_25Z5AG9 Food Service Lease Build-Out Revised SOW_Spec Approval Packet.pdf

FDC Houston Revised SOW/ Specifications

Approval

Project 25Z5AG9 - Food Service Lease

Build-Out Sensitive But Unclassified

U.S. Department of Justice

Federal Bureau of Prisons

South Central Regional Office Grand Prairie, Texas 75051

August 29, 2025

MEMORANDUM FOR NATHAN VANDIVER, FACILITY MANAGER

FEDERAL DETENTION CENTER HOUSTON

FROM:

SUBJECT:

Gregory Floyd Facilities Administrator

Approval of Revised Statement of Work and Specifications “Food Service Lease Build-Out” FDC Houston project 25Z5AG9

We have reviewed and approved the revised Statement of Work and Specifications pages 1 - 4, that were received for the above referenced project.

If you have any questions please call.

Approved 08/29/2025

STATEMENT OF WORK

PROJECT 25Z5AG9 - FOOD SERVICE LEASE BUILD-OUT

SUB ZERO WALK-IN FREEZERS

FDC HOUSTON

I. SPECIFICATIONS

A. Scope Of Work The Federal Bureau of Prisons (FBOP), Federal Detention Center – Houston (FDC Houston) intends to award to a responsible entity for the provision of the procurement, delivery and installation of six (6) sub-zero commercial walk-in freezer units at FDC Houston’s Temp Site, located at 2502 Center St, Houston, Texas 77002.

B. Contractor Responsibilities:

Contractor will be required to provide all labor, materials, tools, permits, and equipment, necessary to safely install and commission six (6) sub-zero commercial walk-in freezer units and its associated components and subassemblies.

1. The Contractor shall perform the following work:

a. Coordinate with FDC Houston and GSA staff for site access. Contact information will be provided upon award.

b. Inspect site and coordinate preparation for installation.

c. Preparation of installation site and installation of, but not limited to, commercial walk-in freezer units capable of maintaining negative-ten (-10) degree Fahrenheit or colder.

d. Deliver and install six (6) 16’x30’ sub-zero commercial walk-in freezer units.

e. Install and connect refrigeration systems per manufacturer specifications.

f. Install and connect 208-230VAC, 60Hz, 3-phase electrical wiring and integrate with existing power infrastructure.

g. Charge refrigerant system with appropriate refrigerant in accordance to manufacturer’s specifications.

h. Calibration and testing of temperature control systems.

i. Start up, commissioning, and staff training are required. Provide operation training and documentation to up to five (5) FDC Houston staff.

j. Ensure equipment and installation is in compliance with all applicable local codes, safety regulations, and manufacturer’s guidelines.

k. Contractor shall perform job site clean-up and removal of all excess materials, debris, and old equipment associated with the project. Removal and disposal of all debris must be completed in accordance with all applicable Federal, State, and Local laws pertaining to such work.

l. Conduct post-installation quality inspection and performance verification. A final inspection will be performed at completion for quality and in meeting the terms of this Statement of Work as specified prior to final acceptance and closure of the project.

The Contractor shall comply with all applicable Federal, State, and Local laws for the safe transportation, storage, use, documentation, and disposal of all chemicals that may be used on the job. Likewise, all used chemicals, chemically hazardous debris (to include used rags), must be safely collected in approved receptacles and removed by the Contractor in accordance with the aforementioned regulatory entities.

C. Equipment Specifications

FDC Houston has leased warehouse space located at 2502 Center St, Houston, Texas 77002. Currently there is no food service freezer storage available at this site. FDC Houston requires six (6) sub-zero commercial walk-in freezers each measuring approximately 16’ wide x 30’ deep x 10’ high ceilings. Each freezer must also include:

1. Sixty (60) inch swinging door

2. Rain cap above exterior door(s)

3. Vinyl strip curtains

4. Anti-microbial interior finish

5. Condensate line(s)

6. Defrost timer

7. Door closer/door sweep seal(s)

8. Low ambient pressure controls

9. Magnetic gasket and heated door jamb

10. Single point electrical connection

11. Exterior steel door ramp

12. Aluminum diamond tread kick plate

13. 208-230VAC, 60hz, 3-Phase electrical

14. Shelf mounted refrigeration

15. LED interior light fixtures

16. Pallet bumper guards on the interior and any exposed outside walls

17. Pallet jack duty rated floor of no less than 5,000 pounds/sqft

18. Minimum of four (4) hurricane tie down kits per freezer

19. Compact, OEM controller package for managing evaporator system(s)

20. Combo display(s) for accessing freezer data

21. Alarm horn/strobe and remote dialer for notifying FDC Houston’s Control Center of any freezer alarms

22. Heavy-duty steel door trim

23. Door release deflector

24. Exterior hasp-type security hardware for securing freezer access with FDC Houston-provided high-security padlocks

25. Appropriate level of refrigerant according to manufacturer specifications

26. Minimum 25 year insulation warranty, 12 year structural warranty, and 5 year compressor warranty

D. FDC Houston Responsibilities

1. FDC Houston will ensure all energy sources needing to be secured to prevent personal injury and/or property damage will be locked-out and tagged out with the appropriate safety measures. All system isolations and lock-out/tag-out measures to be implemented, and/or removed, will require written verification by the Contractor, COR, and the Safety Manager prior to doing so.

2. FDC Houston will provide the necessary escorting staff members to the Contractor and their assigned Field

Technicians carrying out the prescribed work and will allow access to project-related institution areas as needed.

3. The Institution Safety Manager will randomly monitor the project. If at any time the Safety Manager witnesses or become privy to a deemed “unsafe work practice” being carried out by one or more of the contractor’s assigned field technicians working on site, the contractor will be required to stop work and make the necessary work practice corrections to comply with all OSHA and/or Institution advised safety requirements. Failure to do so may result in work stoppage and other administrative measures.

4. FDC Houston will provide electrical power for all tools required for the project and restroom facilities.

E. CONTRACTOR SECURITY/WORKING REGULATIONS

1. Working Hours

The schedule for these services will be five (5) days a week, Monday through Friday, with the exception of Federal holidays. The schedule will continue weekly until the installation is completed, not to exceed thirty (30) calendar days from issuance of the contract. Revised 08/29/2025 The site will normally be available from 7:00 A.M. to 1:00 P.M. Requests to extend hours or change workdays must be submitted in writing by the Contractor to the Contracting Officer (CO) for approval at least forty-eight (48) hours in advance.

2. Delivery of Materials

a. All construction materials/equipment required for work on this project are required to be processed by the

Contractor and coordinated with the COR for temporary storage.

b. Construction-related deliveries which are directly shipped to the temp site can be received between the hours of 7:30 AM - 12:30 PM, Monday - Friday, excluding federal holidays.

c. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor, or his representative, is not present to verify and accept the delivery.

d. The Contractor shall be responsible to provide for its own means of loading and unloading Contractor material and equipment.

e. The Contractor shall not impede or block driveways for any extended period that would hinder the normal operations of the institution.

3. Storage of Equipment/Tools

a. If required, all construction equipment/tools shall be stored in a designated area mutually agreed upon between the COR and the Contractor. If required, the Contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. The size of the storage container will be determined by the Contractor and the COR. The container will be secured using a two-padlock protocol with one padlock being provided by the institution lock shop and the other provided by the contractor.

b. The Contractor shall be responsible for loading and unloading contractor materials and equipment. At no time shall Contractor materials or equipment being staged in a fashion that would block, impede or otherwise hinder the typical operations of the institution.

c. All Contractor ladders that may be needed for the job shall be stored and secured in the immediate work site area. Such ladders will be secured to an agreed upon stationary fixture with a chain and padlock application following the same contractor storage container lock protocol with one padlock provided by the contractor and one provided by the institution’s lock shop.

d. The Contractor shall be required to adhere to the institution’s tool inventory program as it pertains to their tools and equipment entering and exiting the institution. If a contactor owned storage container is to be used for tools, materials, and equipment for the duration of the project, the Contractor will be required to use an institution approved “Daily Inventory Check Sheet” for all items maintained in the container. The process for container tool accountability will require an FDC Houston Facilities Staff member to be present. The container will be inventoried and verified by the Contractor and a Facility Staff Member at the end of every work shift prior to locking the container shut.

F. Safety and Personal Protective Equipment

1. The Contractor shall comply with all applicable Federal, State, and Local safety standards providing their field technicians with all necessary safety equipment to include, proper personal protective equipment, Lock-Out / Tag-Out equipment, and any “job-site specific” safety equipment deemed necessary to safely complete the project described in this Statement of Work.

2. All contractor employees shall have, and wear required personal protective equipment prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide such equipment.

END OF STATEMENT OF WORK