26-0044_-_Attachment_1_-_Cost_Proposal_sheet.xlsx

This is a cost proposal sheet for IFB #26-0044, a calibration services contract with the California Department of Food and Agriculture (CDFA) in Sacramento County. The contract requires accredited ISO 17025 on-site calibration services for laboratory equipment including analytical and top-loading balances, ovens, water baths, temperature-controlled chambers, and walk-in refrigeration units. The scope encompasses up to 65 pieces of equipment annually across multiple facility locations (RA Prep, PDP, Environmental Monitoring, QA Lab, Workers Safety, and Residue areas). The equipment inventory includes 43 balance units from manufacturers such as Mettler, Ohaus, Sartorius, and Denver; multiple ovens and furnaces from Thermo Fisher and Fisher Scientific; two water baths; and six temperature monitoring devices including walk-in freezers and refrigerators requiring biennial calibration. The contract term spans three years with cost proposals required for annual calibration services, biennial calibration services, contingency costs for additional calibrations, and travel expenses across all three contract years.

Bidders must complete the cost proposal template with specific dollar amounts for each line item category, with all costs to be inclusive of labor, equipment, parts, materials, tools, licenses, permits, supervision, inspection, insurance, transportation, travel, and per diem expenses. Any blank cells in the cost proposal may result in rejection of the entire bid, and a zero dollar amount will be interpreted as the bidder performing services at no cost to the State. The cost proposal template prohibits any modifications, alterations, or additions, including company quotes or invoices, with such changes resulting in bid rejection. The proposal requires itemized annual costs for Years 1, 2, and 3, with separate line items for contingency calibrations and travel expenses, ultimately generating grand totals for each contract year.