26_005_MWA_Autoclave.pdf

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INVITATION FOR BID

FOR

AUTOCLAVE

Bid Number: 26-005-WBS

Bids are due no later than 12:00 NOON on Tuesday, March 10, 2026 and will be opened at 2:00 PM

MACON WATER AUTHORITY

790 Second Street

MACON, GEORGIA 31201

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INVITATION FOR BIDS

for

Autoclave

I. GENERAL

Invitation

Notice is hereby given that the Macon Water Authority is accepting sealed bids until 12:00 NOON, at the time legally prevailing in Macon, Georgia, on Tuesday, March, 10, 2026, for NEW AUTOCLAVE

Equipment

Bid envelopes should be CLEARLY MARKED on the outside as “BID FOR NEW AUTOCLAVE EQUIPMENT” and delivered to:

Macon Water Authority Attn: Rhonda Smith 790 Second Street Macon, Georgia 31201

NO BIDS WILL BE ACCEPTED AFTER THE ABOVE DESIGNATED TIME.

Bids will be publicly opened starting at 2:00 PM.

Bid Documents

Bid documents are available at:

The Macon Water Authority website at http://www.maconwater.org/invitations-to bid

The Georgia Procurement Registry website at http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=33561

The Macon Water Authority Purchasing Department via email to rhsmith@maconwater.org.

II. INSTRUCTIONS TO BIDDERS

A. Definitions

1. Wherever the term “Owner”, “Authority”, “MWA”, or “Macon Water Authority” occur in these specifications, it shall mean the Macon Water Authority, a political subdivision of the State of Georgia acting through its Board of Directors.

B. Bidder’s Representation

1. Each bidder, by making his bid, represents that he has:

a) Read and understands the bidding documents; and,

b) Become familiar with the work to be performed.

C. Related Documents http://www.maconwater.org/invitations-to%20%20bid http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=33561 mailto:rhsmith@maconwater.org

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1. These general conditions

2. Attached specifications

3. Addenda (if any) issued prior to receipt of bids

4. Bid Form

D. Document Discrepancies

1. Should the bidder find discrepancies in, or omissions from, these documents; he shall at once notify the Macon Water Authority Purchasing Office.

2. Requests for Interpretations of Specifications shall be made in writing to rhsmith@maconwater.org of the Macon Water Authority Purchasing Office not later than five o’clock pm on Friday, March 6, 2026 . All definitions set forth in the specifications are applicable to this Instruction to Bidders, the Bid Form, and the proposed Contract Documents, including any addenda issued prior to receipt of bids.

a) Addenda are written or graphic instruments issued prior to the opening of bids that may modify or interpret the bidding documents by deletion, additions, clarifications, or corrections.

b) It shall be incumbent upon each bidder to check for addenda that may have been issued and to comply with its contents.

c) Addenda (if issued) will be available as described in section I.B.1., above.

d) All addenda shall be enumerated in the Bid Form.

e) Addenda will become part of the Contract Documents when the Contract is executed.

A. Validity

1. No bid may be withdrawn for a period of sixty- (60) days after time has been called on date of bid opening.

B. Purchasing Policy

1. The Macon Water Authority Purchasing Policy is available for review at http://www.maconwater.org/purchasing-policy

III. CONTRACT AWARD

A. The Macon Water Authority reserves the right to award individually or as a lump sum.

B. Quoted delivery dates shall be adhered to. All prices shall be Delivered prices, FOB Destination, after deducting all non –applicable taxes.

C. Manufacturers Statement of Origin (MSO) free and clear of all liens and encumbrances for each piece of equipment shall be provided at time of delivery.

D. Equipment shall be ready to use upon delivery.

E. The enclosed bid forms shall be used. Use of other bid documents may deem the bid to be non-responsive.

IV. RESERVATIONS

A. The bidder acknowledges that the Macon Water Authority reserves full freedom (in addition to the right to reject any or all bids) in awarding bids to consider all available factors including, but not limited to, price, the provision mailto:rhsmith@maconwater.org http://www.maconwater.org/purchasing-policy

4 page of needed and unneeded features, usefulness to the using department and prior experience.

B. The bidder recognizes the right of the Macon Water Authority to reject a bid if the bidder failed to furnish any required submittals on the date required by the bidding documents, or if the bid is in any way incomplete or irregular.

C. The Macon Water Authority may award bids to other than the lowest bidder if in the judgment of its staff and with approval by its Board, the interest of the Macon Water Authority will be best served by award to another.

D. By signing the bid documents, bidder certifies his bid meets the requirements of the specifications.

E. Manufacturer’s names, trade names, brand names, information and/or catalog numbers listed herein are intended only to identify the quality level desired. They are not intended to limit competition. The bidder may offer any equivalent product that meets or exceeds the specification. If bids are based on equivalent products, the bidder shall indicate on the bid form the alternate manufacturer’s name and catalog number and shall include complete descriptive literature and/or specifications along with proof that the proposed equivalent either meets or exceeds this specification. The Authority reserves the right to be the sole judge of what is equal and acceptable. If bidder fails to name a substitute, he shall furnish goods identical to the bid specifications.

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MACON WATER AUTHORITY

Macon, Georgia 31201 Telephone (478) 464-5629 Telefax (478) 750-2007

Invitation For Bid

Number:

26-005-WBS

Reference: Autoclave Dept 530

Minimum Bid Specifications

QTY DESCRIPTION

1 each 3870EAP Large Capacity Manual Sterilizer W/Printer

Make & Model Bid

FEATURE YES NO

Chamber Dimensions (15”x30”) ( ) ( )

Volume 22gal/85L ( ) ( )

2 Trays ( ) ( )

Overall Dimensions (34.5x26”x20.6) ( ) ( )

Tray Dimensions (26.6”X11.3”x1”) and (26.6”X13.8”X1”) ( ) ( )

Standard Unwrapped Cycle Time: Cold: 32 mins; Hot: 23 mins ( ) ( )

Voltage (230V); Freq (50/60) ( ) ( )

Power (3000W); Current (13.6A) ( ) ( )

Closed door active drying system to maintain sterility and ensure efficient drying packs and pouches ( ) ( )

A long life electro polished chamber and door ( ) ( )

New brighter and easier to read panel ( ) ( )

Program parameters can be customized and stored ( ) ( )

Supplied with a 3 shelf stand (30”Wx36”Dx34”H) ( ) ( )

2 year parts and labor warranty and 10 year chamber warranty ( ) ( )

Optional Internal Printer ( ) ( )

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MACON WATER AUTHORITY – PURCHASING OFFICE

Macon, Georgia 31201

Telephone (478) 464-5629 Fax (478) 750-2007

Invitation For Bid Number:

26-005-WBS

Reference: Autoclave_Dept 530

Delivery shall be made to:

Macon Water Authority, 918 Martin Luther King Jr. Blvd, Macon, GA 31201

WARRANTY: __________________________________________________________________________________

FOR EQUIPMENT DESCRIBED ABOVE:

A. UNIT PRICE: _______________________

B. TOTAL PRICE: ________________________for One Autoclave

WARRANTY: _________________________________________________________

AUTHORIZED SIGNATURE: ______________________________________DATE: ________________

NAME (TYPED):______________________________________________TITLE:_________________________

COMPANY___________________________________________________________________________

ADDRESS___________________________________________________________________________

CITY: _________________________________________STATE:_________________ZIP: __________

TELEPHONE: _________________________________ FAX: _______________________________

EMAIL ADDRESS: ____________________________________________________________________

FEDERAL TAX ID: __________________________________________