport, transporting, or unloading is not allowed.

In hotels room paid for by CCBC, smoking will not be allowed as CCBC contracts “no smoking” rooms for its trips. CCBC will arrange and pay for the lodging cost of all drivers within its team room reservation process. Rooms will accommodate up to two drivers of the same sex with separate bedding.

Motor coach operators will have written instructions on the relative actions to be taken during an emergency or roadside breakdown. These instructions will include the handling of passengers and stowed equipment. These instructions will contain an emergency phone number list for obtaining emergency service as well as substitute buses if needed. The contractor shall provide a copy of these instructions with their bid.

All drivers will have a cell phone or similar device for emergency telephone calls.

Drivers will be fully briefed relative to destination and the most direct routing to this destination.

Failure to adhere to the information provided and utilizing the most direct route will be unacceptable. Drivers will be aware of the needs of the CCBC prior to arriving to load passengers. Drivers must be familiar with the areas where they will be traveling.

Driver accommodations for overnight trips will be secured and paid for by the CCBC. The driver must remain in close contact and proximity to the group to ensure the motor coach is available to the CCBC person-in-charge at all times in the event of changes in schedule, pickups, etc.

The drivers and equipment provided will be evaluated by the CCBC person-in-charge on trip.

The contractor will be provided a copy of the evaluation.

Starting Location All start times shall be calculated from the CCBC campus location. There is no allowance for vendor’s travel time expended to travel to and from CCBC.

Travel The Vendor shall have their motor coach on site, ready for the trip a minimum of thirty (30) minutes prior to departure time, at no additional charge to CCBC.

The bus driver for each trip must be knowledgeable as to destination and route for quickest arrival. CCBC coaches will not provide directions.

The vendor shall provide all transportation to the listed opponent and their venues, tournament-related sites, required functions, and meal-related transportation

Vendor shall allow food and non-alcoholic beverages to be consumed on the bus.

Vendor shall assume all toll charges.

Vendor shall assume all expenses of the driver incurred during the trip, with the exception of the hotel room and tax.

All scheduled stops (fuel, driver breaks, etc.) shall be brought to the attention of the coach or advisor of the traveling party prior to departure.

Meal breaks for students are required and will be brought to the attention of the driver prior to departure.

Vendor’s motor coach shall remain with the team from departure through return, transporting groups to destination, restaurants, and hotel site if overnight travel is involved.

Equipment Failure It is important for the Athletic teams to arrive at their destinations on time. Offerors are to describe their ability to provide on the road service arrangements and/or an acceptable replacement vehicle in the event of an accident or mechanical failure. The successful offeror shall have emergency dispatch capability 24/7/365.

In the case of breakdown, CCBC requires a replacement bus to be in route within 2 hours of the receipt of a call from the bus driver. The service is to be provided at no extra cost to CCBC.

Provide a detailed explanation of the provisions to be made in case of an extended breakdown, which shall include providing lodging and meals for passengers at the bus company’s expense.

Advise what type of remuneration CCBC will receive, if as a result of an accident or mechanical failure, CCBC is late for or completely misses the scheduled event.

Performance Standards If CCBC is unable to complete the associated activity, loses deposits or incurred additional expenses as a result of contractor not meeting their obligations for the charter, the contractor will be responsible for lost deposits and/or additional costs paid by CCBC. This is in addition to any other penalties that may be implemented as a result of not meeting performance requirements.

To ensure the timely and safe arrival of our community members, CCBC reserves the right to impose reductions of payment for specific unsatisfactory performance. These situations will be discussed with the contractor prior to the imposition of any payment reduction.

• 10% Reduction

Motor coaches that in the opinion of the CCBC is not cleaned or sanitized.

Final determination will be made by the CCBC Purchasing Director.

• 20% Reduction

Arriving fifteen (15) minutes or more, late to a scheduled departure as a result of but no limited to poor trip planning and/or driver error.

Any unavoidable delays of fifteen (15) minutes or more from scheduled departure time without notifying the CCBC person-in-charge.

Failure of the driver to have proper directions/maps to proper locations.

Motor coach provided does not meet technical requirements.

• 50% Reduction

Arriving more than forty-five (45) minutes late to a scheduled departure as a result of but not limited to poor trip planning and/or driver error.

Contractor does not send a replacement that meets the set criteria of this bid within 2 hours of notification of incident due to bus malfunctions or breakdowns.

Failure to have and properly institute emergency procedures when needed.

Driver negligence/unsafe driving.

• 100% Reduction

Failure to complete charter – if the charter is cancelled on day of service due to contractor not meeting performance requirements, contractor will not be paid for any services associated with the charter.

End of Section 5.

APPENDIX A

THE COMMUNITY COLLEGE OF BALTIMORE COUNTY

BID PRICE FORM

IFB No. 26-009-P

TO: Binoj Philip (bphilip@ccbcmd.edu)

FROM:

Pursuant to the Invitation for Bids, the undersigned having read all addenda issued, hereby submits the following Bid:

CATEGORY 1

55 PASSENGER COACH

BUS

24 PASSENGER MINI BUS

ONE DAY TRIP

$ /HOUR $ /HOUR

CATEGORY 2

24 PASSENGER MINI BUS

ONE DAY TRIP

(FLAT RATE)

(FLAT RATE)

TWO DAY TRIP

(FLAT RATE)

(FLAT RATE)

CATEGORY 3

24 PASSENGER MINI BUS

ONE DAY TRIP

(FLAT RATE)

(FLAT RATE)

DESTINATION: 0-100 MILE ROUND TRIP FROM CCBC

DESTINATION: 101-250 MILE ROUND TRIP FROM CCBC

DESTINATION: 251-400 MILE ROUND TRIP FROM CCBC

TWO DAY TRIP

(FLAT RATE)

(FLAT RATE)

THREE DAY TRIP

(FLAT RATE)

CATEGORY 4

24 PASSENGER MINI BUS

ONE DAY TRIP

(FLAT RATE)

(FLAT RATE)

TWO DAY TRIP

(FLAT RATE)

(FLAT RATE)

THREE DAY TRIP

(FLAT RATE)

(FLAT RATE)

OVER 3 DAY TRIP

(FLAT RATE)

CATEGORY 5

24 PASSENGER MINI BUS

ONE DAY TRIP

(FLAT RATE)

(FLAT RATE)

TWO DAY TRIP

(FLAT RATE)

(FLAT RATE)

THREE DAY TRIP

(FLAT RATE)

(FLAT RATE)

DESTINATION: 401-600 MILE ROUND TRIP FROM CCBC

DESTINATION: 601-1,200 MILE ROUND TRIP FROM CCBC

OVER 3 DAY TRIP

(FLAT RATE)

(FLAT RATE)

ADDITIONAL ITEMS FOR CONSIDERATION

Price of Fuel Used to Calculate Bid Price $ /Gallon

Cancellation Fees if within 8 hours of the Scheduled Site Arrival Time $

Maximum number of daily driving hours for One Driver Maximum:

BID SUBMITTED BY:

Printed Name:

Signature: Date:

Bidders shall submit all bid documents electronically to the Procurement Officer, Binoj Philip at bphilip@ccbcmd.edu. When submitting a Bid, the following minimum information must be provided for proper evaluation by the selection committee. Please note the items below in your Bid. Your Bid should be complete in every way for the Selection Committee to make a proper and complete evaluation of your capabilities and response. Respondents failing to provide the following information shall be considered non-responsive.

Proposals shall be organized with tabs for ease of use and in sequence/format coinciding with the information requested below. Bidders must submit bids in the following format. Bids shall use a Table of Contents and be submitted in the following order:

A. Introduction: Description of the Contractor’s company and general company/corporate information (no longer than two pages).

B. References: Complete the three (3) reference forms attached to this solicitation. Be sure that all data is provided, and questions are completed.

C. Qualifications: Must submit documentation to support the firm’s capacity to perform services as outlined in the specifications. Supporting documents shall include, but not be limited to:

1. Ability to provide the services as described.

2. Experience providing these services comparable to that requested in this IFB.

REFERENCES

Community College of Baltimore County, Maryland may contact references, as it deems necessary, to determine the ability of a bidder to meet all terms of the stated specifications. The bidder must supply, as part of the bid, a listed of no less than three (3) client references, preferable from educational institutions, for which a delivery of equivalent size and complexity has been performed over the last three (3) years and which are comparable to those requested in this solicitation.

References should include the name of the reference, and the address, phone number, and email address of individuals who can be contacted for the reference.

If the bidder is unable to provide the above information as specified because of the unique nature or characteristics of their operation, the bidder must provide equivalent reference information, which can verify for CCBC, in CCBC’s sole determination, the bidder’s ability to provide the services required under the contract.

REFERENCE No.1

Company Name

Street Address

City, State, Zip Code

Contact Person

Title

Telephone Number

Email Address

Service Dates of Contract

Number of Sites Being Serviced

REFERENCE No.2

City, State, Zip Code

Contact Person

Title

Telephone Number

Email Address

Service Dates of Contract

Number of Sites Being Serviced

REFERENCE No.3

City, State, Zip Code

Contact Person

Title

Telephone Number

Email Address

Service Dates of Contract

Number of Sites Being Serviced

BID/PROPOSAL AFFIDAVIT

A. AUTHORIZED REPRESENTATIVE

I HEREBY AFFIRM THAT: I am the (title) and the duly authorized representative of (business) and that I possess the legal authority to make this Affidavit on behalf of myself and the business for which I am acting.

B. NOT USED

B-1. CERTIFICATION REGARDING MINORITY BUSINESS ENTERPRISES (applicable if an MBE goal is set)

The undersigned bidder or offeror hereby certifies and agrees that it has fully complied with the State Minority Business Enterprise Law, State Finance and Procurement Article, §14-308(a)(2), Annotated Code of Maryland, which provides that, except as otherwise provided by law, a contractor may not identify a certified minority business enterprise in a bid or proposal and:

(1) Fail to request, receive, or otherwise obtain authorization from the certified minority business enterprise to identify the certified minority proposal.

(2) Fail to notify the certified minority business enterprise before execution of the contract of its inclusion in the bid…