26_002 Addendum No_ 1 Questions and Answers w.pdf

26-002 Landscaping Services

Date: November 6, 2025

Owner: City of Flowery Branch

Project: Landscaping Services

Project Number: 26-002

Addendum Number One

Submitted Questions with Answers

1. Will you please provide irrigation maps and the scope of work associated with irrigation request made during the pre-bid meeting?

• No irrigation map available.

• Repairs and maintenance to irrigation system caused by damage is required.

• Repair or replacement to irrigation system failure is not required under scope of work.

2. How many irrigation zones?

• City Hall & Police Department: Ten (10) Zones

• Amphitheater: Fifteen Zones (15) – this controls the amphitheater, main street, train depot and pavilion.

• Roundabout: Zero (0)

3. Do you happen to know the square footage of the turf that needs to be treated with fertilizer and pre-emergent?

• Square footage is unknown.

• Fertilizer and pre-emergent will be needed mainly at City Hall, Police Station and Amphitheater.

4. Please confirm the frequency of services. During the pre-bid meeting, it was stated that the City is requesting 50 visits. Is this accurate?

• Services should be provided on a weekly basis.

5. It was stated that a full turf care program should be included in the pricing of services. Please include a scope of work and frequencies requested.

• Fertilizer and pre-emergent will be needed mainly at City Hall, Police Station and Amphitheater.

• Weed control will be needed at all locations.

• Frequency is unknown.

6. Will you please provide the installation plans for the roundabout discussed during the pre-bid meeting.

• Work has been completed please see exhibit A.

7. Please provide counts of mulch and pine straw, as discussed during the pre-bid meeting.

• City Hall and Police Station took 45 cubic yards during renovation.

• Downtown Area and Amphitheater took 130 cubic yards.

8. Where are the bid documents located?

• Bids and documents are posted to the Georgia Procurement Registry (GPR) and to our City website at www.flowerybranchga.org/bids

9. Do you have the current contract?

• Please see Exhibit B for contracts.

• Tri-Scapes

• Twin Brothers

10. Does the bid require a Bid Bond and a Performance Bond?

• Bid Bond not required if total proposal amount does not exceed two-hundred fifty thousand dollars ($250,000.00) per O.C.G.A. § 36-91-50.

11. Who was the previous awardee?

• There is no previous bid awardee.

12. Could you please provide the previous Bid Tabulation?

• There is no previous bid tabulation.

13. Can you provide the total number of yards of mulch for this project, per application?

• Please see answer to question six (6).

http://www.flowerybranchga.org/bids

14. Can you please provide the current cost per yard of mulch the City is paying?

• $57.20 / cubic yard

15. Can you please provide the total number of irrigation zones per clock?

• Please see answer to question two (2).

16. Can you please provide the current cost the City is paying for seasonal flower installation broken out by Spring and Fall?

• Spring: $1652.00

• Fall: $1652.00

17. Can you please provide the total amount that the City of Flowery Branch is paying for the services being requested in this RFP?

• Fiscal Year 2025 total maintenance cost was $35,114.96

• Fiscal Year 2025 total enhancement cost was $30,326.25

18. Can you please provide the approximate start date of this contract?

• Anticipated start date is in January 2026.

19. Can you please provide the design plan for the round-about as well as all associated costs for the install?

• Please see answer to question six (6).

• Cost: $12,632.00

20. Will the contractor be expected to provide a warranty for this new material?

• No warranty is required for the new material at roundabout.

21. Can you please provide the exact number of treatments/applications that the City is receiving to the turf areas?

• Number of applications is unknown.

22. Can you please provide the names of the companies currently providing these services to the City?

• Twin Brothers

• Turf Mark

• Tri-Scapes

23. Will weekend work be permitted?

• Weekend work will be permitted with notification.

24. Can you please provide a complete list of companies that attended the mandatory Pre-bid meeting on 10/21/2025?

EXHIBIT A

Landscape Management Contract 2024-2025

.ATri Scapes

July 9, 2024

220 Curie Drive Alpharetta, GA 30005

770-752-4698 V ashley@triscapes.com alt www.triscapes.com �

This agreement is made this 9 day of July by and between Q.tY. of Flowery Branch (Client) and Tri Scapes (Contractor).

For good and valuable consideration and mutual promises, covenants and agreements contained herein, Client and Contractor agree as follows:

PART I - GENERAL PROVISIONS:

A) TERMS OF AGREEMENT

The Contractor shall render its landscape maintenance and management services under the terms of this agreement for one (1) year, beginning on AYg�. 2024.

If Client or Contractor wishes to terminate this agreement, they must provide a 30-day written notice prior to cancellation. Should Contractor fail to execute the contract with promptness and diligence or fail in the performance of any of Its terms, conditions, and agreements contained herein, Client may at its option, after forty-eight (48) hours' notice to Contractor, provide such labor and deduct the costs thereof from any money then due or thereafter to become due to Contractor for said work, and Client shall have the right to employ any other person to finish the work and provide the materials thereof. In such case, Contractor shall be entitled to receive any further payment under this agreement until the work shall be finished, at which time, if the unpaid balance of the sum to be paid under this agreement exceeds the expenses incurred by the Client in finishing the work, such excess shall be paid by Client to Contractor; but if such expense shall exceed such unpaid balance, then Contractor shall pay the difference to the Client.

B) PRICE OF CONTRACT

The Contractor wlll fulfill the terms of this agreement for the sum of $1� per month. This price includes all labor and materials necessary to fulfill the terms of the agreement, unless specified otherwise in this agreement.

C) INSURANCE

Contractor shall maintain at its own cost, adequate insurance to protect it and client for claims under the applicable

Workers Compensation Law and other public liability insurance with coverage in amounts of no less than the following:

$1,000,000 Commercial Umbrella $300,000 Auto Liability

$ 300,000 General Liability $ 100,000 Workers Compensation

A. Prior to commencing any work under this agreement, Contractor shall have its insurance company or companies, which are acceptable to Client, execute a certificate of insurance, and deliver a copy of said certificate of insurance to Client. Until said certificate of insurance is properly executed and delivered to Client, Contractor shall not move its equipment or laborers onto the premises or begin performance of the work specified under this agreement. If Contractor fails to provide the required insurance, Client shall have the duty to provide insurance and deduct all premiums paid by the Client for and on account of said insurance.

EXHIB

IT

B

EXHIB

TWIN BROTHERS LANDSCAPE L.C.

Braselton GA 30517

Landscape Management Contract

This contract agreement is entered into this 5th day of May 2023 by and between Twin Brothers Landscape and The City of Flowery Branch, property located at 5270 Railroad Ave. Flowery Branch GA, 30542 NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual promises and agreements contained herein, City of Flowery Branch hires Twin Brothers Landscape, and Twin Brothers Landscape agrees to provide

Lawn Services to City of Flowery Branch under the terms and conditions hereby agreed upon by the parties.

Contract Period

This Landscape contract will begin May 12th 2023 and terminate May 12th , 2024. Unless requested to terminate, this contract will automatically renew for an additional 12 month period on the same terms agreed. Changes can be made at the renewal of this contract by Twin

Brothers Landscape L.C. if requested and agreed between both parties.

Monthly Schedule

Our Landscape Maintenance varies month to month depending on seasonal needs. While most of the year we will be scheduled for service on a weekly bases, weather and acts controlled only by nature may change the number of visits in a one month period. Your Contract price is not based on the number of visits, but to the work performed within that one month. You will agree to a total of 12 months equal payments of the services listed on pages 2 and 3. Additional work outside of what is listed in this contract may be subject to cost.

Payment and Fees

( $875.00) each month throughout this agreement when accepted by City of Flowery Branch and Twin Brothers Landscape L.C.

Rate includes chemical turf applications (5 treatments per year)

Agreement

When signed by both parties you accept the terms of this contract along with the additional attachments 1,2,3,4,5, 6, & 7

Twin Brothers Landscape L.C.

Signature : ___________________. Date:____________________

City of FB

Print Name: ________________________

Title: _____________________

Signature : _______________________. Date: ___________________________

DocuSign Envelope ID: 62E0E9A6-E587-4E92-89B1-AE2692587D8F

5/11/2023

City Manager

Tonya D. Parrish

5/11/2023

EXHIB

Braselton Ga, 30517

Landscape Services We Provide

1. Mowing

Mow all turf areas within the property. Warm turf maintenance includes but are not limited to the months of April through October. Cool / Cold

Turf maintenance includes but are not limited to the months of January through December when needed.

2. Edging

All edges and hard concrete areas including parking lots, side walks, and curbs will be edged. Bed edging along pine-straw, mulch, and floral beds will be defined on a monthly bases when needed.

3. Weed Eating

All areas that mowers can not reach will be Weed-Eaten level to existing grass to keep the property presentable and maintained.

4. Tree/Shrub Pruning

All shrubs will be pruned and maintained at an appropriate height depending on the nature of the perennial. Shapes and sizes may vary per request from management. Any excessive requests to cut back or winter prune may be bid separately and added to monthly cost as approved.

Tree Limb Pruning will be maintained at a hight no higher than 7 feet and not accessible by ladder. All dead limbs will be removed or cut back within the 7 foot clearance as needed.

5. Blowing

All breezeways turf, side walks , and concrete areas including parking lots are subject to be clean of debris. We will be removing dirt, grass clippings, leafs, and any other material presentable within the property.

6. Round-Up Weed Control In natural beds including Pine-Straw & Mulch Areas

All natural beds around trees, pine-straw, mulch, floral, and any other defined bed will be sprayed with a weed chemical as necessary. Crack weeds along parking lots and side walks will be maintained as needed.

7. Scalping

All needed grasses are to be scalped or cut low at the beginning and the end of dormant seasons. Scalping can begin between the months of

DocuSign Envelope ID: 62E0E9A6-E587-4E92-89B1-AE2692587D8F

EXHIB

December through March weather pending. Scalping insures that all turf areas grow accordingly and heathy the following year.

8. Winter Cut Backs

All Liriope, Monkey Grasses, Pampas Grass, Rose Bushes, and Crape Myrtles will be subject to cut backs as needed through the months of

January through April. All other requests will be reviewed upon requests. Major cut backs and or winter pruning can be open for bid and approved by you for your convenience. Additional payments will be added to your monthly statement.

9. Fall and Winter Leaf Cleanup

Through Fall and going into the winter, months of (October - February) Twin Brothers Landscape concentrates majority of its work on Leaf and

Debris cleanup. All Leafs will be blown and cleaned from Parking Lots, Parking Decks, Breezeways, Turf Areas, Dog Parks, Flower Beds, Entrances including but are not limited to all hard surfaced concrete areas. These jobs will be preformed weekly based on weather and conditions. Fallen sticks and limbs that do not exceed a weight capacity of 30 pounds will be picked up and removed. Fallen Trees and Large limbs that require chainsaw removal will be subject to bids based on Labor work required and dumping fees.

10. Trash & Debris

Littered trash, paper, cans, or any other debris in or around the parking lot and turf areas will be picked up at time of service to keep the property clean and presentable.

11. Pine-Straw Installation / Mulch Installations / Sod installations / Floral decor / Shrub Installations

Twin Brothers Landscape provides all installations upon request of the vendor. Installations include but are not limited too ( Pine-Straw / Mulch /

River rock decor / Flag stone stepping stones / Floral Decor / Paver installation / Retaining walls / Sod .All installations are subject to cost.

DocuSign Envelope ID: 62E0E9A6-E587-4E92-89B1-AE2692587D8F

EXHIB

Terms and Conditions

1. Twin Brothers Landscape L.C. shall carry out and complete landscape works described in the estimate document in a good and workman like manner and shall have no obligation to execute any further work unless otherwise agreed in writing between both parties. If there shall be any discrepancy between any specification and any drawing, the description contained in specification shall prevail over the drawing. Twin Brothers

Landscape L.C. documents shall contain, the estimate, the specification plans and any other document referred to in the estimate. No qualification in any acceptance issued by the client shall form part of the contract unless specifically agreed to in writing by Twin Brothers

Landscape L.C. Only the items on the estimate specification are included, but all works are subject and due for payment. All other requested works are excluded. The client is responsible for obtaining any necessary planning permission for the works and the fulfilling of statutory requirements.

2. Twin Brothers Landscape L.C. is responsible for providing proof of general liability insurance at the time of this agreement. All labor, equipment, and management supervision will be provided by Twin Brothers Landscape L.C.

3. Twin Brothers Landscape L.C. will not be responsible for loss or damaged plants, trees, turf areas, or persons caused by but are not limited too ( persons not employed by Twin Brothers Landscape L.C. , acts of nature such as hail , wind, freezing, floods, and droughts. Any animal that causes damage to landscape material and property, plants, shrubs, flowers, turf, such as deer, moles, rabbits, dogs, squirrels, insects, disease, are not Twin Brothers Landscapes L.C. liability. New installation due to these infractions will be subject to new bidding and cost.

4. Twin Brothers Landscape L.C. will provide all necessary expertise to properly take care of all installations and current shrubs, turf, flowers, etc. Twin Brothers Landscape L.C. will not warranty the life of any plant material, shrubs, trees, flowers, and turf after installation. We provide the first watering and necessary treatments of all installations needed at the time of completion. It is the responsibility of City of FB and your maintenance staff to continue proper care for installations. Prior to completion of such jobs, a copy of directions on how to properly take care of the installations will be hand given and emailed to a representative, agent, and or Property Manager.

DocuSign Envelope ID: 62E0E9A6-E587-4E92-89B1-AE2692587D8F

EXHIB

Braselton G, 30527

Twin Brothers Landscape will provide landscape maintenance of all turf at the following locations

Community (to include)

- All Turf around the building

- Parking lot

DocuSign Envelope ID: 62E0E9A6-E587-4E92-89B1-AE2692587D8F

EXHIB

TWIN BROTHERS LANDSCAPE

Braselton, GA

RIGHT OF FIRST REFUSAL AGREEMENT

This Right of First Refusal Agreement is made between the companies listed below, which may hereinafter be referred to as “the parties”

Twin Brothers Landscape L.C. AND City of FB

915 HWY 124, Braselton GA, 30517 5270 Railroad Ave. Flowery Branch GA, 30542

Purpose of this agreement

The purpose of this agreement is to set forth an understanding that the above named parties wish to develop a mutually beneficial and profitable business relationship. Both companies desire to jointly develop services, and market such services in their respective business channels. Both parties agree to work together to ensure that their sales, marketing and development efforts remains consistent and represent the interests of each party in an agreeable manner.

Definitions

Right of First Refusal (ROFR) shall mean the contractual right or option to enter into or to refuse a business transaction with a client according to terms specified below.

Landscaping Services shall mean any services provided by Twin Brothers Landscape L.C. which are subject to a Right of First

Refusal under this Agreement.

Offer

In the event that the Owner receives an offer from any person or business relative to the services subject to this Agreement, which the

Owner is prepared to accept, then the Owner shall forthwith send notice in writing of its desire or intentions to accept a new bid. Twin

Brothers Landscape L.C. will have the right to either accept by matching the new bid, or decline.

Twin Brothers Landscape : ___________

City of FB : __________

DocuSign Envelope ID: 62E0E9A6-E587-4E92-89B1-AE2692587D8F

EXHIB

Terms Of Payment

Invoices are mailed out and emailed near or on the 20th of every month and will be due by the 15th of the following month. Payments not received within 30 days from the date of the invoice shall be subject to an interest charge of 1.5% per month ( 18% annually) and may result in suspension of any and all services until the balance is paid in full. If in any circumstance the contract price is not paid and turned over to collections, Twin Brothers Landscape L.C. will not be responsible and you agree to pay any and all fees, court costs, and attorney fees allowable under the law.

Cancellation Of Contract

Both parties may terminate this contract by delivering a written notice of termination to the other party with a (60) day notice before the first day of the month the termination is to occur. All services that Twin Brothers Landscape L.C. has agreed upon will continue through the end date of this termination. The twelve month Contract price shall be prorated as of the termination date. Twin Brothers Landscape L.C. will refund any over payment to you or bill you for any fees as of the termination date.

This Agreement contains the agreement between both parties and may only be modified if arranged and signed by both parties. If the waiver by either party breaches this Agreement by the other party shall not operate or be construed as a waiver of any breach. When signed below both Parties accept and Agree to the following Terms and Conditions of this Contract.

Twin Brothers Landscape L.C.

Signature : _____________________________

City of FB

Print name: ________________________

Title: ___________________________

By: _______________________________. Date : ________________________

DocuSign Envelope ID: 62E0E9A6-E587-4E92-89B1-AE2692587D8F

Tonya D. Parrish

City Manager

5/11/2023

EXHIB

IT

END OF QUESTIONS AND ANSWERS