25TF006 Group Exercise Instructor Combined Synopsis Solicitation.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA481425TF006 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01; Effective 12 November 2024.

This is a set-aside for 100% Small Business.

The North American Industry Classification System (NAICS) code for this project is 611620 with a size standard of $9M.

The purpose of this combined synopsis solicitation is for a Group Exercise Instructor/Manager at MacDill AFB, Tampa FL Statement of Need (PWS), dated 14 May 2024. The schedule and contract CLIN schedule are below

LINE DESCRIPTION QTY UNIT UNIT

PRICE

TOTAL AMOUNT

0001 Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to instruct group exercise classes IAW the PWS dated 14 May

MacDill AFB, FL 33621

12 Mo $ $

1001 Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to instruct group exercise classes IAW the PWS dated 14 May

MacDill AFB, FL 33621

12 Mo $ $

2001 Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to instruct group exercise classes IAW the PWS dated 14 May

MacDill AFB, FL 33621

12 Mo $ $ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

3001 Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to instruct group exercise classes IAW the PWS dated 14 May

MacDill AFB, FL 33621

12 Mo $ $

4001 Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to instruct group exercise classes IAW the PWS dated 14 May

MacDill AFB, FL 33621

12 Mo $ $

Total $

NOTE: PROPOSALS MUST INCLUDE THIS FORM AS ITS COVER SHEET, FILLED OUT COMPLETELY.

Quote Valid Until:

Delivery:

Payment Terms/Discount:

Warranty:

FOB: DESTINATION

Company Name:

POC email and phone:

CAGE Code/DUNS Number

Offeror Signature/Date:

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Sep 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

The quote shall consist of two (2) separate parts:

i. Part I – Price.

1. IAW FAR 52.212-1(b)(6), provide the total amount of your proposed pricing for CLIN (0001-1005). The total price should include the overall proposed price of the period of performance specified in the RFQ.

The total amount of your proposed price shall be in U.S. Dollars, and shall be rounded to the nearest http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1070_147634 whole dollar.

ii. Part II - Technical Capability Package.

1. IAW FAR 52.212-1(b)(4), the vendor shall meet the following requirements listed in the Performance Work Statement (PWS). If the vendor does not meet the minimum requirement, the government shall consider the proposal unacceptable, and the offer may not be considered.

a. Staffing levels

b. Qualifications

c. Certifications

d. Expertise

52.212-2 Evaluation-Commercial Products and Commercial Services. (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) price;

(ii) technical capability of the item offered to meet the Government requirement

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO FAR PROVISION 52.212-2, EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(I) Evaluation Factors for Contract Award.

(a) IAW FAR 52.212-2(a), award will be made based on the evaluation of Price and Technical Capability. Simplified Acquisition Procedures in accordance with FAR 13, and the procedures outlined in this addendum will be used to make a final determination.

(b) The contractor shall adhere to all requirements of 52.212-1 (and accompanying Addendum). The contractor shall also be determined fair and reasonable in accordance with FAR 13.106-3.

i. Reasonableness: The Government may use the following various price analysis techniques established in FAR 13.106-3 to ensure a fair and reasonable price to include: comparison of proposed prices received (adequate price competition), comparison of previously proposed prices and previous Government contract prices, use of parametric estimating, comparison with competitive published price lists or market prices, comparison with Independent Government estimates, comparison with market research, and/or analysis of pricing information provided by the Offeror.

ii. Realism: Prices may be evaluated for price realism. The Government will assess whether a vendor’s low price reflects a lack of understanding of the contract requirements or risk inherent in a vendor’s proposed approach.

iii. Unbalanced Pricing: Prices will be evaluated for unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of price analysis techniques. A quote may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

(c) Technical Evaluation – The focus of the technical evaluation is to verify the offeror’s proposed ability to meet the requirements of the PWS. The government will evaluate the Technical Capability Package when it is submitted, verifying the qualifications for the position assigning an overall rating of Acceptable, or Unacceptable.

i. Acceptable: Offer meets the requirements & qualifications needed for personnel stated within the PWS.

ii. Unacceptable: Offer does not meet the requirements & qualifications needed for key personnel stated within the PWS.

(d) After a preliminary consideration of all quotations, the Contracting Officer will identify from all quotations received, one that is most advantageous to the government based on evaluation factors in FAR 52.212-2, and quickly screen all lower priced quotations based on readily discernible value indicators, such as past performance, warranty conditions, and maintenance availability.

RFQ due date: 13 December 2024 RFQ due time: (10:00 A.M. ET) Email to: Contract Specialist, Andrew Grant andrew.grant.6@us.af.mil and Contracting Officer, Stephen Barter stephen.barter@us.af.mil

THIS MUST BE SENT TO THE EMAIL ADDRESSES STATED ABOVE. ANYTHING OTHERWISE CAN

AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY

RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be email to andrew.grant.6@us.af.mil and stephen.barter@us.af.mil by (3:00 P.M.) ET 6 December 2024.

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(1) Technical: quote must be rated as technically acceptable to be eligible for award. In order to be deemed technically acceptable, the following evaluation criteria must be met in the PWS dated 14 May 2024.

(2) Price: Award will be made to the lowest priced technically acceptable vendor.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

BASIS FOR AWARD:

First, the government will rank all responsive offers by price. Then the Government will evaluate lowest priced Offeror for technical acceptability. The Government shall evaluate the offor on an acceptable/unacceptable basis IAW Table A-1 (as provided below). Should the lowest priced Offeror be rated “Technically Unacceptable”, evaluation of the next lowest priced Offeror will continue, until technical acceptability can be determined, at that point evaluations will cease without consideration of any other offers.

Table A-1. Technical Acceptable/Unacceptable Ratings Rating Description

Acceptable

Quote meets the requirements of the solicitation.

https://www.sam.gov/portal/public/SAM/

Unacceptable

Quote does not meet the requirements of the solicitation.

Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

The full text of these clauses and (*) provisions may be assessed electronically at the website:

https://www.acquisition.gov/browse/index/far. NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF

AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

Attachments:

1. Performance Work Statement dated 21 Mar 2024

2. Provisions and clauses

3. Sign-In Sheet

DAFFARS Clauses:

5352.201-9101 Ombudsman

As prescribed in 5301.9103, insert the following clause:

OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618-256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256- 2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/affars/affars-part-5301-federal-acquisition-regulations-system#p53019103 mailto:susan.madison@us.af.mil

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9001 Health and Safety on Government Installations

As prescribed in AFFARS 5323.9001, insert the following clause in solicitations and contracts:

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUL 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause) https://www.acquisition.gov/affars/affars-part-5323-environment-energy-and-water-efficiency-renewable-energy-technologies-occupational-safety-and-drug-free-workplace#p53239001