26-0002 Instructional Framework and Educator_Leader Evaluation System~1.pdf

REQUEST FOR INFORMATION (“RFI”)

26-0002

Unified Instructional Framework and Educator/Leader

Evaluation System Consulting Services

RFI Responses Due:

September 11, 2026- 2PM PST

Responses must be submitted to: contracts@beaverton.k12.or.us

Questions and comments regarding this RFI must be directed by email to:

contracts@beaverton.k12.or.us

Issued by Beaverton School District (“District”)

1260 NW Waterhouse Avenue Beaverton, Oregon 97006

August 31, 2026 mailto:contracts@beaverton.k12.or.us

RFI 25-0026

Evaluation System Consulting Services

Purpose and Introduction Beaverton School District (the “District”) is seeking information from qualified vendors regarding consulting services to develop and implement a unified instructional framework and evaluation systems for educators and leaders (the “Services”).

Process Overview:

This is a Request for Information Process that is intended to collect information and feedback from vendors regarding the draft project scope and description (see Exhibit A to this RFI). While the District may consider information obtained through this RFI process, a contract will not be awarded as a part of this process. This RFI process concludes after Responses have been submitted and the District has obtained any additional clarifications (if requested).

Potential Next Steps If following this RFI the District wishes to proceed with procuring a contract related to the Services, the District may enter into discussions with one or more vendors leading to award of a contract awarded via cooperative procurement (preferred), publish an intermediate or formal Request for Proposals, or peruse any other available procurement paths.

General Background Information Below please find some general background information. Additional project-specific information can be found in Exhibit A.

a. Beaverton School District is the third largest School district in Oregon comprising 33 elementary schools, 8 middle schools, 6 high schools, 5 option schools, and 2 charter schools.

The District has more than 39,000 students and nearly 4,500 staff members.

b. The District is guided by a strategic plan, which was developed by a process that started in the 2022-2023 school year. This plan can be found on the District’s website.

c. The project encompasses the instructional framework and the systems used to support, develop, train, and evaluate teachers, licensed educators, school leaders, district leaders, evaluators, and supervisors. Role-specific systems may differ while sharing coherent principles, language, growth cycles, evidence expectations, professional learning, and implementation supports.

RFI Schedule Below please find the RFI Schedule. The District may deviate from this schedule with or without notice.

Whereas this is a Request for Information process, the District may consider information found in late Responses, or obtained through other means at its sole discretion; however, interested vendors are advised to provide timely Responses and questions.

Issue RFI August 31, 2026 Deadline for Questions or Clarification Requests September 9, 2026 Responses Due September 11, 2026, 2:00 PM PST https://www.beaverton.k12.or.us/about-us/strategic-plan

Evaluation System Consulting Services

Executive Summary:

Beaverton School District (BSD) is collecting information to inform a potential process of seeking an experienced external partner (contractor) to lead a comprehensive review, redesign, training, and implementation process for a unified instructional framework and aligned educator and leader evaluation systems. BSD's objective is to establish a coherent, equitable, research-informed, and sustainable system connecting instructional excellence, professional growth, supervision, coaching, feedback, evaluation, and continuous improvement across the organization.

This initiative extends beyond a traditional evaluation-system redesign. It will examine how instructional expectations, teacher practice, leadership practice, professional learning, evidence collection, evaluation, and organizational support operate as an integrated system. The selected vendor will provide day-to-day project management and will lead research, stakeholder engagement, comparative analysis, design facilitation, pilot activities, training, evaluator calibration, implementation support, and transition to district ownership.

No specific instructional framework, evaluation rubric, proprietary system, or commercial product has been preselected. The vendor must facilitate an open process that considers multiple frameworks, standards, evaluation systems, research sources, district examples, and stakeholder recommendations before presenting a BSD-specific approach.

Draft Scope of Work and Project Plan:

Attached as Exhibit A is the District’s draft scope of work and project plan. Interested vendors should reference this document while responding to the below Vendor Questions.

Vendor Questions Responses should provide information to address the following questions. The District desires complete and concise responses:

1. Relevant Experience of Prospective Vendor Pool Describe your organization's experience supporting K-12 districts with instructional framework development, teacher evaluation systems, leader evaluation systems, and implementation efforts.

Please provide up to three representative projects.

2. Preferred Approaches Available in Market What is your recommended approach for designing or selecting an instructional framework and aligned educator and leader evaluation systems when a district has not predetermined a model or framework?

3. Suggested Stakeholder Engagement Processes How would you engage teachers, administrators, labor partners, students, families, and other stakeholders throughout a project of this scope?

Evaluation System Consulting Services

4. Feedback on Equity and Continuous Improvement How do you incorporate equity, cultural responsiveness, and continuous improvement principles into instructional framework and evaluation system design?

5. Feedback on Alignment of Systems How do you ensure alignment among instructional expectations, educator evaluation, leader evaluation, professional learning, coaching, feedback, and student outcomes?

6. Training and Calibration Describe your approach to training educators, leaders, supervisors, and evaluators, including calibration practices designed to promote consistent implementation.

7. Implementation Strategy What implementation and change-management strategies have been most successful in helping districts sustain new instructional frameworks and evaluation systems?

8. Project Timeline Based on the project summary, what timeline would you recommend for design, stakeholder engagement, pilot testing, training, and implementation leading to districtwide adoption by September 1, 2027.

9. Estimated Cost Range Based on the information provided, what estimated cost range would you anticipate for a project of this scope? Please identify the primary factors that influence pricing.

10. Cooperative Contract Availability What cooperative contracts does your firm have under which the described scope of services may be offered? Please provide details so the District may determine the pool of cooperative contracts, if any, that comply with Oregon cooperative procurement laws.

11. Recommendations for BSD What other advice, cautions, lessons learned, or innovative practices would you recommend that BSD consider as it begins this work?

Response Requirements

a. Submit Responses no later than September 11, 2026 at 2:00 PM PST

b. To ensure proper identification and handling, the Responses must be submitted to contracts@beaverton.k12.or.us and the email subject line/body text/file names should include the RFI number, and/or other clearly identifying information.

c. Please limit responses to 5 pages maximum, excluding supporting materials, resumes, or case studies.

Evaluation System Consulting Services District Clarifications:

1. NOT AN ORDER. This is ONLY a request for information and should not be construed as intent, commitment or promise to acquire the equipment, goods or services presented by Firms. This RFI is being published strictly for the purpose of gaining knowledge of the referenced equipment, goods or services available in the market and their application potential.

2. OBLIGATION. The District will not be obligated to any Firm as a result of this RFI. The District is not obligated for any cost incurred by Firms in the preparation of the Request for Information.

The District will not pay for any information herein requested nor is liable for any costs incurred by the Firm. For economy of presentation, special bindings, colored displays, promotional materials and the like are not required but if they are presented, the District will not be responsible for this cost.

3. PRICING. The Firm is not required to provide prices for any solutions proposed. However, general cost estimates would be appreciated. The figures provided are not binding to the company. These costs will assist the District in developing our initial strategy and budget for the project.

4. REQUEST FOR INFORMATION. From the data collected through this RFI, the District will review all information and options, assess our needs.

5. OWNERSHIP. All information obtained shall become the property of the District upon receipt and will not be returned or disclosed.

6. COMMUNICATIONS/DEADLINES. The District may, at its sole discretion, adjust deadlines, accept late responses, and/or communicate with prospective respondents about this RFI.

Beaverton School District's Instructional Framework for Educator and Leader Evaluation

Project External Project Management, Facilitation, Research, Design, Training, Calibration, and

Implementation Support

Project period: July 2026 through August 31, 2027

Districtwide use begins September 1, 2027

Issued by Beaverton School District

Vendor outcome: All educators, leaders, evaluators, and supervisors must be trained and prepared for full use of the adopted instructional framework and evaluation systems beginning September 1, 2027.

Exhibit A: DRAFT Project Scope of Work and Project Plan

BSD Instructional Framework for Educator and Leader Evaluation

Executive Summary Beaverton School District (BSD) is seeking information from experienced external partners (vendors) to lead a comprehensive review, redesign, training, and implementation process for a unified instructional framework and aligned educator and leader evaluation systems. BSD's objective is to establish a coherent, equitable, research-informed, and sustainable system connecting instructional excellence, professional growth, supervision, coaching, feedback, evaluation, and continuous improvement across the organization.

This initiative extends beyond a traditional evaluation-system redesign. It will examine how instructional expectations, teacher practice, leadership practice, professional learning, evidence collection, evaluation, and organizational support operate as an integrated system. The selected vendor will provide day-to-day project management and will lead research, stakeholder engagement, comparative analysis, design facilitation, pilot activities, training, evaluator calibration, implementation support, and transition to district ownership.

No specific instructional framework, evaluation rubric, proprietary system, or commercial product has been preselected. The vendor must facilitate an open process that considers multiple frameworks, standards, evaluation systems, research sources, district examples, and stakeholder recommendations before presenting a BSD-specific approach.

The vendor will engage teachers and licensed educators, principals and assistant principals, district administrators and supervisors, classified staff, students, families, labor partners, and equity-focused groups. The work must culminate in completed training, calibration, implementation readiness, and transition support by September 30, 2027, so all staff and leaders can use the adopted systems beginning September 1, 2027.

BSD seeks a vendor with demonstrated expertise in K-12 instructional frameworks, teacher and leader evaluation, stakeholder facilitation, equity-centered organizational change, educator training, evaluator calibration, implementation planning, and large-scale system adoption.

1. Solicitation Overview BSD invites qualified vendors to submit information relative to a project to lead a district-wide initiative that will examine, design, pilot, train for, and implement an integrated instructional framework with aligned educator and leader evaluation systems. The selected vendor will serve as project manager and lead facilitator. BSD sponsors will provide strategic direction, access, milestone review, and final decisions, but will not manage the day-to-day project.

Project Period and Required Launch

Milestone Required Date

Project planning and mobilization July 2026

Vendor work and final transition completed August 31, 2027

Full districtwide use by educators and leaders September 1, 2027

2. Background and Expanded Scope The project encompasses the instructional framework and the systems used to support, develop, train, and evaluate teachers, licensed educators, school leaders, district leaders, evaluators, and supervisors. Role-specific systems may differ while sharing coherent principles, language, growth cycles, evidence expectations, professional learning, and implementation supports.

Area Expanded Project Implication

Instructional coherence Connect classroom practice, leadership practice, professional learning, coaching, supervision, and evaluation.

Teacher and leader systems Develop role-appropriate processes and rubrics within a coherent district architecture.

Training and adoption Design and deliver role-specific training, evaluator calibration, train-the-trainer resources, onboarding resources, and initial implementation support.

Labor and policy context Support engagement with labor partners and identify agreement, policy, legal, and implementation considerations for BSD review.

Change management Address trust, workload, communication, accessibility, technology, sequencing, readiness, and transition.

Equity and belonging Examine standards, evidence, scoring, access, bias risk, and use across varied school contexts.

Sustainability Establish governance, annual review, data feedback loops, ongoing training, calibration, and continuous improvement.

3. Project Objectives

• Assess BSD instructional frameworks, teacher and leader evaluation systems, supervision practices, professional growth processes, professional learning, tools, data, and implementation conditions.

• Engage stakeholders at all levels, with teachers and licensed educators as core design constituencies.

• Conduct an open landscape review of relevant frameworks, standards, evaluation systems, research, district examples, and implementation approaches.

• Facilitate transparent criteria for comparing options without privileging a predetermined framework or proprietary system.

• Recommend an integrated BSD architecture connecting instructional expectations, teacher and leader growth and evaluation, professional learning, evidence, feedback, and accountability.

• Develop or adapt role-specific frameworks, rubrics, evidence guides, growth cycles, and evaluation processes.

• Pilot or simulate critical components and use evidence to refine recommendations.

• Develop and deliver training for educators, leaders, supervisors, and evaluators; conduct calibration activities; and provide train-the-trainer resources.

• Support initial implementation and transition the system to BSD ownership by August 31, 2027.

4. Vendor-Led Governance and Responsibilities The vendor will be accountable for project management, facilitation, training, and implementation support. The sponsors will set direction, approve milestones, remove organizational barriers, and review final recommendations.

Role Responsibilities

Project Sponsors: Members of District Leadership Set strategic direction; approve scope and milestones; provide executive oversight; remove barriers; review recommendations; make or route final district decisions.

Selected Vendor Provide project manager and expert team; manage schedule, meetings, engagement, research, design, pilot, training, calibration, implementation support, deliverables, risks, and progress reporting.

District Advisory Group Represent educator, leader, supervisor, classified, equity, labor, student, family, operational, and implementation perspectives.

Design and Review Groups Review instructional expectations, educator evaluation, leader evaluation, evidence, equity, feasibility, training, pilot design, and implementation.

BSD Purchasing and Legal/Policy Review Confirm procurement and contracting requirements and review legal, policy, labor, and solicitation implications.

5. Required Stakeholder Engagement The vendor must execute a representative engagement strategy that combines broad input with focused co-design, protects confidentiality where appropriate, provides accessibility and language access, and demonstrates how stakeholder input influenced decisions.

Stakeholder Group Expected Engagement

Teachers and licensed educators Survey, representative focus groups, advisory/design participation, draft review, pilot feedback, role-specific training, and implementation feedback.

Principals and assistant principals Interviews or focus groups, design participation, evaluator/evaluatee perspective, draft review, pilot feedback, leadership training, and calibration where applicable.

District leaders and supervisors Current-state interviews, system alignment, evidence and calibration review, implementation planning, leadership training, and readiness verification.

Classified staff Input on leadership practice, school culture, collaboration, and implementation impacts.

Students Age-appropriate input on instructional experience, belonging, engagement, and leadership impact.

Families and community Listening opportunities regarding trust, access, communication, belonging, and student experience.

Labor partners Ongoing consultation regarding evaluation implications, implementation, training, workload, and agreements.

Equity-focused groups Review of access, bias risk, cultural responsiveness, context, training design, and potential disparate impacts.

Vendor Engagement Plan Requirement

The vendor is responsible for engagement methods, anticipated participation, accessibility and language-access strategies, confidentiality protections, data synthesis, feedback-loop communications, and how stakeholder findings will shape design and implementation.

6. Scope of Work and Required Deliverables Phase 1: Mobilization and Current-State Assessment | July-August 2026

• Confirm charter, governance, communications, success measures, detailed schedule, and acceptance process.

• Inventory instructional and evaluation materials, systems, training, data, and implementation conditions.

• Conduct sponsor and key stakeholder interviews; identify dependencies, risks, policy questions, and decision points.

Required deliverables: Detailed project plan; stakeholder map; current-state assessment; communications plan; risk, issue, and decision logs.

Phase 2: Research and Stakeholder Discovery | September-November 2026

• Conduct broad engagement across educator and leader populations and related stakeholder groups.

• Gather input on instructional expectations, professional growth, observation, coaching, evidence, fairness, workload, training, and usability.

• Identify legal, labor, policy, accessibility, technology, and operational considerations for BSD review.

Required deliverables: Engagement report; research brief; design principles; requirements and constraints summary.

Phase 3: Open Landscape Review | November 2026-January 2027

• Review a broad field of frameworks, standards, evaluation systems, district examples, research, and implementation approaches.

• Facilitate transparent comparative criteria and analysis.

• Present viable options, tradeoffs, costs, training implications, sustainability considerations, and recommended architecture.

Required deliverables: Landscape scan; comparative matrix; options brief; recommended BSD architecture; decision presentation.

Phase 4: Integrated System Design | January-April 2027

• Develop the integrated instructional framework architecture and aligned educator and leader growth/evaluation components.

• Draft role-specific rubrics, evidence guides, processes, forms, growth cycles, and calibration concepts.

• Develop a preliminary training architecture and implementation-readiness requirements.

• Facilitate iterative stakeholder, equity, labor, and feasibility review.

Required deliverables: Draft instructional framework; draft educator and leader evaluation systems; evidence and process guides; training architecture; implementation requirements; decision log.

Phase 5: Pilot Preparation | May 2027

• Design a representative pilot or structured simulation.

• Prepare pilot protocols, orientation, scenarios, surveys, data tools, and readiness criteria.

• Train pilot participants and evaluators.

Required deliverables: Pilot plan; participant materials; evaluator materials; data collection tools; readiness report.

Phase 6: Pilot Implementation and Refinement | June-July 2027

• Facilitate pilot activities across representative educator and leader roles.

• Analyze usability, clarity, evidence burden, fairness, calibration, training effectiveness, and implementation feasibility.

• Revise frameworks, rubrics, guides, training, and implementation plans based on findings.

Required deliverables: Pilot findings; calibration analysis; stakeholder feedback summary; revised final-draft system package.

Phase 7: Districtwide Training, Calibration, and Implementation | August 2027

• Deliver role-specific training for educators and leaders.

• Deliver evaluator and supervisor training, practice scoring, feedback-conference practice, and calibration sessions.

• Provide train-the-trainer materials, onboarding resources, facilitator guides, and accessible participant resources.

• Support launch communications, implementation troubleshooting, readiness monitoring, and transition to BSD ownership.

• Verify districtwide readiness for full use beginning September 1, 2027.

Required deliverables: Final instructional and evaluation framework package; completed educator and leader training;

calibration toolkit and results; train-the-trainer toolkit; communications and implementation resources; readiness report; transition and closeout package by August 31, 2027.

7. Training, Calibration, and Implementation Requirements The vendor must include sufficient training and implementation support to prepare all affected staff and leaders for full use beginning September 1, 2027. The vendor may recommend a blend of live, virtual, recorded, self-paced, and train-the-trainer delivery, but must clearly identify assumptions, audience sizes, delivery capacity, accessibility, and BSD responsibilities.

Educator Training

• Purpose and structure of the instructional framework and evaluation system.

• Professional growth, self-assessment, goal-setting, inquiry, and reflection processes.

• Observation, evidence, feedback, conference, and documentation expectations.

• Rights, responsibilities, supports, timelines, and available resources.

• Practice applying framework language to role-relevant examples.

Leader, Supervisor, and Evaluator Training

• Instructional and leadership framework implementation.

• Observation, evidence collection, evidence quality, and documentation.

• Growth-oriented coaching and feedback conferences.

• Rubric application, scoring protocols, differentiated support, and quality assurance.

• Change leadership, implementation responsibilities, and communication expectations.

Calibration and Sustainability

• Develop and facilitate calibration scenarios and practice scoring.

• Assess consistency and identify areas requiring reinforcement.

• Provide calibration protocols, scoring guides, and annual refresh recommendations.

• Provide facilitator guides, editable decks, participant resources, recorded or reusable modules as proposed, onboarding materials, and a district train-the-trainer plan.

Training Completion Standard

The vendor must propose how BSD will verify that all required educator and leader audiences have received appropriate preparation and that evaluators and supervisors have completed required calibration before September 1, 2027.

8. Open Review Criteria BSD does not require use of a named framework, rubric, or commercial system. The vendor must propose a defensible method for identifying and comparing options.

Criterion Considerations

Alignment to BSD priorities Mission, strategy, student outcomes, instructional vision, and leadership expectations.

Instructional coherence Relationship among classroom practice, leadership practice, professional learning, coaching, supervision, and evaluation.

Equity and belonging Cultural responsiveness, access, bias mitigation, opportunity, student voice, and applicability across contexts.

Professional growth Self-assessment, inquiry, feedback, coaching, reflection, goal-setting, and differentiated support.

Validity and evidence quality Observable practice, appropriate evidence, multiple measures, role relevance, and defensible use.

Training and adoption Scalable role-specific learning, adult learning quality, accessibility, readiness verification, onboarding, and sustainability.

Calibration and reliability Clear descriptors, evaluator consistency, practice opportunities, and quality assurance.

Implementation feasibility Workload, technology, cost, data, policy, labor, professional learning, and schedule implications.

Adaptability and sustainability Ability to improve over time and avoid unnecessary dependence on proprietary products.

9. Minimum Vendor Qualifications

• Experience leading large-scale K-12 instructional framework and educator evaluation redesign and implementation.

• Expertise in teacher evaluation and school/district leader evaluation.

• Experience facilitating teachers, administrators, labor partners, classified staff, students, families, and equity-focused groups.

• Demonstrated capacity to design and deliver large-scale educator and leader training and evaluator calibration.

• Capacity to conduct open comparative research without requiring a proprietary framework, rubric, platform, or product.

• Experience with change management, pilot design, implementation support, communications, and transition to district ownership.

• Sufficient staffing and availability to complete training and all deliverables by August 31, 2027.

10. Commercial and Contract Expectations

• Pricing must be itemized by phase and deliverable and include a total not-to-exceed amount.

• Training pricing must identify delivery assumptions, included sessions or cohorts, participant or facilitator materials, travel, platform, recording, accessibility, translation, and optional additional-session rates.

• No work may begin before completion of BSD contracting requirements and required authorization.

• Final materials must be provided in accessible PDF and editable formats. Ownership and licensing terms must be clearly stated.

• Recurring licensing, platform, certification, maintenance, travel, facilitation, translation, survey, technology, data, and subcontractor costs must be separately identified.

• The contract will include deliverable acceptance, invoicing, confidentiality, insurance, records, accessibility, ownership/licensing, and termination provisions required by BSD.

11. Final Deliverable Acceptance Standards

• Deliverables are complete, accurate, accessible, and provided in agreed editable and final formats.

• Recommendations distinguish evidence, stakeholder input, vendor analysis, and district decisions.

• The final architecture addresses educator and leader growth/evaluation and explains alignment to the instructional framework.

• The process documents options, criteria, tradeoffs, decisions, and unresolved questions.

• Pilot findings are documented and connected to revisions.

• Training has been delivered as contracted, reusable materials have been transferred, and required evaluators and supervisors have completed calibration activities.

• The readiness report demonstrates that required audiences are prepared for full use beginning September 1, 2027.

• The implementation roadmap identifies governance, ownership, professional learning, calibration, technology, communications, resources, risks, onboarding, and continuous improvement.

12: Required Milestone Schedule Milestone Target

Project mobilization and sponsor kickoff July 2026

Current-state assessment completed August 2026

Stakeholder discovery completed November 2026

Landscape review and architecture recommendation January 2027

Draft integrated system package April 2027

Pilot preparation completed May 2027

Pilot implementation and refinement June-July 2027

Districtwide educator and leader training August 2027

Evaluator and supervisor calibration August 2027

Readiness verification and transition to BSD August 2027

All vendor deliverables and project closeout August 31, 2027

Full districtwide use September 1, 2027